Applicant Name and Location

2016 Boise City/Ada County CoC Competition Project Narrative Score Sheet HMIS Homelessness Management Information System Application

APPLICANT NAME AND LOCATION

Organization Name: Project Name: Address: Contact Person: E-mail & Phone: Secondary Contact: Person: Email & phone:

Points possible: 153 regular points + 10 bonus points = 163 total

BONUS POINTS

 Renewal PH programs where all performance benchmarks were met or exceeded (5 points)  Projects that exceed 175% leverage (5 points)

CONTINUUM OF CARE PARTICIPATION (16 points)

1) Annual Performance Report (APR) Submission: (3 points) a. Did your agency submit a complete copy of the most recent project HUD APR to the City of Boise within 90 days of the end of the project’s operating year?

2) Has any representative of your program been an active participant in the Boise City/Ada County Continuum of Care monthly meetings? (Note that anyone can participate in CoC meetings, even if they are not a voting member.) Briefly describe participation. (5 points) 3) Has any representative of your program been an active participant in any of the Boise City/Ada County Working Groups? Briefly explain. (5 points)

4) How does your agency promote open, inclusive and transparent services? (ex: diverse board composition, nondiscrimination policies, affirmative action policies, etc.) (3 pts)

BUDGET AND CAPACITY (23 points)

5) HUD Grant Monitoring (No monitoring and/or resolved findings-2 pts, Monitoring w/unresolved findings-0 pts) a. Describe any HUD and/or CoC pProject monitoring results during the past three years. 6) Verify that the amount requested for Administration Costs in the E-snaps Project Application will not exceed 10% (or the amount listed on the GIW, if a Renewal Project). Applications will not be approved if Administration Costs are greater than 10%. (Yes-2 points, No-0 points)

7) Is your agency drawing down CoC funds from HUD at least quarterly? Explain. (Yes-3 points, No-0 points)

8) Has HUD recaptured funds from your grants? If yes, how much money and how often? (No-4 pts, Yes w/reasonable explanation-2 pts, Yes w/unreasonable explanation-0 pts)

9) Match: (Sufficient match (25%)-6 points, Insufficient match-0 pts) a. Describe the source, amount and commitment status of your match resources. 10) Leverage: (100% leverage-6 points, 50% leverage 3 pts., Less than 50% leverage-1 pt., No leverage-0 pts) a. Explain the extent to which the amount of CoC financial assistance provided to your agency was supplemented with resources from other public and private sources, including mainstream programs. See Appendix C. b. c. d. e. HMIS PERFORMANCE (114 pts) 11) Is the HMIS section of the Governance Charter up-to-date and accurate? (5 pt) a. b. c. 12) Are the following plans in place: i. Privacy Plan? (5 pts) ii. Security Plan? (5 pts) iii. Data Quality Plan? (5 pts) a. b. c. d. e. f. 13) How are these plans reviewed by the CoC and by the HMIS Lead? (10 pts) a. b. c. 14) What was the percentage of null or missing values for the Universal Data Elements on the day of the 2015 Point-in-Time count? If greater than 10%, describe steps to support the CoC in reducing null or missing values. (9 pts) a. b. c. d. 15) Do the existing HMIS Policies and Procedures include adequate procedures to ensure valid program entry and exit dates are recorded in HMIS? (10 pts) a. b. c. 16) Were PIT results reported to HUD in HDX by May 2, 2016? (5 pts) 17) 18) Does the HMIS Lead support the CoC in collecting and reporting accurate and quality subpopulation data for the sheltered homeless during the PIT count? (10 pts) 19) 20) 21) 22) Does the HMIS Lead support methods to reduce double-counting of the unsheltered homeless during the PIT count? (10 pts) 23) 24) 25) 26) What is the current overall bed coverage rate for the CoC? Briefly describe steps to support the CoC in increasing the rate. (10 pts) 27) 28) 29) 30) 31) 32) 33) 34) 35) 36) 37) 38) 39) 40) 41) 42) 19). How does the HMIS Lead respond to identified HMIS-related CoC project needs (specific examples)? (15 pts) 43) 44) 45) 46) 47) 20) How is the HMIS Lead supporting the move toward measuring CoC system performance? (15 pts) 48) 49) This space is being provided so that you can provide any information that you feel the Funding Development 50) Working Group should know as they score and rank your application. This section is optional. 51) 52) 53) 54)