Turbulent Tide Tabletop Exercise Inject Responses – November 7 2013
Inject ResponseCity of Ocean City Report New Jersey
Turbulent Tide – A Hurricane Response Tabletop Exercise November 7, 2013
Disaster Resistant Communities Group LLC www.drc-group.com Turbulent Tide Tabletop Exercise Inject Responses – November 7 2013
This report contains the inject responses from the Turbulent Tide Tabletop Exercise. These responses are unedited and are directly exported from the information typed into the ONX System during the exercise. The purpose of this report is to provide documentation for your organization’s records of exact responses captured during the exercise. www.drc-group.com – [email protected]
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Turbulent Tide - # 002
Ocean City CERT Prepare a Hazard Vulnerability Assessment (HVA) of natural and man-made threats to the residents of Ocean City.
Identify all hazards, other than a hurricane, to which the community is vulnerable. Part 1 Then rank the vulnerability of the community to the identified hazard. Rank each hazard as either: LOW, MEDIUM or HIGH.
(Example: Hazard: Tornado / Vulnerability: Low) Hazard: : Flooding Medium-high
Fire Med/High
Part 2 Hurricane Med/High
Tornado Med
Tsunami Low
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Ocean City CERT Residing in a community that is Disaster Ready is the first step in being able to respond to and recover from any disaster or emergency.
(Note: Access information on Avoiding Home Hurricane Damage.) Part 1 Is your organization involved in assisting community residents in preparing themselves, their families and their homes for a hurricane and other disasters or emergencies that could strike the region? Part 2 Yes If the above answer is yes. – List in detail the various disaster preparedness activities your organization undertakes to assist with community preparedness. Part 3 (Example: Activity: At the beginning of Hurricane Season members go door to door distributing hurricane preparedness materials to residents.) Part 4 Education through symposiums held annually. CERT class. Flyers and
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publications handed out to public, and video presentations. If the above answer is no. – Identify the name and phone number for all local agencies and / or organizations that would be able to assist residents as well as the type of assistance that may be available.
(Example: Agency: Shoemaker County Office of Emergency Management / Part 5 Phone Number: 555-555-5555 / Assistance: Conducts hurricane preparedness presentations to neighborhood residents.)
(Note: Access www.google.com to search for your community’s agencies and / or organizations.) Part 6 (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Neighborhood Preparedness and Part 7 Response. These videos are too long to view during today’s exercise. Building a Neighborhood Disaster Plan / Map Your Neighborhood) – OPTIONAL
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Ocean City CERT Would your organization have a role in assisting senior citizens, individuals with Part 1 disabilities and / or the transportation disadvantaged in preparing for the approaching storm? Part 2 Yes (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Individuals with Disabilities. These videos are too long to view during today’s exercise. Individuals with Disabilities) – OPTIONAL
If the above answer is yes. – Describe the type of assistance that would be made Part 3 available to help senior citizens, individuals with disabilities and / or the transportation disadvantaged to prepare for the approaching hurricane.
(Example: Activity: Our team works to ensure individuals with disabilities have registered with the local emergency management agency as a person with special needs.) Part 4 We have register of those that would need assistance. Part 5 If the above answer is no. – Identify the name and phone number for local
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agencies and / or organizations that would be able to assist these residents as well as the type of assistance that may be available.
(Example: Agency: Low County Alzheimer Association / Phone Number: 555- 555-5555 / Assistance: Transportation to local evacuation shelter.)
(Note: You can access the national 2-1-1 Information and Referral database or www.google.com to search for agencies and / or organizations within your area that could assist senior citizens, the disabled and the transportation disadvantaged in preparing for an emergency or disaster.) Part 6
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Ocean City CERT Does your organization have a role in supporting activities associated with Part 1 hurricane shelters? Part 2 Yes If the above answer is yes. – Briefly explain how your organization supports local Part 3 hurricane shelter operations. Part 4 CERT members man and facilitate shelter operations on the island and off. Found below are forms and guidelines that could be useful in establishing, managing and demobilizing a community / neighborhood based shelter.
