Evidence Based Practices Policy Team Meeting

Evidence Based Practices Policy Team Meeting Notes from February 78, 2007 Meeting

Policy Team Mission Statement: To provide leadership that promotes and sustains the statewide use of Evidence Based Practices.

Present: John Klavins, Chair; Andy Doom, Bob Feneis, and Carol Roberts, Steve Kley, and Terry Carlson Visitors: Commissioner Joan Fabian and Deputy Commissioner Harley Nelson and Commissioner Joan Fabian Agenda Item Discussion Summary Consensus/Decisions/Next Steps Visit From Deputy Deputy Commissioner H.arley Nelson Dep. Cmsnr encouraged Team to Commissioner explained talked to the group regarding why look at the Offender Reentry Harley Nelson funding for a statewide, collaborative EBP (sic?) report which can be found training venture did not make the cut in the on the NIC website. requested DOC’s budget for DOC. Hearley reassured the Team group that DOC is they are not giving up on legislative funding for EBP training even though it may and that they might not happen see any money until Try to get enough people to next biennium. support getting a ¾-time “case management/ coordination” Discussion of the barriers faced statewide in person to coordinate trainings. accessing EBP training resources. Team members have identified the need for a 3/4 time “case management/ coordination person to coordinate trainings.

Discussion of waning participation by Maybe we should invite Lisa Team members. Cornelius to a future meeting to help us strategies. Discussion of NIC and US Dept. of Justice info re: effective management of supervision Harley talked to the group regarding effectively managing violations and revocations from NIC and US Department of Justice. Dep. Cmsnr expressed interest in input from Team regarding those, and ideas for how to Sub-Committee reduce the number of violations and Reports revocations. Harley mentioned how he would like to look into and getting input from the group regarding supervised release revocations and parole revocations, and try to reduce them.

The group talked to Harley on how they are frustrated with the issue of implementation of methods to provide training jointly and also briefly talked to Harley regarding how to get EBP Policy Team members to commit to showing up and participating.

Harley is encouraging us to look at the Re- Agenda Item Discussion Summary Consensus/Decisions/Next Steps offender Re-enter report which can be found on the NIC website.

EBP Training Work Group Update C. Roberts suggested meeting or A. Doom – When we meet again we were writing a letter to the Chief Justice going to change our focus that’s been on or Judge Gary R. Schurrer from problematic arrangement but rather quality Washington County regarding curriculum. Klavins – So we are talking EBP support, drug court being part about not continue to pursue a multi-system of the picture that we would like to delivery training without the funding and a see greater consistency in terms of clear path our subgroup is talking about just direction, and education for trying to get together to create more judges, and support from the guidelines about what kind of training there highest level. Klavins is interested is and what is good quality training and in meeting with Judge Schurrer trying to make sure it is done well. with Carol and a few others (one from DOC, field services). Klavins will call T. Adkins Visit from regarding some meeting dates to Commissioner Joan meet with Judge Schurrer Fabian accompanied with C. Roberts handed out a little handout that Deputy hasn’t been completely vetted by the Commissioner MACCAC Organization. It is based upon Harley Nelson NIJ model of the level of research from dirt all the way to gold standard. We said, . “How can we introduce risk assessment and everything that goes around it without people feeling that if they are not doing from A through Z the full panicky of things that they don’t feel deficient that the finger is not being pointed at them.” So we asked members of the CCA counties that are on the networks to come up with a copper, bronze, silver, and gold standard that which we strive to achieve. C. Roberts thought it would be useful for this group to take a look at. This is specifically for adults. MACCAC asked to quickly modify it for juveniles.

J. Klavins – filled Commissioner in regarding the email he sent Dep. Comm. Nelson where part of it was looking for the up coming year he thinks they need a boost of energy and some more direction for this Commissioner suggested going to policy team and just laying out some Chief Justice. Also, the concerns we have and also some of the Commissioner stated she would optimism, there have been a few good like to be part of the meeting. trainings but we also have some concerns Commissioner offered to talk to that we want to push forward, especially if Sue LaSalle and see what she we are to continue with the 3 tier delivery thinks and what process we should system training model that has been very go through. challenging that we haven’t been able to Agenda Item Discussion Summary Consensus/Decisions/Next Steps figure out yet.

