Winterset Municipal Utilities s1

NOTICE AND CALL OF PUBLIC MEETING

Government Body: Winterset Municipal Utilities

Date of Meeting: February 18, 2013

Time of Meeting: 8:30 A.M.

Place of Meeting: Electric Generation Plant, 321 N. 1 st St.

PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows:

AGENDA:

1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Personnel discussion and decision 6. DMWW, Warren Water & WMU water connection agreement 7. Electric Superintendent Report 8. Water Superintendent Report 9. Claims

Added items for discussion…

The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on February 18, 2013 in accordance with the above Notice & Call of Public Meeting. Chairman Dave LaGrange called the meeting to order with the following members of the Board in attendance.

PRESENT: Gerrit Vrieze, Kendall Kerns, Dave LaGrange ABSENT: None

Others in attendance, Mike Wilkinson, Utility Electric Superintendent, Steve Benshoof, Utility Water Superintendent, Chuck Johnson and Dave Braga.

Chairman LaGrange asked for approval of the agenda, Trustee Vrieze moved the agenda be approved with the addition of decision to the Personnel discussion item . Seconded by Trustee Kerns. On a voice vote the motion carried.

Chairman LaGrange stated the minutes from the, January 21st and February 1st meetings had been provided to the board and he wished to make a correction to the Shive-Hattery update to reflect that $2,000,000 was in the Governor’s budget due to bi- annual budgeting. Trustee Kerns moved to approve the minutes with those corrections. Seconded by Trustee Vrieze. On a voice vote the motion carried.

Mr. Wesselmann was asked to give his report to the board. Mr. Wesselmann reported that he has been working on the recent personnel issues. Mr. Wesselmann reported that several TV stations have been down to do interviews about the drought and that Dave LaGrange and he have been talking with them. Mr. Wesselmann asked Chairman LaGrange if he would elaborate on his meetings with Wayne Shafer and with the state legislators. Chairman LaGrange reported that he explained to Mr. Shafer the reasons that we would be unable to expand the existing lake and the various roadblocks that would prevent that from happening. Chairman LaGrange reported on the meeting the mayor and he had with the state legislators. Chairman LaGrange stated that they covered the various attempts by the utilities in the past to secure a new water source and the outcomes of each of these endeavors. Chairman Lagrange reported that they discussed the financial burdens on the consumers of Winterset if no assistance could be found.

Chairman LaGrange asked Mr. Wesselmann to address the next agenda item, the Personnel discussion and decision. Mr. Wesselmann stated that he had three recommendations for the board concerning personnel changes. Mr. Wesselmann stated that his first recommendation was to appoint Chuck Johnson as Electric Superintendent effective March 1, 2013, with a starting salary of $70,000 with an increase to $72,000 after 90 days with a satisfactory evaluation. Mr. Wesselmann stated that his next recommendation was to appoint Jay Gibson as Asst. Electric Superintendent effective March 1, 2013, with a starting salary of $65,000. Mr. Wesselmann stated that his next recommendation was to increase the salary of Mike Ham, Asst. Water Superintendent, to $60,000 effective March 1, 2013. After a brief discussion, Trustee Vrieze moved to appoint Chuck Johnson as Electric Superintendent effective March 1, 2013, with a starting salary of $70,000 with an increase to $72,000 after 90 days with a satisfactory evaluation, appoint Jay Gibson as Asst. Electric Superintendent effective March 1, 2013, with a starting salary of $65,000, and increase the salary of Mike Ham, Asst. Water Superintendent, to $60,000 effective March 1, 2013. Seconded by Trustee Kerns . Roll call vote:

AYES: LaGrange, Kerns and Vrieze NAYS: None

Chairman LaGrange asked Mr. Wesselmann to address the next agenda item, the DMWW, Warren Water and WMU water connection agreement. Mr. Wesselmann stated that they received an agreement from Des Moines Waterworks for the water connection with Warren Rural Water and that John Casper is currently reviewing it for us. The board felt that they would wait for Mr. Casper’s opinion on the agreement before they took any action.

Mr. Wilkinson and Mr. Johnson were asked to give the report on the electric department. Mr. Wilkinson presented the written report to the board and reported that they took oil samples from the substation transformers, tap changers and west satellite sub for the year. Mr. Wilkinson stated that they have wrecked out the old overhead lines on the southeast feeder. Mr. Wilkinson reported that they have finished removing the Christmas lights from the city park. Mr. Johnson reported that that they changed the Chestnut Bldg. and Madison Co. Historical Society over to the new 13.8KV underground system. Mr. Johnson stated that the annual truck dielectric testing was done and the necessary repairs to the trucks were made. Mr. Johnson reported that they have been terminating primary wires along E. Lane St. for the underground project. Mr. Wilkinson stated that several of the energy audits done on city building were done, the new shop and another building in the shop area.

