Digital Mapping Centre, Dehra Dun

DIGITAL MAPPING CENTRE, DEHRA DUN (Information under Section 4 of RTI Act 2005) (As on 01 MAY, 2012) 1. The particulars of the organizations, functions and duties.

Digital Mapping Centre comes under the Additional Surveyor General, Specialized Zone with its HQ at Dehra Dun. The organizational set up of Digital Mapping Centre, Dehra Dun is as under :-

A. Direction level - All the jobs to be executed in Digital Mapping Centre as per departmental policy only under the direction of Surveyor General of India as well as Director, there is no departure from departmental policy at any cost. The Director is responsible for proper execution of policy. Superintending Surveyor assist the Director for execution of job. B. Supervisory level - D.M.C. consists of various digitization divisions, each division is supervised by a Officer Surveyor (Group `B’ Gazetted Officer). C. Operational level - The officers falling under this level is as below :-

i) Surveyors, Survey Assistants, Draftsmen, Planetablers etc. They execute the digitization job under the direction of Director and supervision of division in charge. ii) Office Superintendent, Assistants, UDCs, LDCs. They are responsible for proper execution of administrative work like paybills, budget etc. under the direction of Director. iii) Other Group `C’ (erstwhile Gp `D’ Staff) – they assist at different level for proper and smooth execution of work in the office. The primary function and duties of this centre is as under :- (i) Archival of DTDB (Digital Topographical Data Base) of sheets on 1:25,000 scale created by different GDC located in northern region pertaining to their their Area of Responsibility vide this office letter No.622/15-C-Archival dated 28-6-2011 addressed to Surveyor General of India.

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(ii) Creation of DTDB of topo sheets on 1,25,000 scale of other GDC’s on demand / requirement as per utilization of available manpowers in this office. (iii) Any project assigned by Surveyor General of India.

2. The powers and duties of its officers and employees.

Survey of India being a national Geo-spatial solutions provider divides powers & duties into two main categories, the first category structure comprises of supervisory level which decides policies and the second category comprises of personnels who execute policies by carrying out their assigned task. The powers and duties of the officers of DMC, Dehra Dun as below :-

A. Director

i) Overall responsibility for proper execution of all policies regarding Technical, Administrative and Financial matters. ii) Disciplinary cases of Group `A’, `B’ and `C’ officers / employees of this centre. iii) Appointing Authority for Group `C’. iv) Appellate Authority for any RTI cases. v) Audit objection and audit report. vi) All the sheets digitized in this centre, should have signature plate & signature of the Director. vii) Chairman of various boards constituted by Addl. SG, Specialised zone and Surveyor General of India from time to time. viii) All administrative and financial powers in the centre.

B. Deputy Director : Not posted at present.

C. Superintending Surveyor. i) Appointed as Chairman of procurement boards, condemnation boards in the Centre. ii) Controlling & monitoring of all store related matters iii) Monitoring of MT with the assistance of Store Assistant / Store Keeper. iv) Some of the Administrative & Technical correspondence with various GDCs on behalf of Director, DMC. v) Pari-pasu checking of digitization of topo sheets in divisions and thorough examination of DTDB of digitized topo sheets in DMC. vi) Data archival and supply. vii) CPIO of the centre. viii) Reporting officer for APAR in respect of Gp`B’ (Gazetted & Non-Gazetted officers) ix) Hindi Liasion Officer.

D Technical Officer.

i) Preparation of work plan (Digital Mapping Programme) in advance. ii) Preparation of Annual Report.

D:\Docs\2018-04-10\0335d6f7d4ef8d27891c5d23a44ecdbd.doc iii) Correspondence with different GDC on technical matter. iv) Supervision of Technical Section.

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E. E&AO / OFFICE SUPERINTENDENT / D.D.O.

As there is no sanctioned strength of E&AO post, hence Office Superintendent and one Group `B’ Gazetted officer perform their duties for smooth administrative working.

