Grzymala Galas Lauren Grzymala Wedding and Event Planner
Project 2
Meet the Owner Lauren Grzymala is the owner and creator of Grzymala Galas. Born the oldest of three, and the only daughter of a single mother, she has always been one to pave the way and take the lead. Throughout high school, she focused her education around a career path in Humanities and Communications, and pursued the career field outside of the classroom, accepting her first job in retail with Justice at 16 years old. Upon her high school graduation, Lauren decided to explore other career fields in her higher education, choosing to major in Criminal Justice and minor in Spanish at York College of Pennsylvania. After studying her major for a year and a half, however, Lauren realized that her passions did not lie in Criminal Justice, and she shifted her focus to furthering her experience and skills in customer service. She worked for Justice for four years, and was promoted to higher leadership positions twice before ending her time with Justice to pursue a Store Manager opportunity in the wedding industry with Formalities by Tracina Fisher.
Lauren discovered her passion for wedding and event planning after planning and executing several events, including graduation parties, surprise parties, and her own wedding, to name a few. After much research into the industry and making connections with local vendors, she found the career path she had spent so much time searching for, and enrolled in classes with The Wedding Planning Institute, a division of Lovegevity. She earned her official certification in April of 2017, and with the help of her mentor and current position in a bridal/formalwear shop, immediately dove into the world of the wedding industry. She spends every day following her passions, building the life and the career she has always dreamed of.
About Grzymala Galas Here at Grzymala Galas, I know the excitement and uncertainty that comes with planning one of the most important days of your life. It is not uncommon to feel lost or overwhelmed with the thought of where to begin, and the journey ahead. Grzymala Galas is a full-service event planning company with a goal to make every client’s vision for their special day a reality. I am proud to offer packages to fit every client’s needs, from planning and executing the proposal, to coordinating the day-of event, and everything in between, all at a price to fit any budget. At Grzymala Galas, you are more than just a client – you are a friend. You will always be greeted with a smiling face, a guiding hand, endless support, and attention to detail unlike any other to make your signature event uniquely yours!
I am pleased to offer my professional services to fit your needs, and I truly look forward to working with you to make your vision of your perfect day a reality!
Contact Us Lauren A. Grzymala Grzymala Galas Owner | Wedding and Event Planner www.GrzymalaGalas.com [email protected] (717) 654-5419
Mission Statement My mission in starting my own wedding and event planning business is to find personal job satisfaction in a career field that interests me and that I enjoy, create new personal connections, make a career for myself with a flexible schedule and promising future, and to use my skills to bring the vision of my clients a reality for some of the most important events in their lives. Executive Summary
My objectives in creating this business are to lay the ground work for a lifelong career in which I can find satisfaction and fulfillment, gain recognition for my work in a career field I am passionate about, network and create new connections in my community, and use my creativity and people-skills to excel in the industry.
The major key to my success will be incorporating the knowledge and connections I gain from my current job (store manager in a local bridal/formalwear shop, run by a small business owner) and mentor to drive my business in the industry. Other keys to my success will be providing myself with a good, nationally-recognized education through LWPI, my ability to communicate and connect well with other people, and offering my event planning services through the bridal shop in which I work. Market Analysis Summary
In State College, Pennsylvania, there are an estimated 741 weddings per year, costing $31,303 on average. Of those 741 weddings, 52 use a planner/consultant for a la carte services, 133 for day of coordination, 37 for getting started, 141 for full service, and 44 for month of direction.
As my services will also be offered in the York-Hanover area of Pennsylvania, there are an estimated 2,266 weddings per year, costing an average of $34,647. Of those 2,266 weddings, 181 use a planner/consultant for a la carte services, 453 for day of coordination, 113 for getting started, 476 for full service, and 159 for month of direction.
In both areas, there are approximately 3-5 pre-existing event planning businesses, for an estimated 35 weddings per year in State College, and 119 weddings per year in York- Hanover. Strategy and Implementation Summary
Marketing for my business will begin primarily through the bridal shop with which I am currently employed and social media. The shop is a well-established, locally owned, small business with 16 years of experience and a great reputation. The services will be promoted to the clients who enter the shop, and will be offered as unique, professional services that are not offered with any other shop in the area. Grzymala Galas will also be marketed through the use of social media platforms, especially Facebook, Instagram, Pinterest, SnapChat, and a professional website.
Pricing will be a mix of packages with set pricing and packages dependant on the client’s personal needs and budget. All services will have variable pricing to fit into any budget.