Commissioner Fabian – I am still enthusiastic about EBP. When I talked with the Governor about this group, he was Commissioner - So what we need really impressed. In the next round, he had to do is bring those 5 CCA promised to continue to fund the counties Directors together with me and we because we need to do that. say to them this is how it is going to be and then you carry through C. Roberts brought up to the in your county and I’ll carry Commissioner the meeting that was through in our counties and that’s discussed early to take place with Judge the only way it’ll be or you can go Network Support Schurrer stating that this is the window of deeper and go to Dep. Comm. H. opportunity. Harley and go to supervised releasees. Commissioner talked about the money that was put in the CCA and CPO training budgets.

C. Roberts feels that the DOC pushes the expectations of the counties. Commissioner feels it will only work if the Director of counties supports it. Commissioner – The expectation is that we are going to be doing Best Practices in those counties and obviously, we got to work our way up to it.

C. Robert gave the Commissioner and Deputy Commissioner the handout of the gold standard and explained a little bit about it.

Sue Stacey, who is not present, got us handouts of the Latessa presentation.

Oran group met in January – they committed to having a lot of training and you can go to the EBP website to probably find that. Sub-Committee EBP Training Work Group Update Reports Proposal: Change focus from how to deliver statewide trainings, to creating more guidelines about what kind of EBP trainings there are, identifying the characteristics of good quality EBP training, and trying to make sure the training is done well.

Discussion of that proposal included Carol handing out a little handout for the Team to look at using; it has not been completely vetted by MACCAC yet. It is based upon NIJ model of the level of research from “dirt” all the way to “gold standard”. It Agenda Item Discussion Summary Consensus/Decisions/Next Steps addresses the issue of agencies wondering, “How can we introduce risk assessment and everything that goes around it without people feeling that if they are not doing everything from A through Z their practices are deficient?” Staff from CCA counties who are active in the EBP networks drafted descriptions of copper, bronze, silver, and gold standards of EBP practice that agencies could strive to achieve. It is specifically for adults. Team asked MACCAC to modify it for juveniles.

Sue Stacey (not present) had left handouts for Team of the Ed Latessa presentation at Hennepin County about EBP implementation.

Stakeholders Work Group Update For continued follow-up to the judicial conference presentation on EBP, Carol John will take the lead on setting suggested meeting or writing a letter to the up the meeting with Judge Chief Justice or to Judge Gary Schurrer of Schurrer, Carol and a few others Washington County regarding judicial (one from DOC field services, and support of EBP, EBP use in drug court as a perhaps Tom Adkins). more consistent part of the program, and more education about EBP for judges.

Network Support Work Group Update ORANetwork met in January – they committed to each section (LSI-R, YLS/CMI, and ECM) having a section chair who will take over from Sue Stacey the tasks of scheduling and setting up those annual trainings (about 4 of each type are put on each calendar year). Look for Sue’s e-mailed training announcements and for the trainings to be listed on the EBP website and also the DOC website’s “Training Opportunities – EBP”.

Visit from John briefly explained to the Commissioner Commissioner Joan the Team’s history and accomplishments, Fabian, current concerns, and desire for updated with Deputy direction. The Commissioner expressed Commissioner enthusiasm about EBP and reported the Harley Nelson Governor was impressed when she told him about the Team.

The Commissioner was updated on the planned follow-up – “a window of opportunity” - with Judge Schurrer; the Commissioner had participated in previous The Commissioner offered to talk meetings with supreme court justices about to Sue Dosal to see what she supporting EBP. Commissioner suggested thinks and what process we should Agenda Item Discussion Summary Consensus/Decisions/Next Steps going to Chief Justice and stated her interest go through. in participating in the meeting.

Discussion of the funding that goes through DOC to the CCA and CPO training budgets, and the possible role of DOC to push the counties’ use of EBP. Points included:  EBP will only be used if a county corrections director supports it  DOC can create an expectation that agencies will use EBP and support them working up to it

Carol gave the Commissioner and Deputy Commissioner the MACCAC drafted handout of the different implementation levels (“gold standard”, etc.) and explained it.

Next Meeting: Thursday, April 5, 2007, from 9:30 – NOON at the DOC central office (St. Paul).

2007 Meeting Dates: (all are on Thursday mornings starting at 9:30AM at DOC Central Office).

June 7, 2007

August 2, 2007

October 4, 2007, and

December 6, 2007