A Group `B’ officer who performs his duties as DDO. His main duties are as under, Office Superintendent assists in daily routine work.

i) Head of the office of this centre. ii) Drawing and Disbursning Officer of the centre. iii) Preparation and monitoring of budget. iv) Monitoring of Audit Inspection. v) Signing authority for any money matter claims. vi) Correspondence related to Adm/Accounts/Budgets. vii) Reporting officer of APAR in respect of Group `C’ (erstwhile Group `D)

F. STORE ASSISTANT & STORE KEEPER.

There are one store assistant and one store keeper. The main function & duties are as under :

i) Management of stores. ii) Correspondence for procurement of stores. iii) Preparation & monitoring of store budget. iv) Repairs / condemnation of vehicles. v) Condemnation of stores. vi) Annual 100% physical verification of store and all related matters. vii) Repairs and maintenance of Govt. buildings and liasoning with CPWD regarding civil & electrical works. viii) Preparation and submission of contingent bills related to M&S.

G. P.A. / STENO.

i) Assists Director in day-to-day work. ii) Reponsible for maintenance of APAR of Group `A’, `B’ & `C’. iii) All correspondence regarding APAR. iv) Prepare tour programmes of Director as and when required. v) Any other job allotted by Director.

3. The procedure followed in the decision making process, including channels of supervision and accountability. The procedure followed in decision making process are as per Govt. of India norms as well as departmental policy. The following steps and channels of supervision have been adopted in all types of job (digitisation, any project work).

D:\Docs\2018-04-10\0335d6f7d4ef8d27891c5d23a44ecdbd.doc i) First of all the invidiual is allotted digitization (project job). ii) The section incharge checks and supervises the individual for smooth functioning.

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iii) The pari-pasu examination / checking is undertaken by Superintending Surveyor to make error free data. iv) After the job is completed in section / division the digital data / hard copy of allotted job is sent to incharge Exam Division for checking thoroughly and rigorously against base meterial. v) After rigorously examination in Exam div., the digital data / hard copy is sent back to concerned division to carryout corrections. After carrying out corrections, a fresh plot is taken and then sent to SS for scrutiny at his end. The corrections pointed out by SS are carried out in concerned division and finally sheet is put up to Director for scrutiny.

The Accountability for this job lies with section incharge as well as the individuals as all the jobs are performed as per laid down procedures mentioned in SOPs.

4. The norms set by it for the discharge of its functions. The norms for the discharge of duties and functions in this office are as per departmental policy and instructions received time to time from Head of the Department. The functions and responsibilities of this office is as under :-

1) Preparation of DTDB (Digital Topographic Data Base) on 1:25,000 scale. 2) Archival of DTDB of sheets on 1:25,000 scale, before archival of DTDB random scrutiny is undertaken at various levels and if not found upto mark sheet is returned back to concerned GDC for making error free data.. 3) Any other job allotted by the Head of the Department is undertaken.

5. The rules, regulation, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions. Broadly, the rules and regulations are as per Govt. of India norms which includes the following :- 1. Fundamental Rules & Supplementary Rules 2. General Financial Rules 3. Circular Order. 4. Manuals / Generals / Computer Books / Software manuals / Store Manual. Other instructions given by the Surveyor General of India / Ministry of Science & Technology from time to time.

6. A statement of the categories of documents that are held by it or under its control.

Categories of documents are under control of Record Keeper.

1. Topographical Maps on 1:250K, 1:50K, 1:25K, DPMS Maps, SECRET / RESTRICTED / UNRESTRICTED. 2. Photographs – SECRET

D:\Docs\2018-04-10\0335d6f7d4ef8d27891c5d23a44ecdbd.doc 3. Auxiliary Tables – RESTRICTED / UNRESTRICTED. 4. Field records i.e., P.T. Sections / H.L. Traces etc. 5. History sheets of sheets on 1:250K, 1:50K, 1:25K digitized in DMC. Cont’d…. Page 5 Page 5

7. The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or implementation thereof. No such arrangements exits till date. 8. A statement of the boards, councils committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. Various boards are constituted by Director, DMC as and when required for smooth functioning of Govt. work. These boards normally consists of Chairman, and 3 to 4 members. A few boards and their functioning are as under :-

1. Procurement Board. 2. Condemnation Board 3. Recruitment Board 4. Weeding out Board etc.,

9. A directory of its officers and employees. Sl. No. Name Designation Tel. No. 1. Shri P.V. Srinivas Director 2 6 5 6 9 4 5 * 2 1 2 1 2. Shri Rampal Singh Superintending Surveyor 2 6 5 2 4 0 3 * 2 1 2 3 3. Shri K.S. Chauhan Officer Surveyor / DDO * 2 1 2 6

