CANADA Translation PROVINCE OF QUEBEC DISTRICT OF HULL
MINUTES of the regular meeting of the members of Council, Municipality of Low, held this 7th day of February 2011 at 7:00 p.m. at the Heritage Hall. Those present are:
His Worship the Pro-Mayor Carole Robert
Councillors Theresa van Erp (absence motivated) Albert Kealey Amanda St. Jean Maureen Rice Charles Kealey
The Director-General/Secretary-Treasurer is also present.
OPENING (1)
The meeting is officially opened by His Worship the Pro-Mayor, Carole Robert.
QUESTION PERIOD (2)
From 7 h 01 P.M. until 8 h 00 P.M..
MINUTES (3)
#018-02-2011
PROPOSED BY: Charles Kealey
AND RESOLVED that the minutes of the regular meeting of January 11th, 2011 be by the present accepted as presented.
ADOPTED UNANIMOUSLY.
AGENDA (4)
#019-02-2011
PROPOSED BY: Amanda St. Jean
AND RESOLVED that the agenda be accepted as presented and that it remain open.
ADOPTED UNANIMOUSLY.
BILLS TO BE PAID (5)
#020-02-2011
PROPOSED BY: Amanda St. Jean
AND RESOLVED UNANIMOUSLY that the list of invoices #02-2011, totalling an amount of $116 226.04 be hereby accepted for payment as presented;
THAT the DG/ST be authorized to make the necessary budgetary arrangement.
ADOPTED. CERTIFICATE
I, the undersigned, DG/ST, do hereby certify that funds are available for the expenses mentioned in resolution #020-02-2011, as approved by council.
Liette Hickey DG/ST
ADMINISTRATION (6.1)
REPORT (6.1.1)
No report available.
CONTRACT MANAGEMENT POLICY (6.1.2)
WHEREAS that under article 938.1.2 of the Municipal Code, the municipality has adopted a contract management policy applicable to municipal contracts and providing for measures to ensure healthy competition between persons contracting or seeking contracts with the municipality;
WHEREAS that the measures in question must attain seven (7) issues of concern clearly stated in this statutory provision and must contain a minimum of two specific measures;
CONSEQUENTLY, it is:
#021-02-2011
PROPOSED BY: Charles Kealey
AND RESOLVED that the Municipality of Low adopts its contract management policy under the article 938.1.2 of the Municipal Code.
The vote is requested :
FOR AGAINST Amanda St.Jean Albert Kealey Charles Kealey Maureen Rice
The Pro mayor slice equality and vote for the resolution. The resolution is adopted.
ADOPTED.
DISTRIBUTION OF THE ACTIVITY CALENDAR OF SURROUNDING MUNICIPALITIES SOUTH (6.1.3)
WHEREAS that Mr. Bergeron prepares a calendar of activities for the municipalities in the South as well as the municipality Alleyn and Cawood;
WHEREAS that the calendar of activities is prepared for four (4) months;
CONSEQUENTLY, it is:
#022-02-2011
PROPOSED BY: Maureen Rice
AND RESOLVED that the Municipality of Low pays the costs of publishing and shipping the bilingual calendar, as a "mail drop".
ADOPTED UNANIMOUSLY. CENTRE JEAN BOSCO MANIWAKI (6.1.4)
WHEREAS the Centre Jean Bosco de Maniwaki is an organization for people with disabilities and promotes public awareness of the importance of integrating people with disabilities in our society;
WHEREAS that this year, the Centre prepares some projects of which one is starting a bowling team for Special Olympic Quebec intellectual impairment representing the Vallée-de-la-Gatineau, including Kitigan Zibi Anishinabeg Reserve;
WHEREAS that the Centre Jean Bosco seeking financial support so that these activities are offered in our region to acquire numbers, banners, flyers, transportation, etc.;
CONSEQUENTLY, it is:
#023-02-2011
PROPOSED BY: Charles Kealey
AND RESOLVED that the Municipality of Low contributes an amount of $200 at the Centre Jean Bosco Maniwaki to help them realize their activities planned for 2011.
ADOPTED UNANIMOUSLY.
