WMO Task Team on QMS Action Item Log

Completed Overdue Actions Actions

Inaugural Meeting of the WMO Task Team on Quality Management Systems Innsbruck, Austria, 10 – 13 October 2011

Actio Action Item Team Member Target Completed Comments on Status of Outstanding Action Items n Item Responsible Date for No. Completion

Investigate the possibility of conducting This issue will continue to be progressed as logistical WMO Ministerial meetings in all Regions to lift Ongoing and resource challenges allow. 1 Secretariat NA profile and engage Ministers. CARRIED OVER TO MARRAKECH ACTION LOG Professor Mieczyslaw S. Ostojski, advised he Professor would provide personal support for any QM Mieczyslaw S. TBA Completed 2 status questionnaires. Ostojski

Professor Mieczyslaw S. Ostojski requested a list from all Regions of the status of their QMS WMO _ 3 Completed – refer item 5 for further information. Secretariat

WMO Secretariat to amend the ToRs in consultation with the CAeM Management WMO 4/11/2011 4 Group and obtain confirmation from the team Secretariat Completed via e-mail

D:\Docs\2018-01-08\023cd15647f5ce9e81f2b29feeee5b7f.doc 1 Ongoing need for all team members to share their information on work within developing All TT CARRIED OVER TO MARRAKECH ACTION LOG 5 nations. The level of training, numbers Members Ongoing NA trained etc

Establish a table of WMO Members that WMO Secretariat provided this to the group via e-mail WMO clearly articulates the country, the Met 25/11/2011 on the 25/2/2012.This will be updated on an ongoing 6 Secretariat Completed Authority, the Service provider and status of basis as a standing agenda item. QM. Draft a letter to the PR, Met Authority and The letter has been drafted by the Task Team but Director/ Head of the Aviation Meteorological details yet to be finalised on who will actually sign the Service Provider to confirm the status of their WMO letter. 7 adoption of a QM approach to the delivery of Secretariat 31/10/2011 aviation weather services. CARRIED OVER TO MARRAKECH ACTION LOG

Develop a brief questionnaire to be attached to the above correspondence that will provide TT Members 8 a baseline set of data for the Task Team and 13/10/2011 Completed WMO Secretariat and EC

Secretariat to merge ICAO and WMO information within two weeks of receipt and WMO provide a draft a diplomatic note/letter for Secretariat appropriate level (President, Second Vice 9 31/10/2011 Completed President or SG) to forward to Members from whom information is incomplete by end October.

Within the next 2 years the team to provide recommendations for EC as to a proposed TT Members End of 2012 CARRIED OVER TO MARRAKECH ACTION LOG 10 priority for assisting Members, for EC to present to Cg.

Bryan to send a “Word” copy of the Guide to Sent with Minuted Actions 11 each member of the team. Bryan 18/10/2011 18/10/2011

D:\Docs\2018-01-08\023cd15647f5ce9e81f2b29feeee5b7f.doc 2 Each member of the team is to proof read and make amendments in “track change” and forward back to Bryan. Remember any 12 changes apart from spelling and grammatical TT Members 28/10/2011 Completed will be put to the team for a consensus decision.

Any offers for translation of the new QM French (with thanks to Canada) and Chinese (with Guide would be greatly appreciated and TT Members Ongoing thanks to Hong Kong) versions have been completed. NA 13 please contact the WMO Secretariat - Herbert. CARRIED OVER TO MARRAKECH ACTION LOG

All Task Team members to fully assess the Initially new WMO QM web page and as appropriate 28/10/2011 provide suggestions for improvements and or TT Members 14 then Completed additional information to enhance the value of ongoing the web site as a QM resource for Members.

Bryan and Helen to continue to pursue the Helen has a meeting with Bureau web and IT people establishment of an on-line QM forum on the Friday 21 October which at this time looks promising. new page with WMO and Bureau IT and web Helen & Bryan 28/10/2011 However, B.L. Choy has advised that Hong Kong 15 Completed specialists. would be more than happy to provide and support a QM Forum site.

All Task Team members to “formally register” Only 3 TT members have formally registered at this via e-mail (address is on the WMO web site) time. It is imperative all Members do so. No requests to obtain the Username and Password for the TT Members external to the TT have been received as at 18 October 16 21/10/2011 Completed new WMO-BoM QM web site. 2011. All members were registered by the end of the meeting.

Develop strategies/ideas for consideration by This has been addressed under agenda items 6 and the Team as to how the twinning partnership 7of Marrakech Agenda. Refer Appendix 6 of the TT Members 10 January could work in your Region. Marrakech Minutes. 17 2012 - next Completed TT meeting

D:\Docs\2018-01-08\023cd15647f5ce9e81f2b29feeee5b7f.doc 3 Review of the original letter to PRs (with the questionnaire) to include a new paragraph that 18 highlights the risk analysis undertaken by the Task TT Members 13/10/2011 Completed Team (see attached).

