Minutes of the Information Policy Committee Meeting

ICSTI 2008 General Assembly, Seoul, Korea

Friday, June 13th, 2008

Bernard DUMOUCHEL, Cha ir

Present

Pam BJORNSON CISTI Richard BOULDERSTONE The British Library Jan BRASE TIB Jiachang CHEN ISTIC Hee-Yoon CHOI KISTI Lee-Ann COLEMAN The British Library Eleanor FRIERSON US NAL Noboyuki FUKASAWA JST Herbert GRUTTEMEIER INIST-CNRS Brian HITSON US DOE/OSTI Tom LAHR USGS Biological Informatics Office Helle LAURIDSEN ProQuest Tony LLEWELLYN Senior Consultant - ICSTI Elisabeth MAITRE-ALLAIN Executive Secretary - ICSTI Jean-François NOMINE INIST-CNRS Brian PARK KISTI Howard PARK Representing CODATA Jeffrey SALMON Office of the Under Secretary for Science – US/DOE Tae-Sul SAO KISTI Masaki SATO JST Kirsi TUOMINEN VTT Walter WARNICK US DOE/OSTI Wendy WARR Representing IUPAC

1 1. Approval of the agenda

The agenda is approved.

2. Review of the minutes from ICSTI 2008 Winter Meeting

The minutes are approved.

3. Mandate and organization of IPC

The role of IPC is reaffirmed. The role of IPC is not to set up policies. This is the role of the governing bodies of ICSTI, the Executive Board and the Bureau. IPC’s mandate is to deal with issues having an impact on the publishers, libraries, STI centers and other policy decision makers of ICSTI members. IPC stands as a forum of discussion to facilitate decision-making at all levels and is open to everyone wanting to contribute. As agreed during the 2008 Winter Meeting, IPC now needs to have a leading core group. Roberta SHAFFER has accepted to endorse the Chair function, more specifically dealing with North America issues. Hee-Yoon CHOI will more specifically watch the Asia zone issues while Kirsi TUOMINEN will participate as European member. Other members can be co-opted by the IPC’s chair on request. One main role of IPC will also be to discuss the topic/theme of the ICSTI public conferences. The participants agree on the new IPC mandate and organization. It is reaffirmed that the position of Vice-president is not de facto chair of IPC.

4. Open Access Policies – Roundtable

ICSTI members present briefly the progress of Open Access projects developed by their organizations.

Pam BJORNSON, for CISTI, gives an overview of the next steps re the project launched with the Canadian Institute of Health Research (CHIR) in the framework of a planning development of a PubMed Central International (PMCI) Canada repository site. This initiative requires all research papers generated from funded projects to be freely accessible through publishers’ websites or online repositories. Communication and cooperation at top level are still underway by universities, institutional repositories and knowledge networks. CISTI strongly supports the provision of such pre-granted councils for open access publication, which plays a vital role in ensuring that authors are able to publish in open access journals. See: http://www.chla-absc.ca/2008/presentations/Hynes.pdf

Richard BOULDERSTONE, of The British Library, reverts to the UK PubMed Central case. The rules of this free digital archive stipulate that articles describing the results of research supported by a member of the funding consortium are made available in UKPMC with the aim of freely getting online distribution, fully searchable and extensively linked to other online resources. However, still 30% of the researchers, essentially individual researchers, do not

2 deposit the result of their research. This raises the question of the legitimacy and role of the repositories.

5. GreyNet – Review of proposal

The Chair reminds the participants of the three proposals, which were not exclusive, sketched by Director Dominic FARACE during the TACC 2008 winter session: - Scenario 1: Crossed membership - Scenario 2: ICSTI gets involved in GreyNet activities as done for WWScience Alliance - Scenario 3: ICSTI contributes to GL10 conference as sponsor.

Herbert GRUTTEMEIER recalls that ten partners of GreyNet are ICSTI members. Grey literature was an issue of importance for ICSTI in the past and was addressed in the first release of the Strategic Plan. The participants discuss the definition of grey literature, the fact that textual information is not searchable on the web. No strong support to participate in GreyNet is given. However, the members would accept more involvement based on a reciprocal membership basis. Brian HITSON will report to ICSTI members after his participation in the next GL10 conference, December 8-9, 2008. See: http://www.textrelease.com/gl10program.html

ACTION: Brian Hitson

6. British Library and JISC ciber briefing paper: Information behaviour of the researcher of the future (11 January 2008)

Richard BOULDERSTONE gives a presentation of the report. The stakes addressed in the report directly impact on library community and information services policy makers and our members are invited the read the report and send comments and suggestions (maybe by circulating questionnaires), more specifically concerning the implications and challenges presented at the end of the report. Richard BOULDERSTONE invites also ICSTI to study the possibility of a half-day seminar to further discuss issues and recommendations of the report. See: http://www.bl.uk/news/pdf/googlegen.pdf

ACTION: All members

7. Data: issues of interest to ICSTI membership

The point was not discussed by lack of time.

8. Future items

a) New Web communication “media” impacting scholarly communication: Web 2.0 & 3.0; Second Life; Facebook and MySpace, etc. b) Digitization standards and their formulation 3 c) Legal issues: privacy, civil liberties, intellectual property, copyright d) Preservation of information on the Web e) Digital (institutional repositories): their impact on dissemination of and access to STM information

The members are invited to provide comments and suggestions on the different topics of their interest for Roberta SHAFFER’s information and analysis.

ACTION: All members

End of meeting