• Abstract and Figures
• Public Full-text

Spring 2008 Gas Well Workshop Steering Committee Meeting Agenda(s) and Minute(s)

Meeting Date Meeting Venue Agenda Minutes Wed. Mar. 7 Over lunch at the Adams See below See below 12:00 pm Mark Hotel Wed. Mar. 28 (877) 226-9790 See below See below. 10:00 am CDT Access Code: 2641643 Continuation of Mar. 7, 2007 Meeting Wed. May 23 (877) 226-9790 See below See below 10:00 am CDT Access Code: 1080645 Thurs. Aug. 2 (877) 226-9790 See below See below. 10:00 am CDT ACCESS: 6508741 Tues. Sept. 4 877-226-9790 See below. See below. 10:00 am CDT PASSCODE: 6546458 Tues. Oct. 30 (877)226-9790 See below. See below. 10:00 am CDT ACCESS CODE:966430 Tues. Dec. 4 (877)226-9790 See below. See below. 10:00 am CST ACCESS CODE: 7537342 Tues. Jan. 8 (877) 226-9790 See below. See below. 10:00 am CST International (636) 651-3172 CODE: 2899640 Thurs. Jan. 24 (877)226-9790 See below. See below. 10:30 am CST CODE: 4529671 Fri. Feb. 15 (877)226-9790 10:30 am CST CODE:

Green --- Agenda Gray --- Past meetings, actions completed Yellow --- Past meeting Light Blue – Most Recent and Upcoming meeting

1. Meeting Attendees

 Attendees – March 7, 2007 - Ronda Brewer - Norm Hein - Lynn Rowlan - Scott Campbell - Rick Hornsby - Rob Sutton - Richard Christiansen - Stathis Kitsios - Sam Toscano - Cleon Dunham - Jim Lea - Corky Vickers - Mark Garrett - Robert Lestz - Rick Webb - Larry Harms - Jose Macias  Attendees – March 28, 2007 - Ronda Brewer - Tony Podio - Sam Toscano - Cleon Dunham - Lynn Rowlan - Corky Vickers - Mark Garrett - Rob Sutton - Rick Webb  Attendees – May 23, 2007 - Ronda Brewer - Rick Hornsby - Lynn Rowlan Spring 2008 Gas Well Workshop Minutes of Meeting Page 2

- Cleon Dunham - Barry Nicholson - Corky Vickers  Attendees – August 2, 2007 - Ronda Brewer - Gordon Gates - Barry Nicholson - Cleon Dunham - Mike Gauthe - Rick Webb - Mark Garrett - Shawn Krueger

- Lynn Rowlan, Emee Ermel, Jeff Everson, Jim Lea and others tried to connect and couldn’t. - Ronda Brewer will check into the problem with AT&T.  Attendees – Sept. 4, 2007 - Ronda Brewer Jeff Everson Shawn Kriger - Cleon Dunham Larry Harms Lynn Rowlan - Bill Elmer Jordan Hixson Barry Nicholson - Emee Ermel  Attendees – Oct. 30, 2007 - Ronda Brewer Bill Elmer Shawn Kriger - Scott Campbell Jeff Everson Lynn Rowlan - Ed Colina Norm Hein Rob Sutton - Cleon Dunham Jordan Hixson  Attendees – Dec. 4, 2007 - Ronda Brewer Larry Harms Lynn Rowlan - Cleon Dunham Jordan Hixson Rob Sutton - Bill Elmer Shawn Kriger Sam Toscano - Emee Ermel Barry Nicholson Rick Webb - Mark Garrett  Attendees – Jan. 8, 2008 - LaTasha Anderson Jeff Everson Barry Nicholson - Ronda Brewer Mark Garrett Lynn Rowlan - Cleon Dunham Gordon Gates Rob Sutton - Bill Elmer Bill Holmes Corky Vickers - Emee Ermel Shawn Kriger  Attendees – Jan. 24, 2008 - LaTasha Anderson Clayton Hendricks Barry Nicholson - Ronda Brewer Jordan Hixson Tony Podio - Stella DeBord Bill Holmes Lynn Rowlan - Mike Dickey Miranda Fosdick Arun Sriraman - Bryan Dotson Gordon Gates Rob Sutton - Cleon Dunham Carl Kennedy Sam Toscano - Emee Ermel Jim Lea Eric Tietz - Larry Harms Jared Mangum Corky Vickers - Norm Hein Rick Webb

2. Learnings from 2007 program

a. Continuing education courses b. Technical sessions c. Discussion sessions d. Breakout sessions e. Exhibits f. Social events  Agenda/Minutes – March 7, 2007 - What are the learnings from 2007 to be considered as we move forward? ======- Participation: Spring 2008 Gas Well Workshop Minutes of Meeting Page 3

o We had 655 attendees. 57% from Operating Companies, 41% from Service Companies, 2% others.

- Things people liked: o The schedule for the courses, sessions, breakouts, etc. o The Continuing Education courses on Monday. o The number of attendees in the Continuing Education courses. o The presentations. o The rooms for the meetings. o The venue at the Adams Mark Hotel in downtown. o The location in Denver.

