45Th Council Minutes February 24, 2009 10

45th Council Minutes February 24, 2009

The 45th meeting of the Town Council of the Town of Happy Valley- Goose Bay was held on February 24, 2009 at 5:00 p.m. and called to order by Mayor Leo Abbass.

Present: Mayor Leo Abbass Deputy Mayor Stan Oliver Councillor James H. Saunders Councillor Bill MacKey Councillor Madelyn Kelly Councillor Dean Clarke Councillor Paul Tsibidis Town Manager Al Durno Town Clerk V. Sheppard Director of Economic Development Karen Wheeler Recording Secretary Donna Jones

1 PRESENTATION

Mayor Abbass presented Pastor Snow of the Happy Valley- Goose Bay Ministerial Association with a cheque for $529.00 which was the proceeds made during Santa activities and te Santa Parade Committee.

2 DELEGATION, Fred Loxton a) Mr. Loxton addressed the Council concerning an article which appeared in an issue of the RAF News concerning RAF hockey and the hockey trophy which was awarded at hockey games played by the RAF in Goose Bay. Mr. Loxton queried where this trophy is now and he was advised to check with the military museum on the base or the DND trophy case. Mr. Loxton left the newspaper article with Councillor MacKey. b) DELEGATION, Gerald Dyson

Mr. Dyson addressed Council concerning the Lower Churchill project.

3 ADOPTION OF AGENDA OF THE 45th MEETING

It was moved by Deputy Mayor S. Oliver seconded by Councillor B. MacKey to adopt the agenda of the 45th meeting of the Town Council of the Town of Happy Valley-Goose Bay with the addition of items 2-6 and the exception of items #1 and #5 from the Additional Items listing. Motion Carried unanimously.

45th Council Minutes February 24, 2009 1 45th Council Minutes February 24, 2009

4 ADOPTION OF MINUTES OF the 44th MEETING

It was moved by Deputy Mayor S. Oliver seconded by Councillor M. Kelly to approve the adoption of the minutes of the 44th meeting of the Town Council of the Town of Happy Valley-Goose Bay as corrected. Motion Carried unanimously.

5 ACTION REPORT a) Councillor Kelly queried 11 (f) and whether a date has been set for the meeting with John Moore. The Town Manager advised that no date has been set yet. b) Mayor Abbass commented on 8(m) and advised that Shelly Clements is now Chair of the LLMTA.

6 CORRESPONDENCE There were 9 Incoming Letters and 10 Outgoing Letters in the Council Package. a) Deputy Mayor Oliver commented on Incoming Letter #2 from the Canada Newfoundland and Labrador Offshore Petroleum Board and advised that the vacant seat has now been filled by Bill Anstey. b) Mayor Abbass drew attention to Incoming Letter #6 from Minister Trevor Taylor where the Minister advises his department does undergo an extensive cleanup operation, including Hamilton River Road, each year.

7 MUNICIPAL SERVICES COMMITTEE – Councillor James H. Saunders

It was moved by Councillor J. Saunders seconded by Councillor P. Tsibidis to approve the Municipal Services Committee Report with the addition of items 2, 3 and 4 from the additional items presented. Motion Carried unanimously. a) Land Application – Brian Brown

Request received from Brian Brown for Crown Land located at Burnt Point to be used for a cottage. Committee recommends approval. b) Land Application – Roderick Pardy

Request received from Roderick Pardy for Crown Land 100 x 300 ft located at Point Tel west of Burnt Point, originally owned by Donald Davis, for cottage use. Committee recommends denying this request due to the property being located within the flight path. c) Motion to Rescind

Committee recommends that Council rescind motions 6(e) and 6(g) of the 39th Council minutes dated August 26, 2008. This is due to historically the properties were used for access and egress and is known as a public right of way. d) Request – John Martin

Committee recommends that Council advise Mr. Martin that his request is denied as this is Crown Land right of way and that the Town Council has no authority over it. e) Occupational Health and Safety Committee

Committee recommends that council approve $2800.00 plus (travel at cost + 15%) plus HST for Mr. Woodrow French to Review and Implement the Town’s Safety Plan. f) Town’s Emergency Plan

Committee recommends that staff arrange a meeting with the town of North West River, Mud Lake and Shetshatshiu, along with Paul Peddle of Emergency Measures to discuss the implementation of a regional emergency response plan before the end of April 2008. Further to this, that the Community Constable update the Town Emergency Plan. g) Request – Transportation and Works

Request received from the Provincial Department of Transportation and Works to use sand mixed with salt instead of calcium on the provincial road ways. Committee recommends that there be no change in what was outlined in their email of February 16, 2009. Further that the sand continue to be mixed with calcium to keep the piles from freezing. h) Request – Reginald Pardy

Committee recommends approving a request from Reginald Pardy for a cabin lot at Burnt Point.

