Supplemental / Bid Bulletin No. 1

Page 1 of 16 Supplemental / Bid Bulletin No. 1

PB-2014-08 Republic of the Philippines OFFICE OF THE OMBUDSMAN Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City TELEFAX # 929-37-59 EMAIL : [email protected] WEBSITE : www.ombudsman.gov.ph

SUPPLEMENTAL / BID BULLETIN NO. 1 RE: PUBLIC BIDDING FOR THE QUARTERLY CY 2014 GENERAL OFFICE SUPPLIES REQUIREMENT OF THE OFFICE OF THE OMBUDSMAN May 29, 2014 AMENDMENTS TO THE BIDDING DOCUMENTS

As discussed during the Pre-Bid Conference held on May 26, 2014, the Bids and Awards Committee hereby issues the following amendments:

I. Please note the amendments/additions which are underscored and highlighted as follows: A. Eligibility Documents which are required to be submitted by the bidders: Source Original Amended Clause 12.1(a)(v), Clause 12.1 (a)(v) Clause 12.1 (a)(v) Section III, BID DATA SHEET, p. 35 Class “A” Documents: Class “A” Documents:

(v) NFCC computation or CLC in (v) NFCC computation in accordance with ITB Clause 5.5; accordance with ITB Clause 5.5*;

*per GPPB Resolution No. 20-2013 In addition to Clause none Clause 12.1 (a)(vi) 12.1 (a)(vi), Section III, BID DATA SHEET, p. 35 Class “A” Documents:

(vi) Valid Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR**.

**per GPPB Resolution No. 21-2013

II. Please also note the amendments/additions which are underscored and highlighted in the Ombudsman Technical Specifications: Source Original Amended Section VII. Technical Lot 1 Lot 1 Specifications, p. 59; Item No. 16- Electronic Contact Item No. 16- Electronic Contact Ombudsman Bid Form Cleaner (odorless) Cleaner (odorless), 400 ml No. 1A (Technical Proposal), p. 65 and Ombudsman Bid Form No 2A (Financial Proposal), p. 71,

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for Lot 1- Item No. 16 Section VII. Technical Lot 3 Lot 3 Specifications, p. 61; (Toners/ink compatible to (Toners/ink compatible to Ombudsman Bid Form existing computer printers) existing computer printers) No. 1C (Technical Proposal), p. 69 and Kyocera FS-1320 DN Printer: Kyocera FS-1320 DN Printer: Ombudsman Bid Form - Item No. 20 – 3 pcs - Item No. 20 – 3 pcs No 2C (Financial Kyocera TK-170, black Kyocera TK-170/174, Proposal), p. 76, black for Lot 3- Item No. 20

III. Bidders who already purchased the bidding documents are reminded to use the attached Amended Ombudsman Bid Form Nos. 1A and 1C (Technical Proposal) and Amended Ombudsman Bid Form Nos. 2A and 2C (Financial Proposal).

For further inquiries, you may coordinate with the Bids and Awards Committee Secretariat at Tel. No. 929-37-59.

Please be guided accordingly.

(Sgd.) MARILOU B. ANCHETA- MEJICA Assistant Ombudsman, PAMO II Chairperson, Bids and Awards Committee

Attachments: Amended Ombudsman Bid Form No. 1A (TECHNICAL PROPOSAL) Amended Ombudsman Bid Form No. 1C (TECHNICAL PROPOSAL) Amended Ombudsman Bid Form No. 2A (FINANCIAL PROPOSAL) Amended Ombudsman Bid Form No. 2C (FINANCIAL PROPOSAL) Amended Eligibility Requirements

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MBAM/jsv

AMENDED OMBUDSMAN BID FORM NO. 1A– TECHNICAL PROPOSAL

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HON. MARILOU B. ANCHETA-MEJICA Chairman, Bids and Awards Committee Office of the Ombudsman Agham Road, North Triangle Diliman, Quezon City

M a d a m :

Herewith is our TECHNICAL PROPOSAL for your office requirement: (INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications. A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”)

