Business Services Committee (Bsc)

BUSINESS SERVICES COMMITTEE (BSC) Meeting Notes August 7, 2015 1:30 – 3:00 pm FAC 228D

I. Co-Chair – Election Moved to first item by chair. Mark McFarland nominated as co-chair. Unanimously elected. Everyone introduced himself or herself.

II. SITAB Meeting – Update ( Brad Englert ) Brad Englert presented the SITAB meeting notes. Discussed Network Architecture Changes, Building Access Control System Operations Manual, Cyber Infrastructure Funding, Zero- Based Budget, and LIFT. Went through topic-by-topic and discussed each.

Discussion: Bob Harkins spoke on campus carry. There are concerns with possible spike in panic button uses with the new law. He is working with groups on any policies that campus will enforce in December. Also commented on the mobile device panic button. There are a lot places on campus that don’t have signal. Panic button would not work in those instances. Does not recommend that to campus.

Q. When will BACs removal start? A. Later in the fall semester.

III. ABL and AITL – Updates (Adrienne Howarth-Moore, Karen Chawner, Francis McGrath) Adrienne Howarth-Moore spoke on Administrative Business Leaders committee (ABL). Group made up of central processing offices. Last six months have been focused on learning about ASMP 2.0. Finalized charter and ground rules. Also, elected chairs and co-chairs. Invited different programs to speak at the meetings to educate members who then tell their departments the information.

Francis McGrath spoke on Administrative Information Technology Leaders (AITL) committee. Made a new charter to match up with AIC and BSC. AITL has two subcommittees PyPE Working Group and Education Program Advisory Group (EPAG). First advises ITS and AITL in identifying and prioritizing important features, functions, processes, and documentation in the PyPE environment and tools as well as best practices for campus in Python and the Django framework. Second provides governance to the ITS-managed software developer-training program. Goals for the New Year include tackling ASMP, campus portal strategy, manager training, purchasing, and staffing.

Q. On the six-month training program, I thought at one point there was possibility of having a training-lite program. Can you comment on this? A. It would take just as long to reinvent the training program if we tried to shorten it. It is going to be redesigned soon. The program is not meant for staffing. There are contractors that can provide naturalization application services that have UT experience. New training program to be more modular and flexible. Skills would be focused on Django, java, python, etc. Can be tailored to department needs. We do not know the price of the student sustainment model.

Shelby commented on having a more broad thinking on technology and staffing strategies. Need to align resources to run the university in the next five years.

Q. What feedback do we need to get on the academic side? How do we get that? A. (Question to committee as a whole)

There was much discussion regarding the AITL’s goals, especially those centered around staffing and manager training. The previous report on staffing and training by the BSC was raised on this issue.

This ongoing dialogue led to discussion on BSC priorities.

IV. 2015-2016 BSC Priorities – Discussion

Lots of discussion on how different changes will affect the university as whole. The need to strategically align the university’s products and services to sustain the university operations, especially over the next five years. Also, BSC needs to ensure a focus on change management, especially with all the ongoing and upcoming initiatives on campus.

BSC will need to continue to coordinate the technology, business process, and IT and administrative staff needed to complete these initiatives.

V. Meeting Notes

Chair brought up the process for review and approving meeting notes. She recommended meeting notes be reviewed and approved by chair and co-chair before being posted on BSC website. BSC members approved this process.

VI. Input for Items for Future Meetings

Chair stated that she would ask for input for future agenda topics at each meeting. Mary Knight proposed discussing President Fenves State of the University Address and whether the BSC should incorporate any items into their priorities for the coming year. Chair confirmed with Kristi Fisher and Jamie Southerland that they were on the October meeting. Brad Englert stated he will confirm whether ITS will be available for October meeting to for the ITS Website Replacement update.

Due to scheduling conflicts, October 2nd meeting was moved to October 9th at 1:30.