Statement of Work s7

Statement of Work

The State of Kansas has solicited proposals from qualified contractors to perform standard analytical laboratory for the Kansas Department of Health and Environment (KDHE). KDHE wishes to have a general contract in place to provide specific services to facilitate the preliminary assessments, remedial investigation, feasibility studies, remedial designs, remedial actions, and site monitoring of various contaminated sites throughout Kansas.

The awarding of any contract does not guarantee work for the successful Contractor(s) because KDHE will use these contract services on an as-needed and if-needed basis.

The awarded Contractor shall continually demonstrate its technical capability. The Contractor shall exert its best efforts to provide the qualified personnel and appropriate analytical equipment that are needed to support all of the potential requirements of the contract. To provide services for this contract the Contractor must possess current certification from the Kansas Health and Environmental Laboratory (KHEL) Certification Program for analytical parameters to be performed under this contract, if certifications from KHEL are available. The certifications and approvals must be obtained before the contract begins and be retained throughout the contract. The Contractor shall immediately (within 1 calendar week) notify KDHE of any change in its certification and approval status. The Contractor shall retain a staff that possesses analytical technical expertise in organic and inorganic analyses, quality assurance/quality control (QA/QC) procedures, and operation and maintenance of a laboratory information management system (LIMS). The Contractor shall, at all times, have sufficient qualified personnel and appropriate analytical instrumentation available to technically and contractually perform each Project Order that it accepts.

1.0 S ervices to be provided:

KDHE will require the analysis of chemicals in samples in a variety of matrices including but not limited to aqueous, solid, chemical waste and air. Multiphase samples may require the analysis of one or more phases; the appropriate phases shall be determined on a project-specific basis and in consultation with the KDHE technical contact. Unless otherwise specified, analyses shall be considered non-CLP analyses and shall require the analysis specified in Tasks 1 through 8. Table A-1 specifies analytical methods and quantitation/detection limits. Table A-2 states the required maximum holding times, and Table A-3 summarizes the minimum requirements for laboratory QC samples for each set of samples submitted by KDHE. Any additional QC sample specified in a method are also required. Tasks 9a, 9b, 10, and 11 detail the types of deliverables to be provided under the contract, and Table A-4 outlines the delivery schedule. Task 12 describes the support services that shall be supplied under the contract, and Table A- 5 lists the sample containers to be provided as part of these support services.

In addition to complying with the individual requirements described in this contract, the Contractor shall comply with all requirements specified in the National Laboratory Accreditation Conference (NELAC) standard.

1.1 Sample Analysis:

Sample screening analyses, laboratory QC samples, sample dilutions, and sample reanalysis shall be included in the standard analytical service set forth herein (at no additional cost).

(a) The original analysis of each sample shall be undiluted, unless screening analysis indicates that target analytes are significantly outside calibration range. Appropriate flagging of elevated detection limits when non-target analytes are elevated shall be reported and explained. (b) When dilution is necessary, the dilution factor shall keep the response of The highest target analyte in the upper half of the initial calibration range. (c) For multi-analyte methods (methods in which more than one analyte is reported by using the same method), and additional analysis of the undiluted sample or a dilution 10 times more concentrated than the reported dilution shall be required. Unless target analytes are significantly outside the calibration range, the laboratory must analyze the undiluted sample or if possible perform an analysis at a more concentrated dilution. (d) All required analytical runs, including the appropriate documentation, shall be reported. Required analytical runs include the following: (e) Initial noncompliant analyses where the reanalysis is also noncompliant, (for example, surrogate recoveries that are outside of QC limits) (f) Initial analyses where the sample was diluted (for example, a target analyte that required dilution for proper quantitation) (g) It is not necessary to report initial noncompliant analyses if the reanalysis is undiluted and complies with all holding time and QA/QC requirements. In such cases, the subsequent reanalysis shall be reported as the original analysis.

1.2 Result Calculation

For each sample, all sample results shall be corrected for dilution, and all soil sample results shall be reported on a wet weight basis, unless otherwise specified. The following rules for significant figures shall apply to all sample results. For organic analyses, sample results that are less than 10 shall be reported to one significant figure, and sample results that are greater than or equal to 10 shall be reported to two significant figures. For inorganic analyses, sample results that are less than 10 shall be reported to two significant figures, and sample results that are greater than or equal to 10 shall be reported to three significant figures.