- Concerns: o Keynote Address. . One expressed that there was commercialism in the Keynote address. Many others liked/appreciated the address.

o Continuing Education Courses. . More breaks are needed in the schedules for the Continuing Education courses. . Options of one or two days for Continuing Education were discussed. It was agreed to stick with one day for courses, but that more courses should be offered in parallel, to give more choices. . Some people would like to have color used in making the Course notebooks. . The Technical Review Committee should review the Continuing Education course material. . We discussed paying an honorarium to instructors. There are feelings pro and con on this. It will need more discussion.

o Technical Presentations. . Some felt that 25 minutes is too short for the Technical Presentations. They had been reduced from 30 minutes to accommodate more presentations. . Some of the font sizes in the presentations were too small. The review process did work, and several fonts were increased, but more is needed in this area. . Several suggested that we place a PC on the podium for the speakers to use. This will make it easier for them to talk directly into the microphone. This will be pursued for next year. . The Technical Presentations need to be targeted to the level of the audience. This message will be communicated to future speakers. . Work is needed to improve “people movement” during the Technical Sessions. There was too much noise as people left and re-entered the Presentation Hall. . There were complaints about the sound level. Some speakers had trouble using the microphone properly. . The speaker gifts should be handed out after each talk. . Two of the Panel Discussions weren’t as effective this year. Two were good. This needs to be improved for the future.

o Workshop Schedule. . The schedule for each day should be posted near the Registration Desk and the Presentation Hall. . A larger copy of the schedule is needed. . The schedule needs to be set early so definite room commitments can be agreed with the hotel.

o Exhibits. Spring 2008 Gas Well Workshop Minutes of Meeting Page 4

. Some companies complained about the location of their exhibit booths. This was better than last year, but still some companies felt that their locations were not as good as others.

o General Items. o The duties of the General Chair need to be clearly spelled out. o The registration form needs to be redesigned to make it less confusing for people. o The members of the Steering Committee need to be clearly identified so people can ask them for help. o There is one item in my notes that I can’t read. If it was yours, I apologize to you.

3. Venue for 2008 workshop

a. Do we want to use the Adams Mark again? b. What alternatives do we have and should we consider?  Agenda/Minutes – March 7/28, 2007 - Ronda Brewer and Rick Webb visited the other “ballroom” venue in the Adams Mark. It is significantly larger than the space we had. - Can we all agree to use this different ballroom at the Adams Mark for the 2008 Workshop? ======- It is agreed to hold the 2008 Workshop in the Adams Mark Hotel in Downtown Denver. - We will use the larger ballroom in the other building. - Rates may be a little higher for the bigger room, but we’ll have more room for Classrooms, Attendees, and Exhibits. - Ronda Brewer will contract the Hotel to lock us in for 2008.  Agenda/Minutes – May 23, 2007 - Ronda Brewer to provide a status report on our agreement with the Adams Mark. ======- A contract will be signed with the Adams Mark this week. - The new contact person at the Adams Mark is Kim Brust. - We are committing to use up to 375 rooms. - We must use at least 80% of these or we will be penalized for unused rooms. 4. Dates for 2008 workshop

c. Do we want the first week in March, 2008? d. What alternatives do we have and should we consider?  Agenda/Minutes – March 7/28, 2007 - We have agreed to stick with three total days for the Workshop – one for Continuing Education and two for Technical Presentations. - The first week of March isn’t available in most hotels in Denver, but the last week of February is available. - Can we agree on the dates of February 25 - 27, 2008? ======- It is agreed to have the Workshop on February 25 – 27, 2008. - Ronda Brewer will contact the Hotel to lock in these dates for 2008.  Agenda/Minutes – May 23, 2007 - Ronda Brewer to confirm that these dates are confirmed with the hotel. ======- These dates are confirmed. Spring 2008 Gas Well Workshop Minutes of Meeting Page 5

5. Technical agenda for 2008

a. Possible general technical agenda session topics to have. b. Do we want to limit the number of presentations? c. Do we want to move to parallel sessions? d. Do we want to revise the method for selecting presentations?  Agenda/Minutes – March 7/28, 2007 - Discuss the form of the technical agenda for 2008. - A draft format for the 2008 schedule will be distributed before the March 28 meeting. - Can we agree on the outline of the technical agenda? - A draft outline for the Technical Agenda is on the www.alrdc.com web site. - Everyone is encouraged to look at it and provide feedback.  Agenda/Minutes – May 23, 2007 - The technical agenda is on the web site. The spreadsheet has five pages. Is the agenda OK with everyone? ======- The technical agenda is OK. We need to start obtaining nominations for presentations.

