General Administration Checklist

1. What is the grantee's administrative structure for the CDBG program (i.e., list staff, consultants and areas of responsibility)?

2. a. If consultants used, how many hours per week is consultant in the community?

b. What is the grantee’s procedure for supervision of consultant provided services?

3. Are program files maintained in the grantee’s offices?

4. Review the citizen participation plan:

a. Date adopted :

b. Checklist for required provisions of plan:

Provision for and encouragement of citizen participation, especially LMI residents of slum/blighted areas and project areas

Provision of access to local meetings, information, and records relating to use of funds

Provision of technical assistance to groups representative of LMI persons that request such assistance

Provision for public hearings at all stages of program (application, amendments, and closeout)

Complaint procedure specifying response within ten calendar days

Identification of means to meet needs of non-English speaking residents, where a significant number of non-English speaking residents can be reasonably expected to participate

5. Review the anti-displacement and relocation assistance plan:

a. Date of adoption: b. Does the plan include commitment to replace all occupied or vacant and occupiable LMI housing units demolished or converted to another use within three years of commencement of demolition or rehabilitation, to publish a description of the activity and replacement plans, to provide relocation assistance as described in 570.606(b)(2) to each displaced household, and lists steps to minimize displacement of persons from their homes?

6. How many complaints has the grantee received?

None (Go on to Question 7) (#) >Sample one complaint for compliance with the complaint procedure:

a. Complainant and subject of complaint: b. Date complaint received:

c. Date response mailed to complainant:

d. Date complaint resolved:

e. Was the complaint handled in accordance with the grantee's adopted procedure and does the resolution appear to be satisfactory? Yes Comments:

7. Are internal status reports provided to the governing body at least quarterly? Yes If yes, do reports provide minimal financial and program accomplishments data? Yes

Who gives the Board the Reports?