1.3 Data Packages

At a minimum, summary data packages, as described in Task 9a, shall be required for all samples and shall be included in the standard analytical service set forth herein (at no additional cost). For some KDHE projects, full data packages as described in Tasks 10 through 11, respectively, will be required and shall be provided in a manner consistent with the specifications set forth herein. Table A-4 presents the delivery schedule. As previously described, the Contractor shall have the capability of electronic data package submittal both by email attachment and disc (if requested).

1.4 Special Technical Requirements

Project-specific technical requirements may be necessary for some standard analytical services. These technical requirements will be included in the Project Order issued by KDHE and shall be agreed upon before work begins. Project-specific technical requirements may include, for example, a specific analytical method or quantitation limit. Before the work begins, KDHE and the Contractor shall both sign the Project Order issued by KDHE.

1.5 Special Delivery Requirements

Project-specific delivery requirements may be necessary for some standard analytical services. These time requirements will be included in the Project Order issued by KDHE and shall be agreed upon before work begins. Project-specific delivery requirements may include, for example, rush turnaround times (TAT). Before work begins, KDHE and the Contractor shall both sign the Project Order issued by KDHE.

a. The following rush TATs may be requested: 24 hours, 48 hours, and 3 to 5 working days. To meet a rush TAT, the Contractor shall at a minimum, deliver final reviewed case narrative and sampling results for each requested sample by the specified time. The 24- and 48-hour TATs begin when the sample is received at the laboratory; the results are due exactly 24 or 48 hours later. All other TATs begin on (and include) the day that the sample is received at the laboratory; the results are due within the specified number of days by 5:00 p.m. of the final day. TATs are understood to begin on the first business day the laboratory receives the sample(s). If samples are received on Saturday then the first business day would be Monday and this is the day the turnaround time begins, unless prior arrangements have been made with the lab.

1.6 Special Subcontracting Requirements

The Contractor shall notify KDHE for approval if a subcontract laboratory is to be used because of workload, special analyses, etc. If KDHE grants approval to the Contractor to use other laboratories, including affiliate laboratories, the Contractor is responsible for ensuring that the subcontracted laboratory properly executes all aspects of the SOW. The Contractor shall review data from the Contractor's subcontracted laboratory and report the data in an equivalent format (hardcopy and/or electronic, as specified in Tasks 9 through 12). A subcontracted laboratory is subject to the same accreditation and performance standards as the Contractor. The Contractor is responsible for enforcing data quality and timeliness standards with respect to its subcontracted laboratories. The Contractor must maintain a copy of all original laboratory report forms from the subcontracted laboratory. The full name of the subcontracted laboratory must be clearly identified in the Contractor’s final report.

SERVICES SHALL BE MADE AVAILABLE AND PRICING UNDER THIS CONTRACT SHALL BE APPLICABLE AT ALL CONTRACTOR LABORATORY LOCATIONS WITHIN THE CONTINENTAL UNITED STATES. TASK 1

The Contractor shalll perform hazardous waste characterization of samples as specified in the project order. Hazardous waste characterization will be determined by testing for ignitability, corrosivity, reactivity, and toxicity. The following table provides methodologies which will be used to determine hazardous waste characterization.

CHARACTERISTIC PARAMETER METHOD

Ignitability Flash Point SW-846 1010 or 1020A

Corrosivity pH in Water SW-846 9040B pH in Soil and Wastes SW-846 9045C Corrosivity towards Steel SW-846 1110

Reactivity Reactive Cyanide SW-846 Vol. TC Chap. 7 Sec. Reactive Sulfide 7.3 SW-846 Vol. TC Chap. 7 Sec. 7.3

Toxicity Toxicity Characteristic Leaching Procedure SW-846 1311 Volatile Organics SW-846 8260B Semi-Volatile Organics SW-846 8270C Pesticides SW-846 8081A Herbicides SW-846 8151A Metals SW-846 6010B Mercury SW-846 7470A

TASK 2

The Contractor shalll perform analysis of samples for metals. The following table provides a list of methodologies which may be requested on specific Project Orders.