6. Technical presentations

 Agenda/Minutes – March 7/28, 2007 - Discuss the issue of a CD for everyone. Do we want to go this again? Do we want to a give it for free, or do we want to charge for it? - A copy of the “copyright” wording has been sent to the ALRDC lawyer for comment. - It is agreed to provide a CD of the Technical Presentations to all attendees. - For 2008, we will continue to do this the same way as in 2007. We may wish to revise this process in the future.. - We agree to make use of the Standard Presentation Format mandatory for all Presentations.  Agenda/Minutes – May 23, 2007 - Is the Standard Presentation Format OK with everyone? ======- The new Standard Presentation Format is OK with everyone.  Agenda/Minutes – August 2, 2007 - It is time to begin discussion of proposed technical presentations for 2008. ======- Possibilities include Smith Lift. - Barry Nicholson will call Smith Lift and some others about new forms of artificial lift. - Rick Webb will check with Unico. - Brain Dotson of BP may do an update on BP’s trials.  Agenda/Minutes – Sept. 4, 2007 - It is time to begin discussion of proposed technical presentations for 2008. - What is status of Smith Lift? - What is status of Unico? - What is status of BP? - Smith Lift will be doing a presentation. - We need to identify due dates on the Presentations page. Done. - We may have a paper on new plunger fall data from Weatherford. - ConocoPhillips will give a paper on artificial lift and compression on gas wells.  Agenda/Minutes – Oct. 30, 2007 - So far, we have received one paper from Texas Tech Univ. on Smart Plunger has Spring 2008 Gas Well Workshop Minutes of Meeting Page 6

been nominated. - We have received four abstracts from TTU, Marathon, Smith Lift, and EOG Resources. - We need to get serious about the technical program. - Norm Hein and Jim Lea can submit three abstracts. - Foster Miller may be submitting a paper. - Scott Campbell will check with Bill Hearn about plunger fall in deviated wells.  Agenda/Minutes – Dec. 4, 2007 - So far we have nine (9) presentations nominated, with abstracts. - See the schedule on the web site. - For the complete program, we need 32 presentations. - So, we need another 23 high quality presentations. - We need to work diligently to secure more top quality presentations. - Ronda Brewer has sent presentation nomination forms to several people. - Lynn Rowlan will submit up to three presentations, in conjunction with others. - Emee Ermel may obtain one presentation from Chevron. - There may be a follow-up presentation from Mexico.  Agenda/Minutes – Jan. 8, 2008 - So far we have thirty five (35) technical presentations nominated, with thirty two (32) abstracts. See the schedule on www.alrdc.com. - We have room for one more in the Field Reviews/Experiences category. - If we receive any more than that, we’ll need to place them on Stand-By, or offer them a Poster Session. - Now we need to start working on obtaining the PowerPoint presentations. - The Technical Program is now full with thirty six (36) presentations. - We have abstracts for thirty four (34). - It is agreed to have the Technical Review Committee as before, with Dr. Jim Lea, Norm Heim, Lynn Rowlan, and Cleon Dunham.  Agenda/Minutes – Jan. 24, 2008 - We’ve had one presentation drop out. - We’re working to obtain a replacement from Bill Hearn. - We have abstracts for all but the one replacement that is needed. - We have received nine presentations. - The Technical Review Committee has started work. So far five presentations have been approved. Two need to be revised to be acceptable. - We need everyone to submit their Technical Presentations as soon as possible. 7. Continuing education for 2008

e. Possible continuing education topics for 2008. f. Possible continuing education instructors.  Agenda/Minutes – March 7/28, 2007 - Discuss the plan for Continuing Education for 2008. - A tentative plan for Continuing Education for 2008 has been distributed. - Can we agree on a plan, on the tentative course coordinators? - There is a draft outline for seven Continuing Education courses on www.alrdc.com. - So far, this appears OK to at least most of the Steering Committee. - Please look at this and provide comments. - The first need is to agree on the courses. - The second need is to determine a “lead instructor” for each course. - We agreed to not reproduce PowerPoints in color for the Course Notebooks. - However, each instructor will be asked to make the course presentations as clear as Possible when projected. Spring 2008 Gas Well Workshop Minutes of Meeting Page 7