4 i) Update AutoCAD

Committee recommends that Council update its current 2006 version of AutoCAD to the 2009 version at a cost of $5,000. This is a budgeted item. j) Request – Melinda Anthony

Committee recommends approving a request from Melinda Anthony to operate a home base business from 29 Tenth Street (dog grooming from her residence). k) Application for Land – Ernie Rumbolt

The application from Ernie Rumbolt for land on Churchill Falls Road to construct and operate a saw mill was referred to the next Municipal Services Committee meeting.

l) Request from Chris Lethbridge – Crown Land Mud Lake Road

This item was referred to the next Municipal Services Committee meeting.

8 TOURISM, PARKS AND RECREATION COMMITTEE – Councillor B. MacKey

It was moved by Councillor B. MacKey seconded by Councillor M. Kelly to approve the Tourism Parks and Recreation Committee Report as presented. Motion Carried unanimously. a) Parks and Recreation Committee

Attached is the committee report for the period January 15 – February 17, 2009 b) Upcoming Events

 Provincial Broomball Championship February 27 – March 1, 2009  Snobreak March 7-14, 2009 – agenda enclosed  Cain’s Quest March 14-21, 2009  Big Land Loppet, March 14, 2009  Family Fun Hockey Tournament March 14, 2009  Community Awards April 23, 2009  Steve Ramey Memorial Tournament March 6-8, 2009  Labrador Sports Federation Conference April 3- 5, 2009. c) Letter

Committee recommends that Council write a letter to the Rotary/CO-OP thanking them for their $50,000.00 contribution towards the Sports Plex Phase 2. d) Partnership – Defibulator

Committee recommends that Council avail of an offer from NL Hydro to put a defibulator in the area. This would be in partnership with Labrador Health Center. e) Awards

Mayor Abbass advised that the town was recently awarded two awards from Winterlights; the Youth Involvement Award, and participation in Community Events with a 5 Star rating. f) Community Awards

Mayor Abbass advised that Beatrice Hunter is the new Chair of the Community Awards.

9 ECONOMIC DEVELOPMENT COMMITTEE – Councillor D. Clarke

It was moved by Councillor D. Clarke seconded by Deputy Mayor S. Oliver to approve the Economic Development Committee Report as presented. Motion Carried unanimously. a) Labrador 2009 Visitor Guide

Committee recommends that Council advertise in the 2009 Visitors Guide at a cost of $600 plus HST. b) Expo Labrador

Committee recommends that Council place a color half page ad in the 2009 Expo Labrador event booklet at a cost of $382.50 plus HST. c) Submission for Labrador Island Transmission Line

Enclosed in Council’s package was the copy of the news release regarding the environmental assessment initiated for Labrador – Island Transmission Link. d) Submission for Supersonic Flight Training at 5 Wing

Enclosed in Council’s package was information on the submission for supersonic flight training at 5 Wing.

6 e) Intervention Day

Enclosed in Council’s package is information on Intervention Day for the Elimination of Racial Discrimination event. Economic Director to arrange an event at no cost to the town. f) Setting Direction – Study of Air Transport in NL

Enclosed in Council’s package for Council information was the executive summary and recommendation. g) Information Item – Meeting

Enclosed in Council’s package was a list and brief update of meetings that took place over the last month. h) Information Item – Combined Councils of Labrador AGM

Enclosed in Council’s package was the draft copy of the Combined Councils of Labrador agenda for the annual general meeting being held March 11-14, 2009 in North West River, Labrador. Councillors wishing to attend are asked to contact the Director of Economic Development. i) Torch Relay

Committee recommends that Council purchase signs for the Torch Relay. j) Urban Municipalities Meeting

Committee recommends that Council host the Urban Municipalities meeting in Happy Valley-Goose Bay. k) Presentation Request

Council requested a letter be sent to Chief Nui with a copy to Peter Penashue asking them to meet with Council and give a presentation on their land claims and New Dawn Agreement.

