EL RENO CITY COUNCIL REGULAR MEETING OF TUESDAY – JULY 8, 2014 – 7:05 P.M. EL RENO CITY COUNCIL CHAMBERS 101 N. CHOCTAW AVENUE – EL RENO, OKLAHOMA MINUTES

A CALL MEETING TO ORDER Mayor White called the meeting to order at 7:22pm. B ROLL CALL Present: David DeLana, Council Member JT Chronister, Council Member James Archer, Vice-Mayor Matt White, Mayor Kent Myers, Council Member

Staff Present: Tony Rivera, City Manager Kevin Wilkerson, Deputy Police Chief Roger Rinehart, City Attorney Matt Sandidge, Community Service Director Lindsey Grigg, City Clerk Chris Smith, Public Works Amy Smith, Public Works Robert Rose, City Engineer Andrew Sonnier Maurice Spann, Code Enforcement Director Marsha Leck, City Treasurer Jared Holden, Pro Shop Manager Kim Dorward, Utility Billing Supervisor

Others: Ray Dyer, El Reno Tribune Jerry Fletcher John Girten Shannon Reed Mike Ahern Jim Murphy Jason Robison Ilene Gore C NEW BUSINESS, DELETIONS OR CONTINUANCES TO THE AGENDA D AWARDS, PROCLAMATIONS AND EMPLOYEE PRESENTATIONS OR RECOGNITIONS Page 2 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014  Presentation given by American Red Cross recognizing the City of El Reno for the assistance in recovery and response. The City was recognized for their efforts and given a plaque. E CONSENT AGENDA: The following items are considered to be routine by the El Reno City Council and will be enacted with one motion. Should discussion be desired on any item, that item will be removed from the Consent Agenda and considered separately: The City Manager recommends one motion that will approve: 1. Approval of minutes of the June 10, 2014 regular meeting of the El Reno City Council. 2. To award bid No. F-01; Aggregate and Asphalt for the Street Department for fiscal year beginning July 1, 2014 and ending June 30, 2015. 3. Approval of Resolution No. 15-003; a resolution of the City Council of the City of El Reno, Canadian County, establishing the Nine-One-One emergency telephone fee rate for calendar year 2015. 4. Approval of contract with Youth & Family Services to provide services in the City of El Reno during the fiscal year ending June 30, 2015. 5. Approval of contract with El Reno Main Street to provide services in the City of El Reno during the fiscal year beginning July 1, 2014 and ending June 30, 2015. 6. Approval of contract with El Reno Chamber of Commerce to provide services in the City of El Reno during the fiscal year beginning July 1, 2014 and ending June 30, 2015. 7. Approval of an Inter-local Agreement with the Canadian County Sheriff’s Office for the purpose of receiving Deputization/cross commission authority for the full time sworn Police Officers of the El Reno Police Department 8. Approval of Inter-local agreement with Canadian County Sheriff’s Office for housing prisoners. 9. Approval of Inter-local Cooperative Agreement between the City of El Reno and El Reno Public Schools. 10. Approval of Lease Agreement with Tom Chronister for annual lease of the El Reno Senior Citizens Center, located at 319 S. Grand Avenue. 11. Approval of agreement between the City of El Reno, a municipal corporation and the Senior Citizens of El Reno, Inc., a not-for-profit corporation for use of the El Reno Senior Citizens Center. Page 3 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 12. Approval of Resolution No.15-002, Lease Renewal no. 7406700 with Farmers and Merchants Bank for the 2004 Heavy Duty Rescue Pumper.