- If graphs have multiple lines, try to use different fonts to make the graphs clearly understandable in black and white. - We did agree to place the PowerPoint information on a CD and give a copy of the CD to each student who attends a course. - The materials in the CD should be in PDF format so they can not be modified.  Agenda/Minutes – May 23, 2007 - Is everyone in agreement with the Continuing Education plan as outlined above? - We need instructors for Chemical, Automation, and Reservoir. - We need CV’s for each of the instructors. - We need course outlines for each of the courses. ======- The Continuing Education plan is OK with everyone. - We need to check with the entire committee on suggestions for people to lead the Chemical, Automation, and Reservoir sections. - Rick Hornsby has said that he could help with the Reservoir section IF he is still available after his retirement this summer.  Agenda/Minutes – August 2, 2007 - We still need people to lead the Automation and Reservoir sections. ======- Barry Nicholson will check within Schlumberger for someone to head the Reservoir section. - Mike Gauthe suggests considering the automation process of Oxy in Elk Hills. This may be for a paper or to be involved in the breakout session.  Agenda/Minutes – Sept. 4, 2007 - Has someone been identified for the Reservoir section? - Has someone been identified for the Automation section? ======- Bill Nicholson will identify a nominee from Schlumberger for the Reservoir section. - Emee Ermel will check to see if someone from Chevron can lead the Automation section.  Agenda/Minutes – Oct. 30, 2007 - Larry Moore of Schlumberger will lead the Reservoir section. - We still need someone to lead the Automation section. - CV’s are needed from Jim Lea, Lynn Rowlan, Norm Hein, Larry Harms, Boots Rouen, Rick McCurdy, Larry Moore. - Course Outlines are needed for all seven courses. - Cleon Dunham will check with those who haven’t submitted a CV or an outline as yet. Done  Agenda/Minutes – Dec. 4, 2007 - So far we have only received a CV from Niell Strickland and an outline for the morning half of Course 104. - We urgently need to receive the rest of the CV’s and course outlines. - Course material MUST be turned into Ronda Brewer by Tuesday, Jan. 15, 2008 so she can have time to make the course notebooks. - There was no new information on Continuing Education at this time.  Agenda/Minutes – Jan. 8, 2008 - We are currently missing CV’s from Lynn Rowlan, Norm Hein, Larry Harms, and Rick McCurdy. - We are missing course write-ups for Courses - 102 --- Plunger Lift - 103 --- Sucker Rod - 104b --- Chemical Deployment Methods - 106a --- Surface Compression Systems. - We need to re-issue a reminder to everyone that course material must be turned in to Spring 2008 Gas Well Workshop Minutes of Meeting Page 8

Ronda Brewer by Tuesday, Jan. 15, 2008. - How is registration coming for each course? How many are signed up for each? - We need to know the numbers who are registered for each course. - Ronda Brewer will send this information as it develops. - Larry Moore needs some help with the Reservoir course. If you know anyone who can help, please let us know. - Cleon Dunham will remind the instructors of the deadline of Jan. 15 to get materials to be printed to Ronda Brewer.  Agenda/Minutes – Jan. 24, 2008 - We have all of the CV’s. - We have all of the course write-ups. - How many people are registered for each course at this point? - However, Larry Moore has bowed out of preparing and presenting the Reservoir Course. - Do we drop this course from the schedule? - Do we ask the people who have signed up for it to choose a different course? - Or, is there some way to still pull this off? - We’ve been beating the bushes for some time to find someone to work on this without success. Someone from BP expressed some willingness, but this has now fallen through. - It is agreed to cancel the Reservoir course due to lack of enough people to help with the course.. - Ronda Brewer will send a note to the people who have sinned up for the Reservoir course and ask them to pick another course. - We’ll ask Larry Moore of Schlumberger to coordinate the Reservoir course in 2009. - We’ll double our efforts to find people to help Larry put the course together. - People who are teaching courses in 2008 need to let Ronda Brewer know how much material they’ll need to place in their notebooks, so Ronda will know the right size for the notebook. - As of Jan. 24, the registration for each of the courses is shown below. - We expect many more to sign up for these, and we’ll ask the people who are signed Up for the Reservoir course (No. 107) to choose another course.

- 101a 50 - 101b 41

- 102a 36 - 202b 24

- 103a 22 - 103b 27

- 104a 12 - 104b 18

- 105a 15 - 105b 12

- 106a 26 - 106b 25

- 107a 18 - 107b 31 Spring 2008 Gas Well Workshop Minutes of Meeting Page 9

8. Breakout sessions for 2008

a. Possible breakout session topics for 2008. b. Possible breakout session facilitators.  Agenda/Minutes – March 7/28, 2007 - Discus the plan for breakout sessions in 2008. - What general breakout sessions do we need. - Who are potential facilitators? - We have agreed to have four (4) Breakout Sessions. - We have not agreed on the specific topics yet. - The Breakout Sessions will run from 5:15 – 6:30 pm on Tuesday, Feb. 26, 2008.  Agenda/Minutes – May 23, 2007 - Can we define the four breakout sessions? - Can we agree on people to coordinate these sessions? - We will need CV’s for each of the coordinators. - We will need outlines for each of the sessions. ======- We need to check with the entire committee on suggestions on what breakout sessions to have and for people to lead the breakout sessions.  Agenda/Minutes – August 2, 2007 - It is time to agree on the desired breakout sessions. ======- Suggestions include: - Plunger Control Algorithms (Gordon Gates), - Artificially Lifting Horizontal Wells (Mark Garrett), - Selection of Artificial Lift Methods for Deliquification (Cleon Dunham, Rick Webb) - Reservoir Topics  Agenda/Minutes – Sept. 4, 2007 - Do we agree with these breakout topics? - Do we agree with these coordinators? - Who can lead the Reservoir Topics session? ======- Larry Harms will coordinate the session Reservoir Engineering. - Lynn Rowlan will coordinate a session on Plunger Lift Operational Problems. - Emee Ermel will coordinate a session on New Technology. - These need to be placed on the www.alrdc.com web site. Done. - CV’s are needed for all coordinators. - Breakout session outlines are needed for all sessions.  Agenda/Minutes – Oct. 30, 2007 - CV’s are needed from Mark Garrett, Emee Ermel, Lynn Rowlan, Gordon Gates, Larry Harms, Rick Webb. - Brief write-ups are needed on all six breakout sessions. ======- Cleon Dunham will contact people for write-ups and CV’s. Done  Agenda/Minutes – Dec. 4, 2007 - We still need CV’s and brief breakout session write-ups for all six sessions. - We urgently need to receive the CV’s and breakout session outlines. - There was no new information on Breakout Sessions at this time.  Agenda/Minutes – Jan. 8, 2008 - We still need CV’s from Lynn Rowlan, Gordon Gates, Larry Harms, and Rick Webb. - We need breakout write-ups for: - Plunger Lift Operational Problems - Reservoir Engineering Topics Spring 2008 Gas Well Workshop Minutes of Meeting Page 10

