Maintenance Plan Template

Listed Places of Worship Roof Repair Fund: Maintenance plan template This 10-year maintenance plan template is designed to be filled out and submitted as part of your funding application. You should plan when to do each of the regular tasks in an appropriate month (or months) of the year, taking into account who will be carrying out the task. Read the Maintenance plan guidance document for more information. Each generic building element has a separate table, with suggested specific building elements added in. You can amend or add to these entries to suit your project. Annual tasks Table key Building element: Identify and list each element of the building Maintenance task: List the maintenance tasks that you will carry out to each part of the building Responsibility: Assign the work to a person or position Frequency: Detail how often each maintenance task should be carried out (daily, monthly, annually, after an event etc) Annual: How much will the work costs each year (£)? Months: Jan-Dec (enter ‘Y’ in the appropriate months’ columns) Roofs Building Maintenanc Responsibili J Feb Ma Ap Ma Ju Ju Au Se Oc No De element e task ty a r r y n l g p t v c n General Inspect roof roofs areas from the ground and accessible high points (with binoculars) and report any loss or damage to roof coverings. Clay tiles, Inspect for natural cracked, slate and displaced stone tile and broken roofs and slates and vertical tiles. cladding Replace to match Building Maintenanc Responsibili J Feb Ma Ap Ma Ju Ju Au Se Oc No De element e task ty a r r y n l g p t v c n Sheet Inspect metal condition of roofs and panels, joints cladding and clips. Make temporary repairs to cracks and splits Ridges Inspect and hips bedding and jointing between ridge tiles. Re-bed and repoint as necessary Building Maintenanc Responsibili J Feb Ma Ap Ma Ju Ju Au Se Oc No De element e task ty a r r y n l g p t v c n Lead Inspect weatherin condition of gs and lead flashings flashings and weatherings. Mike minor repairs (eg dress back clips, make good mortal fillets) Asphalt Inspect roofs condition of flat areas and upstands. Make temporary repairs to splits and holes Rainwater disposal Building Maintenanc Responsibili Frequen Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ty cy al n b r r y n l g p t v c cost Rainwater Inspect goods rainwater generally goods from the ground and accessible high points and report any loss or damage Rainwater Clear goods rainwater goods of debris and ensure overflows are clear; Rod if necessary. Check that stainless steel guards are secure Building Maintenanc Responsibili Frequen Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ty cy al n b r r y n l g p t v c cost Rainwater Inspect for goods cracks and leaks. Repair or replace any cracked sections. Perimeter Clear drainage drainage channel channel of vegetation and debris Building Maintenanc Responsibili Frequen Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ty cy al n b r r y n l g p t v c cost Below Open up ground inspection drainage chambers. Check that all gullies and gratings are free twice per year from silt and debris and that water discharges freely to mains sewerage and soakaway External walls Building Maintenanc Responsibil Frequency Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ity al n b r r y n l g p t v c cost External Inspect walls external generally walls from the ground and accessible high points and report any damage and signs of movement External Remove any walls, vegetation, copings ivy etc and parapets Ventilation Ensure that ventilation grilles, air bricks, louvres etc. are free from obstruction Building Maintenanc Responsibil Frequency Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ity al n b r r y n l g p t v c cost Bird Check that screens tower, roofs and windows are bird-proof before nesting starts. Do not disturb bats. Windows Inspect windows and make essential minor repairs to glazing Building Maintenanc Responsibil Frequency Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ity al n b r r y n l g p t v c cost Leaded Inspect lead light cames, windows putty, glass and wire ties and report any problems. Clear condensatio n drainage channels and holes. Doors and Check windows operation of hinges, bolts and locks and lubricate as necessary. Check security of locks. Building Maintenanc Responsibil Frequency Annu Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De element e task ity al n b r r y n l g p t v c cost Foliage Check trees and large and large trees shrubs. close to Report any walls dead branches and signs of ill health, or root damage to the building or below- ground drainage. Internal structures Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Internal In spaces s generall p y e ct ro of v oi d s a n d in te rn al Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Internal In structure s and p fabric e ct in te rn al st ru ct ur e a n d fa Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Exposed In woodwo s rk p e ct e x p o s e d w o o d w or Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Roof C and floor h voids e c k ro of a n d fl o or v oi d s, in Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Generall V y e nt il at e th e b ui ld in g Building services Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Lightnin Vi g s protectio u n al installati ly on in s p e ct th e li g ht ni n g Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Heating S system er vi c e th e h e at in g s y st e m a Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Water E n s ur e th at al l e x p o s e d w at Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Inductio In n loop s hearing p aid e system ct g e n er al c o n di ti o n a Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Fire S fighting er equipme vi nt c e fir e e xt in g ui s h er s Buildin M Responsibility Frequency Jan Fe Apr Jun Ju Au Se Oc No De g ai b l g p t v c element nt e n a n c e ta s k Burglar T alarm e system st s y st e m a n d vi s u al ly in s

Cyclical tasks You should programme the cyclical tasks over a 10-year period starting from the day we make our final grant payment. Each building element has a separate table, with suggested building elements added in. Complete the responsibility, frequency and annual cost columns and enter ‘Y’ in the appropriate year columns. You can amend or add to these entries to suit your project. Table key Building element: Identify and list each element of the building Maintenance task: List the maintenance tasks that you will carry out to each part of the building Responsibility: Assign the work to a person or position Frequency: Detail how often each maintenance task should be carried out (daily, monthly, annually, after an event etc) Yearly cost: How much will the work costs (£)? Years: Year 1 – Year 10 (enter ‘Y’ in the appropriate years’ columns) Rainwater disposal Building Maintenan Responsibili Frequency Yearl Year 2 Year 4 Yea Yea Yea Year Y Year element ce task ty y r 5 r 6 r 7 s 8 e 10 cost ar 9 Rainwater Repaint goods Timber Repaint fascia boards External walls Building M Responsibility Frequency Yearl Yea Yea Yea Yea Yea Yea Years 8 Y Year element ai y r 1 r 2 r 3 r 4 r 5 r 6 e 10 nt cost ar en 9 an ce ta sk Tower/spi In re sp ec t up pe r le ve ls of to w er/ sp ire Doors R and ep window ai frames nt Building services Building M Responsibility Frequenc Yearl Yea Yea Yea Yea Yea Yea Years 8 Y Year element ai y y r 1 r 2 r 3 r 4 r 5 r 6 e 10 nt cost ar e 9 n a n c e ta s k Wiring and In electrical s installation p s e ct all wi ri n g a n d el e ct ri c al