DELEGATION – MAYOR SUBSITUTE (6.1.5)
WHEREAS that the municipality must send a substitute to replace the mayor in his absence at meetings of the MRC;
CONSEQUENTLY, it is:
#024-02-2011
PROPOSED BY : Charles Kealey
AND RESOLVED that Mrs. Carole Robert be appointed "mayor substitute" within the council of the MRC of Vallée-de-la-Gatineau indefinitely.
ADOPTED UNANIMOUSLY.
CARREFOUR JEUNESSE EMPLOI – REQUEST FOR FUNDING 2011-2013 (6.1.6)
It is proposed to schedule a meeting with Carrefour Jeunesse Emploi to find out the impact of their service to the population of the Municipality of Low.
OUTSIDE SIGN- INTERSECTION OF CHEMIN D’AMOUR AND ROUTE 105 (6.1.7)
#025-02-2011
PROPOSED BY : Amanda St. Jean
AND RESOLVED that a sign 4 ' x 8 ' in plexy be installed at the intersection of the D’Amour Road and Route 105 indication where the premises of the municipality including the Heritage Hall are located at an approximate cost of $1 200 plus applicable taxes;
THAT Hydro-Québec be mandated to connect the existing meter.
ADOPTED UNANIMOUSLY.
BY-LAW 001-2011 (HOURS OF MEETING AND QUESTION PERIOD) (6.1.8) #026-02-2011
PROPOSED BY : Charles Kealey
AND RESOLVED the by-law #001-2011. To register the time of the monthly meeting and the question period, is hereby accepted as presented;
THAT members received a copy of the by-law within 48 hours of the meeting, consequently, there is exemption of reading.
ADOPTED UNANIMOUSLY.
CANADA PROVINCE OF QUEBEC MUNICIPALITY OF LOW DISTRICT OF GATINEAU TRANSLATION
BYLAW 001-2011
TO REGISTER THE TIME OF THE MONTHLY MEETING OF COUNCIL AND THE QUESTION PERIOD
WHEREAS the council of the Municipality of Low wishes to establish the time of monthly meetings and of the question period (art. 150 CM);
WHEREAS Council wishes to establish a procedure;
WHEREAS a notice of motion was given at the regular meeting held January 11, 2011;
CONSEQUENTLY, it has been ordained and decreed by the Council of the Municipality of Low and Council have ordained and decreed the following :
ARTICLE 1: This present bylaw rescinds all similar bylaws in effect namely bylaw 001-99.
ARTICLE 2: The regular monthly meetings will be held at 7:00 p.m.
ARTICLE 3: Question period will start following the adoption of the agenda for a duration of one (1) hour if needed.
ARTICLE 4: Each person will be allowed 10 minutes to address their concerns.
ARTICLE 5: Following question period, council will resume the meeting.
ARTICLE 6: The present bylaw will come into force according to law.
Morris O’Connor Liette Hickey Mayor DG/ST
BY-LAW PROJECT #002-2011 « BY-LAW RELATED TO THE REMUNERATION OF MUNICIPAL COUNCIL»( 6.1.9)
#027-02-2011
PROPOSED BY : Charles Kealey AND RESOLVED the by-law #002-2011 « by-law related to the remuneration of the municipal council», is hereby adopted as presented;
THAT members received a copy of the by-law within 48 hours of the meeting, consequently, there is exemption of reading.
ADOPTED UNANIMOUSLY.
CANADA PROVINCE OF QUEBEC DISTRICT OF HULL MRC DE LA VALLÉE DE LA GATINEAU TRANSLATION
BY-LAW PROJECT # 002-2011
BY-LAW RELATED TO THE REMUNERATION OF MUNICIPAL COUNCIL MEMBERS
WHEREAS the law concerning the salary of elected municipal officers (L.R.Q., c. T- 11-001) determines Council’s power concerning remuneration fixation;
WHEREAS Council wishes to adopt a by-law relating to the members salary;
WHEREAS notice of motion of this by-law project was given at a regular adjourned meeting on January 11, 2011;
CONSEQUENTLY, it is by the present by-law project ordained and decreed and the present by-law ordains and decrees as follows:
ARTICLE 1: The present by-law rescinds all similar by-laws.
ARTICLE 2: The preamble is an integral part of the present by-law.
