Leatherwood Poa Board Meeting

LEATHERWOOD MOUNTAINS POA BOARD MEETING leatherwoodpoa.com March 24, 2012

Present: board members Meda Cobb, Keith Johnston, Jim Kear, Dick Polen, Cindy Rywak, David Senter, Russ Simmons and David Smith.

President Cindy called the meeting to order at 9:40 am. Minutes were approved from the February board meeting.

The board reviewed the plans for the noon annual membership meeting.

Trails: David Senter and Russ Simmons reported that discussions about trail rights and maintenance are proceeding.

Gate: Russ presented a proposal from Wilkes Telecommunications for leasing equipment to improve our gate surveillance system that was installed over ten years ago with donated used equipment. The proposal includes three cameras, DVR (to record all vehicles entering and leaving Leatherwood) and monitor, and it includes all maintenance, parts and labor for the duration of the 42-month lease. Cost is $1,000 down, $55.69/month for 42 months. The board approved unanimously.

Treasurer's report: Treasurer Dick Polen reviewed the 2011 budget/actual expenditures handout and the 2012 budget handout he had prepared for distribution at the annual meeting. Dick is working with our accountant to prepare an official compilation in late April. Our most recent compilation was done for the year ending December 31, 2008. A POA member's plan for payment of overdue dues was reviewed.

Facilities Committee: Chair Cindy Rywak reported that pool repairs are scheduled and tennis court surface work will begin soon. She said John Tye recently had 2 tons of lime sprayed into Raymond's Pond.

Communications & Activities Committee: Chair David Smith moved to adopt Russ Simmons' draft of guidelines for content that is e-blasted to all property owners, and the motion passed.

Roads and Gate Committee: Chair Jim Kear reported we will purchase the tractor from Blue Ridge Tractor in Wilkesboro. The committee identified road sections to perform deep patch repair this year and areas to apply tar and gravel treatment, mainly on Wagon Ridge Road.

There being no further business, the meeting was adjourned at 11am.

Respectfully submitted, Keith Johnston, Secretary