Mr. Benshoof was asked to give the report on the water department. Mr. Benshoof presented the written report to the board and reported that the lake level was at 74” below the spillway, it has raised about 1 foot. Mr. Benshoof stated that they have completed their annual chlorine safety training, as well as their annual confined space training. Mr. Benshoof reported that they repaired a water main break on 9th St. and E. Buchanan St. Mr. Benshoof stated that he would like to have a meeting with the utilities largest water users soon to discuss the water situation and possible conservation methods if lake levels don’t sufficiently recover. The board indicated that they would like to make that meeting a board meeting and Chairman LaGrange stated that he would try to facilitate the meeting with the largest users.

Trustee Kerns stated he had reviewed the claims and had a few questions on some of the claims. Trustee Kerns moved to approve the following list of claims. Seconded by Trustee Vrieze . Roll call vote: AYES: LaGrange, Kerns and Vrieze NAYS: None

UTILITIES ELECTRIC PLANT: Card Services, office supplies 60.39 CenturyLink, phone service 195.13 City of Winterset, salaries 2,109.80 City of Winterset, salaries 2,516.33 Doc’s Soft Water, office supplies 5.89 Norsolv Systems Enviro Service, machine service 169.01 SD Myers Inc., transformer checks 2,247.91 Sean Miner, furnace check 65.00 SIMECA, purchase power 255,348.75 Verizon, cellular service 73.66 Wiegert Disposal, garbage service 36.75 Winterset Oil Co., gasoline 216.57

DISTRIBUTION: Agriland FS Inc., gasoline 69.75 American Test Center, truck testing 1,844.00 Angie Davis, rebate 25.00 Border States Electric Supply, line supplies/phase tester 621.96 Breedings Hardware, hdw supplies/tools 53.44 Brittains Std Parts, truck maint 71.27 Card Services, traffic cones 734.86 Carquest of Winterset, truck maint 129.43 CenturyLink, phone service 22.71 City of Winterset, salaries 10,684.80 City of Winterset, salaries 10,875.38 Dakota Supply Group, meters 460.38 Dueco Inc., rubber tubes/decals 190.48 Fareway Stores, open house supplies 9.96 Fletcher Reinhardt Co., black tape/street lights 424.79 Greg Dorrell, rebate 70.00 Iowa Assn of Municipal utilities, energizers 508.25 Kristin Swalve, rebate 35.00 Lawson Products Inc., nuts/bolts 90.25 MidAmerican Energy, energy audits 382.08 Phil & Sheri Matlage, rebate 35.00 Ryan Abel, rebate 600.00 The Bakery Unlimited, mtg supplies 13.50 Verizon, cellular service 38.85 WESCO, line supplies/bucket hooks 1,440.96 Wiegert Disposal, garbage service 30.00 Winterset Oil Co., gasoline 743.23

ACCOUNTING/COLLECTION: Andrew Collings, deposit refund 75.00 Andrew Collings, interest 4.68 Brian Drake, deposit refund 75.00 Brian Drake, interest 3.75 City of Winterset, reimb garbage 1,989.50 City of Winterset, reimb internal 805.56 City of Winterset, reimb sewer 8,252.07 City of Winterset, salaries 842.29 City of Winterset, salaries 879.41 County Line Printing, utility bills 480.06 Dina Belew, deposit refund 40.00 Dina Below, interest 28.00 Donham Salvage & Hauling, share scrap metal 712.50 Drew Olson, deposit refund 75.00 Drew Olson, interest 2.79 F & M State Bnak, deposit slips 24.47 Itron Inc., maint contract 1,096.30 Jason Purscell, deposit refund 23.25 Jason Purscell, interest 2.48 Jeff Beebe, deposit refund 40.00 Jeff Beebe, interst 42.51 John Hunt, deposit refund 75.00 John Hunt, interest 7.50 Kory Heckstein, deposit refund 75.00 Kory Heckstein, interst 7.50 Levi Timko, deposit refund 75.00 Levi Timko, interest 1.86 Nick Roberts, deposit refund 75.00 Nick Roberts, interest 4.68 Postmaster, postage 111.94 Postmaster, postage 532.33 Sharon Rummelhart, deposit refund 75.00 Sharon Rummelhart, interest 18.75 Winterset Municipal Utilities, deposit forf 426.75 Winterset Municipal Utilities, interest 14.63 WorldPay US Inc., CR/DB fees 42.42