10 FINANCE AND ADMINISTRATION COMMITTEE – Deputy Mayor S. Oliver

It was moved by Deputy Mayor S. Oliver seconded by Councillor P. Tsibidis to approve the Finance and Administration Committee report with the addition of item 6 from the additional items presented. Motion Carried unanimously.

7 a) POLICY MANUAL

Committee recommends Finance and Administration Committee begin a review of the Policy Manual. b) Request – Special Olympics

A request received from Special Olympics Committee for a donation of $2,000.00 per year for travel expenses to attend Summer Games. Committee recommends that Council arrange to host a breakfast benefit with proceeds going to the Special Olympics.

Councillor MacKey suggested that Director Lane make contact me made with the school so this fundraiser can be arranged. c) Request – Big Land Challenge Dog Team Race

A request received from the Big Land Challenge Dog Team Race Committee for a contribution towards their event. Committee recommends contributing $150.000. d) Request – Snobreak

Committee recommends contributing a donation of $1800.00 towards offsetting SnoBreak expenses. e) Social Work Week

Committee recommends that Council declare March 9- 13, 2009 as Social Work Week in NL. f) Annual Fire Report

Enclosed in Council’s package was the 2008 Annual Fire Report. g) Request – Labrador Silent Witness Project

A request from the Labrador Silent Witness Project that Council contribute supplies for the creation of silhouettes. Committee recommends contributing $250.00. h) Violence Prevention Month

Committee recommends that Council proclaim February 2009 as Violence Prevention Month. i) Request – Destination Labrador

Committee recommends that Council contribute $625.00 to Destination Labrador to partner in cost-sharing the annual membership in Cruise NL Association. j) Heritage Day

Committee recommends that Council proclaim February 16, 2009 as Heritage Day. k) Fuel Price Report

Enclosed in Council’s package was the fuel price report for January 22, 2009. l) Fines Report

Enclosed in Council’s package was the Fines Report for January 2009. m) FCM Roll Of Honour

Enclosed in Council’s package was information on the FCM Roll of Honour nominations. n) Letter

Committee recommends that Council write the Public Utilities Commission Board expressing Council’s displeasure with the increasing fuel costs. Deputy Mayor Oliver advised that the Public Utilities Board is now accepting letters concerning the high fuel costs and maybe we could forward the letter to this board. o) Household Hazardous Waste Program

Committee recommends participating in the Multi Materials Stewardship Board 2009 household hazardous waste program at a cost of $3,407.40. p) Agreement – Elections NL and the Town of Happy Valley-Goose Bay

Committee recommends that Council sign an agreement “On the Transmittal of Information” with Elections NL. q) Reception – Danish Air Force

Committee recommends that Council host a reception at the Town Hall for the Danish Air Force while they are in the area during March 9-14, 2009. r) Heating Fuel Report

Enclosed in Council’s package are the heating fuel prices for February 12, 2009. s) Cain’s Quest Request

Committee recommends sending our existing banner over to Labrador West. t) Working Meeting

Committee recommends that Council host a working meeting with 5 Wing Goose Bay and Serco representatives on March 5, 2009. u) Bizpal Launch

Committee recommends that Councillor Kelly attend the official launch of BizPal on February 27, 2009. v) Reception

There will be a reception with the German Air Force Ambassador, Consulate General and military attaché – March 31, 2009 at 6:00 p.m. – All Ranks Club on base. w) Request - Broomball

Committee recommends contributing $200.00 to assist the Happy Valley-Goose Bay Broomball league with their Provincial tournament being held in Happy Valley-Goose Bay February 27-28, 2009. x) Meeting Request

Council request that a meeting be arranged with Randy Letto to brief Council on what the plans are for Cruise NL for the summer of 2009.

11 APROVAL OF CHEQUES

It was moved by Deputy Mayor S. Oliver seconded by Councillor M. Kelly to approve cheques in the amount of $583,581.37. Motion Carried unanimously.

