Guidance Notes for Completion of Qualification Questionnaire

Guidance Notes for completion of Pre-Qualification Questionnaire (PQQ)

Questionnaire Purpose

This PQQ will be used to determine a shortlist of bidders out of those who expressed an interest. Those bidders who are successful at the pre-qualification stage will then be invited to tender.

Please note that SQA contract opportunities are only open to suppliers established in an EU/EEA/GPA state as specified in the Public Contracts (Scotland) Regulations 2012.

Questionnaire Responses

Only information provided as a direct response to the questionnaire will be evaluated. Potential bidders should respond to the questionnaire on the basis that the contracting authority has no prior knowledge of their organisation. Information and detail which forms part of general company literature or promotional brochures etc. will not form part of the evaluation process. Marketing material should not be included.

Supplementary documentation may be attached to the questionnaire where bidders have been directed to do so. Such material must be clearly marked with the name of the organisation and the question to which it relates. Please note that the authority may require clarification of the answers provided or ask for additional information.

Electronic copies of the PQQ response must be uploaded via the Public Contracts Scotland advertising portal in Microsoft Word format.

The response should be submitted by an individual who has authority to answer on behalf of the organisation, company or partnership.

Please note that if you do not provide the electronic submission, by the required date and time, your response may not be considered.

Bidders should be aware that erroneous or incorrect responses may result in their removal from the tender list(s). In the event that this is only discovered once invitations to tender have been issued, the bidder may be required to return the tender documents which will be deemed void. In the case where the error or misrepresentation is not discovered until after the contract is awarded, the authority reserves the right to terminate the contract and all costs incurred by us as a result of the termination shall be recoverable from the provider under the contract. IMPORTANT INFORMATION FOR SUPPLIERS

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates SQA as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that, any person who makes a valid request for recorded information held by SQA will be entitled to receive it, unless all or part of that information can be withheld as a result of the exemptions in that Act.

As part of our responsibility, SQA may be required to disclose any information contained within or relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act (e.g. if commercial interests may be harmed). Information provided cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure.

By submitting a PQQ response to SQA the organisation acknowledges our obligations as detailed above.

Further information and guidance may be obtained from the Scottish Information Commissioner’s website: www.itspublicknowledge.info

Information may also be requested under the Data Protection Act 1998 and the Environmental (Scotland) Information Regulations 2004. Questionnaire

1. Contract Title

Application to be included on the tender list for: [Contract title, reference number]

2. Timetable Return of questionnaire [insert date] (Questionnaires received by SQA after this date may not be considered)

Issue of Tender Documents [insert date]

Return of Tender Documents [insert date]

3. Explanation of the Requirement

The Scottish Qualifications Authority (SQA) is an executive non-departmental public body (NDPB) sponsored by the Scottish Government's Learning Directorate. It is the national accreditation and awarding body in Scotland and works in partnership with schools, colleges, universities and industry to provide high quality, flexible and relevant qualifications and assessments.

The current SQA sites are: The Optima Building Lowden, 24 Wester Shawfair 58 Robertson Street Dalkeith Glasgow Midlothian G2 8DQ EH22 1FD

Any changes to SQA sites will be communicated to suppliers at the earliest opportunity.

Insert brief description of requirements.

The contract shall commence on (insert date) for a period of …. (max. of 4 years unless circumstances allow for longer term) unless earlier terminated in accordance with the further provisions of the contract. SQA reserves the right to extend the contract for a further period of up to … year/s subject to satisfactory supplier performance and business requirements.

4. Contact Details

Authority name SQA Address Lowden, 24 Wester Shawfair, Dalkeith, Midlothian Post code EH22 1FD Telephone number 0345 213 6720 E-mail address [email protected] Any questions relating to this document should be addressed to the above contact via the www.publiccontractsscotland.gov.uk portal.

Evaluation of the PQQ

The information requested for Parts A - M must be provided and this will be evaluated on a pass/fail basis.

The remaining Parts will be evaluated based on a “weighted scoring” approach in which responses to the following PQQ questions are scored on a scale of 1 – 10. The scores are then multiplied by a weighting factor assigned to each question based on its importance relative to the other sections. The weighted scores for each section are then added together to give a total score for the PQQ response.