DOCUMENT METHODS

EPA-SW-846 6010B, 7020, 7040, 7041, 7060A, 7061A, 7062, 7063, 7080A, 7081, 7090, 7091, 7130, 7131A, 7140, 7190, 7191, 7195, 7196A, 7197, 7198, 7199, 7200, 7201,7210, 7211, 7380, 7381, 7420, 7421, 7430, 7450, 7460, 7461, 7472, 7470A, 7471A, 7480, 7481, 7520, 7521, 7550, 7610, 7740, 7741A, 7742, 7760A, 7761, 7770, 7840, 7841, 7870, 7910, 7911, 7950, and 7951 TASK 3

The Contractor shall perform analysis of samples for inorganic parameters. The following table provides a list of methodologies which may be requested on specific Project Orders.

PARAMETER DOCUMENT METHOD

Total and Amendable Cyanide 9010B, 9012A, 9014 SM 4500-CN C, D, E, F

Cyanide Extraction Procedure for Solids and Oils 9013

Total Organic Halides 9020B

Purgeable Organic Halides 9021

Acid Soluble and Acid Insoluble Sulfides 9030B

Extractable Sulfides 9031

Sulfate 9035, 9036, 9038

pH 9040B EPA SW-846 Soil and Waste pH 9045C SMEWW Specific Conductance 9050A

Inorganic Anions By Chromatography 9056

Phenolics 9065, 9066, 9067

Total Recoverable Oil and Grease 9070

Oil and Grease Extraction Method for Sludge and 9071A Sediment

Cation Exchange Capacity of Soils 9080, 9081

Chloride 9250, 9251, 9253A, 9212

Perchlorate 9058

Nitrite-N/Nitrate-N MCAWW 353.2

SMEWW SM 4500-NO3 E, F

Ortho Phosphate-P 365.1, 365.3 SM 4500-P E, F or 4110 B

Total Dissolved Solids SM 2540 C

Total Suspended Solids SM 2540 D

Ammonia/N 350.1

SM 4500 NH3 C, G PARAMETER DOCUMENT METHOD

Total Phosphorous 365.1, 365.4 SM 4500-P B.5, E, F

Biological Oxygen Dermal (BOD) SMEWW SM 5210B/4500-0G

Chemical Oxygen Dermal (COD) MCAWW 410.3, 410.4 SMEWW SM 5220C or D

Hardness MCAWW 130.1 SMEWW SM 2340B or C

Acidity SMEWW SM 2310B(4a)

TKN SM 4500-NORGB, SM 4500-NH3 C, SM 4500-NH3 E

TOC SMEWW SM 5310B, C or D Alkalinity SM 2320B

Salinity SM 2520B

Turbidity SM 2130B

NOTE: Occasionally, a Project Order may request the analysis of an inorganic parameter (such as asbestos) which is not included in the list of analytes for the above mentioned methods. When requested, the Contractor shall supply KDHE with a cost for the analysis of this compound before accepting the Project order. The Contractor shall perform an MDL study, and a demonstration of capability for this compound before the analysis of samples from the Project order. The Contractor shall also perform the required method quality control procedures for this compound as required by the method.

TASK 4 The Contractor shall perform analysis of samples for volatile organic compounds (VOCs). VOCs will include individual chemical compounds and chemical compound mixtures such as gasoline. The following table provides a list of methodologies which may be requested on specific Project Order.

DOCUMENT METHOD

EPA SW-846 8021B, 8260B, 8015B, 8031 (acrylonitrile), 8032A (acrylamide), 8011 (EDB)1, 5035

University of Iowa Hygienics Laboratory OA-1

U.S. EPA - Determination of VOCs in TO-14A, TO-15, TO-17 Ambient Air using specially prepared As well as running selective Ion monitoring (SIM) mode to canisters with subsequent analysis by gas achieve lower detection limits chromatography

NOTE: Occasionally, a Project Order may request the analysis of a VOC which is not included in the list of analytes for the above mentioned methods. When requested, the Contractor shall supply KDHE with a cost for the analysis of this compound before accepting the Project order. The Contractor shall perform an MDL study, and a demonstration of capability for this compound before the analysis of samples from the Project order. The Contractor shall also perform the required method quality control procedures for this compound as required by the method. The Contractor shall also include as a line item the EPA 5035 Method soil kits required for VOC analysis on a per-sample basis.

TASK 5

The Contractor shall perform analysis of samples for semi-volatile organic compounds (SVOCs), polycyclic aromatic hydrocarbons (PAHs) and total petroleum hydrocarbons-diesel range organics. The following table provides a list of methodologies which may be requested on specific Project Orders.

