ULVERSTON TOWN COUNCIL Town Hall Town Clerk: Jayne Kendall Queen Street Ulverston Town Mayor: Cllr Bharath Rajan Cumbria Deputy Mayor: Cllr Mark Wilson LA12 7AR Telephone: (01229) 585778 E-mail: [email protected] Website: www.ulverstoncouncil.org.uk Twitter: @UlverstonTC Facebook: Follow us on Facebook

Minutes of the Meeting of Ulverston Town Council held in the Town Hall on Monday 15 June 2015 at 7.00pm

Present: Cllr’s B. Rajan (Chair), N. Bishop Rowe, J. Clough, P. Cooper, M. Hornby, J. Jenkinson, H. Irving, P. Lister, B. Marr, C. Pickthall, J. Pickthall, J. Prosser, M. Wilson. Apologies: J. Harris, P. Jones, A. Rigg, P. Smith, B. Tate. Also Present: Town Clerk, Press (1) Police (2) Public (3)

U23. Requests for Dispensations: None received:

U24. Declaration of Interest : Cllr Jenkinson declared that she is a member of SLDC planning committee Cllr Rajan declared that he is member of SLDC planning committee Cllr Irving declared she is a member of SLDC planning committee Cllr J Pickthall declared that she is a Member of Ulverston Community Enterprise.

U25. Part II. It was proposed that council move into Part II for item U44 Proposed: Cllr. J. Jenkinson. Seconded: Cllr P. Lister. Unanimously approved. . U26. Town Mayor’s Announcements: The Mayor thanked all those who attended Civic Sunday.  He attended a performance of Wind in the Willows presented by Furness Youth Theatre and was very impressed.  Attended the cycle launch event of the opening of the Morecambe Bay cycle route at Ford Park. A new route map has been prepared to highlight the route from Walney to Glasson Dock.  Hoad Monument. New cameras have been mounted at the top of the monument and the wiring has been replaced courtesy of FETL. He thanked the company for all the work they had done.

U27. Public Participation: Norma Sansome LA12 9DL: Attending on behalf of Croftlands Neighbourhood Watch committee. Cars parking on pavements are a real issue, especially on Rowan Avenue. She is a member of the local Parkinson’s support group and is concerned about the issues that parking on pavements raises with people with a disability. She was amazed that people can legally park in these areas.

Bernard Parker, LA12 9DL: Endorsed what was said by Mrs Sansome. There are numerous areas where cars are parked on the pavement. At the junction of Rowan Avenue and Oakwood drive, cars are parked on the road but too near to the corner which is also a nuisance.

7 Keith Butcher LA12 9LP trustee on UCE: He wanted to bring the Council up to date about where UCE is in its development and also its negotiations with SLDC about the transfer of assets. UCE formed in 2014 and the business and operational plan has been developed and approved today. It will be presented to SLDC this week. The original brief has extended to something much bigger, UCE wishes to rejuvenate the town centre by invigorating the indoor and outdoor markets and also manage the car parks for the benefit of the town. With reference to the Coronation Hall he said it is a three room building and it is not viable with this limited combination of rental opportunities. It needs to be reimagined and be the hub of the community. It needs to be much larger and UCE is planning to extend the side of the Coronation Hall and build on the car park space and up to the new council administration office on Brogden Street. This build could be two stories high and could extend above the councils office level. UCE thought it important that the council was informed of this potential project as UCE want to work closely with the council. All of this is subject to grants and planning permission. He said that the business plan would be presented formally to the town council for the councils July meeting.

U28. Minutes: The minutes of the council meeting held on 18 May 2015. Proposed: Cllr P. Lister. Seconded: Cllr. N. Bishop Rowe. Cllr P Cooper said that his initial was not recorded correctly in the minutes and this was noted.

U29. Police: Ulverston in the last 30 days:  Anti-social behaviour calls for service 24 compared to 31 in May  Reported crimes: 36 compared to 33 last month  3 shoplifting offences in the town, the offenders were all adults and have all been identified.  Calls to the police in Ulverston 174. None of the calls have been about parking on pavements, and reminded members of the public to telephone the police about these issues by dialling 101. There is no principle theme coming out of the calls.  The next Police/Public meeting will be held on Thursday 2 July at the Coronation Hall at 9.30.

Inspector Lampard reported on the closure of Ulverston Police station and the restructure of the neighbourhood policing team. The police force in Cumbria has to save 16 million pounds from its budget and envisaged having to make another 10.8 million of savings by 2018/2019. The police force could not sustain itself at its current level with this reduction in budget and savings had been planned. A Cumbria constabulary will be maintained and will not be merged with other forces. The force will move from 10 neighbourhood policing teams to 3. Each of the three areas will have two deployment centres which in the south are at Kendal and Barrow. Ulverston police station will close as a result. The response officers will move to Barrow. There will not be as many police officers in Ulverston as there are at the moment. A community policing team will remain based in premises in Ulverston comprising Sgt Johnson, a PC and a PCSO. The number of inspectors will also be reduced. Whilst Inspector Lampard will remain responsible for Ulverston; he is also responsible for the whole of South Cumbria.