Forms Shelter Registration PDF Part 5 Guidelines Shelter Guidebook PDF Shelter Operations Management Toolkit PDF
If the above answer is no. – Briefly explain why your organization does not help with sheltering activities. Part 6
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Ocean City CERT
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As the hurricane continues to approach the region will your organization be Part 1 involved in assisting community residents with any last minute preparedness activities? Part 2 Yes If the above answer is yes. – Identify and briefly describe the activities that your Part 3 organization will assist with. Evacuation. Securing outside items in neighborhood. Assist neighbors. Moving Part 4 cars to higher ground. Foster care for animals. If the above answer is no. – Identify the name and phone number for local agencies and / or organizations that would be able to assist residents in making last minute hurricane preparations as well as the type of assistance that may be Part 5 available.
(Note: Access www.google.com to search for your community’s agencies and / or organizations.) Part 6
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Ocean City CERT Would your organization be contacted by emergency management officials as Part 1 the hurricane approaches the region? Part 2 Yes If the above answer is yes. – Identify the emergency response agency that will Part 3 notify your organization. Part 4 Local OEM Part 5 If the above answer is no. – At what point will your organization be notified. Part 6
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Ocean City CERT Part 1 Will your organization ever self-mobilize?
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Part 2 No Part 3 If the above answer is yes. – Briefly explain why. Part 4 The leader of your organization has been contacted and asked to mobilize due to the region being under a Hurricane Warning. Part 5 Briefly describe how the members of your organization will be contacted and told that they need to mobilize. Part 6 Email, CodeRed, text. Identify the individuals by name and title that would be responsible for mobilizing your organization. Part 7 (Example: Primary: Howard Thomas – CERT President)
Primary: Part 8 Frank D Coord Part 9 Secondary: Part 10 Scott M Deputy Coord Part 11 Tertiary: Part 12 Jerry B CERT Pres Part 15 Briefly describe your organization’s mobilization process. Part 16 Initial contact and centralized rendezvous location.
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Ocean City CERT Part 1 Now that your organization has mobilized it will be important to effectively coordinate the various response activities that will need to be undertaken.
As a Community Emergency Response Team (CERT) identify the individuals that will fulfill the Incident Command System (ICS) positions and briefly describe the responsibility for each position.
(Example: Position: Logistics Section Chief – John Harper – Is responsible for obtaining needed equipment and supplies that will be used to respond to the
Disaster Resistant Communities Group LLC www.drc-group.com Turbulent Tide Tabletop Exercise Inject Responses – November 7 2013
hurricane.)
(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on the Incident Command System. These videos are too long to view during today’s exercise. Incident Command System) – OPTIONAL Logistics Section Chief Scott M.
Part 2 Planning Section - Chad C.
Incident Command - Frank D.
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Ocean City CERT Mrs Jones, an 87 year old widow, is a community resident whose home is subject to flooding. She has just contacted a member of your organization asking if someone could come help her with building a sandbag barrier to prevent her home from being flooded.
Part 1 (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Filling Sandbags Safely. This video is too long to view during today’s exercise. Filling Sandbags Safely) – OPTIONAL
Will your organization be able to assist Mrs Jones with her request? Part 2 Yes If the above answer is yes. – Briefly describe the actions that will be taken to Part 3 assist Mrs Jones. We could utilize City resources to assist along with CERT members to assist in Part 4 building barrier. Part 5 If the above answer is no. – What will Mrs Jones be told? Part 6
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Ocean City CERT
Prepare a prioritized action plan (Incident Action Plan) outlining in detail activities that your organization will undertake based on current information and planning assumptions.
In preparing the Incident Action Plan list any resources that will be needed to Part 1 undertake each action and develop a timeline for completing each of the identified actions.
(Example: Action: Canvas the neighborhood to determine if any residents were injured during the storm. If medical assistance is needed for minor injuries team members should provide First Aid. / Required Resources: First Aid Kit. / Timeline: 1 Hour.) Action: Organize groups to canvas neighborhoods to ascertain if anyone is injured. If required, provide First Aid or if serious contact EMS.
Part 2 Find any structural damage or utility lines need to be fixed and/or moved from roadways. Notify OEM of such.
Prioritize, strategize, tactics and related tasks.
