Motion by Guthrie, Seconded by Lange, to Allow the Bills As Presented. Ayes, All. Carried

April 19, 2016

The Board of Trustees met for their regular meeting Tuesday, April 19th, 2016, at 7 pm in the city meeting room. The meeting was called to order by Chairman DeShaw. Present were Lange, DeShaw, Guthrie, Melchert and Katie Book, Councilperson. Absent, none. Motion by Lange, seconded by Guthrie, to approve the agenda and the minutes of the March meeting. Ayes, all. Carried. The bills were presented for payment as follows:

ELECTRIC: PAYROLL LESS TAXES & INS $8,592.55 PAYROLL TAXES FED WH-SS-MED-IPERS-IA WH 6,297.14 HARRIS ELECTRICAL SERVICE ENG. PLATES, FAN REP, M SENSOR 989.75 BLACK HILLS ENERGY APRIL BILLINGS 128.13 THE MINI MART GAS, BLEACH & BATTERIES 166.05 RICK'S REPAIR SERVICE PICKUP OIL CHANGE 64.20 RPGI PURCH PWR (386,417 kWh) 20,910.28 KRAMER K TRUCKING LLC CLEAN ROCK - SUBSTATION 188.73 FLETCHER-REINHARDT CO LED ST LITES, MTR SKT & METERS 1,378.70 BALDWIN POLE & PILING 12 - 5/30 POLES 1,908.00 ANITA MUNICIPAL UTILITIES 12 - 35' USED POLES 963.00 USPS ENERGIZER MAILING 94.85 IAMU OSHA MANUAL & ENERGIZER 209.72 CITIZENS STATE BANK CASH MGT FEE & CK CHGS 25.37 CROP PRODUCTION SERVICES INC PRAMITOL 86.85 CITY LAUNDERING CO MAT & TOWEL SERVICE 79.88 IAMU 2016 MEMBER DUES 1,490.00 LEADER PUBLICATIONS PROCEEDINGS & SIGNATURES 127.12 BHMG ENGINEERS PROFESSIONAL SERVICES 3,310.36 USPS MARCH BILLS 100.45 CARDMEMBER SERVICE QUILL: TONER 170.71 US CELLULAR APRIL SERVICE 121.03 WINDSTREAM MARCH BILLS 168.88 WELLMARK BCBS APRIL HEALTH INS 2,158.00 TREAS STATE OF IA 1st QTR SALES TAX 954.00 CITIZENS STATE AGENCY COMM PKG & WORK COMP 26,081.00 DUB FIRE EQUIPMENT EXTINGUISHER SERVICE 382.68 IAMU 1/3 ECIASSO BILLING - APR-JUN 121.11 BUSINESS FORMS DIVERSIFIED UTILITY BILLS 165.51

WATER: US CELLULAR APRIL SERVICE 121.04 WINDSTREAM MARCH BILLS 60.98 WELLMARK BCBS APRIL HEALTH INS 202.13 TREAS STATE OF IA 1st QTR SALES TAX 374.00 CITIZENS STATE AGENCY COMM PKG & WORK COMP 10,157.00 April 19, 2016

DUB FIRE EQUIPMENT EXTINGUISHER SERVICE 382.69 IAMU 1/3 ECIASSO BILLING - APR-JUN 121.11 BUSINESS FORMS DIVERSIFIED UTILITY BILLS 165.52 JOHN DEERE FINANCIAL CHLORINATOR BALL VALVE 29.93 RIESBERG RENTAL MOWER MAINT. 21.38 J & R SUPPLY INC CURB BOX, VALVE BOX, ADPTR, ETC 794.00 CHEMSEARCH PIPE SEALANT 108.92 HAWKINS AZONE 15 226.94 MUNICIPAL UTILITIES 2/19-3/21 PUMPING & PWR 506.30 KEYSTONE LAB INC SAMPLE ANALYSIS 12.00 PETTY CASH POSTAGE 17.68

METER: CASSIE HUNTER MTR DEP REFUND 75.00

Motion by Guthrie, seconded by Lange, to allow the bills as presented. Ayes, all. Carried.

Councilperson Book was present for the semiannual WWTP meeting with the Board. Melchert indicated that the roof is nearing completion. A discussion was held concerning WWTP equipment. If it should ever be necessary to take samples directly to Waterloo on a regular basis, it may be requested to add cruise control to the WWTP pickup. There is currently an issue with the lawn mower being used at the plant. Cole will be checking it out to see if it is a simple repair issue or something more serious. Book asked if getting the Delhi dam back up and running could create issues for us. Melchert responded that with the changes made at the time of the flood, it should not create any problems. Installation of a berm and raising a storm drain were considered as possible changes that could be made if problems arise. All testing results have been good.

Supt. Melchert updated the Board on the following items:  Cable wire has been removed from our poles in order to be in compliance with clearance regulations for line inspection.  A dozen used poles were purchased from Anita Utility along with 12 new poles from Baldwin Pole. Charlie Bacon transported them for us.  Cole spent a day working with Coggon. Vinton personnel were also working there on transformers and bushings in preparation for Coggon’s incoming voltage changeover. It was a learning experience working with issues that are not standard, everyday scenarios.  IAMU will be holding their overhead school in May. The plan is for Cole to attend.  He has started a pad-mount transformer inspection program. A couple issues have already been encountered. One has an accumulation of a possible insect colony of some sort and another has a portion that appeared to be melted. Cabinets will also be included in his program with results being recorded and tracked via computer.  The transformer between Lenox units 1 & 2 is leaking. He is investigating the possibility of replacing the pole mount with a pad mount. East and west UG routes are being considered along with cost involved.  Treated well #4 with acid for an iron/manganese problem. Northway Well used the treatment as a means to eliminate the issue with air in the lines. After treatment, water was flushed from April 19, 2016

the well for 3 days. Some air still appeared in the pumphouse but improved the situation in the system somewhat. The timer on well #4 is in need of replacement.  Water pumpage is still up. Guthrie asked if a spring running lots of water has ever been checked for chlorine. Melchert indicated that it had not but could very easily be done.  Quotes have been received for wire for the next phase of the switchgear project from Terry- Durin and Fletcher-Reinhardt. Both quotes were considerably less than BHMG’s estimate.

The clerk asked the Board to consider allowing the medical deductible reimbursement to be used toward dental implant expenses. Motion by Guthrie, seconded by Lange, to approve said request. Ayes, all. Carried.

Delinquent accounts were reviewed and disconnections were discussed. Meeting adjourned at 7:37 pm.

Receipts for March 2016: Balance 3/31/16:

Electric $57,343.19 $82,450.51 Water 5,802.14 103,509.45 Meter 450.00 7,449.00 Sales tax 1,395.12 902.18 MMG 72.93 152,189.56 Investments 35,000.00

______Secretary ______Chairman