Answers to questions from councillors:  There will be a presence in Ulverston of community officers, but Inspector Lampard could not confirm the office premises as the lease has not been signed.  Smart Phones. It was confirmed that police have an independent telephone network which so far has been reliable. 8  There are plans to keep some of the limited historic artefacts, the cast iron plaque on the building for example. There is very little of the magistrate’s court left. The police station is not fit for purpose and budget costs notwithstanding, new offices would have been required.  It was confirmed that the officers would book on at the deployment centre; officers will not need to go back to the deployment centre for breaks.  Parking on pavements. Police confirmed it was an offence to mount the pavement and drive on the pavement. However, each case is taken on its own merit. It remains a real issue with residents at Croftlands but cuts may mean it is more difficult for a response team to attend, but community policing will still be available.  Both officers urged residents to report parking on pavements, as the police had no formal record of this issue ever being reported.

U30. SLDC and CCC – report from members Cllr Jenkinson: SLDC has held its first meeting since the election and Cllr S. Emmott is chair, Cllr P. Thornton is leader. The Boundary Commission has instructed SLDC to look at boundaries and as a consequence boundaries might change before the 2018 election. There is also discussion if the elections should remain in thirds. Cllr Wilson. A debate was held at the first SLDC meeting when Ulverston councillors requested that SLDC savings be used in Ulverston. Members are asked to let Cllr Wilson know of the streets which need attention by the highways team. There is a review of yellow lines in Ulverston which may help issues in Croftlands, together with Kings Road and other areas. He said that some roads had been resurfaced but urged members to let him know of other issues which required attention.

U31. Town Planning: SL/15/0437 Ainsworth Mount, Ainsworth St, Mr. Peter Hope Approve SL/15/0478 9 Springfield Park Road, Ulverston Mr & Mrs Mark Currie Approve. SL/15/0433/ Stone Cross Mansion, Daltongate, Charles Church Approve. SL/15/0442 Ulverston. Renovation/conversion of House and Gate Lodge Approve. One abstention. SL/15/0467 North Lonsdale Terrace, Ulverston, car wash Mr. H. Pillana This is a further retrospective planning application and the council does not welcome or support any retrospective planning applications. There is also concern about environmental issues surrounding the proposal. The council is not aware of an environmental impact assessment for this project. Refuse. Unanimous.

U32. Correspondence: None received

U33. Minutes and reports from external organisations The minutes and reports from the following committee and external organisations were noted: Allotments standing committee: 8 June 2015. External Organisations: ATC, St John Ambulance, Dickensian Committee. Proposed: Cllr P. Lister. Seconded Cllr. C. Pickthall. Unanimously approved.

U34. Items for Inclusion on the agenda: It was resolved that in future all motions on the agenda should be accompanied by a paper which would provide evidence to back the proposition together with clear proposals which the council can debate.

9 The paper should inform the discussion on the issue in a coherent manner enabling council to reach a considered decision. Policy and General Purpose’s standing committee will be asked to develop guidelines. Proposed: Cllr. B. Rajan. Seconded: Cllr. P. Lister. Unanimously approved.

U35. Residential Development Liaison Working Group: This item was withdrawn

U36. Policing for traffic incidents: Cllr Bishop Rowe will provide a detailed report for a future meeting.

U37. Ulverston Community Enterprise: Cllr. J. Pickthall updated council on UCE and reminded members that trustees CV’s were circulated with the agenda. Some of the trustees are joining the Friends of the Coro at the ‘Another Fine Fest’ event at the weekend to launch a questionnaire to ask what the community would like to see in the Coro. 10k had been received from Locality to produce outline drawings for a reimagined Coronation Hall. She thanked UTC for all its support in this and for the potential capital sum which was on the agenda. The business plan was completed today and will go the SLDC very shortly; it will come to town council next month together with and an update on progress with SLDC. Two of the trustees are joining the coro/market manager and the clerk to attend a NABMA event at Skipton on market development. The report was noted.

U38. Relocation of town council: a. Final design of town council offices: Cllr Lister proposed that a final decision on the design of the Brogden St office be deferred and that SLDC be asked to look at the potential of other designs which would fit more coherently with a potential extension to the Coronation Hall. This followed a meeting he had with UCE trustees Mr Butcher and Mr Knott. A final decision on the design would be made in July. Proposed: Cllr. P. Lister, Seconded Cllr C. Pickthall. Unanimously agreed.

b. It was agreed that Cllr Lister, The Mayor and the town clerk would negotiate the lease and report back to the relocation committee and then the town council. Proposed Cllr. Bishop Rowe. Seconded Cllr C Pickthall. Unanimously agreed

c. It was agreed that full council meetings would take place in the Coronation Hall supper room from September 2015. Proposed Cllr P. Lister, Seconded Cllr C. Pickthall. Seven in favour, 5 against. The motion was carried.

d. Members noted the proposed timescale of February 2016 for the relocation of the office.