ARTICLE 3: The annual remuneration for the Mayor is fixed at $7 594.08 being $2 531.28 for an expense allowance and $5 062.56 basic remuneration and for each Councilor remuneration is fixed at $2 531.64 being $843.84 as an expense allowance and $1 687.68 basic remuneration.
ARTICLE 4: An additional remuneration of $100 per month is allocated to the Mayor to attend at least two (2) committee meetings and an additional remuneration of $50 to municipal Councilors to attend at least one (1) committee meeting per month.
ARTICLE 5: All additional remuneration mentioned in article 4 of the present by-law will be reimbursed on the condition they attend one committee meeting per month.
ARTICLE 6: In the event the Acting Mayor replaces the Mayor for more than thirty (30) days, the Acting Mayor is eligible, effective from that date up until the end date of the acting period, for a sum of remuneration equal to the Mayor’s salary during that acting period.
ARTICLE 7: The basic remuneration and additional remuneration as established by this present by-law will be effective January 1, 2011 and the indexing increase for each fiscal year effective 2012.
The indexation included in this increase, for each fiscal year, is the amount applied based on the percentage corresponding to the Canadian cost of living increase established by Statistics Canada and subject to approval by Council each year. ARTICLE 8: The remunerations are payable in twelve equal installments at the end of each month.
ARTICLE 9: The amount required to pay these remunerations will come from the municipal general fund and a sufficient amount will be appropriated to the budget with this in view. The choice to take an annual salary increase will be the decision of Council during the elaboration of the annual budget of each year.
ARTICLE 10: In addition to the above-mentioned remuneration, the Council may authorize the payment of traveling expenses and any other expenses incurred by a member for the benefit of the Municipality, as long as said payment is authorized by resolution.
ARTICLE 11: By virtue of the provisions of Article 8 and 9 of the Law concerning salaries for municipal elected officers (L.R.Q., chapter T-11-001) a résumé of the by-law project was published in a public notice. Said notice indicated the place, date and time of the session at which the by-law was to be adopted, as well as all other details required by the Law.
ARTICLE 12: The present by-law determines the remuneration for each Council member of the Municipality of Low, for the period starting January 1 2011 and for all financial years to come.
ARTICLE 13: The present by-law will come to force according to Law.
Michael Francis Liette Hickey . Mayor Director General
BY-LAW 003-2011 (6.1.10)
028-02-2011
PROPOSED BY :
AND RESOLVED the by-law #003-2011 to delegate to the director general to name and form a selection committee for tenders, is hereby adopted.
The vote is requested :
FOR AGAINST Amanda St.Jean Albert Kealey Charles Kealey Maureen Rice
The Pro mayor slice equality and vote for the resolution. The resolution is adopted.
ADOPTED.
PROVINCE DE QUÉBEC MUNICIPALITÉ DE LOW DISTRICT OF HULL TRANSLATION ONLY
BY-LAW NO. 003-2011
TO DELEGATE TO THE DIRECTOR GENERAL TO NAME AND FORM A SELECTION COMMITTEE FOR TENDERS
WHEREAS the contractual management policy adopted by council members of the Municipality of Low; WHEREAS the policy foresee the nomination of a selection committee before going out to tender;
WHEREAS the identity of the members of the selection committee (at least three members) must remain confidential until the moment the contract is being awarded;
WHEREAS presently, the law foresee that the municipal council name, by resolution, the selection committee – therefore becoming public information;
WHEREAS a notice of motion has been given at a meeting of council held on January 11, 2011 to the effect that the present bylaw would be submitted for adoption;
CONSEQUENTLY, it is ordained and statute by the council of the Municipality of Low and said council ordains and statutes the following:
ARTICLE 1: The preamble is part of the present bylaw.
ARTICLE 2: The council of the Municipality of Low delegates the director general the authorization to form a selection committee composed of at least three members that must be constituted before going out to tender.
ARTICLE 3: The present by-law will come into force according to law.
Morris O’Connor Liette Hickey Mayor Secretary treasurer
TRAINING – MANAGEMENT OF MUNICIPAL CONTRACTS (6.1.11)
029-02-2011
PROPOSED BY : Amanda St. Jean
AND RESOLVED that the Director General be authorized to attend the training session on "management of municipal contracts in the stride of recent legislative changes" to be held next February 22 in Gatineau at a cost of $230 plus applicable taxes.