4. Shri J.P. Dhyani Officer Surveyor / TO * 2 1 2 2

5. Smt. Leela Chhetri Officer Superintendent 2 1 0 6 0 9 6 * 2 1 2 5 6. Shri Chandra Mohan Store Keeper * 2 1 2 7

* EPABX = 0 1 3 5 – 2 6 5 7 1 1 2

10. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

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Pay scales and pattern of allowances are as per VIth Pay commission norms of Govt. of India. A list of officers and employees is shown below :- Sl. No. Name Designation Pay Band Pay in Pay Band Grade Pay 1. Shri P.V. Srinivas Director 37400-67000 44770 8700 2. Shri Rampal Singh Suptdg. Surveyor 15600-39100 23530 6600 3 Shri Anand Kumar Officer Surveyor 9300-34800 19350 4600 4. Shri Yashpal Singh Officer Surveyor 9300-34800 16450 4600 5. Smt. Babitha Singh Officer Surveyor 9300-34800 14000 4600 6. Shri P.P. Jugran Officer Surveyor 9300-34800 19780 4600 7. Shri Rajesh Kumar Officer Surveyor 9300-34800 18030 4600 8. Shri R.B. Thapa Officer Surveyor 9300-34800 18910 4600 9 Shri R.S. Rawat Officer Surveyor 9300-34800 19350 4600 10. Shri K.S. Chauhan Officer Surveyor 9300-34800 19780 4600 11. Shri Ajay Kumar Sawan Officer Surveyor 9300-34800 18490 4600 12. Shr S.K. Mehta Officer Surveyor 9300-34800 18030 4600 13. Smt. Shakuntala Nautiyal Chief D/Man 9300-34800 19350 4600 14. Shri Sarita Upadhyay Chief D/Man 9300-34800 19350 4600 15. Shri J.P. Dhyani Officer Surveyor 9300-34800 18480 4600 16. Shri M.M. Ghildiyal D/Man Gde.I 9300-34800 16940 4200 17. Shri S.K. Rawat Surveyor 9300-34800 13150 4200 18. Shri Pankaj Kumar Surveyor 9300-34800 11060 4200 19. Shri Vineet Kumar Surveyor 9300-34800 11940 4200 20. Shri D.S. Rana Surveyor 9300-34800 13450 4200 21. Shri S.S. Badwal Surveyor 9300-34800 11940 4200 22. Shri Ajay Kumar Garg Surveyor 9300-34800 13390 4200 23. Shri J.S. Bangari Surveyor 9300-34800 12060 4200 24. Shri V.P. Ghildiyal Survey Assistant 9300-34800 15880 4600 25. Shri Amarjeet Singh Survey Assistant 9300-34800 14950 4200 26. Shri Ami Chand Survey Assistant 9300-34800 14950 4200 27. Shri Ajay Kumar D/Man Gde.II 9300-34800 16180 4200 28. Shri Akhil Sharma D/Man Gde.II 9300-34800 14850 4200 29. Shri Tapesh Sharma D/Man Gde.II 9300-34800 13610 4200 30. Shri D.P. Juyal D/Man Gde.II 9300-34800 12620 4200 31. Shri Rajesh Dimri D/Man Gde.II 9300-34800 12620 4200 32. Shri N.K. Sachdeva D/Man Gde.II 9300-34800 12280 4200 33. Shri R.K. Anand Steno. Gde.II 9300-34800 12030 4200 34. Shri Sanjay Kumar D/Man Gde.II 9300-34800 11940 4200 35. Smt. Leela Chhetri Office Suptdt. 9300-34800 13840 4600 36. Smt. Sakshi Dhaundiyal D/Man Gde.II 9300-34800 11940 4200 37. Shri A.K. Gupta Stores Assistant 9300-34800 16590 4600 38. Shri Anand Swaroop D/Man Gde.II 9300-34800 11940 4200 39. Shri Naresh Kumar Record Keeper Gde.II 9300-34800 14000 4200 40. Km. Kadambri Assistant 9300-34800 11420 4200 41. Shri Rajendar Singh Assistant 9300-34800 11420 4200 42. Shri N.S. Rawat Assistant 9300-34800 12280 4200 43. Shri S.P. Mamgain Assistant 9300-34800 12030 4200 44. Shri D.S. Rawat Survey Assistant 9300-34800 13390 4200 45. Shri Chandra Mohan Store Keeper Gde.II 9300-34800 13390 4200 46. Shri Shyam Nath MT Driver Gde.I 5200-20200 10930 2800 47. Shri D.S. Rawat UDC 5200-20200 10070 2400 48. Shri Mohd. Saleem UDC 5200-20200 9830 2400 49. Shri Ashish Brijwal UDC 5200-20200 9040 2400 50. Shri Sanjay Kumar P/Tr. Gde.II 5200-20200 7800 2400 51. Shri Ashutosh Kumar D/Man Gde.III 5200-20200 11380 2400 52. Shri Kapil Kumar Pharasi P/Tr. Gde.IV 5200-20200 6820 2000 53. Shri Sayad Singh LDC 5200-20200 8000 1900 54. Shri Pushpendra Singh LDC 5200-20200 6310 1900 55. Shri Radhey Shyam Jemadar 5200-20200 9290 2000 56. Shri Basudev Khalasi 5200-20200 9150 2000 57. Shri Prem Singh Khalasi 5200-20200 8630 2000 58. Shri Mahavir Mehto Khalasi 5200-20200 8630 2000 59. Shri Ram Abhilakh Khalasi 5200-20200 7900 1900 60. Smt. Susheela Devi Khalasi 5200-20200 7680 1900 61. Smt. Hemvanti Joshi Khalasi 5200-20200 7680 1900

