New Hampshire Tax Collectors Association

New Hampshire Tax Collectors’ Association Executive Board Meeting Plodzik & Sanderson August 22, 2013 9:30 a.m.

Executive Board Members Present: President Debra Clark, CTC ; First Vice President Kathleen Sylvia, CTC; Second Vice President Raymah Simpson, CTC; Secretary Holly Burbank, CTC; Director of Public Relations Kathy Seaver, CTC; Director at Large Cheryl-Ann Bolouk, CTC; Education Committee Chair Diane Trippett, CTC; Treasurer Joyce McGee, CTC; Conference Coordinator Theresa Briand, CTC

Absent: Legislative Chairman David Fredette, CTC

Guests: Stephen Hamilton, DRA Property Appraisal Director, Jamie Dow, DRA, Gail Stout and Gail Lavallee.

Call to Order President Debra Clark called the meeting to order at 9:34 a.m.

DRA Update Stephen Hamilton and Jamie Dow spoke briefly regarding the education presentation that they would be giving at the Annual Conference and that they were looking forward to being there to meet all the Tax Collectors that would be attending.

President Clark questioned whether John Beardmore had been to a Board meeting yet. Director Hamilton noted that he had not as of yet, as he was still getting acquainted with his new position and will come in the near future to meet the Board. He is hoping that Commissioner Beardmore can attend the morning portion of the DRA presentation at Conference. Stephen also noted that he is a great guy who is very bright and has a lot of energy and will serve the DRA well. Kathy Seaver noted that she contacted him to invite him to the Certification graduation, and that he was very easy to approach and contacted her right away after having left a message for him.

Joyce McGee questioned Stephen regarding an email that she had received from the Town of Carroll questioning the September 1 due date of the MS-1, and that Utilities did not have to give their information until October 1st. They were wondering if the DRA has considered changing the MS-1 due date. Steve noted that was one of the changes that they may be bringing to the legislature this year.

Correspondence Secretary Burbank noted that she had received two applications at this time for the George West Scholarship.

President Clark received a follow up letter from the Town of Epsom noting that they had reached an agreement that satisfied all parties in regards to interest charged on tax payment.

Reports Secretary Report The Board will review the minutes of the June meeting at the October 10, 2013 Board meeting.

Kathy Seaver will be ordering the chair for Joe Wiggett, and the Board will send Joe an invitation to the Annual Conference where the chair will be presented to him. Treasurer Report Treasurer McGee noted that Gail Stout, Gail Lavallee and Raymah Simpson were present to audit her annual books, and a copy of the annual Treasurer’s Report was handed out and briefly discussed.

In addition, the monthly Treasurer’s Report was distributed showing the total cash on hand of $34,684.62.

Joyce noted that we did receive the $1000.00 refund from Waterville Valley.

There was a brief discussion regarding longevity awards. It was decided that certificates would be mailed to those no longer in office. Kathy Seaver will get Holly an updated list so that certificates can be prepared for Conference.

A motion was made to accept the Treasurer’s report. The motion was seconded. All were in favor. Motion Passes.

Workshops Cheryl Bolouk presented the new slate of officers for the upcoming year. After a brief discussion, Diane Trippett made a motion to accept the slate of officers to be presented at the Annual Conference. Seconded by Kathy Sylvia. All were in favor. Motion Passes.

The Board then discussed the nomination of Kerri Parker, of Meredith for the Board position of Workshop Coordinator. It was discussed that Kerri was not a Tax Collector, therefore could not hold the position of Workshop Coordinator.

Diane Trippett then made a motion to re-consider the vote of the slate of officers presented. The motion was seconded. All were in favor. Motion Passes.

PR & Certification Kathy Seaver noted that there were 27 new Collectors at Certification this year, and that 22 Collectors graduated this year. She noted that overall everything went extremely well this year.

After a brief discussion, a motion was made to give Kathy Seaver the $1000.00 Scholarship that we always give to the Certification Committee. The motion was seconded. All were in favor. Motion Passes.

Legislative None.

Convention Coordinator Terri Briand was present to give the Board an update regarding the upcoming Conference. Terri is going to see if the Hotel can get navy blue, white and silver linens for the banquet since this is our 75th Annual Conference and would like it to be special.

Education Committee Diane Trippett noted that the sessions for the Conference were all set. A brief discussion followed regarding the sessions that were being held and the topics offered. County Coordinator Reports There was a brief discussion regarding the meetings being held by the County Coordinators. It was also mentioned that there would be a lunch meeting of all the County Coordinators on the Tuesday of Conference.

Old Business None

New Business None.

Next Meeting The next meeting of the Tax Collectors’ Association Executive Board will be October 10, 2013 at Plodzik & Sanderson, at 9:30 a.m.

The meeting adjourned at 11:37 a.m. on a unanimous voice vote.

Respectfully Submitted,

Holly A. Burbank Secretary