CHEQUE PAY TO THE CHEQUE NUMBER ORDER OF AMOUNT 00003670 Davis & $2,299.55 Flanigan Electrical 00003673 Goose Bay $1,518.25 Wholesalers

0000364 Mista Shipu $550,837.23 6 Construction 0000379 Western Pump $1,239.42 2 Services 0000378 Toromont Cat $2,648.83 5 0000378 Saunders $4,447.68 0 Equipment 0000377 Provincial $1,589.54 9 Airlines 0000377 Nortrax $544.65 7 0000376 Harvey & $871.03 7 Company 0000376 Envirosafe $813.60 1 Fuel Systems 0000375 Atlantic $1,212.49 7 Purifications 0000375 Alpa 1,812.72 4 Equipment 0000375 10122 $587.60 3 Newfoundland Ltd 0000380 Goose Bay $535.90 4 Wholesalers 0000381 Walters Hoffe $6,497.50 7 0000384 East Chem $2,467.98 6 0000391 Toromont Cat $758.97 5 0000390 K& D Pratt $2,898.43 8

TOTAL $583,581.37

12 COUNCILLORS FORUM a) Councillor Clarke commented that the work on the Trans Labrador Highway under the provincial government’s economic stimulus package the monies should be spent this summer. b) Councillor Saunders requested letters be sent to Captain of the Coast Guard ship the Leonard J. Cowley in their rescue of the Spanish trawler crew whose ship sank on Sunday, February 22, 2009 about 400 kilometres east of St. John’s. Also, a letter to Seal Cove Mayor Winston May, whose community tried to rescue four dolphins trapped by ice in Seal Cove.

11 c) Councillor Kelly commented on the Urban Municipalities meeting she will be attending. d) Councillor MacKey had no items e) Councillor Tsibidis commented on the water issue and Spring Gulch.

It was moved by Councillor P. Tsibidis seconded by Councillor M. Kelly to commit $20,000 (the remainder of the $100,000 water study money) to investigate the possibility of acquiring Spring Gulch water.

Councillor Clarke requested that this topic be referred back to committee for further discussion and clarification. Councillor Tsibidis agreed to withdraw his motion. f) Councillor Tsibidis commented on the 4 way Stop sign in Spruce Park and the warning Stop sign being confusing. Staff will check this out. g) Deputy Mayor Oliver requested that the Town Manager contact Rex Goudie of ACOA and request he do a presentation to Council on funding the town can avail of. Also, Minister Hickey and Assistant Deputy Minister Ron Bowes be written as to programs and funding we can avail of. Councillor Kelly also asked that they provide details of the recent announcements. h) Deputy Mayor Oliver expressed pleasure that the Serco strike is over. i) Deputy Mayor Oliver advised that he represented Council at the recent 47th anniversary of the Royal Canadian Legion. k) Mayor Abbass requested the Town Manager to call Provincial Affairs and ask if the province’s one third money for the sewer treatment is still there. l) Mayor Abbass advised that assessments will be done in the spring and summer on all real property within the town and cabin property. m) Mayor Abbass advised he represented the Council and attended the Mukluk Curling over the weekend. This is the 35th year of the Mukluk curling bonspiel. n) Mayor Abbass advised that the Mealy Mountain Auditorium is schedule to open March 15. o) Councillor MacKey commented on the numerous recreation activities taking place in town during March.

The meeting adjourned for a short recess at 6:55 p.m. reconvening at 7:00 p.m. with a Business Session.

13 BUSINESS SESSION a) Rec Sports Plex

It was moved by Deputy Mayor S. Oliver seconded by Councillor B. MacKey to enter into an agreement with CBCL to do consulting work on Phase 2 of the Sports Plex. Motion Carried unanimously. b) Major Robin Kendell - D Air CFG - DND

Close air support conference. Council to pursue this event. c) Letter to Minister, Department of National Defence

A letter to be sent to Minister, DND concerning forward air controller re-certification is held in Canada and not out of country. d) Congratulations

Congratulations were extended to Recreation Director Kevin Lane and the Recreation staff. e) Joe Anderson – medal

Joe Anderson – Medal for Governor General in Ottawa. A certificate is requested from Council. f) Trip to Ottawa and Province

Arrange topics and get discussion booklet for each. Base; STP; Road, etc. Refer to committee. g) Meeting

Karen to book meeting with Goose Bay Economic Development Committee. h) Auditorium Opening

Auditorium opening mid March 2009. Not going to happen. Auditorium to be turned over to the School Board for them to manage. Board has agreed to take over for $160,000.00.

13 i) Combined Councils of Labrador

Combined Councils of Labrador - March 11-14, 2009.

Voting delegate is Councillor Jim Saunders.

There being no further business the meeting adjourned at 8:00 p.m.

M AYOR LEO ABBASS

TOWN CLERK VALERIE SHEPPARD

45th Council Minutes February 24, 2009 13