South Kirkby and Moorthorpe Town Council Minutes -2015/2016

Finance and Resources Committee – 6th July 2016 In attendance:-

TJ Allsopp RRC – Chair of Environment and Planning Committee Mrs M Burkinshaw Mrs J Cole - Chair of Recreation Committee Mrs P Evans – Town Mayor DE Mothershaw – Leader of the Council and Chair of Finance and Resources Committee C Robinson – Deputy Leader of the Council and Vice Chair of Finance and Resources Committee Mrs E Sykes Mrs J Tunstall – Vice Chair of Environment and Planning Committee Ms L Whitehouse – Deputy Town Mayor and Vice Chair of Grants Committee

053 Apologies for Absence Resolved that apologies for absence were received and approved in respect of Cllr L Harrison and Cllr J Treacy. The reasons for absence were noted by the Town Clerk. The Town Clerk reported that apologies had not been received from the other absent members, namely, Cllr Mrs M Collins, Cllr Mrs C Cormack, Cllr A Redfern and Cllr R Redfern.

054 Minutes Resolved that the minutes of the meeting of this Committee held on 16th March 2016, as detailed in Minute Book No. 5 (2015/2016) and approved and adopted at the meeting of the Town Council held on 13th April 2016 be confirmed as a correct record and signed by the Chair.

055 Code of Conduct - Declaration of Interests Cllr DE Mothershaw declared a pecuniary interest respectively in agenda item 7 (viii) “Land and Property – Building maintenance log books” (minute no. 59 [viii] [2016/17]), agenda item 9 “Payment of Accounts” (minute no. 61 [2016/17]) and agenda item 14 “Utility bills of council tenants/buildings” (minute no. 66 [2016/17]). Cllr DE Mothershaw declared a non-pecuniary interest in agenda item 7 (iii) “Land and Property – Langthwaite Business Centre” (minute no. 59 [iii] [2016/17]).

Cllr TJ Allsopp declared a non-pecuniary interest in agenda item 9 “Payment of Accounts” (minute no. 61 [2016/17]).

056 Dispensations Cllr C Robinson assumed the chair for this item. The Town Clerk reported that two dispensation requests had been received from Cllr DE Mothershaw in respect of agenda item 7 (viii) “Land and Property – Building maintenance log books” (minute no. 59 [viii] [2016/17]) and agenda item 14 “Utility bills of council tenants/buildings” (minute no. 66 [2016/17]). The Town Clerk confirmed that both requests were to speak but not vote on the items South Kirkby and Moorthorpe Town Council – Minutes -2015/2016

Finance and Resources Committee – 6th July 2016 continued concerned. Resolved that the dispensation requests received from Cllr DE Mothershaw in respect of agenda item 7 (viii) “Land and Property – Building maintenance log books” (minute no. 59 [viii] [2016/17]) and agenda item 14 “Utility bills of council tenants/buildings” (minute no. 66 [2016/17]) to speak but not vote on the items be approved, in accordance with section 33, Localism Act 2011.

057 Annual Return 2015-16 Cllr DE Mothershaw resumed the chair. The Town Clerk reported that the Annual Return for 2015-16 had been submitted to the external auditor within the statutory timeframe. Resolved that the report of the Town Clerk be noted and approved.

058 Chairman’s Actions Resolved that the chairman’s actions regarding a contribution of £500 to the South Kirkby Old Folks Treat be approved.

059 Land and Property (i) ‘Derby and Joan’ building – Mill Lane The Town Clerk reported that the trustees of the South Kirkby Derby and Joan Club had agreed to surrender the lease on the Mill Lane property. Resolved that the report of the Town Clerk be noted and approved. (ii) Grove Office Resolved that a reception desk be trialled in the foyer at the Grove office building, provided that it complies with fire regulations and disability legislation. (iii) Langthwaite Business Centre Resolved that the tenants concerned be asked to put their offers in writing. Resolved that any improvements to the reception office and entrance area be put in abeyance and assessed again in due course. Resolved that the Town Clerk be authorised to replace any carpet deemed necessary due to health and safety. (iv) Manface site Resolved that the offer received regarding the Manface site be declined. (v) Chalet bungalow

2 South Kirkby and Moorthorpe Town Council – Minutes -2015/2016 Resolved that the offer received regarding the chalet bungalow be noted for future reference.

Finance and Resources Committee – 6th July 2016 Continued

(vi) Pavilion, Recreation Ground Resolved that the front area of the pavilion be let free of charge to the Bag Fairies charity. (vii) Polytunnel, Recreation Ground Resolved that the offer received regarding the polytunnel on the Recreation Ground be accepted, provided that any removal costs are met by the vendee. (viii) Building maintenance log books Cllr C Robinson assumed the chair for this item. As per minute no. 56, Cllr DE Mothershaw took part in the discussion only. Resolved that the building maintenance log books be completed for all council properties.

060 War memorial, South Kirkby Cllr DE Mothershaw resumed the chair. Resolved that the engraving of the names of those who fell in the two world wars and the purchase of the requisite material be approved.

061 Payment of Accounts Cllr C Robinson assumed the chair for this item. Cllr DE Mothershaw took no part in this item. Resolved that the payment of accounts for March, April and May 2016 as circulated to members be approved and signed by the Chair.

062 Exclusion of press and public

Cllr DE Mothershaw resumed the chair. Resolved that members of the press and the public be excluded for the consideration of business of a confidential nature, as per the Public Bodies Admissions to Meetings Act 1960.

063 Moorthorpe Railway Station (i) Security Resolved that the request for extra security measures at the station be approved, provided that the entire cost is met by the tenant concerned. (ii) Facilities management Resolved that the Town Clerk be authorised to procure the services of a

3 South Kirkby and Moorthorpe Town Council – Minutes -2015/2016 professional valuer to assess the facilities management and the café at the station.

Finance and Resources Committee – 6th July 2016 Continued

064 Northfield Community Centre Cllr DE Mothershaw resumed the chair. The Town Clerk reported that negotiations with the landlord were ongoing. Resolved that the report of the Town Clerk be noted and approved.

065 Rent reviews Resolved that the Town Clerk be authorised to procure the services of a professional valuer to assess the rent of the tenants respectively at Langthwaite Business Centre and Burntwood Community Centre.

066 Utility bills of council tenants/buildings Cllr C Robinson assumed the chair for this item. As per minute no. 56, Cllr DE Mothershaw took part in the discussion only. Resolved that the matter be held in abeyance, pending the completion of the building maintenance log books.

221 Staffing Matters Cllr DE Mothershaw resumed the chair. (i) National Joint Council (NJC) pay award 2016 and 2017 The Town Clerk reported that the NJC respective pay award for 2016 and 2017 is 1%. Resolved that the report of the Town Clerk be noted and approved. (ii) Sickness monitoring The Town Clerk reported that since the last meeting there had been two members of staff on sickness absence but no trigger points were hit. Resolved that the report of the Town Clerk be noted and approved.

4 South Kirkby and Moorthorpe Town Council – Minutes -2015/2016