Woodfield Community Board Meeting Agenda

Woodfield Community Board Meeting Agenda August 11, 2009 7:30 p.m. Clubhouse

ROLL CALL Office Officer Term Phone In Attendance President Brenden Welch 07-09 (770) 649-4444 X Vice President Jay Busbee 08-10 (678) 232-5730 X Secretary Cindy Pae-Moebius 08-10 (770) 650-0173 X Treasurer David Ware 08-10 (404) 944-8852 late Member Todd Owens 07-09 (678) 428-1538 X Member Chris Anderson 07-09 (404) 539-8033 x Member Vacant (Rene Moland) 07-09 N/A N/A

Call to Order Approval of Minutes from Last Meeting (N/A) *minutes approved

President Updates on General board issues:  New minutes format and meeting process o Focused discussions to reduce time Urgent business:  Discuss emails, comments about the pool  Board of Directors Nominating Committee  Legal Consulting Meeting o Recording memberships o Letter review  Labor Day Picnic Coordination Motions: Action Items: 1. Schedule one-on-one discussions with members who emailed after election and September meeting (Jay/Brenden). 2. Gather nominations for board, bios, etc. (Nominating Committee) 3. Schedule meeting with Lawyers (Brenden). 4. Make sign for labor day picnic (Cindy).

Treasurer Financial Updates:  Financial Report o Quicken update o Expense Report  Status of membership payments Urgent business: Motions: Action Items: 1. Send Cindy payment history (Dave)

Communications Committee (Jay Busbee – Chair; Cindy Pae-Moebius - web, message board and email) Updates:  Any feedback or questions from community? Urgent Business:  Topics for next email  Topics for billboard signs Motions: Action Items: 1. Email for nomination and labor day/pool hours. (Jay, Cindy) 2. Make signs for labor day picnic and elections. (Cindy)

Pool Committee (Todd Owens – Chair) Updates:  Pool permit/inspection status  Maintenance performed Urgent Business:  Pool Service 09-10  Card Access System, Gate repairs/management Motions: Action Items: 1. get corrected bids with itemization and lifeguard duties. (Brenden) 2. Check with Mike about unauthorized costs (Todd) 3. Clean up pool area (Todd).

Landscape & Maintenance Committee (Chris Anderson – Chair) Updates:  Work completed since last meeting Urgent Business: Motions: Action Items: 1. Finish up work day items (Chris) Tennis Committee (Brenden Welch – Chair) Updates:  Leagues  Court maintenance Urgent Business: Motions: Action Items:

Social Committee (Cindy Pae-Moebius – Chair; Chris Anderson – clubhouse rentals) Updates:  Clubhouse Rentals  Upcoming events Urgent Business: Motions: Action Items:

Unfinished or Tabled Business Fence Repairs Refinance the loan? Work Day Items  storage shelf  paint signs  deck repair  cut back kudzu  clean up pool area Replacement Reserve Study Architecture Committee Late Letter Review and Collection Policy Clarifying rules for memberships, renters, by-laws, clubhouse, pool etc. Motions: Action Items:

New Business Grills – fix two grills. (Todd) Next meeting Sept 15th, 7:30pm (always the 3rd Tuesday of the month) Plaster and retile the pool.

Adjournment