- Selection of Artificial Lift Methods for Deliquification. - These are on track except for the information that is still needed. - The Workshop schedule has been updated to show the times of the breakout sessions.  Agenda/Minutes – Jan. 24, 2008 - We still need a CV for Rick Webb. - We have all of the breakout write-ups. - There is no new action here. 9. Room assignments, session times for 2008

a. We need to begin early on room assignments for the events for 2008. b. We need to maintain flexibility on the start and end times of the sessions.  Agenda/Minutes – March 7/28, 2007 - Discus the issues associated with room assignments, session times for 2008. - Specific room assignments for courses, meetings, etc. will be discussed with the Hotel at a later date.  Agenda/Minutes – May 23, 2007 - Are we ready to define specific rooms for the various components of the Workshop? ======- This will be handled later.  Agenda/Minutes – August 2, 2007 - Is it time to work on room assignments? ======- This will be handled later.  Agenda/Minutes – Sept. 4, 2007 - Is any action needed at this time? ======- There is no action at this time.  Agenda/Minutes – Oct. 30, 2007 - Is any action needed at this time? - Ronda Brewer will check with the hotel for room locations. - We can make room reservations now. - The rate this year will be $159 per room night. This is on the web site.  Agenda/Minutes – Dec. 4, 2007 - Do we have the room locations? - Can we begin to make room assignments? - Ronda Brewer is continuing to work with the hotel. - There is no new information on Room Assignments at this time.  Agenda/Minutes – Jan. 8, 2008 - We need the meeting room assignments so these can be placed on the various Workshop documents. - Ronda Brewer will send the room assignments by the end of the week so they can be Placed on the web site.  Agenda/Minutes – Jan. 24, 2008 - Ronda Brewer will place the room assignments on the Schedule to be handed out. - Cleon Dunham will add them to the Rolling Presentation when they are available. - The room assignments from the hotel are supposed to be coming today, Jan. 24. Spring 2008 Gas Well Workshop Minutes of Meeting Page 11

10. Workshop leadership for 2008

a. General Chair. b. Session Chairs.  Agenda/Minutes – March 7/28, 2007 - Rick Webb has agreed to be the General Chair for 2008. Let’s give him a round of applause. - Can we identify a list of Session Chairs? - The following people have agreed and/or have been nominated to be Session Chairs for the Workshop. Scott Campbell, Mark Garrett, Tony Podio, Rob Sutton, Sam Toscano and Corky Vickers.  Agenda/Minutes – May 23, 2007 - These people have been tentatively assigned to chair sessions. - Are these assignments OK? ======- The Session Chair assignments are OK with everyone. 11. Keynote Speaker for 2008

a. Nominations for keynote speaker  Agenda/Minutes – March 7/28, 2007 - Cleon Dunham has asked Scott Tinker to be Keynote speaker in 2008. - Scott Tinker has said yes, as long as the “creek doesn’t rise.” - No further update on this at this time.  Agenda/Minutes – May 23, 2007 - The keynote speaker is all set. ======- No action is required at this time.  Agenda/Minutes – Oct. 30, 2007 - Jordan Hixon of Anadarko suggests Jim Kleckner of Anadarko. - Bill Elmer suggests Steve Coleman, author of the Coleman equation. - We agree with asking Jim Kleckner. - If he can do it, we’ll ask Steve Coleman next year.  Agenda/Minutes – Dec. 4, 2007 - Jim Kleckner of Anadarko has agreed to be keynote speaker in 2008. - This is all set. 12. Advertising for 2008

a. Is the e-mail list process sufficient? b. Should we use the SPE mailing list? c. Should we advertise in more periodicals?  Agenda/Minutes – March 7/28, 2007 - Discuss the advertising process for 2008? - No further update on this at this time.  Agenda/Minutes – May 23, 2007 - Is there any action on this item at this time? ======- No action is required at this time.  Agenda/Minutes – August 2, 2007 - Is any action required at this time? ======Spring 2008 Gas Well Workshop Minutes of Meeting Page 12

