MLC Board Minutes: December 6, 2013 V 3.0

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MLC BOARD MINUTES: DECEMBER 6, 2013 V 3.0

X Jim Manley X Dennis Sergent X Rich Wolin X Jessica Jannaman X Mike Taubitz X Dave Kippen X Eric Walters X Clarke X Debra Levantrosser X Betsy Williams Lauren Stewart X Julianne Leigh

DATE, TIME, and LOCATION Date: Time: Michigan Library and Historical Call in Line: Dec 6, 2013 11:00 AM – Center 702 W. Kalamazoo Street 712-775-7000 12:30 PM Lansing, Michigan 48933 Code: 306172#

ROLES Leader: Jim Manley Timekeeper: Mike Taubitz Recorder: Mike / Lauren

MEETING PURPOSE Meet and Greet new Board Members

PRE-WORK Dress for a group photo

ACTION LEADER

1 Welcome and roll call I All 2 Approve Nov 15th Minutes C,D All 3 Introduction / Onboarding New Members I All 4 Process for Selecting new Vice Chair, Treasurer and I, C Jim / All Membership Liaison 5 Dashboard and year end planning C Jim / All 6 2014 meeting schedule I, C Mike / All 7 “Walk-in” issues 8 Wrap up and adjourn Note: Lunch will be served about Noon

LEGEND: C = Consensus D = Decision I = Information Next Meeting: January 6, 2014 meeting / dinner meeting at Demmer Center

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Start: 11:01 AM Adjourn: 12:25PM Items are in order of Discussion

 Welcome and opening comments by Jim Manley o Explained process for Board nomination and selection o Need for expanded Board and for MLC to become more of a presence in the SOM o Three year terms will allow for orderly transition of new Board members o Develop process for progression and succession o Jim will address nomination and selection process during conclusion of year-end event  Board members will be expected to produce a short article for the monthly MLC Newsletter  Approval of Nov 15th Minutes: motion to approve by R. Wolin; second by D. Kippen. o Unanimous approval  Onboarding of new Board members – discussion on: o Dropbox o Suggestion to create member area on website to promote more use of MLC website . Julianne confirmed that proper restrictions can be put in place o 1st meeting of new Board will be Jan 6th at Henry Center in Lansing. . Meeting at 4PM . Dinner at 5:30 PM . 4-5 Demmer Center students will attend; Board members are encouraged to invite 1-2 students to participate . Other invitees to include Kate, Vera, Howard, Holly, Claire Allard and Jim Willems . Julianne expects to attend; Rich is not sure if he can make it  Selection of Vice Chair, Treasurer and Membership Liaison o Clarke, as new President, cannot be Treasurer . Clarke reviewed duties – about 4 hours / week o Dave and Eric still carrying load as Committee Chairs / Leads . Dave – lean certification . Eric - Projects o Debra is lead for Advisory Board o Jessica and Betsy volunteered to be co-chairs for Membership Liaison position . Julianne will assist as appropriate o Jim will be contacting other Board members regarding Vice-Chair and Treasurer positions . Must elect by Jan 6th . Vice Chair will become Chair in 2015

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  Long term goals – Jim noted that MLC should strive for “3x3” goal o 3x3 financial goal proposed is to end each year with $100,000 in cash flow. This is to ensure we the funds available for fixed expenses each year as we triple our size by January 1, 2016. o This is a yearend estimate. The actual revenues and expenses will be variable, potentially as high as $250,000 by fiscal 2015 based on our membership and activities. . Need funding for necessary staff to grow MLC . Current cash flow in excess of $30,000 is best we have had in long time but not sufficient hire more staff

 2014 Calendar – Mike led discussion o Concurrence that we should have two (2) one-hour meetings / month . Each meeting to focus on one topic for 30-40 minutes, allowing time for other discussion as necessary o 4-5 F2F meetings, including Annual Conference and kick-off meeting in January o Annual Conference needs more time early in year and close to conference o Need to start and end on time o Mike to develop draft and send to Board for review. . Expect to have two drafts by end of year . Must approve on Jan 6th  Thank you o Thanks to Julianne for a great job on organizing membership liaison duties and increasing membership, particularly organization membership. o Thanks also to Clarke for a fine job as Treasurer – looking forward to continued collaboration in his new role as President o Thanks to Vera, Kate, Lauren, Debra and others for their efforts on another outstanding year-end event. . Lt. Gov Calley’s address and the keynote by Richard Sheridan, CEO of Menlo Innovations were outstanding . Thanks also to the State Library for hosting . Thank you Debra for taking time to procure cards and recognition for our many MLC volunteers from Events Committee and Projects Committee  Adjourn: motion by Dennis; second by Eric. Unanimous approval