The following table illustrates how this PQQ will be evaluated:

Part Evaluation Criteria Description Weighting Score Total = % (1 –10) (Weighting x Score) N Technical and/or Professional 65 – 75% Capability to include relevant experience and capacity to deliver the requirements O Suitability of Business Continuity 5 – 15% and Disaster Recovery arrangements in relation to the requirement P Suitability of Quality Management 10 – 20% and Standards in relation to the requirement Q Suitability of Environmental 5% management in relation to the requirement R Suitability of Health & Safety 5% management in relation to the requirement S Suitability of Information Security 10 – 30% arrangements in relation to the requirement

INTERNAL NOTES: Part S is Optional and should be removed if not applicable to the requirement. Weighting can be amended for all Parts as appropriate but must total 100% - weighting % must then be inserted into Parts N – S.

All PQQ optional questions are in Red and must be deleted and marked N/A if not relevant to the requirement. PQQ Layout

Section 1 – Background Information Questions (for information purposes only)

Part A – Bidders Details - seeks background information about the bidder; this section is not normally evaluated, however the Authority may choose not to take forward bidders that cannot provide basic company information Part B – Consortia and Subcontracting

Section 2 – Pass/Fail Questions

Part C – Questions relating to Criminal Convictions and Business Probity (mandatory exclusions) Part D – Questions relating to Criminal Convictions and Business Probity (discretionary exclusions) Part E – Non UK Businesses Part F – Information Regarding Economic/Financial Standing Part G – Insurance Part H – Contract Termination Part I – Conflict of Interest Part J – Equal Opportunities Part K – Environmental Management Legislation Part L – Health and Safety Legislation Part M – Information Security

Section 3 – Scored and Weighted Questions

Part N – Technical or Professional Capability Part O – Business Continuity and Disaster Recovery Part P – Quality Management Part Q – Environmental Management Procedures Part R – Health and Safety Procedures Part S – Information Security Section 1 – Background Information Questions

Part A – Bidders Details

All personal information supplied will be treated as confidential and will be subject to Data Protection legislation. 1. Name of Organisation

2. Address line 1

3. Address line 2

4. Town/City

5. Region

6. Postcode

7. Contact name for enquiries

8. Telephone number (including dialling code) 9. Email address

10. Website address (if applicable)

11. Registered Office Address Line 1

12. Registered Office Address Line 2

13. Registered Office Town/City

14. Registered Office Region

15. Registered Office Postcode

16. Organisation Legal Status Sole Trader

Private Limited Company

Public Limited Company

Partnership

17. If you have answered ‘other’ to the Legal Status question please provide details here 18. VAT registration number (or alternative EU registration number)

19. Dun and Bradstreet (D.U.N.S) number, if known, of registered office 20. Company registration number

21. Name of parent company (if applicable) 22. Name of ultimate parent company (if applicable)

Part B – Consortia and Subcontracting

23. Please select how you intend to bid a) Your organisation is bidding to provide for this requirement from the the entire requirement itself following options b) Your organisation is bidding in the role of prime contractor and intends to use subcontractors to provide some of the requirement

c) The organisation is bidding as the lead member of a consortium

24. If your answer to question 23 was either (b) or (c) please detail the structure of the arrangement together with details of who in the supply chain will be responsible for each element of the requirement

Section 2 – Pass/Fail Minimum Standard Questions

Part C – Criminal Convictions and Business Probity – Mandatory Exclusions

Failure to disclose information relevant to this section or serious misrepresentation in relation to the information disclosed will result in your exclusion from this procurement process or the termination of any subsequent contract that may be awarded to you.

Please indicate if the organisation or its directors or any other person(s) having powers of representation, decision or control of the organisation been convicted of any of the following offences. 25. The common law offence of conspiracy where Yes that conspiracy relates to participation in a criminal organisation as defined in Article 2 of No Council Framework Decision 2008//841/JHA) or an offence under sections 28 or 30 of the Criminal Justice and Licensing (Scotland) Act 2010? 26. Corruption within the meaning of section 1(2) of Yes the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act No 1906, where the offence relates to active corruption as defined in Article 3 of the Council Act of 26th May 1997 and Article 3 (1) of the Council Joint Action 98/742/JHA; 27. Bribery or corruption within the meaning of Yes sections 68 and 69 of the Criminal Justice (Scotland) Act 2003 where the offence relates to No active corruption, or bribery within the meaning of sections 1 or 6 of the Bribery Act 2010; 28. The common law offence of incitement to commit Yes a crime; No 29. Fraud, where the offence relates to fraud affecting Yes the financial interests of the European Communities as defined by Article 1 of the No Convention relating to the protection of the financial interests of the European Communities, within the meaning of –