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Ocean City CERT It will be important for your organization to remain in constant communication with its members and various response agencies and organizations. Briefly describe how communications will be maintained: Part 1 (Note: Access the Neighborhood Emergency Radio Communications Planning document.)
With emergency management officials. Part 2 HAM radios Part 3 With law enforcement officials. Part 4 800 MHz radio; Messenger Part 5 With fire department officials.
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Part 6 messenger Part 7 Among fellow team members. Part 8 HAM radio
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Ocean City CERT Needs Assessment
Based on the Preliminary Damage Assessment and the Post Hurricane Community Evaluation of the community prepare a list of resources (services, Part 1 materials, supplies, etc.) that will be needed to support residents in the days and weeks to come.
Need # 1: Part 2 Bottled water Part 3 Need # 2: Part 4 Canned goods Part 5 Need # 3: Part 6 ice Part 7 Need # 4: Part 8 medical supplies Part 9 Need # 5: Part 10 batteries Part 11 Need # 6: Part 12 clothing Part 13 Need # 7: Part 14 shelter Part 15 Need # 8: Part 16 blankets
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Ocean City CERT In the aftermath of the hurricane debris litters the yards and streets throughout the community. While the municipal public works and road department will collect debris from public property / right-of-ways they are prohibited by law from clearing debris from private property. Part 1 Local elected officials are asking community and faith based organizations to assist residents with clearing storm debris from private property.
Will your organization be able to assist with this request? Part 2 Yes If the above answer is yes. – Prepare a list of equipment and consumable Part 3 supplies including personal protective equipment (PPE) that will be needed when undertaking such a mission. Gloves
Masks
Trash bags
goggles Part 4 hard hat
shovels
rakes
picks
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Ocean City CERT Part 1 Residents throughout the community are great animal lovers with many having pet dogs and cats. Many of the pets are indoor / outdoor animals. In the aftermath of the storm residents are in need of assistance with caring for and in some cases finding their pets.
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Will your organization be able to assist these residents? Part 2 Yes If the above answer is yes. – Briefly describe the assistance that your Part 3 organization can provide. Part 4 Support the Humane Society, report any sightings, post flyers, CART program If the above answer is no. – Identify the name and phone number for a local agency and / or organization that can be contacted to assist residents with caring for and / or finding their lost pets. Part 5 (Note: Access www.google.com to search for an agency and / or organization serving your area.) Part 6 (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Animal Health Operations. These Part 7 videos are too long to view during today’s exercise. Animal Health Operations) – OPTIONAL
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Ocean City CERT Assisting community residents with their response and recovery needs will be a large undertaking and involve many government agencies and departments as well as community and faith based organizations.
Identify four agencies, departments and / or organizations (Community Partners) serving your area with which your organization will work as well as the resources / services that the identified Community Partner will be able to provide to community / neighborhood residents. Part 1 (Example: Community Partner: Southern Baptist Disaster Relief – Local churches can assist with: Chainsaw Crews, Childcare, Feeding, Sheltering, Transportation, Communications and Clean-up.)
(Note: Access information regarding Southern Baptist Disaster Relief.)
(Note: Access www.google.com to search for local Community Partners in disaster response.)
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OCNJcare - food, clothing, shelter
FEMA - paperwork and red tape Part 2 National Guard - transportation
Samaritans Purse - cleanup (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Volunteer Organizations Active in Part 3 Disaster (VOAD). These videos are too long to view during today’s exercise. Volunteer Organizations Active in Disaster (VOAD) Operations) – OPTIONAL
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Ocean City CERT Is your organization in possession of any equipment and / or consumable Part 1 supplies that can be utilized to assist community residents with responding to or recovering from the hurricane? Part 2 Yes If the above answer is yes. – Prepare an itemized list, (Item, Quantity and Storage Location) of the equipment and / or consumable supplies.
Part 3 (Note: Access a listing of potential items to incorporate into a Neighborhood Disaster Supply Kit.)
(Example: Item: Stretcher / Quantity: 3 / Storage Location: CERT Trailer) Three trailers with 150 cots and 150 pillows and blankets in each trailer; also stocked for CERT members and police and fire. Located throughout island in three locations, north, south and central. Third trailer will be utilized as a canteen Part 4 with food, refreshments.