DOCUMENT METHOD

EPA SW-846 8041, 8061A, 8070A, 8091, 8100, 8111, 8121, 8270C, 8280A, 8290, 8310, 8315A, 8321A, 8325, 8330, 8331, 8410, TO-13

University of Iowa Hygenics Laboratory OA-2

NOTE: Occasionally, a Project Order may request the analysis of a SVOC which is not included in the list of target analytes for the above mentioned methods. When requested, the Contractor shall supply KDHE with a cost for the analysis of this compound before accepting the Project Order. The Contractor shall perform an MDL study, and a demonstration of capability for this compound before the analysis of samples from the Project Order. The Contractor shall also perform the required quality control procedures for this compound as required by the method. KDHE is aware that there are newer lower-

1 When running water samples for EDB, it must be determined if the sample is chlorinated or not. Source water samples that have not been chlorinated should be analyzed by SW-846, 8011 and chlorinated water samples should be analyzed by the Drinking water method 504.1. volume extraction and preparation methods being used for these analysis, and will approve the use of these on a site-specific basis. If the Contractor is currently using such an approach it may be included in the bid package as an option for the specific method for which such an alternative extraction/preparation is being used.

TASK 6

The Contractor shall be required to perform analysis of samples for pesticides, PCBs, and herbicides. The following table provides a lot of methodologies which may be required on specific Project Orders.

DOCUMENT METHOD

EPA SW-846 8081A, 8082, 8141A, 8151A, 8318

NOTE: Occasionally, a Project Order may request the analysis for a pesticide which is not included in the list of target analytes for the above mentioned methods. When requested, the Contractor shall supply KDHE with a cost for the analysis of the compound before accepting the Project Order. The Contractor shall perform an MDL study, and a demonstration of capability for this compound before the analysis of samples from the Project Order. The Contractor shall also perform the required quality control procedures for this compound as required by the method.

TASK 7

The Contractor shall perform analysis of samples for volatiles using methods contained in “Methods for the Determination of Organic Compounds in Drinking Water”, EPA/600/4-88/039, National Technical Information Service (NITS). The following table provides a list of methodologies which may be requested on a specific project order. Detect limits and certification requirements are as specified in 40 CFR 141, National Primary Drinking Water Regulations.

PARAMETER METHOD

Volatile Organic Compounds in Water by Purge and Trap 502.2 Capillary Column Gas Chromatography with Photoionization and Electrolytic Conductivity Detectors in Series

1,2-Dibromoethane (EDB) and 1,2-Dibromo-3- 504.12 Chloropropane (DBCP) in Water by Microextraction and Gas Chromatography

Measurement of Purgeable Organic Compounds in 524.2 Water by Capillary Column Gas Chromatography/Mass Spectrometry

2 This method for drinking water samples assumes that the sample collected is chlorinated and has chosen a preservative appropriate for chlorinated samples. If the sample is collected prior to chlorination then it should be handled as a source water sample and be analyzed by the SW-846 method 8011. cost for the analysis of this compound before accepting the Project order. The Contractor shall perform an MDL study, and a demonstration of capability for this compound before the analysis of samples from the Project order. The Contractor shall also perform the required method quality control procedures for this compound as required by the method.

TASK 8

The Contractor shall perform analysis of samples for radiological parameters. The following table provides a list of methodologies which may be requested on a specific project order.

PARAMETER METHOD

Gross Alpha/Beta EPA 900, 9310

Radium Total Alpha-Emitting Radium EPA 903, 9315 Isotopes, Ra-226 by Radon Emanation

Ra-228, Gas-flow proportional counter EPA 904, 9320

Radon, Liquid scintillation SM 7500-Rn

Carbon-14, Liquid Scintillation Liquid Scintillation

Tritium, Liquid scintillation EPA 906.0

NOTE: Occasionally, a Project Order may request the analysis of a radiological parameter which is not included in the list of analytes for the above mentioned methods. When requested, the Contractor shall supply KDHE with a cost for the analysis of this compound before accepting the Project order. The Contractor shall perform an MDL study, and a demonstration of capability for this compound before the analysis of samples from the Project order. The Contractor shall also perform the required method quality control procedures for this compound as required by the method.