D:\Docs\2018-04-10\0335d6f7d4ef8d27891c5d23a44ecdbd.doc 62. Smt. Madhubala Khalasi 5200-20200 7680 1900 63. Smt. Gitwa Devi Khalasi 5200-20200 6780 1800 64. Shri Vijay Kumar Safaiwala 5200-20200 8810 2000 Cont’d… page 7 Page 7

11. The budget allocated to each of its agency, indicating the particulars of all plans proposed expenditures and reports on disbursements made.

The Budget Estimate for 2011-2012 is shown below :- Head of Account Sanctioned Grant (2011-12) Expenditure (2011-2012) Salary 26045000 26044545 OTA 17000 16925 Medical 680000 679790 D.T.E. 350000 349644 Professional Services 45000 44895 Grant-in-Aid 4800 4725 Office Expenses Col. I 1365000 1364444 Col. II 65000 64662 Col. III 110000 101120 Col. IV 821000 875614 TOTAL 2361000 2405840 Material & Supply 195000 194443 GRAND TOTAL 29697800 29740787

12. The manner or execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

This office runs no subsidy programmes. Rs.4,725/- towards Grant-in-Aid was allotted to Recreation Club of this office for the year 2011-2012 by Surveyor General’s Office (Head of department). All the members of Recreation Club of this office are beneficiaries (conducting Annual sports meet).

13. Particulars of recipients of concessions, permits or authorizations granted by it.

D:\Docs\2018-04-10\0335d6f7d4ef8d27891c5d23a44ecdbd.doc This office is not empowered to grant any concessions, permits or authorizations to any individual or organization. No such provisions are granted to this office.

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14. Details in respect of the information available to or held by it, reduced in an electronic form.

All the informations regarding Digital Mapping Centre are available on this office’s website at [email protected] as well as website at www.surveyofindia.gov.in .

All returns and reports which form the basis for assessment of office is on electronic form in Microsoft word format.

15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

Library is not available in this office.

16. The names, designations and other particulars of the public information officers.

Central Public Information Officer First Appellate Authority Shri Rampal Singh, Shri P.V. Srinivas, Director Superintending Surveyor Phone No. 0135 - 2656945 Phone No. 0135 – 2652403

17. Such other information as may be prescribed and thereafter update these publications every year.

1. Shri P.V. Srinivas, Director 2. Shri Rakesh Kumar Anand, PA to Director 3. Shri Rampal Singh, Superintending Surveyor 4. Shri K.S. Chauhan, Officer Surveyor (DDO) 5. Shri J.P. Dhyani, Officer Surveyor (Technical Officer) 6. Smt. Leela Chhetri, Office Superintendent. (Admn.)

It is noted for updating in future i.e., every year.

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