The services being offered through the bridal shop will give the shop an edge over the competition, as there are no other shops in the area with the ability to offer such services. Working in the bridal shop, while also marketing my event planning services, will also give me a competitive edge of knowledge over my competition. Management Summary
As my business is first getting off the ground, it will be a sole operation. I will advertise myself as a certified wedding and event planner and will handle all dealings with business, accounting, and clients. As the business grows or as I see necessary, I will seek to hire more help from people with experience in the humanities industry. Financial Plan
Starting my business by offering my services with a pre-existing business gives me the benefit of using an established local office to begin marketing myself. Since the services will still be offered under a separate business name (Grzymala Galas), a personalized logo will be designed by a local graphic designer. Working full-time in the bridal industry, both through the bridal shop and my own event planning business, allows me to make money, even when I have to invest money. Fortunately, I already possess many of the materials I need to get my business started, so the initial investment will not be too steep. As my business gets off the ground, I will reevaluate the investments I will have to make, and make important financial decisions as necessary. Planning Services and Packages
Bronze Wedding Consultant Package - $150.00
• A great package for those who just need help getting started, or at any other point where a little assistance is needed! • Up to three hours of consultation regarding your planning • Referral to reputable vendors and advice regarding contracts • Unlimited basic email and telephone questions (long distance excluded) • 10% discount on catalogue invitations (optional) • Full payment required at signing of contract
Silver Wedding Directing Package - $375.00
• Perfect for those wanting professional assistance ONLY on the day of their wedding! • Review of all vendor contracts and confirmation of vendor services 1 – 2 weeks prior to the wedding day • Assistance in development of a wedding day itinerary • Consultant’s services on the wedding day for a maximum of ten hours • Provision of complete wedding emergency kit • Personal management of the wedding day itinerary, vendors, and the wedding party • $150.00 deposit at signing of contract with balance due on the wedding day
Gold Wedding Consultation Package - $475.00
• Need full assistance with your plans, but not wedding day directing services • FREE wedding planning binder with tip sheets, questions for vendors, worksheets and timeline guides, including pockets for your contracts, pictures, and other important information! • Up to ten hours of consultation regarding your planning • Referral to reputable vendors, review of vendor contracts, and confirmation of vendors 1 -2 weeks prior to wedding day • Assistance in developing your wedding day itinerary • FREE Wedding Style Consultation • One visit to your ceremony and reception venue prior to the wedding (travel charges may apply) • Unlimited email and telephone questions (long distance excluded) • 10% discount on tent/canopy rental (optional) • 10% discount on rentals from some of Edmonton’s major suppliers (optional) • 20% discount on catalogue invitations (optional) • $150.00 deposit at signing of contract with balance paid one week prior to the wedding day Platinum Wedding Coordination Package - $925 to $1500
• All-inclusive wedding package! • Includes all the details of the Gold Package • Coordinator attendance and assistance at the wedding ceremony rehearsal • Coordinator services on the wedding day for a maximum of 12 hours • Provision of complete wedding emergency kit • Personal management of wedding day itinerary, vendors, and wedding party • $200.00 deposit at signing of contract with balance due on the wedding day. A La Carte Options
Consultation Only Fee: $40 per hour Wedding Day Timeline Fee: $150 Wedding Budget Management Fee: $150
Proposal Planning and Execution Plan your proposal to the finest details, and execute the first step flawlessly. Fee: $250 and up • Professional consultation and advice when picking out the ring • Discuss creative, detail-oriented ways to propose • Coordination of any other involved parties
Engagement Parties Plan the perfect party to announce the newly engaged couple. Fee: $250 and up • Discuss engagement party venue options with couple • Assist couple with creating engagement announcement and invitations • Suggest vendors to cater and entertain at the party • Help couple decide and coordinate themes
Showers Plan and host themed bridal shower. Fee: $300 and up • Offer bridal shower theme options • Help bridal party select venue for shower • Coordinate with catering and entertainment vendors • Assist bride with building gift registry • Help create and build guest list/seating chart • Design and send invitations • Create shower timeline, and closely monitor time at the event
Bachelorette Parties Advise maid of honor and help plan bachelorette party. Fee: $200 and up • Coordinate party timeline with MOH • Discuss bachelorette party activities with MOH/bridal party • Assist MOH with budget breakdown for the bridal party hosting the party • Help MOH coordinate and build guest list • Assist with invitation addresses and design
Rehearsal Dinner Plan, coordinate, and direct dinner and rehearsal. Fee: $400 and up • Write up wedding rehearsal timeline one week in advance • Direct and walk through rehearsal with bride, groom, and wedding party • Review last minute wedding day details with wedding party • Coordinate with couple to select venue for rehearsal dinner • Deliver final payment to rehearsal dinner venue
Post-Wedding Brunch Plan, host and direct honeymoon sendoff/gift opening party. Fee: $200 and up Engagement Party Themes and Ideas
Wine and Dine Theme
Set the Mood
If the couple has a taste for the finer side of life, treat them to a night out at the best restaurant in town, a dinner theater, a table at the comedy club, or a concert. Or bring the high life home and have each guest bring a bottle of wine and stage your own wine tasting, with participants evaluating wines from bottles with their labels masked. Afterwards, see which bottle scored best with the group.
Food and Beverage
Serve caviar, pate, and imported aged cheese before you head out of town. If you return home for dessert, serve petit fours, liqueurs, and gourmet coffee.
Gifts Encourage guests to give gifts such as a gift certificate to a favorite restaurant, gourmet cooking classes, or membership in a wine club. Also appropriate would be items from the couple’s gift registry, such as white or red wine glasses, or chef’s pans. Want to go all out? Consider asking all guests to contribute to one big, themed present, such as a trip to California’s famous Napa Valley.
Home and Garden Theme
Set the Mood
Pick a location that combines the indoors and the outdoors; perhaps your own home, patio, or yard. Set up inside and out. If you hold the party during the day, let sunshine light the event. At night, you can light the outside with strands of little white twinkle lights and candles, or garden torches. Decorate tables naturally with glass bowls of colorful fresh fruits and vegetables.
Food and Beverage
Garden fresh and hearty is the way to go. Grilled chicken, hamburgers, fresh corn, pasta salad, watermelon, homemade pie and ice cream, sun-brewed iced tea, lemonade, and fruity sangria are excellent menu choices.
Gifts
Have each guest bring a gift for a certain area of the house or garden, like picture frames, vases and ceramic pots, lively shrubs and flowers, home and garden tools, and do-it-yourself home improvement manuals.
