The University of Akron Council of Deans Meeting Minutes – April 26, 2011

Members Present: Belsky, Cheng, Cummins, Fey, Haritos, Hoover, Kern Simirenko, Kristofco, Krovi, Lynn, Midha, D. Mugler, K. Mugler, Ramsier, Reilly, Sherman, Shermis, Silverman, Tausig (for Newkome), Wineman

Guests: Nathan Mortimer, Paul Callahan, Mark Beers, Matthew Shaughnessy

Chair: Sherman

Recorder: C. Herold

TOPIC DISCUSSION ACTION

Greetings Sherman welcomed Liz Reilly as the new Vice Provost for Academic Planning, David Cummins as Vice President for Business and Finance, CFO, and Becky Hoover as Vice President for Talent Development and Human Resources. Disclosures of Nathan Mortimer from the Auditor’s Office discussed data security. Will have meetings Financial and Other Has looked at the IT data controls. Has done security audits across across campus this Commitments off campus. Should never use social security numbers; always use summer to go over Campus. Sensitive EMPL IDs for employees as well as students. Need to raise the level safety measures. Personal Data of observation. Do not disclose information. Have about 110 areas Storage and across campus that collect money on credit cards. Need to keep Handling information secure. Conflict of interest forms due April 30. Need to disclose everything. Need to put on Any outside income must be reported, direct conflict or not. college agendas for discussion

Comprehensive Handout – Chief Callahan, Mark Beers and Matthew Shaughnessy Will meet with all Emergency distributed copies of the basic plan that is part of the Campus areas to plan Management Plan Emergency Management Plan. Established as an awareness emergency response approach to managing any emergencies or disasters on campus. teams in each Every building will have its own emergency plan. Will have a building. Need to collaborative effort with the FBI and Summit County doing a create an emergency terrorism-type exercise. Plan changes constantly. School Directors, checklist that can be Chairs and Deans need to have “table top” training to learn how to referred to. (Mark communicate and operate during an emergency. Beers will help create). 2012 Budget: David Cummins-Discussed budget principle FY 11-12. Was Conceptual presented to the Business and Finance Committee of the Board last Framework and Fee week. Should achieve three goals: Fiscal integrity; Capacity Structure assurance; Strategic investment. Will see a 15% cut in SSI. How to set priorities: Insure appropriate SB6 ratio (2.5 or greater). Provide for appropriate reserves (health insurance, operational, capital). Fund necessary adjustments for faculty and staff compensation. Reconcile outstanding obligations. Fiscal Integrity: Develop a balanced budget going forward. Manage employee attrition and turnover. Eliminate funding of excess positions. Eliminate $3M on books as deficit. Reimburse University for early retirement incentive payout. Capacity Assurance: Move from incremental budgeting to priority budgeting. Identify resources for strategic investments. Provide ability to invest in infrastructure. Plan ahead for demographic shift of employees – potential retirements. Implementation - $2M for capacity to serve growing student expectations. Increase available start-up funding. Increase graduate assistant fee remissions and research fellowships. Hire more students for part time work. Strategic Investment: Fund priorities (Centers of innovation). Provide opportunity to pursue strategic ventures. Insure total compensation. Identify ongoing strategic investments. Add FY ’11 marginal revenue from enrollment exceeding projections into next year’s budget for strategic investments. FY 2012 Budget Development: Will send letter to campus. Board of Trustees would like to preserve the 12th payment for reserves. Decisions will not be across the board. Will be diligent. Must protect the net income. Colleges have been asked to submit their requests.

Nb: Will begin to award retention scholarships—looking at ACT scores down to 21. Need to look at how many scholarships are awarded by college. Course Equivalency Handout – Kristofco – Issue of course equivalency at different sites Suggest policy be Policy Statement (Main Campus, Wayne, Medina and Midpoint). Recommends that developed to address each department should make own determinations of compatibility. course equivalence and compatibility. Suggested draft handout. Honors College Laura Gelfand, Associate Dean of Honors College, is leaving the Sherman will discuss Overview University. Should the replacement be one person from one college with D. Mugler and or should it be two people with half time appointments that would make the decision. represent broader overview of what Honors does? Discussion and suggestions: 1. Associate Dean with Faculty credentials along with a half time development officer. 2. Associate Dean with faculty credentials at least at the Associate Professor level. 3. Have Assistant to the Dean as a contract professional with doctorate.

Summer Scholarships: Budget is based on two semesters. Should UA offer more coursework in the summer? Scholarships could be Will look in that awarded on an 8-semester basis. direction Majors Mosaic Silverman and K. Mugler in transition. Students will learn about This program will majors and minors who have not necessarily determined where continue. they want to go. Is this worthwhile to continue? Summa/UA For future discussion. Model for establishing one approach to Collaborations validating partnerships. Approach to make these partnerships valuable. Alternative Work Hoover – Handout. Board will issue Arrangements policies on retire/rehire and we will know how we will proceed. Announcements Thanks for attending Ethics Training session. Need more campus involvement. Been visiting with student groups. Concern regarding cancelled classes and not giving the course the time needed for the class. Need to be sure there is a pathway to completing a degree in 4 years. Need to look at sequencing of courses. Make them available to students. Mike will be visiting 8 universities in Asia. Meeting with an alumni association and giving a commencement address. Next Meeting May 31 – 9:00 – 12:00 – Leigh Hall 414