TASK 9a/9b SUMMARY DATA PACKAGE

Summary Data packages will be required for analyses and shall contain sample results for all associated samples in one sample delivery group (SDG). Sample reports shall include all sample results, corrected for dilution and soil moisture as appropriate. Data qualifiers shall be included as necessary. In general, standard laboratory reports should be sufficient; however, Contractors must provide a listing as to contents included in their standard reports. Contractors must inform KDHE if use of Contractor’s chain of custody (COC) form is required or if KDHE is to supply the chain of custody form. At a minimum, reports must include the following:

a. Contractor name; project name; project number; Project Order number; SDG number; and table that cross-references client and laboratory sample IDs

b. A report title, e.g., "Test Report", or "Test Certificate", "Certificate of Results" or "Laboratory Results". c. Name and address of laboratory, and location where the test was carried out if different from the address of the laboratory and phone number with name of contact person for questions. d. Unique identification of the certificate or report (such as serial number) and of each page, and the total number of pages.

This requirement may be presented in several ways: 1. The total number of pages may be listed on the first page of the report as long as the subsequent pages are identified by the unique report identification and consecutive numbers, or 2. Each page is identified with the unique report identification, the pages are identified as a number of the total report pages (example: 3 of 10, or 1 of 20).

Other methods of identifying the pages in the report may be acceptable as long as it is clear to the reader that discrete pages are associated with a specific report, and that the report contains a specified number of pages.

Project name, project number, project order number, SDG number, description and identification of the sample including the client identification code, and a table that cross-references client and laboratory sample ID.

e. Identification of test results derived from any sample that did not meet sample acceptance requirements such as improper container, preservation, holding time, or temperature.

f. Date of receipt of sample, date and time of sample collection, date(s) of performance test, and time of sample preparation and/or analysis if the required holding time for either activity is less than or equal to 72 hours.

g. Identification of the test method used, or unambiguous description of any non-standard method used.

h. Any deviations from (such as failed quality control), additions to or exclusions from the test method (such as environmental conditions), and any non-standard conditions that may have affected the quality of results, and including the use and definitions of data qualifiers.

i. Identify whether data are calculated on a dry weight or wet weight basis. Identify the reporting units such as μg/l or mg/kg.

j. Clear identification of all test data provided by outside sources, such as subcontracted laboratories.

k. Clear identification of numerical results with values outside of quantitation limits.

l. Documentation of all sample shipping and receiving.

m. Results of associated QC. n. Detailed documentation of all sample shipping/receiving, preparation, analytical, and quality deficiencies, including analyses performed without traceable to NIST or A2LA-certified standard material

o. Thorough explanation of all instances of manual integration

p. Tabular presentation of the pH of each sample for which volatiles analyses are performed

q. Copies of all associated nonconformance and corrective action forms, which shall describe the nature of the deficiency and the corrective action taken

r. Copies of all associated sample receipt notices

s. Following statement, copied verbatim and signed and dated by the Laboratory Manager or her/his duly authorized designee, with the signer's name and title clearly printed below.

"I certify that this data is technically accurate, complete, and in compliance with the terms and conditions of the contract, for other than the conditions detailed above. Release of the data contained in this hardcopy data package and its electronic data deliverable submitted on diskette has been authorized by the Laboratory Manager or her/his designee, as verified by the following signature."

9 a. Summary Data Package C Organics Analyses Required In addition to the sample reports as described above, the laboratory must include the following with the summary data package: 1. Case narrative All 2. Copies of nonconformance/corrective action forms All 3. Chain Of Custody forms All 4. Copies of sample receipt notices All 5. Internal tracking documents All 6. Tentatively Identified Compounds VOA/SVOA 9 b. Summary Data Package with QA/QC C Organics Analyses Required 9 a. Summary Data Package for Organic Analyses, Plus: QA/QC Summaries 1. Initial calibration and calibration verification reports All 2. MS/MSD recoveries and relative percent difference All 3. Blank spike or laboratory control sample recoveries All 4. Method blanks All

5. Quantitation limit standard All 6. Analytical sequence All 7. Surrogate recoveries All 8. Single component analyte identification All 9. Multicomponent analyte identification All 10. Tune checks reports GC/MS All

9 a. Summary Data Package - Inorganics Analyses Required 1. Case narrative All 2. Copies of nonconformance/corrective action forms All 3. Chain Of Custody forms All 4. Copies of sample receipt notices All 5. Internal tracking documents All