13. To approve an addendum for the timeframe of July 1, 2014 to June 30, 2015 with the Oklahoma Department of Corrections for a Prison Public Works contract and authorize City officials to execute all documents associated thereto. 14. *To approve an Agreement with the Oklahoma Environmental Management Authority (OEMA) for the 2014-2015 fiscal year to transport Oklahoma Department of Corrections inmates from the Union City facility and authorize City officials to execute all documents associated thereto. 15. Approval of Agreement for services between the City of El Reno, Oklahoma and the City of El Reno Convention and Visitor(s) Bureau. 16. Approval of budget amendments for the Fiscal Year ending June 30, 2014. 17. Approval of claims list for the period beginning June 1, 2014 and ending June 30, 2014. White pulled items No. 2, 4, 5, 6, 10, 12, 14 and 15 of the consent agenda. White MOVED, SECONDED by DeLana to approve items 1, 3, 7-9, 11, 13, 16-17 of the Consent Agenda. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 2. To award bid No. F-01; Aggregate and Asphalt for the Street Department for fiscal year beginning July 1, 2014 and ending June 30, 2015. DeLana MOVED, SECONDED by Chronister to Table Item No. 2 of the consent agenda. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana NAY: None. ABSTAIN: White. ABSENT: None. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. 4. Approval of contract with Youth & Family Services to provide services in the City of El Reno during the fiscal year ending June 30, 2015. Page 4 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 5. Approval of contract with El Reno Main Street to provide services in the City of El Reno during the fiscal year beginning July 1, 2014 and ending June 30, 2015. 6. Approval of contract with El Reno Chamber of Commerce to provide services in the City of El Reno during the fiscal year beginning July 1, 2014 and ending June 30, 2015.

White stated that he would like to see what is being done. He would like to see where the money is going and suggests we have City representation. When the funds are requested, we would like to see Events that the entity participates in such as Burger Day and where the money we give is applied to specifically. DeLana and White agreed. Council would like a follow-up. The Mayor is concerned about representation and would like to appoint board members. DeLana MOVED, SECONDED by Archer to approve items 4-6 of the Consent Agenda. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 10. Approval of Lease Agreement with Tom Chronister for annual lease of the El Reno Senior Citizens Center, located at 319 S. Grand Avenue. White MOVED, SECONDED by DeLana to approve the Lease Agreement with Tom Chronister for annual lease of the El Reno Senior Citizens Center, located at 319 S. Grand Avenue. VOTE WAS: AYE: Archer, White, Myers, DeLana NAY: None. ABSTAIN: Chronister. ABSENT: None. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. 12. Approval of Resolution No.15-002, Lease Renewal no. 7406700 with Farmers and Merchants Bank for the 2004 Heavy Duty Rescue Pumper. It was stated that the last loan payment will be in January of 2015. DeLana MOVED, SECONDED by White to approve Resolution No.15-002, Lease Renewal no. 7406700 with Farmers and Merchants Bank for the 2004 Heavy Duty Rescue Pumper. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. Page 5 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 14. *To approve an Agreement with the Oklahoma Environmental Management Authority (OEMA) for the 2014-2015 fiscal year to transport Oklahoma Department of Corrections inmates from the Union City facility and authorize City officials to execute all documents associated thereto. Approved as in the Municipal Authority. DeLana MOVED, SECONDED by White to approve an Agreement with the Oklahoma Environmental Management Authority (OEMA) for the 2014-2015 fiscal year to transport Oklahoma Department of Corrections inmates from the Union City facility and authorize City officials to execute all documents associated thereto. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 15. Approval of Agreement for services between the City of El Reno, Oklahoma and the City of El Reno Convention and Visitor(s) Bureau. White suggested this be reorganized, there is concern about the funding because there is a significant amount of funds, the Director needs to be assigned specific authority, they are not doing well with Economic Development and there is not equal representation on the board. 1. He would like a summary sheet for 6 months from January 1, 2014 – June 30, 2014 to include all programs and the focus on heads and beds. 2. Where are we with sales tax/retail? Rivera stated that he wrote the ordinance. 1. There are restrictions by the referendum financially. 2. This was going off of other cities. The scope of the referendum dealing with economic development/retail and the lodging tax may not be addressed and will have to be looked at. There are no restaurant/hotel and accommodations really. Gene could bring those people together. DeLana MOVED, SECONDED by White to approve an Agreement for services between the City of El Reno, Oklahoma and the City of El Reno Convention and Visitor(s) Bureau and possibly amend duties, etc. in a timely manner. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

F AUDIENCE PARTICIPATION: Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come Page 6 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 to the podium at this time and state your name. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to City of El Reno business.