Love and Lingerie Theme
Set the Mood
This risqué shower is full of humor and grownup fun. Hire a trunk show and bring in models for a “his and hers” lingerie fashion show.
Food and Beverage
Set out a fresh fruit and vegetable tray, mini quiches, strawberries dipped in chocolate, champagne and chilled mineral water with lemon and lime slices.
Gifts
Encourage each guest to bring two gifts; one naughty and one nice! Nice gifts would be his and hers monogrammed bathrobes, bath towels from their registry, aromatherapy oils, and engraved champagne glasses. Naughty gifts for the honeymoon could be sexy his and her lingerie and romantic books and products.
Health and Fitness Theme
Set the Mood
Reserve the rock climbing wall at a local sport center or take this coed shower to a park or beach. Organize a 1K run or a golf, tennis, volleyball, or racquetball tournament.
Food and Beverage
Serve healthy snacks like crispy vegetable crudités followed by turkey or veggie burgers, a mixed green salad, fruit kabobs, and sun brewed iced tea, or set up a juice bar and let guests design their own healthy drinks.
Gifts
Encourage guests to give tickets to a professional sporting event, fitness equipment for the newlyweds’ home, or personalized golf balls. Acupuncture and massage sessions make great gifts too.
Wedding Shower Themes and Ideas
The Alphabet Shower
The premise of the alphabet shower is, of course, the alphabet. Each guest is assigned a letter, and should select a gift accordingly. For example, the guest assigned with the letter “C” might bring a corkscrew, cookie sheets, ceramic bowls, cashmere, etc.
Make it a luncheon. Design the menu to correspond with letters of the alphabet. For example, your first course might be Asparagus Soup, and Bruschetta, followed by Chicken Dijon on a bed of Endive and Field Greens. For dessert, what could be more scrumptious then Godiva Gateau?
The Kitchen Shower
Ask guests to choose gifts the bride will need to establish an ideal newlywed kitchen. Gifts might include tools, utensils, cookware, bake ware, appliances, kitchen linens, and cookbooks.
A Kitchen Shower is the perfect occasion to go potluck. If your kitchen can manage, request that a few dishes be brought assembled, but uncooked. When your guests arrive, pop their culinary creations into the over, and serve wine in the kitchen while you enjoy the aroma of what is soon to come. Guests might also bring along their signature recipe, written on an index card. At the end of the shower, present the bride with a recipe box full of favorite recipes from her favorite people.
The Round the Clock Shower
With a premise similar to The Alphabet Shower, guests are assigned one of the twenty- four hours in a day. They then select a shower gift that corresponds to their assigned time. For example, the guest assigned with 7 a.m. might bring assorted coffees, mugs, an alarm clock, an espresso maker, breakfast trays, bath towels; whatever the hour of day inspires.
Guests should be prepared to explain their choices. This usually lends much laughter and merriment to the occasion
Garden Shower
Is the bride one of those people with a gift for gardening? If so, what could be more perfect than a Garden Shower? If she loves all things green, request that your guests shower her with lovely potted flowers, plants, ferns, and bulbs. Guests can also bring garden tools, watering cans, bulb forcers, planters, and arrangements.
Les Amis Du Vin Shower
Pronounced “layz zam mee doo van”, this shower literally translates, “The Friends of Wine.” And you don’t have to be a connoisseur of the grape to enjoy a good year. Ask your guests to bring two selections of wine; one to enjoy at the party and one to add to the collection you are quickly establishing for the happy couple.
Think of your Les Amis Du Vin Shower as an intimate, elegant wine tasting for good friends. Select a timeless invitation; evocative of an elegant, refined mood. If you decide to hold your soiree at home, serve a fresh fruit plate complete with pears, grapes, melons, and all her favorites. Set out boards of delicious cheeses, accompanied by crostini, focaccia, and other rustic breads. If you decide to hold your Les Amis Du Vin party at a restaurant, they may charge you to open the wine, so be sure to inquire in advance about corkage fees. Bridal Client Profile Questionnaire 1. Name of Bride-to-be: 15. How many hotel rooms are needed?
