Invigilator Quiz
User Guide:
These questions are designed to promote discussion and to prepare invigilators for situations which may occur.
Selected questions can be used:
as part of your invigilator training presentation (downloadable PowerPoint) to check understanding
to refresh your invigilators' knowledge and stimulate discussion at team meetings
to support a work shadowing exercise as part of invigilator training, where a new invigilator works with an experienced invigilator.
The quiz questions are suitable for inexperienced and experienced invigilators. You probably won't want to use all the questions in one session so pick and choose your questions and edit them as required. Questions are listed under subject headings.
Remember to record the questions you use, and the date you used them to avoid duplicating questions in your next training session.
Please note: As some of the questions relate to your centre you will need to provide the centre specific answers.
Quiz for Invigilators 1 Section 1 - centre specific information
Our centre 1. Where is the exams office located? 2. What is our centre number? 3. If you are unable to invigilate an exam as scheduled, what steps should you take? 4. At
Evacuation procedures 5. When the alarm bell rings, and you evacuate the exam room, what do you do with the exam materials i.e. papers/scripts, attendance register etc? 6. What are the procedures for restarting an on-screen test after an unplanned break e.g. the fire alarm goes off?
Exam room 7. Which external document would you refer to for guidance on how to conduct exams? 8. Who signs the 'invigilator register'? 9. Can centres start exams when they like?
Timetabling 10. What happens at
Quiz for Invigilators 2 Section 2 - generic information
Role of the invigilator 12. What is the primary role of an invigilator?
Identification of candidates 13. What is the procedure for identifying candidates for written exams? 14. How do we identify external and transferred candidates?
Access arrangements 15. How would you identify those candidates with extra time in the exam room? 16. Name 3 common 'access arrangements' for exam candidates?
Behaviour management 17. If a candidate unintentionally or otherwise, starts to make a noise that is disturbing other candidates, what would you do?
Invigilator ratio 18. How many invigilators are required for practical exams or on-screen tests? 19. How many invigilators are required for written exams?
On-screen testing 20. How would you time an on-screen test? 21. Where would you find the regulations about conducting on-screen tests? 22. If you were invigilating an on-screen test and the candidate's computer screen suddenly went black, what would you do?
Quiz for Invigilators 3 The Disability Discrimination Act (DDA) 23. At
Modular exams, science practicals 26. What support is available to you if there are technical difficulties when you are invigilating a science practical exam?
Malpractice - Unauthorised materials 27. How would you find out which materials are allowed in the exam room for a particular exam? 28. List three of the most common unauthorised materials.
Copying 29. Would you immediately stop the exam if you suspected one candidate of copying from another?
Mobile phones 30. What should candidates do with their mobile phones before the start of an exam? 31. If a mobile phone rings during an exam, what should you do?
Quiz for Invigilators 4 32. Match the sanction to the offence in the following situations. A. Candidate has a mobile phone in their possession but it is switched off. B. Candidate has a mobile phone in their possession that is switched on, but no attempt is made to use it. C. Candidate has a mobile phone in their possession which they attempt to use, but not for the purpose of cheating. 1. A warning letter is sent. 2. Candidate loses marks for the component they are sitting. 3. Candidate loses all marks for the subject – and possibly all other subjects with that awarding body.
Asking for assistance 33. If you have a query or there is a problem whilst you are invigilating an exam, how do you ask for help, or summon assistance?
JCQ inspection 34. As an invigilator, what should you do when an inspector enters the room?
Before the exam starts 35. Name five practical requirements for the set up of an exam room. 36. Name five important documents that should be found in and around an exam room? 37. How many written exams can be in progress in one exam room at any one time?
Quiz for Invigilators 5 Getting candidates into the exam room 38. Between what times are candidates deemed to be 'under exam conditions'? 39. How would you seat candidates in the exam room? 40. What must candidates do with their coats and bags?
Distributing papers 41. Why might the seating plan be colour coded?
Starting the exam 42. What should be written on the whiteboard at the front of the room?
During the exam 43. How soon after the start of the exam may candidates leave the exam room? 44. If a candidate asks you a question about how many questions they should attempt to answer in the exam paper, what should you do? 45. Are you allowed to speak to other invigilators when an exam is in progress? 46. What should I do if a candidate needs a comfort break during an exam?
Late arrivals 47. What is considered as a very late arrival? 48. If a candidate arrives late for an exam, are they still allowed to sit the exam?
Quiz for Invigilators 6 Ending an exam 49. Why are treasury tags included in exam stationery supplies? 50. When should you warn candidates that their allocated time is almost up? 51. If the exam time is up and you have instructed candidates to stop writing, are they allowed to get up and walk around or talk? 52. How should candidates be dismissed and why?
Collecting scripts 53. Once the exam is over, can candidates take their question papers with them? 54. Can candidates leave an exam room before their exam scripts are collected?
Quiz for Invigilators 7 QCDA quiz - correct answers
Section 1 - centre specific information
Our centre 1.