G DISCUSSION ITEMS 18. Discussion, consideration, and possible action regarding Ordinance 9051, for a request by Mr. Rick Machacek for a change in zoning from Light Industrial District (I-1) to Heavy Industrial District (I-3): part of the Northeast Quarter (NE/4) of Section Twenty-Two (22), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma; approximately 13.15 acres. Sandidge stated that these are the conditions discussed for the 4-Points rezone request:  Noise limitations 6am – 9pm 85db 9pm – 6am 60db  Use must not change  Minimize dust with water-truck  Engineering study for drainage/detention to ensure the site is in compliance with detention code and provide pond or necessary holding facility  Provide a letter from ODEQ that ensures the site is in compliance with environmental requirements  Truck and trailer to haul pipe across HWY 66  New structures constructed limited to 50ft or less in height Chronister agreed that these are good conditions. White MOVED, SECONDED by Chronister to approve Ordinance 9051, for a request by Mr. Rick Machacek for a change in zoning from Light Industrial District (I-1) to Heavy Industrial District (I-3): part of the Northeast Quarter (NE/4) of Section Twenty- Two (22), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma; approximately 13.15 acres. VOTE WAS: AYE: Chronister, White, Myers, DeLana NAY: Archer. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. 19. A. To conduct a Public Hearing in consideration of a request by Michael and Cynthia Bennett for a change in zoning at 2608 East Highway 66 from Automotive and Commercial Recreation District (CAR) to a Heavy Industrial District (I-3): part of the Northeast Quarter (NE/4) of Section Twenty-Two (22), Township Twelve (12) North, Range Seven Page 7 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 (7) West of the Indian Meridian, Canadian County, Oklahoma; approximately 40 acres. Opened at 7:58pm and closed at 8:02pm.

B. Discussion, consideration, and possible action regarding Ordinance 9052, for a request by Michael and Cynthia Bennett for a change in zoning from Automotive and Commercial Recreation District (CAR) to a Heavy Industrial District (I-3): part of the Northeast Quarter (NE/4) of Section Twenty-Two (22), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma; approximately 40 acres. White MOVED, SECONDED by DeLana to approve Ordinance 9052, for a request by Michael and Cynthia Bennett for a change in zoning from Automotive and Commercial Recreation District (CAR) to a Heavy Industrial District (I-3): part of the Northeast Quarter (NE/4) of Section Twenty-Two (22), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma; approximately 40 acres. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 20. A. To conduct a Public Hearing in consideration of a request by Mr. Bill Armstrong for a Conditional Use Permit to allow a meadery / winery within an Automotive and Commercial Recreation District (CAR) located at 1600 E Highway 66 a part of Lot Three (3) also known as Block (3), of the recorded plat of the Amended Industrial Park Addition to the City of El Reno, Canadian County, Oklahoma. Opened at 8:03pm and closed 8:04pm. Bill Armstrong stated that it is made from local honey and he is a bee keeper. Meadery is closer to a wine. B. Discussion, consideration, and possible action of a request by Mr. Bill Armstrong for a Conditional Use Permit to allow a meadery / winery within an Automotive and Commercial Recreation District (CAR) located at 1600 E Highway 66 a part of Lot Three (3) also known as Block (3), of the recorded plat of the Amended Industrial Park Addition to the City of El Reno, Canadian County, Oklahoma. Page 8 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014