______
2. Name of Groom-to-be: 16. What type of wedding is planned?
______a. Very b. Formal c. Semi- Formal Formal d. Informal e. Other 3. Current Address: ______17. Select two words from the following list ______that best describes your wedding day vision:
Elegant Simple Party Celebration 4. Future Address: ______Grand Traditional Romantic Sophisticated Hip Glamorous Modern Funky ______Vintag Magical Festive Conservative e
5. Age: 18. How many bridesmaids, including the Maid of Honor? a. 18-24 b. 25-30 c. 31-35 d. 36-45 e. Over 45 a. 1-3 b. 4-6 c. 7-10 d. 10 or more 6. Income: a. Under b. $31,000- c. $51,000- 19. How many groomsmen, including the $30,000 $50,000 $75,000 Best Man? d. $76,000- e. Over $100,000 $100,000 a. 1-3 b. 4-6 c. 7-10 d. 10 or more 7. City of Wedding: ______
20. Will you have a flower girl(s)? If yes, how many? ______8. Wedding Date: ______
21. Will you have a ring bearer(s)? If yes, 9. Time of Ceremony: ______am/pm how many? ______
10. Time of Reception: ______am/pm 22. Your favorite primary color is:
a. Red b. Yellow c. Blue 11. Bride’s Heritage (optional): 23. Your favorite secondary color is: ______a. Green b. Purple c. Orange
12. Groom’s Heritage (optional): 24. Your favorite intermediate color is: ______a. Magenta b. Teal c. Gold d. Lime Green e. Red-Orange f. Indigo
13. Wedding Budget: 25. Your favorite achromatic color is: a. Under b. 10,001- c. $15,001- $10,000 $15,000 $20,000 a. Black b. White c. Brown d. $20,001- e. Over $25,000 $25,000
14. Number of Guests: ______
(Used for price estimates per person)
26. Your favorite pastel color is: 28. Your favorite wedding gown designers are: (Choose all that apply) a. Pink b. Purple c. Blue d. Green e. Peach f. Yellow g. All h. None Alfred Angelo Alfred Sung Alvina Valeta
Alyce Amy Lee Avica Bridal 27. Your favorite accent colors are: Anjolique Bari Jay Belsoie a. Tan, taupe, champagne Bridal b. Black, platinum, sterling (silver) Bill Levkoff Bonny MT Originals c. Chocolate, latte, espresso Champagne Christos Demetrios d. Purple, plum, lavender, lilac Formals e. Navy, indigo Diamond Dessy Emme f. Light blue, periwinkle Bridal Fashion 1001 g. Peach, coral, cantaloupe Forever Yours Guzzo h. Red, cinnamon, apple Nights Impression Jasmine Ian Stuart i. Light green, mint green, sea green Bridal Bridal Jacqueline Jessica Jim Hjelm 28. Wedding Gown Color: Bridal McClintock Jordan Lamour Lazaro a. Blue White Fashions Bridals b. Natural White Lestella Little Angels Lizette c. Cream Maggie d. Ivory Marisa Melissa Sweet Sottero e. Other: ______Mon Cheri Monique Montique
Moonlight Mori Lee New Image Paloma P.C. Mary’s Private Label Bianca Sweetheart Pronovias Rena Koh Gowns Victoria’s Venus Bridals Vera Wang Bridal Watters & Other: _____ Not Sure Watters ______30. Wedding Gown Style: 31. Headpiece Style: Length: o Full a. None b. Tiara o Ankle c. Headband d. Flower Crown o Knee Fabric: (Choose two per season) 32. Veil Style: o Spring/Summer . Chiffon a. None b. Blusher . Lightweight Lace c. Fingertip d. Ballerina . Silk Charmeuse e. Sweeping f. Cathedral . Eyelet Linen . Lightweight Linen . Organza 33. Bridal Shoes: o Fall/Winter . Velvet a. Sneakers b. Strappy Sandals . Heavy Lace c. Ballet Slippers d. Open-Back Slings . Brocade e. High Heels f. Other: ______. Rich Taffeta . Satin Silhouette: 34. Accessories: (Choose all that apply) o A-Line o Ball Gown a. Gloves b. Garter o Basque Waist c. Handkerchief d. Jewelry o Empire e. Purse f. Wrap o Sheath o Mermaid 35. Stationary: (Match to answers Sleeve Options: regarding style) o Strapless o Spaghetti Straps Paper: o Off-the-Shoulder o Three-quarter Length o Linen o Cap Sleeves o Fitted Point o Vellum Neckline: o Bateau o Parchment o Décolletage o Halter o Jacquard o Jewel o Off-the-Shoulder o Corrugated o Sweetheart o Scoop o Handmade paper o V-neck o Wedding Band Collar o Glassine
o Rice paper
Printing:
o Engraved invitations
o Thermography
o Offset printing
o Letterpress
o Calligraphy
Wording:
o Traditional Wording
. “Mr. and Mrs. Jones, the parents of Alicia Jones, request the honor…”
o Contemporary Wording
. “We invite you to join us in celebrating…” 36. Reception: (Match to answers Summer regarding vendor preferences) Bachelor Aster Baby’s Breath a. Indoor b. Outdoor c. Both Buttons Calla Lily Canterbury Bells Carnations
Cattleya Chrysanthemum Daisies 37. Catering: (Choose all that apply) Orchids a. Seated/Plated Dinner Day Lily Delphinium Geranium b. Buffet Hydrangea Larkspur Iris c. Appetizers Only d. Champagne and Cake Only Lily Orchid Roses Stephanotis Straw Flowers Zephyr Lily
38. Cake: Fall: Style: Aster Anemones Baby’s Breath o Contemporary Cattleya Calla Lily Carnations Orchids o Fun Chrysanthemum Daisies Day Lily
o Traditional Delphinium Orchid Roses
o Simple Zephyr Lily Zinnia
o Elegant 40. Photography Style: o Other: ______a. Traditional b. Photojournalistic Flavor: c. Storybook d. Combination
o Vanilla 41. Ceremony Location: o Chocolate Indoor: o Other: ______ Religious Facility
Hall 39. Flowers: (Choose two per season of your wedding date) Special Venue
Winter Outdoor: Amaryllis Baby’s Breath Carnations Garden
Cattleya Chrysanthemum Daisies Backyard Orchids
Orchid Roses Spay Orchid Special Venue
Spring
Baby’s Amaryllis Anemone Calla Lily Breath Cattleya Carnations Daffodil Day Lily Orchids Forget- Delphinium Freesia Gardenia me-knot Iris Jonquil Lilac Lily Lily of the Larkspur Orchid Peony Valley
Ranunculus Roses Sweetpea Tulip Violet
42. Ceremony Music: 44. Transportation: Processional: o Live singer / soloist Sedan/Town Car Limousine o String Quartet Van Mini Bus o Classical (i.e. Canon in D) Motor Coach Limousine Coach o Other______Excalibur Rolls Royce Here Comes the Bride Stretch Hummer Stretch Navigator o Other ______Truck Limousine Mercedes Sedan Recessional: Trolley Horse and Carriage Bettle Limousine Other ______o Live singer / soloist o String Quartet o Classical (i.e. Canon in D) 45. Videography: o Other______ Budget: 43. Reception Music: ______ Live Band o Jazz Style: o Contemporary o Rock o One Camera o Country o Two Cameras o Combination Disc Jockey o Cinema Style o Oldies o Top 40 o Rock 46. Wedding Planner: o Country o Combination a. Planner b. Coordinator String Quartet c. Director d. All Services o Classical o New Age o Combination 47. Decorations/Favors/Extras: (Choose all that apply)
a. Dove Release b. Sand Ceremony c. Guest Favors d. Gift Baskets e. Bubbles f. Rose Petal Paper Cones g. Ice Sculpture h. Other ______
Bridal Client Profile Data Sheet
I would like to employ the services of Grzymala Galas for: □ Full Planning Package □ Partial Planning Package □ Day-of Coordination Package □ Hourly Consultations – No. of hours (min. of 2 hours): ______□ Other: ______
Bride’s Name: Groom’s Name: Address: Wedding Date: Phone: Wedding Location: Email: Color Scheme:
Number of Guests: Other Requests/Notes: Indoor/Outdoor? Buffet/Seated? Budget:
Which categories are you interested in getting more information on to help plan your wedding?
