Name of Company s5

MINUTES OF THE NORTHERN HEALTH SCHOOL

BOARD OF TRUSTEES MEETING

TUESDAY 19 NOVEMBER 2013

Present: Tony Cooper, Michael Stowers, Rosemary Gormack, Richard Winder, Marilyn O’Brien-Shearer

Apologies: Pareaute Panapa-Solomon, Jerome Cudmore

Also in Attendance- Kerry Watkins, Jan Carlson

The Board heard presentations from Kerry Watkins of her Master of Education study TO BE of ICT in Education and Mary Carroll-Jones on the research study she conducted in ACTIONED BY regard to up-skilling teachers in algebra.

Conflict of Interest

Reminder to Board Members of the need to declare any possible conflict of interest. None declared.

Minutes of Previous Meeting

Minutes of the previous meeting were accepted as a true and correct record of events. Moved R. Winder Seconded R. Gormack Matters Arising from the Previous Meeting

There were no matters arising.

Correspondence – As Per List:

 The Board received a resignation from Barbara Cooper, a long serving teacher in Starship.

Resignation Accepted Moved R. Winder Seconded M. O’Brien-Shearer Inwards Correspondence Received Outward Correspondence Approved Moved T. Cooper Seconded M. Stowers

Principal’s Report – Delivered By R. Winder (Prior Circulated)

 The school roll currently stands at 744.  Teaching staff for the start of 2014 has now been finalised and all positions have been filled.  Support Staff hours have been increased to cover those units with increased student numbers. School wide administration is also being reviewed and will also be increased in 2014.  Jan Carlson is now the School Business Manager and has a new job description outlining her increased duties and responsibility.  Property –  Auckland North. Following the unsuccessful lease negotiations for the Albany property two alternative properties will be viewed tomorrow. A meeting with Darrochs who manage the MOE leases is scheduled for December 11th.  Taranaki – No progress  Northland – We have been advised that the additional space requested has been approved by MOE but the lease does not appear to have been amended and signed yet.  Regional House – Pacific Environments are producing concept plans and a meeting will be scheduled to view these next week.  Gisborne – Richard Winder met with the architect and Kaiti School Principal to discuss the proposed new space. An enlarged building may now be possible but could require an additional top up by NHS. The Board agreed to provide additional funding of up to $20,000 to cover any shortfall and allow this project to proceed. Moved R. Winder Seconded M. Stowers All in Favour It is hoped work can start mid-January and be ready for occupancy by mid-March.  Thames – No progress  IT Network Upgrade – A final network plan was received today for the SNUP upgrade of our wireless network. Lync is almost ready for implementing at Regional House and hopefully other sites will follow before the end of the school year.  The phone & data plan subsidy was well received by staff.  A paper survey on vehicle safety and features was conducted before deciding to continue with the Ford Fiesta’s and Ford Mondeo as preferred vehicles to purchase over the next 3 years. Increased levels of discount have been negotiated between John W Andrews and Ford NZ. The 2 additional vehicles the Board agreed to purchase outside of budget at their last meeting will be delivered before the end of November. R. Winder  It was agreed that the school would acknowledge students on our roll who received awards from Te Kura this year.  The updated Charter and Annual Plan for 2013 was viewed and discussed.

Report Accepted Moved R. Winder Seconded T. Cooper

Financial Report – Delivered By R. Winder (Prior Circulated)

 Financial reports for the months of October were presented to the Board and discussed. Reports Accepted Moved M. O’Brien-Shearer Seconded M. Stowers

Policies

 Transporting Students – We have been advised by our insurers that our vehicle policy has a liability cover of up to $10,000,000 for accidents occurring in either school vehicles or staff members own vehicles that are being used for work purposes. Changes – Guideline h should read. NHS staff must comply with the Land Transport Act.

Policy approved with above change. Moved T. Cooper Seconded M. Stowers  Student Disclosures – Advice is to be sought from NZSTA on this policy. R. Winder Marilyn O’Brien-Shearer and Richard Winder will review this policy and M. Shearer present a draft for the next meeting.

2014 Charter & Annual Plan

Deferred to Next Meeting

General Business:

 A Business Case is to be presented to the Board at the December meeting in regard to attendance at the HOPE conference being held in late 2014, possibly in Poland. Discussion took place as to whether the Board should also have R. Winder representation at this conference.  A schedule of meeting dates for 2014 was presented and agreed to. Discussion as to an earlier 7:30am or 8:00am start time would be preferable took place. To be continued at the next meeting.

Meeting Closed 2:10pm

Next meeting Regional House 9am

Note: This will be a longer meeting, possibly up to 4 hours so as to draft the Charter and Annual Plan for 2014.