Team Meeting Record s2

Meeting Name: Nadcap Planning & Operations

Date & Time: WEDNESDAY, JUNE 24, 2015 5:00 PM – 7:00 PM

Location: FAIRMONT THE QUEEN ELIZABETH HOTEL MONTREAL, QUEBEC, CANADA

Expected Attendees: NMC Voting Members, Task Group Chairs, Vice-Chairs and Staff Engineers

Purpose: This meeting is intended to provide a forum for Task Group Chairpersons, Staff Engineers, PRI Management and NMC Voting Members to improve communication between the NMC and Task Groups and identify issues for the purpose of improving the effectiveness and efficiency of the Nadcap process.

Notice 1: All times are approximate and subject to change. Please contact PRI for updated information. Notice 2: Please bring your agenda with you to the meeting. Copies will not be available on-site.

Best Practices: 1) Start all meetings on time. 2) Follow the agenda. 3) No long-winded discussions

Caution: Export Controlled (e.g. ITAR, EAR) material is prohibited from presentations. It is the responsibility of the presenter to ensure that this material is not included. Meeting Agenda

Item Agenda Item Description Presenter Starting Sequence Time

1.0 OPENING COMMENTS Jeff Lott 5:00 PM

 Call to Order/Quorum Check  Introductions  Welcoming of any visitors  Routing of the Attendance List  Review Fire Exits / Inform Staff of Emergencies  Code of Ethics, Anti-Trust & Conflict of Interest (pg. 7 Attendees Guide)  Review Agenda  Approval of Minutes

2.0 RAIL Mark Aubele 5:10 PM Review of Open Action Items from Previous Meeting

3.0 AUDITOR CONSISTENCY UPDATE/AUDIT OBSERVATION Richard Blyth 5:20 PM Update of current Oversight activities – OP1117

4.0 RISK MITIGATION PROCESS 5:40 PM Update - Can a Task Group waive the requirement? Mike Graham

5.0 OBSERVATION FORM Mike Graham 5:50 PM Observation form and a question for flow-down - update

of 2 Meeting Name: Nadcap Planning & Operations

Date & Time: WEDNESDAY, JUNE 24, 2015 5:00 PM – 7:00 PM

Location: FAIRMONT THE QUEEN ELIZABETH HOTEL MONTREAL, QUEBEC, CANADA

Item Agenda Item Description Presenter Starting Sequence Time

6.0 OBSERVATIONS Bob Lizewski 6:00 PM New Reporting Tool for Observations

7.0 AUDIT EFFECTIVENESS Mark Rechtsteiner 6:10 PM Update on activities of the new NMC Sub-Team

8.0 TASK GROUP REPORT / DISCUSSION TIME 6:20 PM

 COMP Task Group John Key Jr.

 CP Task Group Karyn Deming

 CT Task Group Udo Schuelke

 NDT Task Group Bobby Scott

 NMSE Task Group Mike Schmidt

9.0 OTHER ISSUES / NEW BUSINESS / DISCUSSION Jeff Lott 6:50 PM

 Other Issues

 RAIL Review

 Meeting Feedback

10.0 ADJOURN Jeff Lott 7:00 PM