Bridal Shops Officiant Insurance Catering Décor Gifts Entertainmen Liquor Photographer Tuxedos Rentals Videographer t Ceremony Jewelry Limousine Hotel Cakes Stationary Sites Reception Florists Other: Sites
What are some keywords that best describe the style of wedding you intend to have?
Elegant Romantic Vintage Simple Sophisticated Magical
Party Glamorous Festive Celebration Contemporary Conservative
Grand Bohemian Traditional Funky Whimsical Rustic Bi- ______Other: ______cultural:
Payment Information: Name:
Type of Payment: □ Visa □ Discover □ MasterCard □ American Express
Card Number: Expiration Date: /
Authorized Signature: Date:
“Day Of” Services Contract
Grzymala Galas Lauren A. Grzymala Certified Wedding Planner 223 East Bishop Street 1 Bellefonte, PA 16823
This agreement is made this _____ day of ______, 20__. Bride’s Name: Groom’s Name: ______Address: City: ______State:______Home Phone: Other: ______Name and Location of Event: ______Date of Event: ______Package: __“Day of” Service__ Number of Guests: ______
Grzymala Galas promises to provide “Day of” services, in include the following: Initial meeting with the couple to gather information Confirmation with all vendors Conduct rehearsal up to 2 hours Orchestrate set up of ceremony and reception locations Help Bride into gown Assist Bride, Groom, and Wedding Party Act as liaison between the wedding party and the vendors Provide itineraries Provide “Day of” checklists and reminders Ensure that the day runs smoothly Bustle wedding gown before the reception Direct guests from one venue to the next Handle any last minute emergencies Distribute final payments to vendors Contracts with all vendors will be between the client and the vendor. Grzymala Galas will not enter any vendor contracts on behalf of the client. The undersigned agrees to let Grzymala Galas know of any changes to the wedding/event and/or vendors that they will be using. The undersigned also agrees to immediately notify Grzymala Galas in case of a cancellation of the wedding/event or change to the wedding/event date. If there is a cancellation after 30 days of signing this contract, the deposit is non-refundable. The undersigned agrees that there will be no other wedding planner/event coordinator working with the undersigned except for Grzymala Galas. The undersigned agrees to pay a 50% deposit upon signing this agreement and pay the remaining balance one week prior to the set wedding/event date of ______. Cancellation Policy In the event the services of Grzymala Galas are no longer required (cancellation of wedding, etc.), a percentage of the deposit will be forfeited, as set out below: 25% of the deposit if the cancellation occurs within 7 days of the signing of this contract. 50% of the deposit if the cancellation occurs between 8-15 days of the signing of this contract. 75% of the deposit if the cancellation occurs between 16-30 days of the signing of this contract. 100% of the deposit if the cancellation occurs after 30 days of signing this contract.
Total “Day of” fees: $500. 50% due and payable to reserve wedding/event date. Deposit paid: ______. Remaining balance due one week prior to the set wedding/event date. Balance due: ______.