QUARTERLY CY 2014 GENERAL OFFICE SUPPLIES REQUIREMENT

LOT 1 –GENERAL OFFICE SUPPLIES

Bidder’s Sequence Quantity Unit Ombudsman Specifications Specification 1 362 bottles Alcohol, 70%, Isoprophyl, 500ml.  Comply 2 66 pcs Balikbayan Box, 20W x 20 ½””L x 20 ½”H, ½” thickness  Comply 3 940 pcs Ballpen, Black, original, fine point, ribbed finger grip  Comply 4 650 pcs Ballpen, Blue, original, fine point, ribbed finger grip  Comply 5 173 pcs Ballpen, Red, original, fine point, ribbed finger grip  Comply 6 171 packs Battery, size AA, alkaline, 2 pcs. per pack  Comply 7 6 packs Battery, size D, alkaline, 2 pcs/pack  Comply 8 10 pcs CD Marker (Oil Base)  Comply 9 50 pcs CMOS Battery  Comply 10 11 sets Coloring pen, 24 colors, washable, non-toxic  Comply 11 61 bottles Correction Fluid, water base, 20ml  Comply 12 1,000 pcs Data Binder/Folder, 75mm x 230mm x 380mm (green only)  Comply 13 1,011 pcs Data Binder/Folder, 75mm x 230mm x 380mm (any color)  Comply 14 574 pcs Data Filer, 9-1/2” H x 8” W x 15-1/2” L  Comply 15 154 pcs DVD, blank, rewritable  Comply 16 10 pcs Electronic Contact Cleaner (Odorless), 400ml  Comply Envelope, Documentary, 10” x 15”, legal, 500/box with 17 6 boxes OMB Logo  Comply 18 26 boxes Envelope, Expanding, legal 100/ box  Comply 19 76 reams Folder, legal, tagboard, white, - 100 pcs/ream  Comply 20 60 boxes Folder, Pressboard, legal, 100/box  Comply 21 115 bottles Glue, 40 gms.  Comply 22 64 bottles Glue, 130 gms.  Comply 23 5 pcs Inked Ribbon Cartridge CE-315250 (two-color)  Comply 24 42 cans Insecticide, Aerosol type, 500 ml.  Comply 25 42 pcs Cyanoacrylate adhesive glue, clear & tube type, 3g  Comply Morocco folder (Red) w/ OMB printed name (black print 26 2,000 pcs only), 10.5 x 15 inches (folded)  Comply (Should be the same as OMB sample) Morocco folder (Blue) w/ OMB printed name (black print 27 2,000 pcs only), 10.5 x 15 inches (folded) (Should be the same as  Comply OMB sample) Morocco folder (Tangerin Burnt Orange) 220cm x 335cm 28 2,000 pcs (folded) (Should be the same as OMB sample)  Comply 29 353 pcs Notebook, Stenographer, 6” x 9”, 40 leaves  Comply

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AMENDED OMBUDSMAN BID FORM NO. 1C– TECHNICAL PROPOSAL

HON. MARILOU B. ANCHETA-MEJICA Chairman, Bids and Awards Committee Office of the Ombudsman Agham Road, North Triangle Diliman, Quezon City

M a d a m :

Herewith is our TECHNICAL PROPOSAL for your office requirement:

(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications. A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”)

QUARTERLY CY 2014 GENERAL OFFICE SUPPLIES REQUIREMENT

LOT 3– TONERS/INK CARTRIDGES COMPATIBLE FOR COMPUTER PRINTERS (HP, FUJI, KYOCERA & SAMSUNG)

Bidder’s Seq. Quantity Unit Item Description Specification

Brother HL 2140 Printer 1 47 pcs Toner, Brother TN 2130  Comply

HP 1020 Printer 2 48 pcs Toner, HP Q2612A  Comply

HP 1200 Printer 3 16 pcs Toner, HP C7115A  Comply

HP 1006 Printer 4 6 pcs Toner, HP CB435A  Comply

HP 1560, 1566 Printer 5 54 pcs Toner, HP CE278A  Comply

HP P4014 Printer 6 24 pcs Toner, HP CC364A  Comply

HP P1102 Printer 7 27 pcs Toner, HP CE285A  Comply

HP Laserjet ENT 600 M601N CE390A 8 6 pcs HP Laserjet ENT 600 M601N CE390A  Comply

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HP CP2025 Printer 9 2 pcs Toner , HP CC530A, black  Comply 10 2 pcs Toner, HP CC531A, cyan  Comply

HP Pro 300 Printer 11 3 pcs Toner, HP 305A, black  Comply 12 3 pcs Toner, HP 305A, cyan  Comply 13 3 pcs Toner, HP 305A, magenta  Comply 14 3 pcs Toner, HP 305A, yellow  Comply

Fuji Xerox Workcenter 3220 Printer 15 4 pcs Toner, Fuji Xerox CWAA0776  Comply

Kyocera FS-C5150 DN Printer 16 3 Pcs Kyocera TK-584K, black  Comply 17 3 Pcs Kyocera TK-584C, cyan  Comply 18 3 Pcs Kyocera TK-584M, magenta  Comply 19 3 Pcs Kyocera TK-584Y, yellow  Comply

