Saanich Fairgrounds Rental Contract

NORTH & SOUTH SAANICH AGRICULTURAL SOCIETY (the “Society”) 1528 Stellys Cross Road, Saanichton, BC V8M 1S8 (250) 652-3314 Fax (250) 652-4423

SAANICH FAIR RENTAL APPLICATION

APPLICATION DATE ______

RENTER

Name of Club/Organization ______

Contact Name ______Position ______

Address ______Postal Code ______

Phone # (H) ______(W) ______(loc______)(Fax) ______

Alternate Contact ______Position ______

Phone # (H) ______(W) ______(loc______)(Fax) ______

Club/Organization’s Status:

Non-Profit ______(Reg # required) Non-Profit Registration #:______

Commercial ______Private______Other ______

RENTAL PERIOD (Include set-up and room and/or site clearance)

 SINGLE DATE: On ______(Month) ______(Date), ______(Year)

 MULTIPLE DATES: From ______(Month) ______(Date), ______(Year) to

______(Month) ______(Date), ______(Year)

Set-up Time:______

Takedown Time:______

The Rent for the Rental Period is $ .

DOWN PAYMENT (50% of the Rent)

The Down Payment for the Rental Period is $ .

CLEAN UP DEPOSIT

The Clean-Up Deposit for the Rental Period is $650 (Put on a credit card, shredded when rental area is checked following event). USE

The Rental Area/Facility will be used for:

______Meeting/seminar _____ Banquet (Meal only) _____ Dance only

______Workshop _____Dinner/Dance _____ Wedding/Reception

______Other (please specify ______

RENTAL AREA

Space(s) required (room name) ______

Number of participants expected ______Will participants be charged? (Circle) Yes No

Will liquor be served? (Circle) Yes No _____Own Group ____ Bar Service

Name ______Phone # ______

Will event be catered? (Circle) Yes No Name of Caterer ______Phone # ______

Will there be music? (Circle) Yes No

DJ (name) ______Phone # ______

Live Band (name) ______Phone # ______

EQUIPMENT REQUIRED

Banquet Tables #______

Round Tables #______

Chairs #______

Curved Counter(s) (2) ______

Other ______

PLEASE RETURN COMPLETED APPLICATIONS TO: NORTH & SOUTH SAANICH AGRICULTURAL SOCIETY – Attn: Bookings, at address above.