I/We agree to the terms and conditions as set out above:
______Lauren A. Grzymala Client Signature Owner, Grzymala Galas Certified Wedding and Event Planner ______Client Print
______Client Signature
______Client Print
Maid of Honor's Bridesmaid's Checklist Checklist Assist the Maid of Honor as requested Helps the bride select bridesmaids’ Attend as many prenuptial events as attire Helps address invitations and place possible cards Possibly host or co-host a party or Attends as many prenuptial events shower (optional) as possible Help Maid of Honor plan and Host or co-host a party or shower attend Bachelorette party Delegate tasks to bridesmaids Assist the bride with errands Plan and host the Bachelorette Contribute to bridesmaids’ gift to party the bride. Organizes bridesmaids’ gift to the Usually gives an individual gift to bride. the couple Usually gives an individual gift to Are expected to attend the rehearsal the couple and are included at the rehearsal Makes sure that all the bridesmaids, dinner the flower girl, and the ring bearer Arrive at dressing site promptly are at fittings, the rehearsal, and the Walk in processional and ceremony on time recessional Is expected to attend the rehearsal Dance with ushers and single male and is included at the rehearsal guests dinner Help gather guests for the first Walks in processional and dance, cake cutting, and bouquet recessional toss Holds the groom’s wedding ring Participate in bouquet toss, if single Helps with the bride’s gown Look after the couple’s elderly Arranges the bride’s veil and train relatives and/or friends before the processional and Pays for own wedding attire recessional Makes sure the bride’s gown is “picture perfect” throughout the day Holds the bride’s bouquet during the ceremony Witnesses the signing of the marriage certificate Stands in the receiving line Keeps the bride on schedule Make sure the Bride eats and drinks Helps the bride change into her going away clothes Pays for own wedding attire
Best Man's Checklist Organizes a pre-wedding party for Has a car ready for the bride and the groom groom to leave the reception or Coordinates the ushers’ gift to the perhaps drives them to their next groom. destination Usually gives an individual gift to the couple Head Usher's Checklist Is expected to attend the rehearsal Expected to attend the rehearsal and is included in the rehearsal and is included at the rehearsal dinner dinner Gets the groom dressed and to the Receives any lists of guests who are ceremony on time to be seated in a specific pew and is Makes sure the groom’s wedding aware of the importance and related expenses are prepared sequence of seating special guests, (Officiant fee, tips, etc.) such as the mothers and Makes sure the groom has the grandmothers of the bride and marriage license with him groom Delivers any payment to Officiant, Makes sure that programs, if used, sexton, and ceremony musician(s), are handed to guests when they are as prearranged seated Enters the sanctuary with the Makes sure that people who are groom designated to receive special flowers Takes care of and holds the bride’s or corsages do receive them, if the wedding ring flowers have not been delivered to Makes sure all ushers are properly the recipients beforehand attired and in place on time Checks that all ushers are dressed Walks in the recessional properly and wearing their Witnesses the signing of the boutonnieres on the left side, stem marriage certificate down Drives the bride and groom to Makes sure that the ushers know reception, if no driver is hired how to usher: how to greet guests, Acts as a co-host at the reception how to offer an arm to a single Helps welcome guests at reception woman guest, and how to precede a Offers first toast to bride and groom couple to their seats at reception Helps gather the wedding party for Makes sure the groom eats and photographs either before or after drinks the ceremony and ensures that Dances with the bride, maid of transportation arrangements have honor, mothers, and single female been made for all members of the guests wedding party to and from the Helps the groom get ready for the ceremony honeymoon Completes entire Groomsmen and Gathers up and takes care of Ushers Checklist, as needed groom’s wedding clothes after he changes Groomsmen & Usher's Walk to the left side of a male guest Hand each guest a program when Checklist each guest has taken their seat Participate in party for the groom, if Put the aisle runner in place after there is one guests are seated and before the Provide support and advice to the processional begins Groom and Best Man during the Know the order of seating per planning process tradition such as special guests, Contribute to the ushers’ gift to the grandmothers of the bride and groom. groom, and bride’s mother last Usually gives an individual gift to Remove pew ribbons, one row at a the couple time, after the ceremony Expected to attend the rehearsal Close windows and check pews for and the rehearsal dinner programs or articles left behind Review any special seating after the ceremony situations with the head usher Are prepared to direct guests to the before the ceremony begins reception site (having extra maps Greets guests as they arrive available, if used) Seat the eldest women first if a Dance with bridesmaids and other group of guests arrive guests at the reception simultaneously Look after elderly relatives or Ask guests whether they are to be friends seated on the bride’s side or the Participate in garter ceremony, if groom’s side there is one, and encourage other Offer their right arm to female single men to participate guests (with the guest’s escort Coordinate return of rented apparel walking behind) or ask couples to with head usher or best man follow behind (leading couple to Pay for own wedding attire and their seat) transportation to the wedding Mother of the Bride's Father of the Bride's Checklist Checklist Hosts an engagement party (the Hosts an engagement party (the bride’s family traditionally gets the bride’s family traditionally gets the first opportunity) first opportunity) Helps couple to decide on sites or Helps couple to decide on sites or assists in making other big planning assists in making other big planning decisions decisions Usually contributes to the wedding Provide emotional support to the budget Bride and the Mother of the Bride Assists the bride in putting together during the planning process the family’s guest list Usually contributes to the wedding Offers suggestions for special family budget or ethnic ceremony traditions May select hotel for out of town May help bride to shop for wedding guests and reserve a block of gown and accessories reduced rate rooms Chooses own wedding day outfit Rents own formalwear (work with (may consult with mother of the couple to coordinate with wedding groom about formality) party) Along with the maid of honor and Helps pick up out-of-town guests bridesmaids, may plan and host from airport. bridal shower May also arrange transportation to On wedding day help bride to get and from the wedding/reception ready Typically travels to ceremony with May accompany