Kyocera FS-1320 DN Printer 20 3 pcs Kyocera TK-170/174, black  Comply

Samsung ML-2010, 2571 Printer 21 44 pcs Toner, Samsung ML-D2010D3  Comply

Samsung ML-2580 Printer 22 39 pcs Toner, Samsung MLT-D105L  Comply

Samsung ML-2950 Printer 23 43 pcs Toner, Samsung MLT-D103L  Comply

1. All offered products should be original.  Comply 2. Submit serial nos. for each item.  Comply 3. Immediate availability of all the above items are ensured by the Supplier at  Comply all times and under all circumstances.

Very truly yours,

______Signature Over Printed Name

Position

Company

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Telephone Number/s

______Date

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AMENDED OMBUDSMAN BID FORM NO. 2A (Financial Proposals with Undertaking) Date : ______Invitation to Bid No.: PB-2014-08

HONORABLE CONCHITA CARPIO MORALES Ombudsman Office of the Ombudsman Agham Road, North Triangle Diliman, Quezon City

Attention: HON. MARILOU B. ANCHETA-MEJICA The Chairman Bids and Awards Committee

Dear Madame:

Having examined the Bidding Documents including Supplemental Bid Bulletin No. ____the receipt of which is hereby duly acknowledged, we, the undersigned, offer to bid for the “Quarterly CY2014 General Office Supplies Requirement for the Office of the Ombudsman for Lot 1” in conformity with the said Bidding Documents for the sum of ______[total Bid amount in words and figures], with detailed breakdown of prices as follows:

QUARTERLY CY 2014 GENERAL OFFICE SUPPLIES REQUIREMENT

LOT 1 –GENERAL OFFICE SUPPLIES

Seq. Quantity Unit Item Description Unit Cost Total Cost 1 362 bottles Alcohol, 70% Isopropyl, 500 ml. Balikbayan Box, 20W x 20 ½”L x 20 ½”H, 2 66 pcs ½” thickness 3 Ballpen, Black, original, fine point, ribbed finger 940 pcs grip 4 Ballpen, Blue, original, fine point, ribbed finger 650 pcs grip 5 173 pcs Ballpen, Red, original, fine point, ribbed finger grip 6 171 packs Battery, size AA, alkaline, 2 pcs. per pack 7 6 pcs Battery, size D, alkaline, 2 pcs/pack 8 10 pcs CD Marker (Oil Base) 9 50 pcs CMOS Battery 10 11 sets Coloring pen, 24 colors, washable, non-toxic 11 61 bottles Correction Fluid, water base, 20ml Data Binder/Folder, 75mm x 230mm x 380mm 12 1000 pcs (green only)

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Seq. Quantity Unit Item Description Unit Cost Total Cost Data Binder/Folder, 75mm x 230mm x 380mm (any 13 1011 pcs color) 14 574 pcs Data Filer, 9-1/2” H x 8” W x 15-1/2” L 15 154 pcs DVD, blank, rewritable 16 10 pcs Electronic Contact Cleaner (odorless), 400 ml Envelope, Documentary, 10” x 15”, legal, 500/box 17 6 boxes with OMB Logo 18 26 boxes Envelope, Expanding, legal, 100/box 19 76 ream Folder, legal, Tagboard, white, - 100pcs/ream 20 60 Boxes Folder, Pressboard, legal, 100/box 21 115 bottles Glue, 40 gms. 22 64 bottles Glue, 130 gms. 23 5 pcs Ink Ribbon Cartridge 24 42 cans Insecticide, Aerosol type, 500 ml. 25 42 pcs Cyanoacrylate adhesive glue, clear & tube type, 3g Morocco folder (RED) with OMB printed name 26 2,000 pcs (black print only), size of folder : 10.5 inches x 15 inches ( folded) Morocco folder (BLUE) with OMB printed name 27 2,000 pcs (black print only), size of folder : 10.5 inches x 15 inches ( folded) Morocco folder (Tangerine Burnt Orange); size : 28 2,000 pcs 220cm x 335cm. (folded) 29 353 pcs Notebook, Stenographer, 6” x 9”, 40 leaves 30 13 pcs Paste, 200 gms 31 509 pcs Pencil, with eraser, No. 2 32 347 pads Note Pad, 3” x 3”, stick on 33 23 pcs Puncher, 35 sheets capacity 34 2 pcs Heavy Duty Puncher 35 40 pcs Ribbon, Fullmark F746BkSC 36 17 pcs Ring Binder, 2” x 44, plastic 37 9 pcs Scissors, 8” Signpen, black, original, 0.5mm, liquid type ink, 38 60 pcs rollerball, needle tip Signpen, blue, original, 0.5mm, liquid type ink, 39 60 pcs rollerball, needle tip Signpen, red, original, 0.5mm, liquid type ink, 40 60 pcs rollerball, needle tip Signpen, black, original, 0.7mm, liquid type ink, 41 650 pcs rollerball, needle tip Signpen, blue, original, 0.7mm, liquid type ink, 42 738 pcs rollerball, needle tip Signpen, red, original, 0.7mm, liquid type ink, 43 253 pcs rollerball, needle tip 44 30 pcs Stamp pad, felt, 60mm x 100mm 45 39 pcs Stapler, 26/6, loads 210 staples 46 34 boxes Staple Wire, HD, 15mm