- the offence of cheating the Revenue; - the common law offence of fraud; - the common law offence of theft or fraud; - fraudulent trading within the meaning of section 458 of the Companies Act 1985 or section 993 of the Companies Act 2006; - fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994; - an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993; - the common law offence of uttering; or - the common law of attempting to pervert the course of justice 30. Money laundering within the meaning of section Yes 340(11) of the Proceeds of Crime Act 2002 or the Money Laundering Regulations 2007, or an No offence in connection with proceeds of drug trafficking within the meaning of sections 49, 50 or 51 of the Drug Trafficking Act 1994; or 31. Any other offence within the meaning of Article Yes 45(1) of the Public Sector Directive as defined by the national law of any relevant state No

Part D – Criminal Convictions and Business Probity – Discretionary Exclusions

Failure to disclose information relevant to this section may result in your exclusion from this competition or the termination of any contract that may be awarded to you. If you answer "Yes" to any of the following questions you must demonstrate that you have taken the appropriate remedial action.

Please indicate if your organisation or its directors or any other person(s) having powers or representation, decision or control of your organisation has been convicted of any of the following offences. 32. Are you an individual in respect of whom a debt relief order has been Yes made or is bankrupt or has had a receiving order or administration order or bankruptcy restriction order or a debt relief restriction order No made against them or has made any composition or arrangement with or for the benefit of creditors or has made any conveyance or assignment for the benefit of creditors or appears unable to pay, or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986(d), or article 242 of the Insolvency (Northern Ireland) Order 1989(e), or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of your estate, or is the subject of any similar procedure under the law of any other state? 33. Are you a partnership constituted under Scots law that has been Yes granted a trust deed or become otherwise apparently insolvent, or the subject of a petition presented for sequestration of your estate? No

34. Are you a company or any other entity within the meaning of section Yes 255 of the Enterprise Act 2002(f) which has passed a resolution or is the subject of an order by the court for the company’s winding up No otherwise than for the purpose of bona fide reconstruction or amalgamation, or has had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any part thereof or is the subject of the above procedures or is the subject of similar procedures under the law of any other state? 35. Has the organisation been convicted of a criminal offence relating to Yes the conduct of its business or profession? No 36. Has the organisation committed an act of grave misconduct in the Yes course of its business or profession? No 37. Has the organisation failed to fulfil obligations relating to the payment Yes of social security contributions in accordance with the legal provisions of the United Kingdom or the country in which it is No established? 38. Has the organisation failed to fulfil obligations relating to the payment Yes of taxes in accordance with the legal provisions of the United Kingdom or the country in which it is established? No 39. Is the bidding organisation guilty of serious misrepresentation in Yes providing any information referred to in this PQQ or has not provided such information in response to a request by the contracting No authority? 40. Has your organisation ever complied, used, sold or supplied a Yes prohibited list which: (a) Contains details of persons who are or have been members of No trade unions or persons who are taking part in the activities of trade unions, and (b) Is complied with a view to being used by employers or employment agencies for the purposes of discrimination in relation to the treatment of workers

Within the meaning of the Employment Relations Act of 1999 (Blacklists) Regulations 2010? 41. Has your organisation ever refused a person employment: Yes (a) Because he/she is, or is not a member of a trade union, or (b) Because he/she is unwilling to accept a requirement No (i) to take steps to become or cease to be, or to remain or not to become, a member of a trade union, or (ii) to make payments or suffer deductions in the event of his/her not being a member of a trade union

Within the meaning of Section 137 of the Trade Union and Labour Relations (Consolidation) Act 1992? 42. Has your organisation breached the Data Protection Act 1998 or Yes been served with an enforcement notice in relation to unlawfully processing personal data in connection with any blacklisting No activities. 43. If you have answered "Yes" to any of the above discretionary exclusion questions then please provide a statement of any remedial action you have taken.

Part E – For Completion by Non-UK Businesses Only

44. Is your business registered with the appropriate trade or Yes professional register in the EU member state where it is established (as set out in Schedule 6 of the Public Contracts No (Scotland) Regulations 2012 under the conditions laid down by that member state. 45. For Service Contracts only: Yes Is it a legal requirement in the state where you are established for you to be licensed or a member of a relevant organisation in order No to deliver the requirement in this procurement?