DeLana MOVED, SECONDED by White to approve a request by Mr. Bill Armstrong for a Conditional Use Permit to allow a meadery / winery within an Automotive and Commercial Recreation District (CAR) located at 1600 E Highway 66 a part of Lot Three (3) also known as Block (3), of the recorded plat of the Amended Industrial Park Addition to the City of El Reno, Canadian County, Oklahoma. VOTE WAS: AYE: Archer, White, Myers, DeLana NAY: None. ABSTAIN: Chronister. ABSENT: None. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. 21. A. To conduct a Public Hearing in consideration of a request by Larry Hodges for a change in zoning from Rural Agricultural District (A-1) to Moderate Industrial District (I-2): part of the Southeast Quarter (SE/4) of Section Twenty-Three (23), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma - 53.878 acres. Opened at 8:05pm and closed at 8:18pm. White stated that he would like to see about the situation of Radio Road. We should give this a couple of weeks to discuss and address concerns of the bigger picture with Tim Johnson, Joe Davis, and the state. This is included in the study. Myers said he questions Matt’s motives but he is somewhat standing up for the Ewing residents in a way. B. Discussion, consideration, and possible action of on Ordinance 9059; a request by Larry Hodges for a change in zoning from Rural Agricultural District (A-1) to Moderate Industrial District (I-2): part of the Southeast Quarter (SE/4) of Section Twenty-Three (23), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma - 53.878 acres. White MOVED, SECONDED by Chronister to Table item no. 21 of the Discussion items for 30 days. VOTE WAS: Page 9 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 AYE: Myers, White, Chronister NAY: Archer and DeLana. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 3 to 2 with 0 absent.

22. A. To conduct a Public Hearing in consideration of a request by Ms. Lawanda Gore for a Conditional Use Permit to allow a Child-Care Center within a Combined Residential District (R-2) located at 1419 West London Lots Fifteen (15), Sixteen (16), Seventeen (17) Eighteen (18), Nineteen (19), Twenty (20), Twenty-one (21), Twenty-two (22), Twenty-three (23), and Twenty-four (24) of Block Eleven (11), in Lakeview Second Addition to the City of El Reno, Canadian County, Oklahoma, according to the recorded plat thereof. Opened at 8:19pm and closed at 8:20pm. B. Discussion, consideration, and possible action of a request by Ms. Lawanda Gore for a Conditional Use Permit to allow a Child-Care Center within a Combined Residential District (R-2) located at 1419 West London Lots Fifteen (15), Sixteen (16), Seventeen (17) Eighteen (18), Nineteen (19), Twenty (20), Twenty-one (21), Twenty-two (22), Twenty-three (23), and Twenty-four (24) of Block Eleven (11), in Lakeview Second Addition to the City of El Reno, Canadian County, Oklahoma, according to the recorded plat thereof. White MOVED, SECONDED by DeLana to approve a request by Ms. Lawanda Gore for a Conditional Use Permit to allow a Child-Care Center within a Combined Residential District (R-2) located at 1419 West London Lots Fifteen (15), Sixteen (16), Seventeen (17) Eighteen (18), Nineteen (19), Twenty (20), Twenty-one (21), Twenty-two (22), Twenty-three (23), and Twenty-four (24) of Block Eleven (11), in Lakeview Second Addition to the City of El Reno, Canadian County, Oklahoma, according to the recorded plat thereof. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 23. Discussion, consideration, and possible action to accept the installed and guaranteed public improvements of the Glendaloch Fairway Addition Final Plat per Chapter 312 Section 32 of the Code of the City of El Reno. Page 10 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 White MOVED, SECONDED by Chronister to accept the installed and guaranteed public improvements of the Glendaloch Fairway Addition Final Plat per Chapter 312 Section 32 of the Code of the City of El Reno. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 24. A. To conduct a public Hearing in consideration of declaring 1516 Sunset Dr. (a.k.a ’Lots 25-28; Block 3; Lakeview 2nd Addition plat) in violation of Section 275-119.O of the City of El Reno; declaring it a public nuisance of such nature as to constitute a grave and immediate danger to the public peace, health, safety, morals or welfare; directing City Staff to demolish the structure and to clear the property as quickly as possible; directing the City Clerk to pursue the recovery cost for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk’s Office. Opened at 8:26pm and closed at 8:27pm. B. Discussion, consideration and possible action to declare declaring 1516 Sunset Dr. (a.k.a ’Lots 25-28; Block 3; Lakeview 2nd Addition plat) in violation of Section 275-119.O of the City of El Reno; declaring it a public nuisance of such nature as to constitute a grave and immediate danger to the public peace, health, safety, morals or welfare; directing City Staff to demolish the structure and to clear the property as quickly as possible; directing the City Clerk to pursue the recovery cost for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk’s Office. Archer MOVED, SECONDED by Chronister to declare declaring 1516 Sunset Dr. (a.k.a ’Lots 25-28; Block 3; Lakeview 2nd Addition plat) in violation of Section 275-119.O of the City of El Reno; declaring it a public nuisance of such nature as to constitute a grave and immediate danger to the public peace, health, safety, morals or welfare; directing City Staff to demolish the structure and to clear the property as quickly as possible; directing the City Clerk to pursue the recovery cost for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk’s Office. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White Page 11 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