9 b. Summary Data Package with QA/QC Summaries- Inorganics Analyses Required 9 a. Summary Data Package - Inorganics Analyses, Plus: QA/QC Summaries 1. Initial calibration and continuing calibration verifications All 2. CRDL standard Metals 3. Detection limit standard When analyzed 4. Method blanks All 5. ICP interference check samples Metals 6. MS (pre and post-digestion) All (Metals) 7. Sample duplicates and/or MSD All 8. Laboratory Control Samples All 9. Method of standard additions Metals when used 10. ICP serial dilution Metals 11. IDLs All 12. ICP interelement correction factors Metals 13. ICP linear range Metals 14. Preparation log All 15. Analysis run log All

TASK 10 C FULL DATA PACKAGE For some KDHE projects, full data packages shall be required; this requirement will be stated on the Project Order issued by KDHE. Full data packages shall contain all of the information from the summary data package and all associated raw data for the samples in one SDG. When a full data package is required, the Contractor shall provide KDHE with up to two copies of the full data package within 35 days of receipt of the last sample in the SDG and shall be required to provide these in a manner that is consistent with the specifications set forth herein (percent of the total analytical cost). Unless otherwise requested, the Contractor shall deliver one copy of the full data package. In some cases KDHE may request a full data package consistent with the EPA Contract Lab Procedure (CLP) requirements. Table A-4 presents the delivery schedule.

Full Data Package C Organics Analyses Required Include the following: 9 a. Summary Data Package for Organic Analyses with 9 b. QA/QC summaries, Plus: Section I Sample Raw Data 1. Environmental samples, including dilutions and reanalysis All 2. Tentatively Identified Compounds VOA/SVOA

Section II QC Raw Data 1. Method blanks All 2. MS/MSD samples All 3. Blank spikes or Laboratory Control Samples All

Section IIIStandard Raw Data 1. Initial calibrations and calibration verification All 2. Continuing calibrations All 3. Quantitation limit standard All Section IV Other Raw Data 1. Percent moisture for soil samples All 2. Sample extraction and cleanup logs All 3. Instrument analysis log for each instrument used All except VOA/SVOA 4. Standard preparation logs, including initial and final concentrations for each standard used All 5. Formula and a sample calculation for the initial calibration All 6. Formula and a sample calculation for water and soil sample results All

Section V Electronic Data 1. The electronic files must consist of all “.D” data files, sequences files, method files, tune files, and audit trail logs. Electronic data must be copied onto CDs.

Full Data Package C Inorganics Analyses Required 9 a. Summary Data Package for Inorganic Analyses with 9 b. QA/QC summaries, Plus:

Section I Instrument Raw Data C measurement readout records for ICP, GFAA, flame AA, cold vapor mercury, cyanide, and other inorganics analyses, which shall include the following information: 1. Environmental samples, including dilutions and reanalysis All 2. Initial calibration All 3. Initial and continuing calibration verifications All 4. CRDL standard Metals 5. Detection limit standard When analyzed 6. Method blanks, continuing calibration blanks, and preparation blanks All 7. ICP interference check samples Metals 8. MS (pre and postdigestion) spikes All (Metals) 9. Sample duplicates and/or MSD All 10. Laboratory Control Samples All 11. Method of standard additions Metals when used 12. ICP serial dilution Metals

Section II Other Raw Data 1. Percent moisture for soil samples All 2. Sample digestion, distillation, and/or preparation logs All 3. Instrument analysis log for each instrument used All 4. Standard preparation logs, including initial and final concentrations for each standard used All 5. Formula and a sample calculation for the initial calibration All 6. Formula and a sample calculation for water and soil sample results All

Note: For all organic analyses, all chromatograms (standards, samples, and laboratory QC samples) shall have the same x- and y-range expansions. The low standard of the initial calibration and quantitation limit standard (when required) shall be clearly visible at the set x and y-range expansion. With a set x- and y- range expansion, it is understood that large peaks may not be completely on scale. In such cases, a second chromatogram showing all peaks on scale will be submitted, in addition to the required set x- and y-range expansion chromatogram.

TASK 11 C ELECTRONIC DATA DELIVERABLE All data submittals should be made both electronically and on paper copies unless specifically indicated by the KDHE project manager. If the KDHE project manager specifies an electronic format only, the paper copy may not be required.

TASK 12 C SUPPORT SERVICES

Standard support services include the provision of (1) sample containers with appropriate preservative; (2) shipping materials; (3) sample pick-up; (4) sample receipt notices; and (5) storage and disposal of samples, sample extracts electronic data, and hardcopy data. All of these standard support services shall be provided at no additional cost.

