RHA Board of Governors s3

The University of North Carolina at Chapel Hill RESIDENCE HALL ASSOCIATION

[email protected] Carolina Union Box 12, Suite 3512C CB #5210 Chapel Hill, NC 27514

RHA Board of Governors April 14, 2015 MEETING MINUTES

EXEC BOARD: Taylor Bates (President), Grayson Berger (Vice President), Jessica Porter (Executive Secretary), Candice Zhou (Executive Treasurer), Karen Cheng (Internal Affairs), Jessica Feely (External Affairs), Richard Sung (CEO), Spencer Ivey (NCC), Tate Shanahan (Director of Special Projects)

GOVERNORS: Keerthi Nandipati (Carmichael), Katelyn Merendino (Cobb), Matt Renn (Connor), Travis Broadhurst (Craige), Roshni Verma (Ehringhaus), Lucas McCallen (Granville Towers), Hiren Gihwala (Hinton James), Yunah Park (Kenan), Neil Harwani (Manning East), Tyler Sharp (Manning West), Usman Rahim (Morrison), Anna Henderson (OCLQ), Malgorzata Leszczuk (OCUQ), Sean Henderson (Odum Village), Susan Gleaves (Parker), Treyaun Fulton (Ram Village)

ADVISORS: Kyle Sabin

CALL TO ORDER: The meeting was called to order at 7:30 PM

Absent: Granville Towers, Hinton James, Manning West, Morrison Proxies: Cobb, Connor, Craige Tardy: Early Leave:

Approval of Minutes: Manning East, Parker Reports Executive Officers Reports

Vice President Spencer Ivey  Getting the school of the year bid ready with Taylor  Supperlatives prepared for tonight  Went to NACURH meeting with Matt  Went to traditional events Executive Secretary Jessica Porter  Helped out with laser tag on Friday  Been photographing the tradtional events  Gathering material for the newsletter  OCLQ the only one to submit info for the newsletter Executive Treasurer Candice Zhou  Absent Internal Affairs Karen Cheng  Banquet will be next Tuesday, RSVP via the e-vite  Laser tag went well  Planning final study break event  Attending the Spring RHA Week events External Affairs Jessica Feely  Compiling material for transitioning  Finalizing stuff with vendors  Organizing fridge move out for old and new exec o May 6 from 10:30-end of the day  Finalized marketing strategy for business class for move in market place National Communications Coordinator Matt Renn  Met with the NACURH delegation  Booking flights Chief Enhancements Officer Richard Sung  Small enhancements deadlines are April 20  Reimbursements need to be submited by April 21  CMs will be receiving and email soon about vaccums  Spoke with Jacob and tansitioned him into the position  More events this week, so if you have them email him about large enhancements Director of Special Projects Tate Shanahan  Met with Sean for tansitioning this week President Taylor Bates  Spring RHA Week events are going really well  One on one with Krista today  Moving forward with ice machine for Hinton James  Working on things for next year’s budget  Finished up one on ones with governors Board of Governors Carmichael Keerthi Nandipati  Naomi is here again  Down to Fiesta was a success o The mechanical bull was great  Other traditional events are going well Cobb Katelyn Merendino  Having weekly study breaks  Cobbwarts went really well with activities and food Connor Matt Renn  Book Cadance and Walkons  Waiting to hear from Psalm 100  Gave out t-shirts for the event Craige Travis Broadhurst  You’re Hot and You’re Cold last night  Spring Fling this Saturday Ehringhaus Roshni Verma  Beach Blast went really well  Brought everyone stickers  Sweet Sunday event this week  At CoGo meeting tomorrow, they will be scrapbooking to bring everything to a close  Will be doing study breaks during finals Granville Lucas McCallen  Wrapping everything up with a Pancake Night this Wednesday  Contracts approved for vendors for LDOC program Friday Hinton James Hiren Gihwala  Absent Kenan Yunah Park  Weekly event with smoothies and t-shirts this week  Sceen on the Green this Friday o Pizza, popcorn, Ben & Jerry’s, Guardians of the Galaxy Manning East Neil Harwani  Midnight Masquerade went well 350-400 people  Extra sodas leftover for other events  Working on t-shirt distribution  SkyZone with CoGo  Setting up TV locations  Potentially another hall spirit item Manning West Tyler Sharp  Absent Morrison Usman Rahim  Absent Odum Village Sean Henderson  Figuring out rain details for Spring Fling  Great coordination between CoGos and RAs  Food comfirmation is looking great  Half of the organizations are set up for tables  T-shirts have been made  Waterbottles will be delivered soon  Odum end of the year grillout will be tomorrow OCLQ Anna Henderson  Moved Olde Dirty Bash to Thursday OCUQ Malgorzata Leszczuk  OCUQ BBQ went well  No food was left over!  Had CoGo meeting yesterday  Friday they are having a luncheon for custodial staff and others Parker Susan Gleaves  James Polluck Day went well  Parker t-shirts still left over  Study break the Sunday after LDOC  Super Smash Brawl next quesodilla night  Oreo-gami this week  CoGo retreat next Monday with Tar Heel Takeout Ram Village Treyaun Fulton  Test, stress, anxiety program today  Tank tops finally came in yesterday  Give away this Friday at 5 p.m. in the Ram Four lobby NRHH . Conference Chair: Shreya . Absent Advisor Report:  Krista Prince:  Went to many of the traditional events this weekend, and they are all going well  Ordered Tar Heel piggy banks for the CDs  CD cards have been signed and will be delivered soon  CD evaluations need to be completed soon  DHRE offers a leadership course Committees and External Appointments  Dining Board: o Chick-fil-a Deal this week for a free chicken biscuit  Recognition: None  Planning: None  Safety: None  Ethics: None  Public Service: o DHRE events at the end of the year New Business  Banquet Reminders, Taylor Bates o Ability to recognize CoGo members with printed forms o Reminder of 30 second speeches for each governor  Supperlatives, Taylor Bates o Each person was able to receive one supperlative this year  2015-16 Agenda, Taylor Bates o Governor election reforms . Specifically changes to election guidelines, run-off voting, and promotional events o Engaging non-executive community government members o Live inventory project for enhancements o Continuing Silent Disco for next year o Marketing campaign for Food in My Hall o Budget changes to add more money to programming, the DSP position, fall and spring training, and merchandise . Linens and carpets vendor gave more income . Occupancy fee has increased  Odum Village moves to approve the proposed budget, Granville Towers seconded  Reflection Circle, Taylor Bates and Spencer Ivey o Team builder and decompression for the year Recognition  Hiren gives the crown to everyone! Announcements  Ethics board is meeting after this meeting  Group picture after this meeting  Yunah needs a blender  Richard thanks whoever tapped his shoulder  Send Taylor pictures of CoGo  Dodgeball team will be playing at 9:30 p.m. in Woolen  Extended the due date of the award nominations to midnight tonight  Student government liaison with RHA  Send Jessica the photos as well  Colin R. Scott Award will be sent out  Usman says goodbye to everyone  Matt gives a shoutout to everyone who had traditional events – please come to Connostock this weekend! Adjournment Motion to adjourn from Manning East and second from Manning West. The meeting adjourned at 9:30 PM.