- Cleon Dunham will draft a note for Ronda Brewer to send to all previous attendees.  Agenda/Minutes – Sept. 4, 2007 - Has the note been sent to all previous attendees? ======- Cleon Dunham will send a note to Ronda to send to previous attendees. Done.  Agenda/Minutes – Oct. 30, 2007 - Has this note been sent to all previous attendees? - Ronda Brewer will send the note to all previous attendees. - Lynn Rowlan will send a note to his list close to the end of the year. - Scott Campbell will send a note to his list. - Ronda Brewer has contacted some of the leading industry periodicals (Gulf Publishing) to place the Information in their magazines. - Ronda Brewer will check on how many people the hotel can accommodate in the new Facility. - Cleon Dunham will send a note to all previous exhibitors with a copy of the flier, the registration information, and the hotel information.  Agenda/Minutes – Dec. 4, 2007 - What further advertising is needed at this time? - No additional advertising is required at this time.  Agenda/Minutes – Jan. 8, 2008 - What further advertising is needed at this time? - Lynn Rowlan will send a note to his extensive contact list this week.  Agenda/Minutes – Jan. 24, 2008 - Is any further advertising needed at this time? - No further advertising is needed at this time. 13. Registration for 2008

a. Process to be used? b. Cost for registration? c. Number of people to be registered?  Agenda/Minutes – March 7/28, 2007 - Do we need to revise the costs to register for the workshop? - Do we need to set a limit on the number that can register? - We need a definite policy to deal with late registrations – after we are already “full.” - We are working on a new format for the Registration Form for next year. - We have agreed to keep the registration cost the same in 2008 as it was in 2007. - To see these costs, go to www.alrdc.com.  Agenda/Minutes – May 23, 2007 - Is the new Registration Form OK with everyone? - Do we need a policy for “late registrations” after we are “full.” ======- Cleon Dunham is to place the new Registration Form on the web site. Done.  Agenda/Minutes – August 2, 2007 - Is any action required in this area? ======- No action needed.  Agenda/Minutes – Sept. 4, 2007 - Is any action required in this area? ======- There is no action here.  Agenda/Minutes – Oct. 30, 2007 Spring 2008 Gas Well Workshop Minutes of Meeting Page 13

- Is any action needed in this area? - There is no action in this area.  Agenda/Minutes – Dec. 4, 2007 - Is any action needed in this area? - Emee Ermel will contact Texas A&M to see if they can participate. - There may be a small group of students attending from TTU.  Agenda/Minutes – Jan. 8, 2008 - How many are registered for the Workshop? - Do we have any limit this year? - Total registration is currently about 170. - We have no limits this year.  Agenda/Minutes – Jan. 24, 2008 - How many are registered for the Workshop? - Currently there are 320 registered. - We expect this number to double by the time of the Workshop. - We are beyond our cut-off for guaranteed rooms in the hotel. - Ronda Brewer has asked the hotel to increase the number of rooms and to extend the date by which the Workshop rate is available. 14. Exhibitors for 2008

a. Number of exhibitors. Can we accept more than in 2007? b. Costs for exhibitors. Does this need to change?  Agenda/Minutes – March 7/28, 2007 - We should communicate with this year’s exhibitors very soon. - They should be encouraged to sign up soon for 2008 – first come, first served? - Do we need to revise the cost for exhibits? - We will be able to accommodate more exhibitors in 2008. - They can all be in the same room. - We agreed to increase the cost for a 10x10 Exhibit to $1000, but to allow two free registrations per Exhibit. - Other than the two free registrations per Exhibit, there will be no discounts for people who say that they only want to work the Exhibit.  Agenda/Minutes – May 23, 2007 - Are any actions needed in this area at this time? ======- No action is required at this time.  Agenda/Minutes – August 2, 2007 - Ronda Brewer please provide a list of the Exhibitors from the 2007 Workshop. ======- OK.  Agenda/Minutes – Sept. 4, 2007 - Ronda Brewer please provide a list of the Exhibitors from the 2007 Workshop ======- This will be done.  Agenda/Minutes – Oct. 30, 2007 - Ronda Brewer please provide a list of the Exhibitors from the 2007 Workshop. - Eleven exhibitors have signed up so far. - Ronda Brewer will obtain the maximum number of exhibitors from the hotel.  Agenda/Minutes – Dec. 4, 2007 - We currently have twenty six (26) Exhibitors signed up for 2008. - We are placing them, along with information about their companies and their logos, on the web site. Spring 2008 Gas Well Workshop Minutes of Meeting Page 14