12.1 C SAMPLE CONTAINERS

All sample containers with appropriate preservative shall be provided, as listed in Table A-5. The quantity of glass sample containers shall be determined on the basis of the Project Order requirements and the sample container specifications listed in Table A-5. The Contractor shall provide properly cleaned bottles and containers that meet the minimum EPA standards (refer to EPA "Specifications and Guidance for Obtaining Contaminant-Free Sample Containers," April 1990 revision).

12.2 C SHIPPING MATERIALS

The following shipping materials shall be provided: appropriate-sized bubble-pack bags, ASTM Type IIA water (or equivalent volatile - free deionized water), coolers, trip blanks, temperature blanks, Blue Ice, bubble-pack sheets, and custody seals. The appropriate amounts of these items will be determined on the basis of the number of samples, sampling days, and total coolers shipped per day. These quantities will be stated in the associated Project Order. These shipping materials shall be provided to KDHE, before the start of field work, at the address specified on the Project Order. Shipping materials shall be provided at no additional shipping cost when advance notice of more than 2 days is provided.

Bubble-Pack Bags: An appropriate-sized bubble-pack bag shall be provided for each glass sample container. The quantity of glass containers shall be determined on the basis of the Project Order requirements and the Table A-5 specifications. On a project-specific basis, other suitable materials, such as Styrofoam holders, may be substituted when authorized on the Project Order issued by KDHE

.ASTM Type IIA Water: ASTM Type IIA water or equivalent volatile-free deionized water shall be provided for each Project Order issued by KDHE. The volume of water shall be based on the number of different analyses on the Project Order issued by KDHE and the total number of sampling days. The Contractor shall provide the total volume necessary for one sample (all possible analyses on the associated Project Order issued by KDHE) plus a 50 percent allotment, for each sampling day.

Trip Blanks: The Contractor shall provide a minimum of one set of trip blanks per sampling day, as requested by the Project Manager. A set of trip blanks shall consist of three 40-mL vials, preserved with hydrochloride and filled with ASTM Type IIA water or equivalent volatile-free water. The vials shall be free from air bubbles and tightly sealed.

Coolers: The average number of coolers per shipping day and the number of shipping days will be used to calculate the estimated number of coolers. For some projects, as many as 10 to 15 coolers per day may be required. Temperature Blanks: The Contractor shall provide minimum of one temperature blank per cooler. The temperature blank shall consist of a 40-mL vial half-filled with tap water and unpreserved or an equivalent non-breakable laboratory container. Each container shall be clearly marked "TEMPERATURE." Alternatively, the Contractor does not need to supply temperature blanks if an infrared thermometer is used to measure the temperature of received samples.

Blue Ice: The Contractor shall provide a minimum of five large or 10 small pieces of Blue Ice per cooler. The Blue Ice shall be shipped at least 2 days before field work begins. Provision of sealable bags for ice may be allowed as per individual KDHE project manager request

Bubble-Pack Sheets: The Contractor shall provide a minimum of 1 square yard of bubble-pack sheets per cooler.

Custody Seals: The Contractor shall provide a minimum of four custody seals per cooler.

12.3 C SAMPLE RECEIPT NOTICES

The Contractor is required to submit a notice of sample receipt, to the sample coordinator specified on the Project Order, not later than 1 week following the close of a SDG. At a minimum, the sample receipt notice shall consist of the following: (1) one copy of the COC form(s), (2) the SDG Assignment Form (or equivalent information) as shown on Figure 1, and (3) documentation of any associated sample receipt problems (such as, but not limited to, broken bottles, incorrect preservative, and incomplete COC form). All sample receipt problems shall be immediately communicated to the KDHE technical contact (or project chemist) specified on the Project Order.

12.4 - STORAGE AND DISPOSAL

Original water samples shall be stored at 4ºC for a minimum of 2 months after the final data package(s) and electronic data deliverable(s) are submitted. Original soil samples and all sample extracts and digestates shall be stored at 4ºC or less for a minimum of 6 months after the final data package(s) and electronic deliverable(s) are submitted. Samples for metals analysis only and metals digestates may be stored at room temperature. Electronic and hardcopy data shall be retained for a minimum of 10 years, after final data submittal. The Contractor shall use storage devices capable of recording data for long- term, off-line storage. All raw data shall be retained in accordance with the appropriate instrument. The Contractor is responsible for physical disposal of all samples and all disposal costs should be included in the per-sample bid cost.