ADMINISTRATION: American Public Power Assn, membership dues 1,188.00 City of Winterset, benefits 12,431.81 City of Winterset, benefits 2,571.60 City of Winterset, reimb internal 805.56 City of Winterset, salaries 1,993.36 City of Winterset, salaries 1,993.36 City of Winterset, transfer 15,810.00 Flander, Casper & Rosien, atty fees 232.75 Madison Co Chamber of Commerce, EVP contribution 468.75 RACOM Corp, FCC license 300.00 Verizon, cellular service 6.48 Water Fund, reimb utilities 8,916.84 Winterset Community Schools, AED share 1,781.20 Winterset Madisonian, pub 72.01

SALES: Bac Field Services, refund 321 W Filmore St 45.72 Cody Reed, refund 419.87 Matura, refund Kagarice 35.00 Matura, refund Narramore 319.87 Patricia Harrison, refund 81.74

TRANSFERS: Electric Revenue Bond Sinking, transfer 36,845.42 Electric System Improvement, transfer 5,500.00

DEBT SERVICE: SIMECA, debt service 17,000.00

WATER PLANT: Agriland FS Inc,. gasoline 145.15 Breedings Hardware, sump pumps/hdw supplies 305.89 Carbon Central LLC, chemicals 2,628.00 CenturyLink, phone service 185.36 Chem-Sult Inc., chemicals 4,041.50 City of Winterset, salaries 4,322.53 City of Winterset, salaries 4,525.45 Family Center, hdw supplies 22.34 Fareway Stores, cleaning supplies 3.78 Grainger Inc., safety boots 197.92 Hach Co., lab testing 1,450.70 PDQ Hoist & tool Repair, safety inspection 456.86 Signature Wireless, internet service 44.95 State Hygienic Laboratory, lab testing 174.00 USA Blue Book, gasket kit/chart pens 443.52 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 8,916.84 Winterset Oil Co., gasoline 179.70

DISTRIBUTION: Agriland FS Inc., gasoline 145.15 Alexander Construction, street patches 3,211.44 Breedings Hdw, safety clothes 217.97 Carquest of Winterset, vehicle maint/tools 41.57 CenturyLink, phone service 22.70 City of Winterset, salaries 5,353.41 City of Winterset, salaries 5,414.76 Dakota Supply Group, meters 4,394.62 Family Center, hdw supplies 11.85 Martin Marietta Agg, rock 169.06 Municipal Supply Inc., gas detector/line supplies 2,187.68 The Body Parts Store Inc., truck seats 698.00 Wiegert Disposal, garbage service 30.00 Winterset Collision Center, truck repairs 285.00 Winterset Oil Co., gasoline 424.91

ACCOUNTING/COLLECTION: City of Winterset, reimb internal 805.56 City of Winterset, salaries 842.29 City of Winterset, salaries 879.41 County Line Printing, utility bills 480.06 F & M State Bank, deposit slips 24.46 ITRON Inc., maint contract 1,096.31 Postmaster, postage 111.93 Postmaster, postage 532.33 WorldPay US Inc., CR/DB fees 42.41

ADMINISTRATION: City of Winterset, benefits 10,113.51 City of Winterset, benefits 2,025.28 City of Winterset, reimb internal 805.56 City of Winterset, salaries 1,993.37 City of Winterset, salaries 1,993.37 City of Winterset, transfer 1,190.00 Flander, Casper & Rosien, atty fees 232.75 Madison Co Chamber of Commerce, EVP contribution 156.25 Policyworks, lobbyist 4,000.00 RACOM Corp, FCC license 300.00 Verizon, cellular service 6.47 Winterset Madisonian, pub 72.01

SALES: Russ Schoenauer, refund overbilling 3,975.30

TRANSFERS: Water Revenue Bond Sinking Fund, transfer 22,249.17 Water System Improvement Fund, transfer 5,000.00

WATER REVENUE BOND SINKING DEBT SERVICE: Bankers Trust Co., interest 33,095.00 Bankers Trust Co., reg fee 500.00

WATER SYSTEM IMPROVEMENT FUND PLANT: Shive-Hattery Inc., engineer fees 39,721.70

TOTAL REVENUE ELECTRIC: $453,870.45 WATER: $457,371.88

The date of the next regular meeting was set for 8:30 AM, Monday, March 18, 2013 at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned.

______Dave LaGrange, Chairman Attest: ______Stephen Wesselmann, General Manager