- Do we need to do anything else at this time? - We currently have 29 Exhibitors. - Ronda Brewer will keep the list up to date so Cleon Dunham can place them on the web site. - Ronda Brewer is checking with the hotel to define the maximum number of Exhibitors that can be accommodated.  Agenda/Minutes – Jan. 8, 2008 - How many exhibitors are there currently? - Are there any new ones that need to be added to the web site? - Do we have a limit this year? - There are currently thirty nine (39) companies registered to exhibit. - There will be a limit but it has not been reached as yet.  Agenda/Minutes – Jan. 24, 2008 - Do any more Exhibitors need to be added to the web site? - We currently have forty nine (49) exhibitors. - Ronda Brewer will send the updated list to Cleon Dunham. - Cleon Dunham will update the Exhibitor information on the web site. - We have capacity for 52 Exhibitors. - We expect to fill all of these slots. 15. Sponsors for 2008

g. Number of sponsors. h. Method for obtaining sponsors. i. Assigning specific meals, etc. for sponsors.  Agenda/Minutes – March 7/28, 2007 - Are any changes needed in the process with respect to sponsors? - No further update on this at this time.  Agenda/Minutes – May 23, 2007 - Are any actions needed in this area at this time? ======- No action is required at this time.  Agenda/Minutes – August 2, 2007 - Ronda Brewer please provide a list of the Sponsors from the 2007 Workshop. ======- OK.  Agenda/Minutes – Sept. 4, 2007 - Ronda Brewer please provide a list of the Sponsors from the 2007 Workshop. ======- This will be done.  Agenda/Minutes – Oct. 30, 2007 - Ronda Brewer please provide a list of the Sponsors from the 2007 Workshop. - This will be done.  Agenda/Minutes – Dec. 4, 2007 - Ronda Brewer please provide a list of the 2007 Sponsors, so Cleon Dunham can send them a note. - Cleon Dunham will send a note to last year’s Sponsors.  Agenda/Minutes – Jan. 8, 2008 - How many sponsors are signed up for the 2008 Workshop? - Are there ones that aren’t yet shown on the web site? - There currently are six sponsors.  Agenda/Minutes – Jan. 24, 2008 - Do any more Sponsors need to be added to the Web Site? Spring 2008 Gas Well Workshop Minutes of Meeting Page 15

- There is no action on this at this time. 16. Meals, etc. for 2008

a. Need for special meals – e.g. vegetarian, Hilal, kosher, etc.  Agenda/Minutes – March 7/28, 2007 - Are any changes needed in the process for meals? - Did the process for breakfasts and lunches work OK? - Did the reception work OK? - The way we did meals in 2007 is fine. - We’ll have Continental breakfasts, hopefully with a little more variety than in 2007. - We’ll have buffet lunches.  Agenda/Minutes – May 23, 2007 - Are any actions needed in this area at this time? ======- No action is required at this time. 17. Web sites

a. ALRDC b. Others  Agenda/Minutes – March 7/28, 2007 - Are any changes needed with the web site? - No further update on this at this time.  Agenda/Minutes – May 23, 2007 - Are any actions needed in this area at this time? ======- No action is required at this time. 18. Special events for 2008

a. Do we want to plan special events for 2008? b. Do we want to give any special presentations? c. Do we want to give any special awards?  Agenda/Minutes - March 7/28, 2007  Discuss this topic.  Any desires in this area?  Other than the Workshop Reception on Monday evening, we will plan no special Workshop events. 19. Side trips for 2008

a. Possible side trip(s)  Agenda/Minutes - March 7/28, 2007  Do we want to plan any side trips for 2008?  We will plan no side trips in conjunction with the Workshop. 20. Steering Committee

a. Any new members b. Any retirees Spring 2008 Gas Well Workshop Minutes of Meeting Page 16

– Agenda/Minutes – March 7/28, 2007 – At least two people have asked to retire from the committee. – At least three have asked to join the committee. – One suggestion: A separate “Advisory Committee” or “Emeritus Committee” to accommodate people who wish to retire from active duty. – A second suggestion: A committee application process. People who want to join the committee must complete an application stating their pertinent experience and reason(s) for wishing to serve on the committee. – A third suggestion: Several items are coming to the Steering Committee. With a large committee, this results in many notes, ideas, etc. It might be a good idea to have sub- committees to deal with specific topics such as:  Workshop scheduling.  Committee membership.  Etc. If this idea is accepted, I’d like to have sub-committees of 3 – 5 people per subject. ======- We agreed to not have an Advisory Committee. - People need to either be active on the Steering Committee, or resign from the committee. - We agreed to have an application process for people who wish to join the committee. - Cleon Dunham will design an application form and send it to the Steering Committee for review. - We agreed to have sub-committees when needed, on an ad-hoc basis.  Agenda/Minutes – May 23, 2007 - An application form for people who want to serve on the Steering Committee has been sent to the members of the Steering Committee for comment. ======- Cleon Dunham is to send the application form to those who have asked to be on the Steering Committee.  Agenda/Minutes – August 2, 2007 - Three new people have joined the Steering Committee: Jeff Everson of Foster-Miller, Shawn Kriger of ABB, and Emee Ermel of Chevron. - Rick Hornsby of ExxonMobil and Robert Lestz have resigned, due to retirement or reassignment. ======- OK.  Agenda/Minutes – Sept. 4, 2007 - Is there anything new in this area? ======- There are no actions in this area.  Agenda/Minutes – Oct. 30, 2007 - Is there anything new in this area? - There are no actions in this area.  Agenda/Minutes – Dec. 4, 2007 - Are there any new actions in this area? - There are no changes in the Steering Committee at this time. 21. New Business

a. Any new business b. Once around Spring 2008 Gas Well Workshop Minutes of Meeting Page 17