daughter and the bride husband to ceremony Walks daughter down the aisle Walk in recessional with husband Gives the bride away during the following wedding party ceremony Greet guests in receiving line Escorts the mother of the bride out May be announced along with following the wedding party husband Greets guests in the receiving line Sits in an honored place at parent’s May be announced with wife at table reception May host a post-wedding brunch May make a welcoming speech Sits in an honored place at the parent’s table Toasts the newlyweds after the best man makes his speech and the groom responds Dances with the bride May take care of vendor balances at the end of the reception Mother of the Groom's Father of the Groom's Checklist Checklist Contacts the mother of the bride if Attends (first) engagement party, if the families are not acquainted (or the bride's family hosts one plans a celebration if you have met) Along with wife, may host an Attends (first) engagement party if additional engagement party for the bride's family hosts one groom’s side of the family Along with husband, may host an Along with wife, may contribute to additional engagement party for the the wedding budget groom’s side of the family May help couple decide on sites Usually contributes to wedding and/or make other big planning budget decisions May help couple decide on sites Rents own formalwear (after talking and/or make other big planning with couple to coordinate with decisions wedding party); attends fittings as Helps group to put together family’s needed guest list Along with wife, plans rehearsal Offers suggestions for special family dinner or ethnic ceremony traditions May travel to ceremony with the May help bride shop for her groom and the best man wedding gown May escort wife to her sear right Chooses own wedding day outfit before the mother of the bride is (may consult with mother of the seated bride about formality) Escorts mother of the groom out Along with husband, plans and after wedding party and bride’s hosts the rehearsal dinner parents Escorted out following the wedding Greets guests in the receiving line party and the bride’s parents May be announced with wife Greets guests in the receiving line May make a welcoming speech May be announced along with Sits at an honored place at the husband at the wedding reception parent’s table Sits in an honored place at the May toast the newlyweds parent’s table Dances with the Bride Does mother-son dance with groom May settle final bills with wedding Attends post wedding brunch (if vendors held) Attends or hosts post-wedding brunch Flower Girl's Checklist Ring Bearer's Checklist Dress and accessories should be His attire should be paid for by his paid for by her family family Attends the rehearsal although she Attends the rehearsal although he usually does not attend the usually does not attend the rehearsal dinner rehearsal dinner In the processional, walks alone He immediately precedes the flower directly before the bride and her girl in the processional father Walks with the flower girl in the Often scatters petals from a basket recessional, directly behind the she holds, although this is bride and groom sometimes too overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of flowers or a tiny nosegay of flowers similar to those carried to those carried by the bridesmaids In the recessional, walks with the ring bearer, directly behind the couple Marriage License Application Process in Centre County, Pennsylvania
Willowbank County Office Building 414 Holmes St. Suite #2 Bellefonte, PA 16823 Ph: (814) 355-6724 Monday – Friday | 8:30 am - 5:00 pm
Each applicant for a marriage license must appear in person before the Clerk of Orphans' Court in order to complete the application for a license. A marriage license issued anywhere in the Commonwealth of Pennsylvania is only valid in the Commonwealth of Pennsylvania. The marriage license cannot be used in other states.
Waiting Period: There is a three day waiting period between the application for a marriage license and the issuance of the same, except in case of extraordinary circumstances when a Judge of the Orphans' Court may waive this requirement and authorize a license to be issued at any time before the third day following the making of the application.
Age Requirement: If either applicant is under the age of 18 years, the consent of a parent or guardian is required. If either applicant is under the age of 16 years, the consent of a parent or guardian is required and a judge of the Orphans' Court shall decide that it is to the best interest of such applicant and shall authorize the clerk of the Orphans' Court to issue this license.
Previous Marriages: If either applicant has been previously married and that marriage was dissolved by divorce, a copy of the divorce decree must be presented at the time of application. If the previous marriage was dissolved by death, the date of death is required.
Validity Period: A marriage license is valid for a period of sixty days following its issuance.
Application Fee: A $50 fee is required at the time of application, payable by cash, check or money order only.
ID Requirement: A form of photo identification is required at the time of application. (i.e. Driver’s license, state ID, passport, visa, military ID, AND social security number.) Civil Ceremony Officiants
The following is a list of persons qualified to solemnize marriages in the Commonwealth of Pennsylvania. Appointments can be made by calling the offices listed below. In addition, any mayor of any city or borough of this commonwealth can also solemnize marriages. Centre County District Judges Kelley Gillette-Walker 3555 Benner Pike, Suite C, Bellefonte, PA (814) 355-6739 Steven Lachman 121 S. Pugh Street, State College, PA (814) 861-7681 Carmine Prestia 131 S. Frasier Street, State College, PA (814) 231-1420 Allen Sinclair 118 Enterprise Drive, Phillipsburg, PA (814) 342-4557
Judges of the Common Pleas Court President Judge, Thomas King Kistler (814) 355-8670 Judge, Pamela A. Ruest (814) 548-1190 Judge, Jonathan D. Grine (814) 355-6733 Judge, Katherine V. Oliver (814)548-1061
Mayors (Bellefonte/State College) (814) 355-1501 Ext. 18 Thomas J. Wilson Mayor of Bellefonte (814) 280-6863 (Cell) Elizabeth A. Goreham Mayor of State College (814) 234-7106 Wedding Day Emergency Kit Health
Antacid Antihistamine, cold remedy Any prescription medications Aspirin, Tylenol, or Advil Band Aids Hard candy or flavored cough drops Pepto-Bismol or other antacid/upset stomach aid Smelling salts Tampons, pads Sunscreen (if outdoors) Beauty/Grooming
Dusting powder for before pictures are taken Hair spray, brush, barrettes and/or bobby pins Hand lotion, handy-wipes Kleenex Makeup Perfume Nail polish and remover Small hand towel Toothbrush and toothpaste Attire
‘Throwaway’ garter Clear nail polish for runs in hose Earring backs Emergency buttons Flat shoes or ballet slippers (if necessary) Iron Pantyhose (extras for emergencies) Safety pins Masking tape (last minute ripped hems) Small sewing kit, including thread matching entire party’s attire
Miscellaneous
