Campus Activity Cash Balance = Money in the Bank Budget is an estimate of what may be spent The budgeted amount should be based on deposits from the previous year and to prevent overspending. Cash balance, aka fund balance, is the amount of money actually in the bank. Once the budget has been depleted you may need to increase your budget. (Budget changes can NOT be issued from revenue accounts) Please request a budget increase to Finance. Finance personnel will verify the cash balance, if there are not funds to support the increase then the budget cannot be increased. Campus Activity funds operate much like your checkbook, expenditures should never exceed the deposits. Bookkeepers have access to run reports to review budget and/or cash balances.

Running Your Cash Balance Report: First, run a summary report for campus activity account(s). Review the expenditure accounts to determine if budget is available that could be moved into the account desired. If so, enter a budget transfer then the PO may be issued. After reviewing the expenditure accounts and there are not enough funds in other accounts OR you are aware that those funds will be spent on something else, you will need to request a budget increase. Please email [email protected] to request a budget increase.

1. After loggingon to Skyward select Account Management, then select Budgetary Data Mining

2. Make sure “Views” is set to Balance Sheet –Detail and Summary (Filters set to “My Reports” to view only your own reports.

1 3 Select Campus Activity Cash Balance Report, then select Print. Enter the appropriate month of activity you want to review. Select Print again – once it has finished processing

The cash balance is the ENDING BALANCE. This is the amount of funds “in the bank” regardless of the budget. i.e. The cash balance for the library campus activity account is $6073 but the budget may be for a less amount.

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