The Denison Tourism Board Meet for a Regular Monthly Meeting on Tuesday, June 10, 2008

Minutes Denison Tourism Board July 14, 2009 Cronks Cafe, Denison Iowa

CALL TO ORDER: President Jim Barnes called the meeting to order at 11:59 a.m.

PRESENT: Sue Bergamo, Pat Fleshner, Jim Barnes, Duane Zenk, and Jon Lozano. Brett Gehlsen arrived at 12:01 p.m.

ABSENT: Bill Cullen

ALSO PRESENT: Teresa Keairnes and Connie Volkmann - McHenry House, Kevin Flanagan - Denison City Manager, Jan Jacobsen-Tourism Coordinator

MOTION TO APPROVE Motion by Duane Zenk/Jon Lozano to approve June 9, 2009 MINUTES minutes. Motion carried.

MOTION TO APPROVE The financial report was emailed out to the board members. A FINANCIAL REPORT motion to accept the financial report was made by Duane Zenk. Jon Lozano 2nd the motion which carried unanimously.

MOTION TO APPROVE Jacobsen emailed a CDC tourism report detailing her efforts and a TOURISM REPORT Rewind to the 50’s income/expense report. A motion to accept the financial (CDC tourism) report was made by Duane Zenk. Jon Lozano 2nd the motion which carried unanimously.

MC HENRY HOUSE A funding request from the Crawford County Historical Society FUNDING REQUEST was previously reviewed by the board. The request is to assist with the cost of removing and replacing the limestone wall in front of the McHenry House with Iowa Buff Limestone slabs, installing a drainage system behind the wall and replacing the stairway and sidewalks. The estimated project cost is $25,000 and the Historical Society is request funding of $5,000. Teresa and Connie were present to explain the project to the board. The project would start after Labor Day. The board requested that the Historical Society contact the State Historical Architects and have them look at the project to protect any historical significance and check for any funding availability from the state. All board members present were in favor of the request and advised the Historical Society to keep the Tourism Board informed on the progress of the project and future needs for funding. Action on the funding request was tabled for the present time.

CHANGE OF TITLES President Barnes welcomed new board members Sue Bergamo and Brett Gehlsen. President Barnes explained he would like to change the titles of President and Vice President to Chairperson and Vice Chairperson. Pat Fleshner moved to make the change and Jon Lozano 2nd the motion which carried unanimously.

TOURISM BOARD & Chairperson Barnes explained to the board that an expense for the COORDINATOR TRAVEL CDC tourism Coordinator had been paid by the board that should EXPENSES have been paid by the CDC. Barnes had meet with Don Lundsman of the CDC and the expenditure will be corrected. For the past fiscal year Pat Fleshner had been budgeted $1,000 for expenses to attend various meetings that deal with the tourism board. Jon Lozano moved to allow a budget of $800 per year which was 2nd by Brett Gehlsen and the motion carried unanimously.

GRANT COMMITTEE The creation of a grand review committee was discussed and DISCUSSION tabled indefinitely. It was decided that all board members should get a copy of the grant request and supporting documents as soon as the request is received by city hall. This will allow board members adequate time to review the information and research the request.

DISCUSSION OF JULY Chairperson Barnes discussed the happenings of the event due to 3RD EVENT & AUGUST the rain out. The Fishheads contract was a pay (rain or shine), the 1ST EVENT Z-28 band contract was a pay $500 to set up and $1,000 to play. The Fishheads received their $3,000 and Z-28 received $500. The Tourism Board has an opportunity to have the bands play on August 1 at the Crawford County Fair. The Fair Board agreed to pay $750 of the Fishheads expense of $1,500 to play that evening. Fair events for that evening would be Z-28 from 5pm to 7pm at a cost of $1,000 which was not paid out at the July 3rd event. From 7pm to 9pm is a Fair board sponsored Rodeo, and the Fishheads would play from 9pm to 12:30am for an additional $1,500 which would be split by the Fair Board and the Tourism Board. Brett Gehlsen moved to approve the expenditure which was 2nd by Jon Lozano, motion carried.

DISCUSSION OF THE The creation of a city sponsored events committee was discussed. EVENTS COMMITTEE After discussion among the board members and city manager Flanagan. Further action was tabled and additional discussion between the city administration and tourism board are needed.

CITIZENS COMMENTS City Manager Flanagan visited with the board talking about his goals and events that he would like to see.

ADJOURNMENT Chairperson Barnes adjourned the meeting at 1:12 p.m.

Duane Zenk, Secetary