U39. Policy & General Purposes Standing Committee: Cllr Bishop Rowe said he had given his apologies for this meeting.

a. Charter: Members noted arrangements for the Charter.

b. Complaints Policy: It was resolved to approve the policy. Proposed: Cllr. P. Lister. Seconded: Cllr. C. Pickthall. Unanimously approved.

c. Parking on Pavements. It was proposed that the town council write to John Woodcock MP asking him to support the Living Streets organisation in its campaign to request the Government to introduce legislation to ban parking on pavements. Proposed: Cllr C. Pickthall. Seconded: Cllr P. Cooper. 10 10 voted in favour. 2 abstained. The motion was carried.

U40. Cleanliness of the town: Cllr J. Pickthall said that she was concerned about the general cleanliness of the town and her concerns were echoed by all members. Principal issues are:  Cleaning and washing bins  Sweeping behind and around all seats  Overflowing refuse bins  Cleaning of the town on Sundays and Bank Holidays including emptying binds  General standard of cleanliness throughout the town  Inefficiency of the cleaning machine. Drivers should be encouraged to dismount form the machines and manually sweep hard to reach areas. She said it was very important that all these issues are logged with SLDC, otherwise there is no record and urged all members to have their complaints recorded. It was resolved to write to the Chief Executive of South Lakeland District Council and copy in the relevant portfolio holders. Proposed: Cllr. J. Pickthall. Seconded: Cllr. J. Clough. Unanimously approved.

U41. Finance and Grants Standing Committee. a. Annual Return 2015. Council authorised the submission of the annual return Section 1 and Section 2 to the council’s external auditors BDO. Proposed: Cllr. P. Lister. Seconded: Cllr C. Pickthall. Unanimously approved.

b. Management accounts. Members noted the management accounts

c. Sir John Barrow Cottage. Council noted that the clerk and Cllr Marr have met with Lambert Walker (specialist contractors) on site to ascertain a price to make the building watertight and safe and that the clerk will report back to finance and grants on the costs.

Council agreed in principle to grant a lease to Mr Dan Ellsworth to manage Sir John Barrow’s Cottage as a community building and historical interpretation centre, subject to agreement on responsibility for repairs to the building, and to authorise F&G to recommend rental and report back. Proposed: Cllr. P.Lister. Seconded Cllr: C. Pickthall. Unanimously approved.

d. Capital Expenditure & application form: The following projects were approved: £5,000: Sir John Barrow Cottage £10,000: UCE for work to the Coronation Hall £5,000: 2 x replacement bus shelters at Croftlands Council noted that Cllr Rigg was not able to commit to a contribution from her budget at this present time for the bus shelters. Proposed: Cllr. P. Lister. Seconded: Cllr. C. Pickthall. Unanimously approved

An application form to enable members to bid for funding for future capital projects will be developed by the town clerk. Proposed: Cllr. P. Lister. Seconded: Cllr. J. Jenkinson. Unanimously approved.

e. The payments for the month were approved and Cllr Rajan and Cllr Jenkinson were authorised to sign cheques. Proposed: Cllr. P. Lister. Seconded: Cllr. N. Bishop Rowe.

11 . U42. Other Matters: Cllr P. Cooper: On Saturday 18 July Ulverston Outsiders will present a production of Alice in Wonderland in Lightburn Park in association with the Friends of Lightburn Park. Cllr. P. Lister: Asked that legacy arrangement be put in place for when the council moves from the town hall and the chamber. He hoped that the town hall could be opened for members of the public to view it before it is sold. He said many people had a great affection for the building as they may have registered a birth, marriage or death in the building and in many cases had been married in the chamber. Cllr J Pickthall: Reminded members about the Open Garden event this weekend, organised by Ulverston in Bloom. She reminded members that there would be a brief meeting of the HR committee after the meeting She asked that SLDC’s planting policy in Ulverston be on the agenda for the July meeting. Cllr Bishop Rowe: This year is the 200th anniversary of the battle of Waterloo and there are links to Ulverston with this campaign. . U43. Date of Next Meeting: Members to note the date of the next meeting of Ulverston Town Council which is: Monday 20 July 2015 at 7.00 pm. The mayor reminded members that this would be the final meeting in the chamber and proposed that a formal photograph be taken.

U44. Part II: It was resolved to recognise the work of the Reverend Cannon Flannery who will retire in August, and award him a Certificate of Merit. Proposed: Cllr J. Pickthall. Seconded: Cllr. M. Hornby.

The meeting finished at 9pm

Signed:

Town Mayor

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