THAT expenses incurred relative to this training are paid by the municipality.
ADOPTED UNANIMOUSLY.
ROADS (6.2)
REPORT (6.2.1)
The Pro-mayor informs the members that works on the Kelly bridge should be completed in a week or two.
PUBLIC SAFETY (6.3)
REPORT (6.3.1)
The Pro-mayor, gives a report on the activities of the Fire Department for the month of January.
REPORT 9-1-1 (6.3.2)
#030-02-2011 PROPOSED BY: Albert Kealey
AND RESOLVED that the report presented by 9-1-1 for January, 2011 be and is hereby present accepted as presented.
ADOPTED UNANIMOUSLY.
PURCHASE – 6 PORTABLE RADIOS AND 3 MOBILE RADIOS (6.3.3)
#031-02-2011
PROPOSED BY: Maureen Rice
AND RESOLVED that the Municipality of Low approve the purchase of six (6) portable radios and three (3) mobile radios from CTM for the Fire Department at a cost of $4,497.30 plus applicable taxes.
ADOPTED UNANIMOUSLY.
PRELIMINARY INSPECTION - NEW FIRE TRUCK (6.3.4)
This item is postponed to a future meeting.
PURCHASE – BUNKER SUIT AND OTHER (6.3.5)
This item is postponed to a future meeting.
MONTHLY PRACTISE PAID (6.3.6)
WHEREAS that the firefighters had asked to be paid to practice once a month for a maximum of three (3) hours;
WHEREAS that the municipality had accepted this agreement for a period of six (6) months at the rate of $10/ hr.;
WHEREAS that the purpose of this agreement, was to encourage the participation of the firefighters;
WHEREAS that following the coverage plan, firefighters must give at least thirty (30) hours of practice a year;
CONSEQUENTLY, it is:
#032-02-2011
PROPOSED BY: Albert Kealey
AND RESOLVED that the Municipality of Low agrees to continue this agreement with the firefighters at the rate of $10/hr. And a maximum of three (3) hours a month.
ADOPTED UNANIMOUSLY.
RECOMMENDATION OF THE FIRE CHIEF (6.3.7)
This item is postponed to a future meeting.
ENVIRONMENT (6.4)
REPORT (6.4.1)
No report.
PROTOCOL OF AGREEMENT - CONCERNING THE DISPOSAL OF WASTE (6.4.2) WHEREAS that the Municipality of Low asked the MRC of Collines-de-l’Outaouais to evaluate the possibility of transhipment, to transport and to eliminate of its residential waste through the transfer station located on the territory of the Municipality of Val-des-Monts for the years 2011 to 2013;
WHEREAS that the MRC transhipment, transports and dispose, for a number of years the waste from our municipality;
WHEREAS that after study and term of an intermunicipal agreement for the years 2011 to 2013, there is possibility of signing an agreement with the MRC des Collines-de-l’ Outaouais for this purpose;
CONSEQUENTLY, it is:
#033-02-2011
PROPOSED BY: Amanda St. Jean
AND RESOLVED that the Municipality of Low signs a protocol of agreement concerning the disposal of waste from our territory at a cost established by the latter to 138.03 per ton for 2011 and two subsequent years 2012 and 2013 according to the price index of consumption;
THAT the Director general be authorized to sign for and on behalf of the municipality the necessary documents for this agreement.
ADOPTED UNANIMOUSLY.
FEES FOR SMALL QUANTITY OF BUILDING MATERIALS AT THE FORMER LANDFILL (6.4.3)
#034-02-2011
PROPOSED BY: Amanda St. Jean
AND RESOLVED that the cost for disposal of small quantities of construction materials at the former landfill, either a small trailer or pickup truck, or $25 per trip up to this new resolution.
ADOPTED UNANIMOUSLY.