1 police boat/trailer If the above answer is no. – Conduct a brief group discussion to identify ways in which your organization can obtain equipment and / or consumable supplies necessary to prepare a Neighborhood Disaster Supply Kit. Part 5 Potential Funding Sources Target Foundation Access Wal-Mart Foundation Access Walgreens Foundation Access
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Ocean City CERT
As the sun sets the roar of generators can be heard throughout the community. Part 1 Local officials have issued a dusk to dawn curfew for all of the residents in the affected area.
Are the members of your organization exempt from the curfew? Part 2 No Part 3 If the above answer is yes. – Briefly explain why. Part 4 Part 5 If the above answer is no. – Briefly explain why. At this time, no for CERT members but are working on acquiring proper Part 6 identification so law enforcement will be able to easily identify members. This would also apply to any travel ban. If the above answer is unsure. – Identify the local agency’s name and phone number that will be able to tell you if your organization is exempt from the curfew. Part 7 (Example: Agency: Polk County Emergency Management Department / Phone Number: 555-555-5555) Part 8
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Ocean City CERT Part 1 Betty Shoemaker, a widow, has lived in the community all of her life, and at 88 she has never asked for assistance from anyone. However, during the hurricane her home sustained moderate damage when a large oak tree was up- rooted and fell on her roof.
Because of her age and the fact that she has neither insurance nor relatives that live in the area that can assist her with removing the tree from her roof she is asking your organization for assistance.
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Will your organization be able to assist Mrs Shoemaker? Part 2 Yes If the above answer is yes. – Briefly explain how your organization will be able Part 3 to assist. Part 4 We would assist by providing contact information for agency to assist. What is the liability if a member of your organization is injured while assisting Part 5 with this activity? Part 6 If the above answer is no. – Briefly explain why your organization will not be Part 7 able to assist. Part 8 If your organization is unable to help identify the name and phone number for a local organization to which you could refer Mrs Shoemaker for assistance. Part 9 (Note: Access www.google.com to search for a local organization that could help Mrs Samuelson.) Part 10
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Ocean City CERT Part 1 Emergency management officials have asked if your organization could help with establishing and managing a location for the distribution of supplies (bottled water, shelf stable meals, tarps, etc.) which will be given to community residents needing assistance.
These types of distribution activities are normally referred to as a Point of Distribution (POD).
FEMA, state and local officials will provide all of the supplies to be distributed and the equipment to operate the POD.
(Note: Access information on POD operations. – POD Overview / Just In Time POD Training Videos)
Will your organization be able to manage and provide man-power to support this
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activity? Part 2 Yes If the above answer is yes. – Briefly describe how your organization will assist Part 5 with setting up and managing such an operation. Part 6 We would assist in setting up POD and distribution of supplies.
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Ocean City CERT Adam and Beth Morrison are an elderly couple whose home has survived the storm. As is true with the rest of the community, they are without power, water and phone service. The temperature outside has risen to 98 degrees and the humidity is close to 95%. Several of their neighbors have expressed a concern Part 1 for their well-being given the lack of drinking water and the extreme heat and humidity.
Will your organization assist in this situation? Part 2 Yes If the above answer is yes. – Briefly describe the actions that will be taken to Part 3 assist the Morrison's. Part 4 Set up cooling center If the above answer is no. – Identify the name and phone number for a local organization to which you will refer the Morrison’s for assistance. Part 5 (Note: Access www.google.com to search for a local organization that could help the Morrison’s.) Part 6
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Ocean City CERT Part 1 At what point would your organization demobilize? Part 2 When directed to by higher authority within State
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Part 3 Briefly describe the procedure for demobilization. Part 4 Reverse ICS plan, and will take our direction from local, county and state OEM. Does your demobilization plan include an operational debriefing of all team Part 5 members? Part 6 Yes If the above answer is yes. – Briefly describe the debriefing process your Part 7 organization will use. Debriefing to assess what we just experienced; assess resources used and Part 8 available, performance evaluations of each member with suggested improvements. Does your demobilization plan include a Critical Incident Stress Debriefing Part 9 (CISD) of all team members? Part 10 Yes If the above answer is yes. – Briefly describe the CISD process your Part 11 organization will use. Part 12 Optional and confidential.
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