To-Do List & Timeline

10/14 MCHBS 2014/2015

“To-Do” List & Timeline

Task Purpose Due Date Date Completed Audience Questions Addressed/Other Verify MCHBS So Christine Flores knows August 16, 2014 Christine Flores & You Christine Flores will 2014 Contact who to contact send an email with a request for confirmation/change of MCHBS contact Update Consent So the MCHBS can be September 2, 2014 Christine Flores & You Christine Flores will Form tailored! email a template to have highlighted portions changed/updated and sent back Provide a ‘From’ So the MCHBS looks more September 2, 2014 Christine Flores & You Within the consent form name school-specific email, there will be a space to provide a ‘who from’ Department/Office name for the MCHBS mailings in the spring Decision on To make Christine Flores’s September 13, 2014 You & Your Coalition Please email Christine Extra Questions life (& yours!) easier Flores a ‘yes’ or ‘no’ decision to include extra questions on your campuses MCHBS Extra Questions To gain campus-specific September 30, 2014 You & Christine Flores Please email Christine information Flores a list of extra questions to be included on your campuses MCHBS

If you have questions, don’t hesitate to contact Andrew Gillen at [email protected] or 573-882-6563. 10/14 Determine Inform Christine Flores of December 15th survey Campus specific implementation implementation dates deadline (E.g. Feb 1st- Feb xx) IRB Approval To be ethical! January 6, 2014 You & Christine Flores Please email Christine Received Flores your official IRB Approval letter, once IRB Approval is received! Your survey won’t be implemented until letter is received. Request Sample So there’s someone to January/ When Christine Flores, You & Your IT/ Christine Flores will from take the survey. school starts Registrar send you an email with Registrar/etc. the suggested sample Office size and gender break- down for your campus. You will then need to request the sample from the appropriate office on your campus. Please request: Email Addresses, First Name, Gender, & Year in School to verify sample is random and representative. Make sure the sample is of students enrolled in the spring semester! Address Mailing So the survey goes off January, at latest Christine Flores, You & Your IT If you’ve had a history of Concerns (mostly, at least) without problems with the mass a hitch. mailing, Christine Flores will initiate a discussion with you to find a solution to your campuses specific issues, and a game plan

If you have questions, don’t hesitate to contact Andrew Gillen at [email protected] or 573-882-6563. 10/14 needs to be set-up and in place by January Send Sample to Identify sample Min. 2 weeks before You & Christine Flores Please email Christine Christine Flores compatibility. Implementation Flores an Excel sheet of (implementation your sample of students. date due to PIP by Sample should include Dec. 15th) (if possible): Email Address, First Name, Gender, & Year in School Implement To get data. Preferred to begin Note: Please YOUR Students Christine Flores will MCHBS Feb. 2nd for 2 weeks, contact Christine send survey invitations unless campus Flores if you want to your students, unless specific need to to commence other another method has modify. than Feb. 2nd. been discussed and planned. Pick Up Gift So Christine Flores can PIP Meeting after You, Christine Flores & Jeanne Please hand in original Cards/Turn in turn in paperwork for his cards are purchased bookstore receipts to Receipts credit card! (i.e. Feb 6th PIP Christine Flores at the meeting unless PIP meeting after they implementing are bought. If you will before that date ) not make the PIP meeting, please let Christine Flores know ASAP! Hand Out Gift To reward students Before School Ends You & YOUR Students Christine Flores will Cards/Collect participating! email you a student- Receipt Forms receipt form and gift card tracking documentation. Please print all documents. You will fill out the tracking documentation and have students fill out and sign their receipt forms when they pick up their gift cards.

If you have questions, don’t hesitate to contact Andrew Gillen at [email protected] or 573-882-6563. 10/14 Turn in ‘Student To keep compliance with At the June PIP You, Christine Flores & Jeanne Please hand in original Receipt Forms’ the Grants. Meeting student-receipt forms and Gift Card (June 6, 2014) and tracking Tracking documentation to Documentation Christine Flores at a PIP meeting (preferably before the June meeting). Share Data with To discuss and use in Summer 2015 YOUR Coalition Christine Flores will Coalitions strategic planning. email your data spreadsheet Request Data To gain a better All the time! Your coalition & PIP Staff Please fill out a Request understanding of where Form online at you currently stand and pip.missouri.edu/data what your data means. Schedule Data To gain a better Summer 2014 (or You & PIP Staff Please email Dan or Call understanding of Data and when needed) Joan to request a Phone technical assistance for Call/Campus Visit for future planning. technical support or data assistance or fill out a request form at pip.missouri.edu/data

MCSVA 2014/2015

“To-Do” List & Timeline

Task Purpose Due Date Date Completed Audience Questions Addressed/Other Decision to To let PIP know if your September 5th You & Christine Flores To gain information on participate & campus wants to who will be

If you have questions, don’t hesitate to contact Andrew Gillen at [email protected] or 573-882-6563. 10/14 IDing Campus participate participating contact Verify ability to To find your sample. September 12th You & Christine Flores identify Veterans Consent Form Update any relevant forms October 24th You & Christine Flores Email the form to Updates Christine Flores. IRB Approval/ Begin renewing your IRB! ASAP You & your campus IRB This will help expedite Renewal the process down the road Samples sent Pip will have a log of your October 31st You & Christine Flores to Christine participants Flores Implement To help gain a better Beginning of Christine Flores & YOUR students Christine Flores will Veteran’s understanding of the November. Exact send survey invitations Survey student-veterans! date TBD to your students, similar to the MCHBS set-up Complete To gain insight on the December/ January You & Your Coalition Christine Flores will Coalition Survey workings of your coalition send a link to campus contacts, for you to email to your coalitions for their feedback Complete To provide information December/ January Christine Flores, You & Your Coalition A hard copy of the Campus Policy about the community to survey will be provided Survey other PIP Schools and the at the December PIP PIP Staff Meeting, and Christine Flores will email a link for the survey to be completed online. PLEASE complete ONLINE!

If you have questions, don’t hesitate to contact Andrew Gillen at [email protected] or 573-882-6563.