25. A. To conduct a public Hearing in consideration of declaring 1408 Sunset Dr. (a.k.a E22’Lots 27 All 28-32; Block 2; Lakeview 2nd Addition plat) in violation of Section 275-119.O of the City of El Reno; declaring it a public nuisance of such nature as to constitute a grave and immediate danger to the public peace, health, safety, morals or welfare; directing City Staff to demolish the structure and to clear the property as quickly as possible; directing the City Clerk to pursue the recovery cost for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk’s Office . Opened at 8:29pm and closed at 8:29pm. B. Discussion, consideration and possible action to declare declaring 1408 Sunset Dr. (a.k.a E22’Lots 27 All 28-32; Block 2; Lakeview 2nd Addition plat) in violation of Section 275-119.O of the City of El Reno; declaring it a public nuisance of such nature as to constitute a grave and immediate danger to the public peace, health, safety, morals or welfare; directing City Staff to demolish the structure and to clear the property as quickly as possible; directing the City Clerk to pursue the recovery cost for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk’s Office. Myers MOVED, SECONDED by Chronister to declare declaring 1408 Sunset Dr. (a.k.a E22’Lots 27 All 28-32; Block 2; Lakeview 2nd Addition plat) in violation of Section 275-119.O of the City of El Reno; declaring it a public nuisance of such nature as to constitute a grave and immediate danger to the public peace, health, safety, morals or welfare; directing City Staff to demolish the structure and to clear the property as quickly as possible; directing the City Clerk to pursue the recovery cost for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk’s Office. VOTE WAS: Page 12 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

26. A. To conduct a Public Hearing in consideration of Ordinance No. 9058; an ordinance reducing the minimum fence height around swimming pools from six (6) feet, to four (4) feet. Opened at 8:31pm and closed at 8:42pm. B. Discussion, consideration, and possible action on Ordinance 9058; an ordinance reducing the minimum fence height around swimming pools from six (6) feet, to four (4) feet. Rivera stated that in the area by the Golf course, a covenant only allows 4 foot fencing. There was concern for the safety of children with such a low fence in regard to children and it was stated that if someone wants in bad enough, they will find a way with 6 feet of fencing. DeLana MOVED, SECONDED by Archer to approve Ordinance 9058; an ordinance reducing the minimum fence height around swimming pools from six (6) feet, to four (4) feet. VOTE WAS: AYE: DeLana, White, Chronister NAY: Archer and Myers. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 3 to 2 with 0 absent. 27. Discussion, consideration, and possible action to approve a proposal for Auditing Services and for the Mayor to execute all documents associated thereto. Chronister MOVED, SECONDED by Archer to approve Arledge & Associates, P.C. as the Auditing services. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. Page 13 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 28. *Discussion, consideration and possible action to approve Resolution No. 15-004; a resolution establishing fees and costs of utility rates charged by the City of El Reno and El Reno Municipal Authority for El Reno Services. Approved as in Municipal Authority

