Manhattan Housing Authority Board of Commissioners

Board of Commissioners September 17, 2014 Page 1 of 2

MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING APARTMENT TOWERS COMMUNITY ROOM Manhattan, KS 66502 September 17, 2014 5:30 p.m. Members Present: Ida Jane Leupold Jan Galitzer Jamie Schrock Usha Reddi

Members Absent: Phil Anderson Eileen Meyer Lorenza Lockett

City Commission Liaison: Usha Reddi

Staff Present: JoAnn Sutton, Executive Director Kari Moore, Administrative Assistant Mandy Thomas, Assistant Executive Director

I. CALL TO ORDER Jan Galitzer called the meeting to order at 5:30 p.m. II. OPEN FORUM a. Open Forum: No Comments or concerns

b. Adjournment Time: Adjournment time was set for no later than 6:00 p.m.

III. CONSENT AGENDA a. JoAnn stated she has been working with the Department of Housing and Urban Development (HUD) and Johnson Controls, Inc. (JCI) about combining some aspects of the Energy Performance Contract (EPC) and the Emergency Grant. Johnson Controls has the ability to provide coordination and implementation of the energy related work items included in the emergency grant that would also be included in an EPC. JoAnn also stated that JCI has experience in coordinating an EPC with emergency Capital Fund grant work, and this method of implementation could avoid duplication of services and maximize available funds. b. JoAnn stated that we are still negotiating a lease for temporary office space with ICON Investments based upon legal counsel review and recommendations. c. JoAnn stated that we have three new employees: Lorie Chalfant, Andrea Bell and Katherine Montoy. Lorie was hired to fill the Property Manager position for the Board of Commissioners September 17, 2014 Page 2 of 2

FHI and Gardens at Flint Hills Place developments; Andrea has been hired to fill the Section 8 Coordinator position, and has been working closely with Billye Guliford who will retire on October 17, 2014; and Katherine has been hired to fill the Customer Service Representative position, and will begin her position on Monday, September 29, 2014.

Jamie moved to approve the Consent Agenda, approving the minutes of the August 20, 2014 Regular meeting, the Executive Director’s Report and the Financial Reports as presented. Usha seconded. Jan asked if there were any comments regarding the Consent Agenda items. There were no comments or discussion regarding the Consent Agenda items.

Jan called for a roll call vote to approve the Consent Agenda. Roll call vote carried 4-0.

IV. COMMISSIONERS COMMENTS Usha stated that at the last City Commissioners meeting discussion was held regarding the timing of the Manhattan Housing Authority’s Independent Audit report submission to the City for inclusion in their audit report. JoAnn stated that since our financial reports are required to be submitted online to the Real Estate Assessment Center (REAC) by the Fee Accountant, much of the process is out of our control, and we must wait for REAC approval before the audit can begin; additionally, we must wait to schedule with the auditor until we receive REAC approval, making it difficult to schedule in advance. Usha recommended that JoAnn contact the City to discuss possible solutions that might assist the City in not being required to request an extension for submission of their audit report.

V. OLD BUSINESS None

VI. NEW BUSINESS Reschedule October Board meeting a. JoAnn stated that the October board meeting will need to be rescheduled due to scheduling conflicts, as she will be at the National NAHRO Conference in Baltimore October 14-17, 2014. All Board members present agreed to reschedule the regular October meeting to October 22, 2014 at 5:30 p.m.

VII. ADJOURNMENT There being no further business, the meeting was adjourned at 6:00 p.m.

Respectfully Submitted,

Janis Claire Galitzer, Board Chair