AGREEMENT - COLLECTS ELECTRONIC DEVICES (6.4.4)
WHEREAS that the Municipality of Low want to sign an agreement with Laurentide. Re-Sources Inc for the recovery of electronic devices;
WHEREAS that a fee of $0.37 per kilo will be charged to the municipality for its collection;
WHEREAS that a fee of $6.50 for the treatment of the monitor and $0.77 per kilo for the treatment of televisions will be charged to the municipality;
WHEREAS that brand SONY and SAMSUNG will be handled free of charge;
CONSEQUENTLY, it is:
#035-02-2011
PROPOSED BY: Amanda St. Jean
AND RESOLVED that the Municipality of Low signs an agreement with Laurentide. Re-Sources Inc for the recovery of electronic devices at the rate specified in the preamble; THAT the Director general be authorized to sign for and on behalf of the municipality the necessary documents for this agreement.
ADOPTED UNANIMOUSLY. URBANIZATION (6.5)
REPORT (6.5.1)
#036-02-2011
PROPOSED BY: Amanda St. Jean
AND RESOLVED that the urbanization report prepared by the building inspector for the month of January 2011, be and is hereby accepted as presented.
ADOPTED UNANIMOUSLY.
COURSE GIVEN ON THE PROTECTION OF the WATER MILEU AND APPLICATION OF THE REGULATION FOR THE MUNICIPAL INSPECTORS (6.5.2)
WHEREAS that the above mentioned course aims to enable the municipal inspector to integrate in their daily work, standards that govern interventions in the water environment and management tools available in developing an understanding of ecological and environmental values protected by these standards;
CONSEQUENTLY, it is:
#037-02-2011
PROPOSED BY: Charles Kealey
AND RESOLVED that the municipal inspector is authorized to attend a training of 78 hours will be given every Wednesday from February 23 to May 25 in Bouchette;
THAT this training is conditional that there is at least 12 participating municipalities so the cost of such training is more affordable, a maximum cost of $642.62 plus applicable taxes.
ADOPTED UNANIMOUSLY.
RECREATION & CULTURE (6.6)
REPORT LVBRA (6.6.1)
No report.
REPORT LIBRARY (6.6.2)
No report.
SUMMER EMPLOYMENT CANADA 2011 (students) (6.6.3)
#038-02-2011
PROPOSED BY: Charles Kealey
AND RESOLVED UNANIMOUSLY that the Municipality of Low present a request in the program Summer Employment Canada 2011 for (2) two students and by the same, accept the responsibility of project Summer Employment Canada/work experience;
THAT the Mayor and/or Director General be authorized to sign for and in name of the Municipality of Low all official documents concerning the said project and this, with the Government of Canada; THAT the Municipality of Low engage through it’s representative, to cover all costs exceeding the contribution allotted by the Government of Canada in the eventuality where the project submitted be granted.
ADOPTED.
REQUEST OF THE COMMITTEE OF HERITAGE AND TOURISM (6.6.4)
WHEREAS that the committee of Heritage and Tourism works to promote the tourist attractions and heritage of our region and organizes a range of activities to this effect;
WHEREAS the committee will organize a tour of five (5) municipalities to make known the achievements and resources of each;
CONSEQUENTLY, it is:
#039-02-2011
PROPOSED BY: Albert Kealey
AND RESOLVED that the Municipality of Low gives financial assistance to the Committee Heritage and Tourism for two open houses scheduled next June 18 and October 8 at the cost of $125 per day.
ADOPTED UNANIMOUSLY.
SKATING CLUB VALLÉE DE LA GATINEAU (6.6.5)
#040-02-2010
PROPOSED BY: Albert Kealey
AND RESOLVED UNANIMOUSLY that the Municipality of Low contributes a sum of $150 to place advertising in the program of the 15th annual skating show to be held next April 10 at the Aréna du Centre de la Gatineau.
ADOPTED.
LINEAR PARK (6.6.6)
Councillor Albert Kealey inquired whether the Municipality of Low has received a resolution of the municipality of Kazabazua on request to the MRC to use the linear park to other users such as 4 wheels. The Municipality of Kazabazua have sent this resolution to the MRC.
The Director General informed the members that she received a resolution from the City of Gracefield in this direction but this requires details of the Mayor. This item will be put to the agenda of March.
CLOSING (8)
#041-02-2011
PROPOSED BY Amanda St. Jean
AND RESOLVED that the meeting be closed at 8 : 55 p.m.
ADOPTED UNANIMOUSLY.
Morris O’Connor Liette Hickey . Mayor DG/ST « I, Morris O’Connor, Mayor, certifies that the signature of the present process- verbal is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code.»