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Seq. Quantity Unit Item Description Unit Cost Total Cost 47 30 boxes Staple Wire, for HD, 13mm 48 17 boxes Staple Wire, for HD, 10mm 49 296 boxes Staple Wire, #35, size: 26/6,5000 pcs/box 50 90 rolls Tape, Masking 1” 51 441 rolls Tape, Transparent, 1” 52 24 rolls Tape, Book, 2 1/2" 53 23 bottles Trodat Ink 7011, black, 28ml GRAND TOTAL P

Note: The total Price should be VAT inclusive

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule.

If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.

We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause 18.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the Bidding Documents.

Dated this ______day of ______20______.

[signature over printed name] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ______

[company name, address and tel. nos.]

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AMENDED OMBUDSMAN BID FORM NO. 2C (Financial Proposals with Undertaking) Date : ______Invitation to Bid No.: PB-2014-08

HONORABLE CONCHITA CARPIO MORALES Ombudsman Office of the Ombudsman Agham Road, North Triangle Diliman, Quezon City

Attention: HON. MARILOU B. ANCHETA-MEJICA The Chairman Bids and Awards Committee

Dear Madame:

Having examined the Bidding Documents including Supplemental Bid Bulletin No.______the receipt of which is hereby duly acknowledged, we, the undersigned, offer to bid for the ““Quarterly CY2014 General Office Supplies Requirement for the Office of the Ombudsman for Lot 3” in conformity with the said Bidding Documents for the sum of ______[total Bid amount in words and figures], with detailed breakdown of prices as follows:

QUARTERLY CY 2014 GENERAL OFFICE SUPPLIES REQUIREMENT

LOT 3– TONERS/INK CARTRIDGES COMPATIBLE FOR COMPUTER PRINTERS (HP, SAMSUNG AND BROTHER)

Seq. Quantity Unit Item Description Unit Price Total Price

Brother HL 2140 Printer 1 47 pcs Toner, Brother TN 2130 /pc

HP 1020 Printer 2 48 pcs Toner, HP Q2612A /pc

HP 1200 Printer 3 16 pcs Toner, HP C7115A /pc

HP 1006 Printer 4 6 pcs Toner, HP CB435A /pc

HP 1560, 1566 Printer 5 54 pcs Toner, HP CE278A /pc

HP P4014 Printer

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6 24 pcs Toner, HP CC364A /pc

HP P1102 Printer 7 27 pcs Toner, HP CE285A /pc

HP Laserjet ENT 600 M601N CE390A 8 6 pcs Toner, HP Laserjet ENT600M601N CE390A /pc

HP CP2025 Printer 9 2 pcs Toner, HP CC530A, black /pc 10 2 pcs Toner, HP CC531A, cyan /pc

HP Pro 300 Printer 11 3 pcs Toner, HP 305A, black /pc 12 3 pcs Toner, HP 305A, cyan /pc 13 3 pcs Toner, HP 305A, magenta /pc 14 3 pcs Toner, HP 305A, yellow /pc

Fuji Xerox Workcenter 3220 Printer 4 pcs Toner, Fuji Xerox CWAA0776 /pc 15

Kyocera FS-C5150 DN Printer 4 pcs Kyocera TK-584K, black /pc 16 3 pcs Kyocera TK-584C, cyan /pc 17 3 pcs Kyocera TK-584M, magenta /pc 18 4 pcs Kyocera TK-584Y, yellow /pc 19

Kyocera FS-1320 DN Printer 3 pcs Kyocera TK-170/174, black /pc 20

Samsung ML-2010, 2571 Printer 44 pcs Toner, Samsung ML-D2010 /pc 21 D3

Samsung ML-2580 Printer 39 pcs Toner, Samsung MLT-D105L /pc 22

Samsung ML-2950 Printer 23 43 pcs Toner, Samsung MLT-D103-L /pc GRAND TOTAL P Note: **The Total Price should be VAT inclusive.