Note: Good practice would suggest that invigilators should arrive at least 30 minutes before the starting time of an exam.
Evacuation procedures 5. The exam papers and scripts must remain in the exam room. The invigilator must collect the attendance register. 6. Invigilators should refer to the awarding body specific instructions in the exam room. Exam room 7. The JCQ Instructions for Conducting Examinations (ICE) regulations. 8. Each invigilator as they go on and off duty. 9. No, they can only start exams 30 minutes earlier or later than published start times unless the centre has varied the timetable for one or more candidates due to a timetable clash. Quiz for Invigilators 8 Timetabling 10. Section 2 - generic information Role of the invigilator 12. Invigilators must . ensure the security of the exam, before, during and after the exam . prevent possible candidate malpractice . prevent possible administrative failures . ensure all candidates have an equal opportunity to demonstrate their abilities Identification of candidates 13. Quiz for Invigilators 9 Access arrangements 15. Behaviour management 17. Quietly approach the candidate, and ask them to stop. Record the details of the incident, the time, and the candidate's name. Invigilator ratio 18. There must be at least one invigilator for every 20 candidates at all times. JCQ ICE regulations 6.3. Note: The Art timed test should normally be invigilated by an art and design teacher. In science practical exams it is essential that a teacher of the subject should be present in the room to help with invigilation in general. JCQ ICE regulations 6.4, 6.5 19. There must be at least one invigilator for every 30 candidates at all times. JCQ ICE regulations 6.3. On-screen testing 20. In most cases, you would use the clock on the screen which counts down. However, specific awarding body instructions should be consulted. Quiz for Invigilators 10 21. Awarding body specific instructions/JCQ ICE regulations. 22. Follow the centre’s instructions for summoning technical help. . Reassure the candidate. . Control the restart of the exam, re-setting the timing where necessary and check that the candidate can re-access their previous responses. The Disability Discrimination Act (DDA) 23. Modular exams, science practicals 26. The teacher will be present at the start of the test to manage technical difficulties, and to support invigilation. Malpractice - Unauthorised materials 27. Exam paper instructions/awarding body/JCQ ICE regulations. Quiz for Invigilators 11 Copying 29. No. You would minimise disruption and warn the candidate concerned that he/she might be disqualified from the exam. Any evidence such as answers written on a ruler or eraser, or notes passed between candidates, must be removed and retained. Incident and candidate details should be noted and reported to the exams officer. Mobile phones 30. Before the start of an exam, candidates should switch off their mobile phones and hand them in to Asking for assistance 33. JCQ inspection 34. Authorised inspectors will present themselves to the centre and will identify themselves by means of an identity card or letter of authority. The exams officer or a member of the senior leadership team should be available to accompany the Inspector during the course of his or her centre visit. If it is not possible to immediately identify them as an inspector, you should challenge anyone who enters the exam room. Continue to invigilate the exam as normal. Quiz for Invigilators 12 Before the exam starts 35. As per JCQ ICE regulations, these might include, but are not limited to: . desks 1.25m apart . alternative means of summoning assistance . all displays and posters down . clock . whiteboard 36. As per JCQ ICE regulations, these can include, but are not limited to: . invigilators log . attendance register . seating plan . JCQ warning notices . JCQ ICE regulations 37. As long as all JCQ ICE regulations and awarding body instructions are observed, as many as is practical. Getting candidates into the exam room 38. JCQ ICE regulations state that an exam is deemed to be in progress from the time candidates enter the room, until all the scripts have been collected. Note: Good practice would suggest that exam conditions should be maintained until candidates have left the exam room/area to ensure candidates who are still working are not disrupted. 39. In candidate number order in a 'snake' pattern. 40. Quiz for Invigilators 13 Distributing papers 41. The seating plan would be colour coded to identify candidates who are sitting different exams, have a different tier of entry or have access arrangements such as extra time Starting the exam 42. Centre number, start and finish times, exam title, paper number, awarding body. During the exam 43. For examinations that last an hour or more, candidates must stay under supervision until at least one hour has passed since the awarding body's published start time. For examinations that last less than one hour, candidates must be supervised until the published finishing time of the exam or 30 minutes after the awarding body's published starting time, whichever is later., 44. Refer to the information provided on the front of the candidate's exam paper. If the answer is not obvious, summon assistance. Do not offer an opinion. 45. No, invigilators must not talk amongst themselves unless it is to convey information. 46. Late arrivals 47. Candidates who arrive within one hour of the published exam start time. 48. Yes, late arrivals can still sit the exam. However, they must be warned that their work may not be accepted by the awarding bodies. Quiz for Invigilators 14 Ending an exam 49. To allow candidates to attach extra sheets to their exam scripts. 50. Five minutes before the specified end time. 51. No, candidates must remain seated under exam conditions until they are instructed to leave the room. 52. Row by row and in silence as others may still be working. Collecting scripts 53. No, question papers must not be removed from the exam room. 54. No, scripts must be collected before any candidates are allowed to leave the exam room. Quiz for Invigilators 15