Archer MOVED, SECONDED by DeLana to approve Resolution No. 15-004; a resolution establishing fees and costs of utility rates charged by the City of El Reno and El Reno Municipal Authority for El Reno Services. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 29. Discussion, consideration and possible action on Ordinance No. 9060; an ordinance amending Chapter 275-22 of the Code of the City of El Reno to include “beer in excess of 3.2% of alcohol by weight” as an approved alcoholic beverage sale on municipal property for special events and to declare an emergency. DeLana MOVED, SECONDED by Chronister to approve Ordinance No. 9060; an ordinance amending Chapter 275-22 of the Code of the City of El Reno to include “beer in excess of 3.2% of alcohol by weight” as an approved alcoholic beverage sale on municipal property for special events. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. Archer MOVED, SECONDED by DeLana to declare Ordinance No. 9060 an emergency. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Page 14 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 30. Discussion, consideration and possible action to approve a Special Event Alcoholic Beverage permit for PRIMO’s Italian d/b/a Catering Oklahoma for the sale of Wine and/or Beer during the El Reno Main Street Block Party of July 19, August 16, September 20, 2014 in downtown El Reno.

DeLana MOVED, SECONDED by Myers approve a Special Event Alcoholic Beverage permit for PRIMO’s Italian d/b/a Catering Oklahoma for the sale of Wine and/or Beer during the El Reno Main Street Block Party of July 19, August 16, September 20, 2014 in downtown El Reno. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 31. Discussion, consideration and possible action to approve agreement with Glendaloch Partners, L.P. to operate a bar service located at the Lake Facility, 801 Babcock Dr., El Reno, Oklahoma. DeLana MOVED, SECONDED by Chronister to approve agreement with Glendaloch Partners, L.P. to operate a bar service located at the Lake Facility, 801 Babcock Dr., El Reno, Oklahoma. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 32. Discussion, consideration, and possible action regarding Resolution No. 15-001; a resolution authorizing the calling and holding of a General Election in the City of El Reno for the purpose of electing one (1) elected official as Council member from Ward Three (3); setting forth certain facts as required by state law, and directing that the resolution be delivered by the City Clerk to the secretary of the Canadian County Election Board for the purpose of giving such official notice of said election. Page 15 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014 Myers MOVED, SECONDED by White to approve Resolution No. 15-001; a resolution authorizing the calling and holding of a General Election in the City of El Reno for the purpose of electing one (1) elected official as Council member from Ward Three (3); setting forth certain facts as required by state law, and directing that the resolution be delivered by the City Clerk to the secretary of the Canadian County Election Board for the purpose of giving such official notice of said election. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

33. Presentation of Financial Report. No Action Necessary. H REPORTS: This section is intended for the Mayor, Council Members and City Manager to make announcements concerning municipal or community matters: 1. Mayor White said the 4th was great with the festivities. 2. City Council Members Chronister stated there is a fundraiser on August 9th for a heart transplant at Festivities. Tickets are sold at Blu99 and there will be a live and silent auction. Myers said that Buddy Kamm’s health is bad, he needs prayer and is waiting on a transplant. 3. City Manager Rivera mention the drag boat racing that is to take place the weekend of the 12th and said the 4th was great at the Lake. I ADJOURNMENT Filed in the office of the City Clerk and posted on the bulletin board at the west entrance of the El Reno Municipal Building, 101 N. Choctaw at 5:30pm on July 7, 2014. DeLana MOVED, SECONDED by Chronister to adjourn. VOTE WAS: AYE: Archer, Chronister, Myers, DeLana, White NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. The meeting adjourned at 8:56pm.

Signed ______Matt White, Mayor Page 16 of 16 Minutes of El Reno City Council

Regular Meeting of July 8, 2014

Signed ______Lindsey Grigg, City Clerk