Position Description s51

Position Description

Position: Co-op Collection Clerk

Department : Treasury

Division: Finance

Reporting To: Treasury Manager

Position Summary:

Under the direction of the Treasury Manager and working closely with the local Co-ops and Member Management Services Division, the incumbent will maintain accurate records in the administration and collection of selected Co-operatives’ commercial and Hotel accounts receivables.

Duties and Responsibilities:

1. Perform collection on selected Co-op’s commercial and Hotel AR accounts.

2. Coordinate and utilize the acquired account / contact information on Co-op commercial and Hotel receivables, as required.

3. Maintain collection records and files, based upon Co-op’s receivable source documents records received.

4. Perform collections, by telephone call & / or e-mail, on a regular daily basis.

5. Co-ordinate with the respective Co-op’s the collection activity, both directly and indirectly. In addition, interact with Member Accounting, Member Management Services and the Co-op staff to facilitate resolution of any disputed account collections.

6. Co-ordinate, as required, with external collection and/or legal representation to further facilitate desired collections.

7. Communicate to the Treasury Manager on the progress on collection including payment details & / or payment schedules in a detailed report on a monthly basis and as required.

8. Maintain a close working relationship and to provide information and support to the management and staff of respective Co-operatives as well as all departments and staff of Arctic Co-operatives Limited / Arctic Co-operative Development Fund.

9. Other duties as assigned.

Qualifications:

 Demonstrated knowledge and proficiency in payment collection and processing  Working knowledge of Microsoft excel and word

Desired:  Working knowledge of Accpac for windows  Working knowledge of Quasar

Other:

 Minimum of 2 years of credit administration experience  Minimum of 2 years of accounting experience;  Ability to work within established deadlines  Strong communication and analytical skills  Good interpersonal skills  Adaptable  Excellent attention to detail  Ability to travel as required