Part F – Information Regarding Economic/Financial Standing

Your financial accounts and supporting information should be in English and in UK Sterling. If the original documents are not in English, please provide copies of the originals and a certified translation into English. If the sums in the accounts are not expressed in UK Sterling then copies of the original accounts, shall be provided together with a UK Sterling rate equivalent copy utilising the pound buys exchange rate applicable on the date of issue of the PQQ. 46. Please provide one of the following: a. A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end. or b. A statement of your organisation’s turnover; profit and cash flow for the most recent full year of trading or where a full year of trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified below or c. If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation’s cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

Please provide this information as an annex marked Part F. 47. Please attach any additional information you would like to provide, regarding the economic/financial standing of your organisation. For example provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.

In the event that analysis of your financial position determines that additional measures are necessary in order to provide adequate assurance of your financial strength, you may or may not be required to provide either a parent company guarantee or a bank guarantee. 48. Where a consortium is proposed, one of the responses described in question 46 is also required for each member of the consortium.

Please provide the relevant information for each consortium member as part of your annex response to Part F.

Part G – Insurance

Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, the insurance cover indicated. Bidders that do not have, or cannot commit to obtain, the required levels of insurance may be excluded from further participation in this procurement exercise. 49. Employer’s (Compulsory) Liability Insurance Yes, I already have this

It is a legal requirement that all companies I do not currently have but I am hold Employer’s (Compulsory) Liability willing to obtain Insurance of £5 million as a minimum (this requirement is not applicable to Sole Traders). No, I do not have and I am not willing to obtain Please provide a copy of the certificate as an annex marked Part G. Not applicable – I am a sole trader 50. Public Liability Insurance Yes, I already have this

I do not currently have but I am willing to obtain

No, I do not have and I am not willing to obtain 51. Product Liability Insurance Yes, I already have this

No, I do not have and I am not willing to obtain 52. Professional Indemnity Insurance Yes, I already have this

No, I do not have and I am not willing to obtain

Part H – Contract Termination

53. Have you, either as a supplier or in the supply chain, been Yes involved in the provision of any contract in the last 3 years for goods and services, where the contract has been terminated No or payment has been withheld because your performance was not satisfactory? 54. If applicable, has any member of your consortium been Yes involved in the provision of any contract in the last 3 years for goods and services, where a contract has been terminated or No payment has been withheld because their performance was not satisfactory? 55. If you have answered ‘Yes’ to either question 53 or 54 please provide details regarding the circumstances of the termination and details of any remedial action that was carried out as a result of the termination. Where a consortium bid is proposed this information should be provided for any consortium member(s) to whom it applies. Part I – Conflict of Interest

56. Are there any actual or potential conflicts of interest between Yes the Authority and the bidder? No 57. If the answer to question 56 is ‘Yes’, please provide details as an annex marked Part I, explaining how you intend to avoid any such conflicts.

Part J – Equal Opportunities

For organisations working outside of the UK these questions relate to equivalent legislation in the country that the organisation is located. 58. In the last 3 years, has any finding of unlawful discrimination Yes been made against your organisation by an Employment Tribunal, an Employment Appeal Tribunal or any other court No (or in comparable proceedings in jurisdiction other than the UK)? 59. If you have answered ‘Yes’ to question 58 please provide a summary of the nature of the investigation and an explanation of the outcome (so far) of the investigation.

If the investigation upheld the complaint against your organisation, provide as an annex marked Part J, an explanation of what action (if any) you have taken to prevent unlawful discrimination from reoccurring. 60. In the last 3 years, has your organisation had a complaint upheld following an investigation by the Equality and Human Yes Rights Commission or its predecessors (or a comparable body in jurisdiction other than the UK), on grounds or alleged No unlawful discrimination? 61. If you answered ‘Yes’ to question 60, please provide as an annex marked Part J, a summary of the nature of the investigation and an explanation of the outcome (so far) of the investigation.

If the investigation upheld the complaint against your organisation, provide as an annex marked Part J, an explanation of what action (if any) you have taken to prevent unlawful discrimination from reoccurring.

Part K – Environmental Management Legislation

62. Has your organisation been convicted of breaching Yes environmental legislation, or had any notice served upon it, in the last 3 years by any environmental regulator or authority No (including local authority)? 63. If your answer to question 62 is “Yes” provide details as an annex marked Part K, of the conviction or notice and details of any remedial action or changes you have made as a result of conviction or notices served. Part L – Health and Safety Legislation

64. Has your organisation been in receipt of Yes enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years? No 65. If your answer to question 64 is “Yes” provide details as an annex marked Part L of any enforcement/remedial orders served and give details of any remedial action or changes to procedures you have made as a result.

Part M – Information Security

66. Has your organisation been subject to any ICO Data Yes Protection breaches or penalties in the last 3 years? No

67. If your answer to question 66 is “Yes” provide details as an annex marked Part M of any remedial action or changes to procedures you have made as a result. Section 3 – Scored and Weighted Questions

Part N – Technical or Professional Capability

Bidders are required to provide evidence of having the necessary capacity and Part N capability to deliver the requirement. Weighting

In order to ensure that newer or start-up companies have a chance to 65-75% demonstrate any experience relevant to the current requirement, examples may be provided from:  Within their organisation (bidders may rely on the experience of personnel that they intend to use to carry out the current requirement, even if that experience was gained whilst working for a different organisation)  Other consortium members (where a consortium bid is being proposed)  Named sub-contractors (where sub-contractors are being used and their identity is known at PQQ stage)

Bidders should be aware that they may be asked to confirm at the Invitation to Tender stage that there has been no material change to the skills, experience and resources available to them since submitting their PQQ.

68. Please provide 2 examples to demonstrate your experience that is relevant to this procurement exercise. Your examples should be from within the last 3 years.

Please attach your response as an annex marked Part N. Your response should be no more than 2 pages of A4 per example. If you are unable to provide any relevant examples you must explain why.

69. If available, please provide copies of customer declarations which validate the examples you have provided in response to question 68.

Please attach with your annex response to Part N. 70. Please provide a statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Please attach with your annex response to Part N. 71. Please provide a statement of the technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or, where relevant, consortium members and / or named sub- contractors in relation to this procurement exercise.

Please attach with your annex response to Part N.

Part O – Business Continuity and Disaster Recovery 72. Describe your arrangements to ensure business continuity and to Part O enable disaster recovery. Weighting

This information should be attached as an annex marked Part O and 5-15% should demonstrate relevance to this requirement.

Guidance You should demonstrate that your organisation keeps copies of documentation setting out your business continuity and disaster recovery procedures. They should set out how the organisation will carry out its policy with a clear indication of how the arrangements are communicated to the workforce.

Part P – Quality Management

73. Explain how you manage communication with your clients to ensure Part P continued delivery of a service or product that meets their needs. You Weighting should be able to demonstrate that your organisation communicates effectively with clients e.g. planned reviews, ad hoc meetings and 10-20% processes for communicating actions / resolving issues on a pro-active basis.

This information should be attached as an annex marked Part P. 74. If your organisation operates a quality management system certified to an international, European or equivalent standard (e.g. ISO 9001) please attach a copy of your certificate.

Guidance If you have been able to provide a copy of your organisation’s certification then YOU ARE NOT REQUIRED TO ANSWER ANY OF THE REMAINING QUESTIONS IN THIS SECTION. 75. If you have a documented policy in your organisation for quality management please attach a copy as an annex marked Part P.

Please state if you do not have a policy for quality management. 76. Please describe your organisation's process for ensuring that your quality management is effective in reducing/preventing incidents of sub- standard delivery, this should include the quality of output and general performance.

This information should be attached with your Part P annex response. 77. Please describe how your organisation deals with complaints.

Guidance You should provide details of how your organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

This information should be attached with your Part P annex response. 78. Please describe your organisation's arrangements for providing your workforce with quality related training and information appropriate to the type of work for which your organisation is likely to bid?

This information should be attached with your Part P annex response. 79. Please describe your organisation's procedures for periodically reviewing, correcting and improving quality performance.

This information should be attached with your Part P annex response. 80. Please describe your organisation's arrangements for ensuring that your own suppliers apply quality management measures that are appropriate to the work for which they are being engaged.

Guidance You should be able to demonstrate that your organisation has arrangements for monitoring supplier’s quality management measures and ensuring that quality performance appropriate for the work to be undertaken is delivered throughout the whole of your organisation’s supply chain.