Directions to reception with copies Phones numbers of all service personnel Small flashlight Cell phone Something to drink (bottled water, juice, other favorite beverage) Straws (avoid lipstick smudge) Cake knife Relationship Education Programs
Association for Couples in Marriage Enrichment (ACME) An international, nonprofit, nonsectarian organization that promotes better marriages by providing enrichment opportunities and resources that strengthen couple relationships and enhance personal growth, mutual fulfillment and family wellness. ACME trains and certifies lay leader couples for retreats, workshops, and marriage enrichment groups. Topics include premarital preparation, communication skills, conflict resolution, sexuality and others. Resources for individual couples, small groups, and workshops are available. www.BetterMarriages.org
Catholic Engaged Encounter: Christian Marriage Preparation These retreat weekends are designed to give couples the opportunity to talk honestly and privately and share attitudes about ambitions, goals, money, sex, children, family and their role in church and society. A presenter team of two couples and a priest share their experiences to encourage engaged couples to examine their own relationship. The format includes questions for individuals to answer privately and time for couples to discuss their thoughts with each other. Open to all Christian faiths. Available nationwide and internationally. www.EngagedEncounter.org
Couple Communication Program Best known as the originators and copyright holders of the Awareness Wheel (or Information Wheel), which is the structure of any issue or situation and the foundation for clear talking skills. In addition, we are noted for our other frameworks, including the Styles of Communication, the Listening Cycle, and the collaborative process called Mapping an Issue. The Couple Communication Program, as well as our other programs teaches you how to put these frameworks to practical use. www.CoupleCommunication.com
Family Wellness Associates Survival Skills for Healthy Families is a unique 12-hour parenting education program that involves the whole family and teaches practical, lifelong skills that strengthen and empower families. Laity, Ministers, Educators, and Mental Health Workers can train to present this program that has reached over one million families since 1980. This program is effective for fragile families, military families, couple and family retreats and culturally diverse communities. www.FamilyWellness.com
IMAGO Relationships International (IRI) IMAGO Relationships International trains and certifies qualified professionals to present the popular "Getting the Love You Want" and "Keeping the Love You Find" workshops. The workshops, which educate couples and individuals to discover joy, intimacy and the spiritual potential of loving relationships, are taught in most major cities both nationally and internationally. IRI also offers a variety of books and tapes. www.ImagoRelationships.org
Marriage Enrichment, Inc. Non-profit, non-denominational, and nationwide, Christian Marriage Workshops are dedicated to building positive communication skills in marriage and family relationships through private and small group activities. Workshops are conducted in cooperation with local churches and other organizations. All leaders are trained to the certification requirements of Marriage Enrichment, Inc. All leaders serve voluntarily. Currently scheduled workshops can be found on their website. www.MarriageEnrichment.org
Marriage Savers They have helped cut divorce rates in dozens of the 150-plus cities where clergy adopted a Community Marriage Policy that calls for rigorous marriage preparation and training of Mentor Couples to help couples prepare for life-long marriage, strengthen existing marriages and save troubled marriages. www.MarriageSavers.org
PAIRS: Practical Application of Relationship Skills PAIRS has been highly acclaimed in the media and by hundreds of satisfied couples for its success in teaching practical skills, fostering intimate connections, and building and rebuilding great relationships. Programs range from one day to the hallmark 16-week Mastery Program and are effective with couples at any stage from premarital to post honeymoon. Classes are available across the country and around the world. www.PAIRS.com Short Essay
Grzymala Galas will be a full-service event planning business based in Bellefonte/State College, Pennsylvania, with services extended into the York, Lancaster, and Harrisburg areas. There will be three primary packages offered: a “day of” coordination package, a partial planning package, and a full planning package. In addition to the three primary packages, a la carte services will also be offered to help the client with planning from start to finish, including engagement planning, shower planning, and services for tasks such as invitations, floral arrangements, and event design. Having dealings with formal/bridal wear, I will also be able to offer professional and experienced consultation services to my clients for attire – a service none of my competition in the area can offer. Marketing will be executed and shared primarily through social media site, especially Facebook, Instagram, Pinterest, and Snapchat. Nowadays, it is essential to a business’ growth to be connected in every possible avenue, and social media is a method that provides cheap (and in most cases, free) advertisement and publicity. Social media outlets are also an effective method of sharing current events, projects, and personal portfolios. In addition to social media, Grzymala Galas will also be advertised, and professional planning and coordination services will be offered through the bridal salon in which I work, Formalities by Tracina Fisher. The first year of my business will be focused on getting my reputation established, and my name spread throughout the area via vendors and clients. While working full-time in the bridal salon, my business will co-exist with the pre-established business of Tracina Fisher, allowing me to get my bearings and build a strong foundation in the wedding industry. My hope is to work closely with other small business and small business owners to not only expand my connections, but help expand my business and theirs alike. Within five years, I plan to have expanded my business effectively into other parts of Pennsylvania, especially York, Lancaster, Harrisburg, and other surrounding areas. I hope to have built up enough of a rapport for myself and my business that I can work in many different areas to fill the market opportunity presented in each area. Within ten years, I plan to have a well-established business in multiple areas through south/central Pennsylvania, and a centralized home- office with a separate entrance from my personal space. By that time, I hope to have acquired and hired professional help in the form of an event planning team who will meet my expectations and standards for executing events. Not only will this allow me to take on more events per year, but to create my own schedule around my personal life and family, which is a major driving force in creating my own business.