Job Title: Programme Administrator

Job title: Programme Administrator

Reports to: Senior Programme Administrator

Department: School of Health Sciences

Location: Falmer

Grade: 4

Purpose of the role: To support the Continuing Professional and Post Graduate Education team by providing high quality administrative support.

Main areas of responsibility:

 To organise and co-ordinate the effective administration of the CPPGE programmes in the School of Health Sciences in liaison with the School Admin Management Team.

- To co-ordinate student enrolment for relevant courses including collection of fees, entry of enrolment details on central records systems, in liaison with Academic Services.

- To organise induction events including timetable of events, correspondence with students and staff.

- To provide effective administration for the assigned CPPGE modules including module registration, attendance, evaluation and production of reports for monitoring purposes.

- To oversee the collection and recording of student assignments, extensions and mitigating circumstances.

- To act as a point of contact with students, maintaining communication channels i.e. student central.

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 To provide administrative support for the School Administrative Management Team and CPPGE course and modules leaders.

- To undertake general administrative tasks as required.

- To assist with projects or development initiatives as appropriate.

- To provide basic technical support to staff and students as required.

- To keep up to date with all aspects of school and university policy and practice.

 To undertake the administration for a range of awards within the School, ensuring agreed standards and deadlines are met.

- To maintain student assessment records database (CAMS).

- To service the area/ course examination boards.

- To prepare and distribute minutes, mark sheets, pass lists and results letters.

- To ensure students comply with the statutory requirements of the courses.

- To develop and maintain student files and spreadsheet systems in support of their courses.

General responsibilities

These are standard to all University of Brighton job descriptions.

 To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser grade.

 To adhere to the University’s Equality and Diversity Policy in all activities, and to actively promote equality of opportunity wherever possible

 To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act.

 To work in accordance with the Data Protection Act.

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The person specification focuses on the knowledge, qualifications, experience and skills (both general and technical) required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria. You will be assessed by your completed application form (A), at interview (I) and in some instances through an exercise (E).

Essential criteria A, I, E

Knowledge  Proven knowledge of administrative systems A/I

Qualifications  Evidence of analytical, communication and problem A/I solving ability

Experience  Has experience of meeting objectives and standards A/I on own initiative;  Can demonstrate being proactive;  Works systematically and uses time efficiently;  Experience of solving problems and developing plans and strategies successfully. Technical/work  Good knowledge of databases, word processing and A/I/E based skills spreadsheet packages;  Ability to produce grammatically correct written work;  Ability to produce clear, analysable reports;  Ability to devise and implement systems and procedures;  Can evidence the ability to understand complex issues readily. Communication  Highly developed inter-personal skills; A/I/E  Understands the information needs of others;  Is able to communicate information in an understandable way orally and in writing, as suitable to the situation;  Is able to handle ambiguity;  Can resolve conflicts of interest. Sensitivity  Appreciates the problems faced by post-graduate A/I students;  Can demonstrate patience in resolving issues;  Has a sensitive and professional approach to dealing with confidential and sensitive matters. Self-motivation  Meets priorities and deadlines with a minimum of A/I supervision;  Is committed to continuous self-development.

Team work  Is flexible, co-operative and helpful; A/I  Respects ideas and expertise of others;  Appreciates own strengths and weaknesses.

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Desirable  Experience of working in Higher Education; A/I  Servicing of committees;  Familiarity with CAMS or similar systems;  Ability to travel to other campuses.

 Any appointment is generally made at the bottom of the salary range for the grade dependent upon experience and previous salary.  This post is fixed term for one year due to a staff member reducing their hours.  Annual leave entitlements are shown in the table below and increase after 5 years’ service. In addition, to the eight Bank Holidays, there are university discretionary days between Christmas and New Year. All leave, including bank holidays and discretionary days, are pro-rated for part time employees.

Grades Basic entitlement per year Grades After 5 years’ service

1-3 23 days 1-3 28 days

4-7 25 days 4-7 30 days

8-9 27 days 8-9 30 days

 More information about the department can be found here  Read the University’s 2016 - 2021 Strategy  The University has an attractive range of benefits and you can find more information about them on our website.

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