 Agenda/Minutes – March 7/28, 2007 - Is there any new business? - Crowd control. Ribbons or logos on the badges of some form will be used to identify members of the Steering Committee. Steering Committee members can help with crowd control, answering questions, etc. - Phone Use Fine. We should re-institute the practice of making people pay a “fine” if they let their cell phone ring or if they talk with their neighbors during a Presentation. - We will add a “Conference Courtesy Rules” slide to the “rolling slide show” that plays during breaks, etc. - Evaluations. We agreed to send the Continuing Education Course evaluations only to the lead instructor of each Course. Cleon Dunham and Lynn Rowlan will also see them to help the Instructor with learnings from this year to make next year better. - A summary of the evaluations will be placed on the web site.  Agenda/Minutes – May 23, 2007 - What has been learned from the Continuing Education evaluation forms? - What has been learned from the Workshop evaluation forms? - What has been learned from the summaries placed on the web site? ======- Barry Nicholson suggested that we enforce the 10x10 space for Exhibitors. In the past, some have exceeded their space and this has caused problems for others. - Rick Hornsby is retiring form ExxonMobil. He expressed his “good byes” to the Steering Committee. But, we may hear from him in the future. We hope so.  Agenda/Minutes – August 2, 2007 - Is there any new business? ======- There was no new business.  Agenda/Minutes – Sept. 4, 2007 - Is there any new business? ======- Emee Ermel asked about posters. Poster sessions are possible. - Jeff Everson asked about participation from Canada. It would be nice to have more people from Canada. - Shawn Kriger asked about the need for Committee members to come early. It is good to have help on Sunday afternoon. - Cleon Dunham announced that there will be a meeting on Thursday for Recommended Practices on Artificial Lift. - Lynn Rowlan asked about the number of Technical Presentations so far. So far, no presentations have been nominated. If one has been sent in, I can’t find it.  Agenda/Minutes – Oct. 30, 2007 - Is there any new business? - We will have ribbons for the members of the Steering Committee. - We can pick them up at the Registration table. - We would like to involve students in the Workshop. - Would we want to buy a notebook computer to show the presentations? Lynn Rowlan will check on this. Scott Campbell will check on the cost. - Scott Campbell will look into gifts for the presenters, the keynote speaker, and the General Chair.  Agenda/Minutes – Dec. 4, 2007 - Issues to discuss: - Ribbons for Steering Committee. - Students - Notebook computer. - Gifts for presenters, teachers, coordinators, keynote speaker, and General Chair. - Ronda Brewer will obtain ribbons for Steering Committee members. - Lynn Rowlan will look into the cost of providing two laptops. They can be used for Spring 2008 Gas Well Workshop Minutes of Meeting Page 18

the Technical Presentations and then given as door prizes at the end of the Workshop. - Scott Campbell is working on gifts. - There was discussion of allowing presenters to attend the Workshop for free. We don’t do this, but it can be discussed for the future.  Agenda/Minutes – Jan. 8, 2008 - What is the status of obtaining two laptops to use for the presentations? - What is the status of obtain gifts to give to speakers, teachers, coordinators, etc? - Lynn Rowlan couldn’t find a good price for laptops. - LaTasha Anderson (Weatherford) will check prices in Denver. - Ronda Brewer will check prices through Texas Tech University. - LaTasha Anderson will coordinate obtaining gifts, since Scott Campbell has moved to Houston.  Agenda/Minutes – Jan. 24, 2008 - Are we all set with the laptops? - These will belong to the Workshop, and not given as door prizes. - Are we set on the gifts for the General Chair and Keynote Speaker? - Are we set on the gifts for the speakers and coordinators? - We have the two laptops. - The gifts for General Chair, Keynote Speaker, presenters, teachers, and coordinators have all been purchased. - There was no other new business. 22. Future meetings

a. Meeting of Steering Committee  Agenda/Minutes – March 7/28, 2007 - The next meeting will be on Wednesday, May 23, 2007, at 10:00 CDT.  Agenda/Minutes – May 23, 2007 - The next meeting will be on Thursday, Aug. 02, 2007 at 10:00 am CDT.  Agenda/Minutes – August 2, 2007 - The next meeting will be on Tuesday, Sept. 4, 2007, at 10:00 am, CDT.  Agenda/Minutes – Sept. 4, 2007 - The next meeting will be on Tuesday, Oct. 30, 2007, at 10:00 am, CDT.  Agenda/Minutes – Oct. 30, 2007 - The next meeting will be on Tuesday, December 4, 2007, at 10:00 am CST.  Agenda/Minutes – Dec, 4, 2007 - The next meeting will be on Tuesday, January 8, 2008, at 10:00 am, CST.  Agenda/Minutes – Jan. 8, 2008 - The next meeting will be on Thursday, January 24, 2008, at 10:30 am, CST.  Agenda/Minutes – Jan. 24, 2008 - The next meeting will be on Friday, Feb. 15, 2008, at 10:30 am, CST.

Load more

  18

Copy Link