WMO Secretariat to provide a conclusion that Completed and included in the TT minutes WMO summarizes the risk analysis. 21/10/2011 19 Secretariat 18/10/2011

Request will be made to the SG to invite Second Vice President to the QM Co-ordination meeting at WMO ?? 20 the WMO Secretariat to be conducted in Geneva Secretariat Completed to avoid the duplication of effort by other groups.

Helen and Bryan to develop a specific Task Team This action was included post the TT meeting. The web page within the WMO QM web site. The page TT page will provide copies of the minutes, Helen & Bryan 28/10/2011 21 will be password protected and this information to Completed presentations, photos and this action log. Access be provided to only Task Team members. will only be to Task Team Members.

Second Meeting of the WMO Task Team on Quality Management Systems Marrakech, Morocco 29 Feb - 02 Mar 2012 Actio Action Item Team Member Target Completed Comments on Status of Outstanding Action n Item Responsible Date for Items No. Completion Investigate the possibility of conducting Ministerial This issue will continue to be progressed as NA meetings in all Regions to lift profile and engage WMO logistical and resource challenges allow. 22 Ongoing Ministers. Secretariat (Carried over from Innsbruck Action Log - No.1) Ongoing need to identify and clearly establish the QM status of all Members in the WMO Regions (Carried over from Innsbruck Action Log - No.5) QMTT Region and share their information on work within Reps and All 23 developing nations. The level of training, numbers Ongoing NA TT Members trained etc. Note: Members for each region are available at: http://www.wmo.int/pages/members/index_en.html 24 Draft a letter to the PR, Met Authority and WMO 31/10/2011 The letter has been drafted by the Task Team but Director/ Head of the Aviation Meteorological Secretariat details yet to be finalised on who will actually sign

D:\Docs\2018-01-08\023cd15647f5ce9e81f2b29feeee5b7f.doc 4 Service Provider to confirm the status of their the letter. adoption of a QM approach to the delivery of aviation weather services. (Carried over from Innsbruck Action Log - No.7)

Within the next 2 years the team to provide 25 recommendations for EC as to a proposed priority TT Members End 2012? (Carried over from Innsbruck Action Log - No.11) for assisting Members, for EC to present to Cg. Any offers for translation of the new QM Guide The UK Met Office has completed translations in would be greatly appreciated and please contact Spanish, Arabic and Russian. These plus the 26 the WMO Secretariat - Herbert. TT Members 15/3/2012 French and Chinese versions have not been published at this time (Carried over from Innsbruck Action Log - No.13) Include on the WMO QM web page - "Publications" the cover of the ISO 19011:2002 27 Helen 15/3/2012 Guidelines for auditing quality management systems. Investigate the feasibility of creating topic themes 28 within the Yammer Forum that align with the ISO Helen 1/5/2012 9001 clauses and other related QM topics. Develop a "open" WMO QM web page portal to 29 Helen 1/5/2012 attract new members. Investigate the legal implications of posting the 30 contact details of all registered users on the Helen 1/5/2012 "closed" WMO QM web page. Investigate if the WMO QM web site can host an 31 FTP facility for sharing large documents between Helen 1/5/2012 members. Post the reviewed Risk Analysis on the WMO QM web site in the WMO French, Spanish and English. The Risk Analysis to be forwarded to Helen & Bryan 32 Olga, Alain and Rodrigo for translation. The post Olga, Alain and 1/5/2012 is to be accompanied by a disclaimer pertinent to Rodrigo the validity of the assumptions made during the risk analysis process. Respond to the JCOMM request to advise on the 33 WMO QM TT's activities on identifying Bryan 31/3/2012 competencies as per 6.2 of the ISO 9001. 34 QMTT members to provide QM implementation TT Members NA Geofrid advised he would post a success story

D:\Docs\2018-01-08\023cd15647f5ce9e81f2b29feeee5b7f.doc 5 success stories for posting on Yammer. relevant to Tanzania as soon as possible. All WMO QMTT to update their profiles to ensure 35 TT members NA that the country is stated. All WMO QMTT members to ensure that the 36 WMO QMTT URL is articulated on all QMTT TT Members NA correspondence. All QMTT members to provide the URL of "parent" organizations that oversee the activities of 37 TT Members 31/03/2012 certification bodies and auditors in their region. For example: IFA, IRCA All TT members to review the strategies they are responsible for under Appendix 6 "Strategies to engage & enhance the development and As per 38 TT Members implementation of QM for WMO members" and Appendix 6 report back to the TT accordingly.

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