This information should be attached with your Part P annex response.

Part Q – Environmental Management Procedures

81. If your organisation operates and environmental management system Part Q certified to international, European or equivalent standard (For example Weighting ISO14001 or EMAS), please attach a copy of your certificate. 5% Guidance If you have been able to provide a copy of your organisation’s certificate then YOU ARE NOT REQUIRED TO ANSWER ANY OF THE REMAINING QUESTIONS IN THIS SECTION. 82. If your organisation has a documented policy for the management of environmental issues please attach a copy as an annex marked Part Q.

83. Please describe your organisation's arrangements for ensuring that your environmental management procedures are effective in reducing/ preventing significant impacts on the environment.

Guidance You should provide evidence that your environmental policy implementation plan provides information on how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce, in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

This information should be attached with your Part Q annex response. 84. Please describe your organisation's arrangements for providing employees with training and information on environmental issues.

Guidance You should demonstrate that your organisation has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties including a programme of refresher training that will keep the workforce updated on relevant legal requirements and good environmental management practice.

This information should be attached with your Part Q annex response. 85. Please describe how your organisation reviews and where necessary improves your environmental management performance and the environmental impact of your organisation. This should include procedures to ensure that waste is minimised and managed effectively.

Guidance You should demonstrate that your organisation has a system for monitoring environmental management procedures and for updating them at periodic intervals. You should give details of the procedures in place to access and deal with environmental risks and management of waste.

This information should be attached with your Part Q annex response. 86. Please provide details of your organisation's arrangements for ensuring that any suppliers you engage apply environmental protection measures that are appropriate to the work for which they are being engaged.

Guidance You should describe your procedures for monitoring supplier’s environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of your organisations supply chain.

This information should be attached with your Part Q annex response.

Part R – Health and Safety Procedures

87. If your organisation holds a UKAS or equivalent, accredited Part R independent third party certificate or compliance with BS OHSAS 18001 Weighting please attach a copy of your certificate. 5% Guidance If you are able to attach a copy of your organisations certification against this question YOU ARE NOT REQUIRED TO ANSWER ANY OF THE REMAINING QUESTIONS IN THIS SECTION. 88. If you have a policy for Health and Safety management please attach a copy as an annex marked Part R.

Guidance Organisations with less than five employees are not required by law to have a documented policy statement. Your policy should provide evidence that your organisation has a H&S policy that is endorsed by the chief executive officer and that it is regularly reviewed. Your policy should be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation. 89. Please describe your organisation’s arrangements for ensuring that your H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents.

Guidance You should provide details of the arrangements for H&S management that are relevant to the nature of this requirement.

This information should be attached with your Part R annex response. 90. Please describe your organisation’s arrangements and processes for providing your workforce with training and information appropriate to the type of work of which your organisation is likely to bid.

Guidance You should provide evidence that your organisation has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge the various duties. This should also include a description of your arrangements for keeping the workforce updated on legislation.

This information should be attached with your Part R annex response. 91. Please describe your organisation’s procedures for recording accidents/incidents and undertaking follow-up action.

Guidance Please provide access to records of accident rates and frequency for all RIDDOR reportable events for at least the last 3 years. Demonstrate that you have in place a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement.

This information should be attached with your Part R annex response. 92. Please describe your organisation’s arrangements for ensuring that your suppliers apply H&S measures to a standard appropriate to the work for which they are being engaged.

Guidance You should demonstrate that your organisation has, and implements, arrangements for monitoring suppliers’ H&S procedures, and for ensuring that H&S performance appropriate for the work undertaken is delivered throughout the whole of your organisation’s supply chain.

This information should be attached with your Part R annex response. Part S – Information Security Procedures

93. If your organisation operates an information security system certified to Part S an international, European or equivalent standard (e.g. ISO 27001) Weighting please attach a copy of your certificate as an annex marked Part S. 10 – 30% Guidance If you have been able to provide a copy of your organisation’s certification then YOU ARE NOT REQUIRED TO ANSWER ANY OF THE REMAINING QUESTIONS IN THIS SECTION. 94. If you have a documented policy in your organisation for information security please attach a copy as an annex marked Part S.

Please state if you do not have a policy for information security. 95. Please describe your organisation's process for ensuring that your information security is effective in complying with Data Protection legislation.

This information should be attached with your Part S annex response.