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We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule.

If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.

Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the Bidding Documents.

Dated this ______day of ______20______.

[signature over printed name] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ______

[company name, address, and tel. nos.]

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I. AMENDED ELIGIBILITY REQUIREMENTS:

CHECKLIST OF DOCUMENTS “BIDDING FOR THE QUARTERLY CY 2014 GENERAL OFFICE SUPPLIES REQUIREMENT OF THE OFFICE OF THE OMBUDSMAN”

ENVELOPE NO. 1 - ELIGIBILITY AND TECHNICAL COMPONENT I. ELIGIBILITY DOCUMENTS under ITB Clause 12.1 (a)

CLASS “A” DOCUMENTS (i). SEC/DTI Registration [ ]

(ii). Valid & Current Mayor’s Permit/ Municipal Licenses–Year 2014 [ ]

(iii).Statement of the prospective bidder of all its ongoing and completed [ ] Government and Private Contracts within the period from 2009 to present, including the contracts awarded but not yet started. Statement should include (See attached Sample Form Nos. SF-GOOD-13a / SF-GOOD-13b): (iii.1) Name and Location of the Contracts; (iii.2) Date of Contracts; (iii.3) Kind of goods sold; (iii.4) Amount of contract and value of Outstanding Contracts; (iii.5) Date of delivery of goods; and (iii.6) End-user’s acceptance or official receipt(s) issued for the contract, if completed. [ ] (iv) The Prospective bidder’s audited Financial Statement for the year 2012 or 2013, stamped “received” by the BIR or its duly accredited and authorized institutions showing, among others, the prospective bidder’s total and current assets and liabilities (v) The prospective bidder’s computation for its Net Financial Contracting [ ] Capacity (NFCC) which must be at least equal to the ABC to be bid (See attached Sample Form Nos. SF-GOOD-14/ SF-GOOD-15) (vi) Valid Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR [ ]

CLASS “B” DOCUMENTS (VII) Valid joint venture agreement, in case of a joint venture. [ ] II. TECHNICAL DOCUMENTS under ITB Clause No. 12.1 (b): (b.i) BID SECURITY [ ] (b.ii) TECHNICAL PROPOSAL

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Amended OMBUDSMAN BID FORM NO. 1A/ [ ] OMBUDSMAN NID FORM NO. 1B/ Amended OMBUDSMAN BID FORM NO. 1C

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[ ] (b.iii) SWORN STATEMENT: The Sworn Statement by the prospective bidder or its duly authorized representative as to the following: [ ] (1) It is not “blacklisted” or barred from bidding by the GOP or any of its agencies, offices, corporations, or LGUs, including foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the GPPB; (2) Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; (3) It is authorizing the Head of the Procuring Entity or his duly authorized representative/s to verify all the documents submitted; (4) The signatory is the duly authorized representative of the prospective bidder, and granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the prospective bidder in the bidding, with the duly notarized Secretary’s Certificate attesting to such fact, if the prospective bidder is a corporation, partnership, cooperative, or joint venture;(See attached Sample Form Nos.- SF-GOOD- 35/ SF-GOOD-36) (a) Authority of Signatory - Special Power of Attorney [ ] (b) Authority of Signatory - Secretary’s Certificate [ ] (5) Statement of compliance with the disclosure provision under Section 47 of RA 9184 (Disclosure of Relations) in relation to other provisions of R.A. 3019. (6) It complies with existing labor laws and standards. (7) It complies with the responsibilities of a prospective or eligible bidder provided in the PBDs, such as: a. Carefully examined all of the bidding documents; b. Acknowledged all conditions, local or otherwise, affecting the implementation of the Contract; c. Made an estimate of the facilities available and needed for the contract to be bid, if any, and; d. Inquired or secured Supplemental/Bid Bulletin(s) issued for the project.

ENVELOPE NO. 2 – FINANCIAL COMPONENT 1. AMENDED OMBUDSMAN BID FORM NO. 2A OMBUDSMAN BID FORM NO. 2B [ ] AMENDED OMBUDSMAN BID FORM NO. 2C (Financial Proposal and Undertaking of the Supplier)