Primary Purpose of This Job

JOB DESCRIPTION

DATE REVISED: NOVEMBER 2017

JOB TITLE: Clinical Specialist

DEPARTMENT: College of Health Sciences and Education- Nursing

REPORTS TO: Assistant Dean, College of Health Sciences and Education

FLSA STATUS: Non-Exempt, DIRECTLY SUPERVISES: None Full-time, 12 Months

PRIMARY PURPOSE OF THIS JOB: The Clinical Specialist will coordinate all clinical placement activities to include facility placements, student clearances, and course evaluations for the clinical component of the Undergraduate and Graduate Nursing Programs in conjunction with the Assistant Dean, CHSE. This position will also serve as a liaison between the University and clinical affiliates.

ESSENTIAL FUNCTIONS: (other duties may be assigned) 1. Facilitate and monitor MSN, DNP, RN to BSN Expressway, Part-Time Evening, and Traditional Nursing student compliance with timely submission of clinical clearances. Collaborate with students to submit results to clinical sites. Update Typhon with preceptor’s information for Graduate and RN to BSN Expressway Programs. 2. Perform contract reviews of MSN, DNP, RN to BSN Expressway, Part-Time Evening, and Traditional Nursing clinical site files to verify current status. Renew agreements as necessary. 3. Coordinate clinical placement process for all nursing students and ensure student compliance with timely submission of relevant forms and clearance activities by tracking all forms and following up with delinquent students. Train students on use of online HIPAA management system. 4. Send out Preceptor packets each semester with information and required documentation prior to students’ rotation. Track and report to Program Directors preceptors who are not in compliance. 5. Organize and administer annual clinical benefits process with preceptors who have taken students within the previous year. 6. Administer the databases including but not limited to, Typhon, My Record Tracker, My E-Screen, Microsoft Access, EPPICC Nurse and create reports to provide information to Program Directors and Chairs as required. 7. Initiate and Process all Nursing Department course evaluations, exit surveys, alumni surveys and faculty satisfaction surveys. 8. Maintain yearly student fees spreadsheets. Prepare spreadsheets for all clinicals. 9. Organize special events for Graduate and Undergraduate Nursing Programs, including MSN Pinning Luncheon, DNP Awards Dinner, and the PTENP Pinning. Facilitate yearly white coat ceremony. Coordinate bi-annual Nursing Advisory Board meetings. 10. Update and maintain the Website for the Nursing Departments. 11. Provide clerical support for accreditation and PA State Board of Nursing reports. 12. Participate in appropriate department meetings.

RELATED DUTIES:  Purge files.  Maintain appointment calendar for Chair of the Department.  Uphold and promote the Mission and Philosophy of the University and the Sisters of Mercy.

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 Preserve honesty and integrity in the professional affairs of the University; adhere to high standards of ethical practices and conduct.

REQUIREMENTS: (Equivalent combinations of education, licenses, certifications and/or experience may be considered) Education  Associate’s Degree in business or general studies preferred.

Experience  Experience in roles requiring coordination of meetings, events, appointments or providing administrative support to multiple supervisors using basic spreadsheet and database software.  Experience with clinical/fieldwork placements as well as medical terminology is preferred.  Experience with use of clinical placement software including Typhon, My E-Screen, My Record Tracker, Survey Monkey, Adobe file converter, Doodle, MS Word, Excel, and MS Access is essential.

Licenses/Certifications  None required.

Work-Related Knowledge  Knowledge of CCNE STANDARDS, HIPAA, FERPA, and State Board Requirements.

KNOWLEDGE, SKILLS, AND ABILITIES typically required to perform the essential functions of this position. Problem-Solving/Decision-Making Skills  Solve routine, recurring problems using predetermined solutions, within prescribed procedures, rules, etc.

Verbal Communication Skills  Use verbal skills to transfer information to groups

Written Communication Skills  Complete records/forms and maintain documentation

Math Skills  Addition, subtraction, multiplication, division, percentages, ratios

Computer Skills: Required to successfully complete essential functions of the job.  Database and contact management software  Internet and email  Presentation Software  Spreadsheet Software  Word processing Software  Job specific software such as Survey Monkey, EBI Exit Survey, Typhon, My Record Tracker, My E- Screen, MS Access, EPPICC Nurse

Tools & Equipment (Other than general office equipment):  General Office Equipment.

CONTACTS typically incurred while performing the essential functions of this position.  Coworkers within the same department  Coworkers in other departments  Mid-management level employees  Executive management level employees  Customers of the organization  Members of the general public  Employees of peer organizations

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 Vendors/suppliers/service providers

MENTAL DEMANDS typically required to perform the essential functions of this position.  High Level of Record Keeping – Enter, transcribe, record, store, or maintain information in written or electronic/magnetic form (i.e. legal documents, blueprints, employee files, etc.)  High Pressure for Results – Complete job duties in a timely and efficient manner under demanding working conditions. Appropriate use of emotions; level-headed under pressure.  Independent Judgment and Discretion - Accountable for comparing and evaluating possible course of conduct and acting/making a decision (without immediate director or supervision) after various solutions have been considered. More than use of skill in applying well-established techniques, procedures or specific standards described in manuals or other sources.  Organize and Prioritize – Organize information, processes and/or prioritize work to meet demands/deadlines.  Manage Multiple Projects/Tasks – Work on multiple projects/tasks concurrently, in order to meet varied deadlines. May work for multiple bosses.  Respond to Angry/Upset Individuals – Appropriate respond to unpleasant, angry or anxious individuals as part of the job requirements.  Relate to Others – Regular day-to-day contact with internal/external customers.  Read, Comprehend and Follow Instructions/Work Orders – Listen to and understand information and ideas presented through spoken or written form.

PHYSICAL DEMANDS typically required to perform the essential functions of this position.

CONSTANTLY FREQUENTLY OCCASIONALLY (more than 75% time on job) (25 – 75% time on job) (up to 25% time on job)  Ability to sit  Ability to stand  Repetitive finger movement  Ability to walk  Ability to communicate orally  Ability to hear conversation

WORKING CONDITIONS under which the essential functions of this position are typically performed.  This position typically requires work in a normal office environment. CONSTANTLY FREQUENTLY OCCASIONALLY (more than 75% time on job) (25 – 75% time on job) (up to 25% time on job)  Work alone  Work weekly more than 40 hrs. AVG:

PERSONAL PROTECTIVE EQUIPMENT typically required to perform the essential functions of this position.  This position typically does not require the use of personal protective equipment.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. The list of requirements, duties, and responsibilities is not exhaustive but is representative of the current job. The knowledge, skills and/or abilities listed are typically required to perform this job successfully. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to satisfactorily perform the essential functions. Management reserves the

of 4 JOB DESCRIPTION right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example: emergencies, changes in personnel, workload, or technical development).

I have read the above position description and understand the requirements set forth therein. I acknowledge that I can perform the essential functions of this position with or without reasonable accommodation.

Employee’s Signature: Date:

Supervisor’s Signature: Date:

Human Resources Review

Signature: Date: