2016 – 17
KHOWAI DISTRICT: KHOWAI
1 PREFACE
The District Disaster Management Plan (DDMP)-2016-17 document of Khowai District consists of two volumes. The first contains the operational plan and strategy and guidelines on Disaster Management and second one emphasizes Emergency Support Function Plan of the different line departments. The plan is strategically planned to serve as an operational strategy and guide not only for the Officials but also for the common man of the District. The operational plan emphasizes on precautionary measures to be taken prior to or at the time of occurrence of disaster. It also describes roles of main stakeholders in dealing with the disaster elaborately with special emphasis on pro active actions strategy. It is expected that all major stakeplayers should acquaint themselves with this plan and take / adopt to build up and plan to mobilize their own resources so as to meet desired goals in this regard & minimize casualties loss of lives & properties.
The District Disaster Management Plan of Khowai district tries to bridge the gap between the missing links of actual field situation and contingency plans at higher level. The present document will help in identifying some vulnerable pockets, the safest places where people can take shelter and food can be stored at the time of crisis. It is expected that the present form of DDMP, Khowai District would serve as a useful document for the District Administration as well as for the public in reduction of loss of lives and loss of property at the time of natural calamity.
District Magistrate & Collector,
Khowai District
2 Table of Contents
Chapter Subject Page
No. No.
Chapter 1 INTRODUCTION
1.1 Aims of the DDMP 05
1.2 Objectives of the DDMP 05
1.3 Authority for the DDMP 05
1.4 Evolution of the Plan in brief 06
1.5 Stakeholders & their responsibilities 06
1.6 How to use the Plan 08
1.7 Plan Review & Updation 09
Chapter 2 HAZARD, VULNERABILITY, CAPACITY & RISK ASSESSMENT
2.1 Socio-economic Profile of Khowai 10
2.2 Administrative Divisions 10
2.3 Climate & Rainfall 10
2.4 Major Rivers 10
2.5 Map of Khowai District 11
2.6 Disaster Probability 12
2.7 Matrix of Past Disasters in the Khowai District 12
2.8 HVCRA 15
2.9 Capacity & Resource Inventory 16
Chapter 3 INSTITUTIONAL ARRANGEMENTS FOR DISASTER MANAGEMENT
3.1 DDMA 24
3.2 District Crisis Management Group 24
3.3 District level Quick Response Team 25
3.4 Sub-divisional Disaster Management Committees 27
3.5 Incident Response System, Khowai 31
3 3.6 District EOC & linkages with EOCs at State & Sub-district levels 31
Chapter 4 PREVENTION & MITIGATION MEASURES
4.1 Prevention Measures 34
4.2 Mainstreaming in Development Plans & Programs 34
4.3 Sector-wise Mitigation Measures 35
Chapter 5 PREPAREDNESS MEASURES
5.1 Stakeholders in Disaster Response 37
5.2 Search & Rescue Team 38
5.3 Evacuation Team 42
5.4 Damage Assessment Team 42
5.5 Mechanism for checking & certification of logistics, equipments &stores 42
5.6 Operational check-up of EOC 42
5.7 Seasonal Inspection of Facilities & Critical Infrastructure 43
5.8 Department-wise Preparedness Measures- SOPs 43
5.9 Community Preparedness 46
5.10 Knowledge Management, Networking & Sharing 47
5.11 List of Shelter Houses 47
Chapter 6 CAPACITY BUILDING AND TRAINING MEASURES
6.1 Approach 52
6.2 Institutional Capacity Building 52
6.3 Community Capacity Building 56
4 6.4 Capacity Building in Schools 58
6.5 Disaster Management Education 58
6.6 Disaster Management Training Plan 65
Chapter 7 RESPONSE AND RELIEF MEASURES
7.1 Disaster Response 68
7.2 Response Planning (Multi-hazard), Preparedness & Assessment 68
7.3 Response Flowchart 69
7.4 Warning Alert 69
7.5 District CMG Meeting 69
7.6 Activation of the EOC 70
7.7 Resource Mobilization 70
7.8 First assessment report & Seeking external assistance 70
7.9 Media Management 70
7.10 Hazard Specific Responsibility Matrix 70
7.11 Department- wise SOPs for Disaster Response 74
Chapter 8 RECONSTRUCTION, REHABILITATION & RECOVERY MEASURES
8.1 Mechanisms of Disaster Response 81
8.2 Reconstruction/Repair 81
8.3 Recovery Program 82
Chapter 9 FINANCIAL RESOURCES FOR IMPLEMENTATION OF THE DDMP 83
Chapter 10 PROCEDURE & METHODOLOGY FOR MONITORING,
EVALUATION, UPDATION & MAINTENANCE OF DDMP
10.1 Authority for Monitoring & Reviewing the DDMP 84
10.2 Proper Monitoring & Evaluation of the DDMP 84
10.3 Post- disaster Evaluation Mechanism of the DDMP 84
5 10.4 Schedule for Updation of the DDMP 84
10.5 Uploading of Updated Plans at DDMA/SDMA websites 85
10.6 Conducting Mock drills 85
10.7 Monitoring & Gap Evaluation 86
Chapter 11 COORDINATION MECHANISM FOR IMPLEMENTATION OF DDMP
11.1 Intra & Interdepartmental Coordination with horizontal & vertical 87
linkages
11.2 Nodal Officers for Coordination 87
11.3 Coordination with Block/Village level Task forces 87
11.4 Coordination with Local Self Government 87
Chapter 12 SOPs & CHECKLISTS 12.1 Department-wise SOP for Preparedness & Response 89
12.2 SOP for DEOC 89
12.3 Media Management Strategy 92
Annexures Annexure A- Important Sections of the Disaster Management Act, 2005 93
Maps Tectonic Map, Flood/Landslide/Cyclone prone areas Map of Khowai 96
District
6 CHAPTER 01: INTRODUCTION
As per Disaster Management Act, 2005 “Disaster means a catastrophe, mishap, calamity or grave occurrence in any area, arising from natural or man-made causes, or by accident or negligence which results in substantial loss of life or human suffering or damage to, and destruction of property, or damage to, or degradation of environment and is of such a nature or magnitude as to be beyond the coping capacity of the community of the affected areas.”
1.1 AIMS OF THE DDMP:
Provides for hazard identification and risk analysis,
Indicates basic information about the resources, demography, existing organizational set up, administrative facilities at District level,
Lists preparedness and mitigation measures and response mechanisms,
Defines specific roles and responsibilities for various actors at various levels
Ensures networking/coordination with media, NGOs,and other stakeholders.
1.2 OBJECTIVES OF THE DDMP:
It facilitates the following:
Clarifying Authority, Responsibility and Relationships:- Clarifying as to who is responsible for ensuring that the work gets done, distributing and decision making authority among the team members and the existing organizational units, and establishing formal lines of communication.
Obtaining Resources:- Obtaining funds, personnel, supplies and equipment necessary for doing the required activities.
7 Establishing the Control System:- Determining the nature of information, which is necessary for carrying out activities, identifying sources of such information and setting up reporting systems for Disaster Management Monitoring, Evaluation and Updation:- The plan needs to be monitored from time to time and updated.
1.3 AUTHORITY FOR DDMP: Disaster Management Act,2005:
As per the provision under section 25(1) of the Disaster Management Act, 2005 the District Disaster Management Authority (DDMA) of Khowai District has been constituted vide Govt. of Tripura Revenue Deptt. Notification F.23(5)/REV/2002/P-I dated.27-12-2006 as follows:-
1. DM & Collector, Khowai Tripura Chairperson, DDMA
2. Zilla Sabhadhipati Co-Chairperson
3. Addl. DM & Collector Chief Executive Officer
4. SP. Khowai Tripura Member
5. CMO Khowai Tripura Member
6. Executive Engineer, PWD(R&B) ,Khowai Member
7. Divisional Fire Officer Member
This DDMP has been prepared as per the provision under section 31 of the Disaster Management Act, 2005.
1.4 EVOLUTION OF THE PLAN IN BRIEF:
The DDMP has been prepared on the basis of various guidelines issued from time to time by the National Disaster Management Authority (NDMA), State Disaster Management Authority (SDMA), information received from the different line department and in accordance with the model framework prescribed by the NDMA. The draft DDMP is discussed in brief in the meeting of the DDMA/DDMC and then sent to the State Govt. Revenue Deptt.(Nodal Deptt. for Disaster Management) for approval / suggestion if any to make the plan more
8 effective. It is updated at least once every year based on an inbuilt continuous monitoring and evaluation process.
1.5 STAKEHOLDERS AND THEIR RESPONSIBILITIES:
SL Stakeholders Responsibility
1. DM & Collector , Khowai Chairman DDMA, Responsible Officer for the
Incident Response System (IRS), Coordinate
the activities of various agencies
/organizations and If necessary invoke, help
from the local Army/CPMF unit, the State
Government and the Central government.
2. SP , Khowai Evacuation of the incident areas , provide
police wireless communication, search &
rescue and to maintain law & order immediate
after disaster. He /she will take all steps to
ensure safety of life and property of every
citizen in consultation with the District
Magistrate. Control entry to the emergency
area by establishing various naka points.
2. Div. fire officer search & rescue, first aid , firefighting,
evacuation, removal of collapsed houses,
walls etc.
9 3. CMO 10 SE, PWD (DWS),Khowai
11. Dy. Director ARDD, Khowai
4. Medical Superintendent, District
Hospital
12. Dist Forest Officer, Khowai 5. Executive Engineer PWD (R&B)
13. Dy. Director Food & Civil supplies
6. Executive Officer, Teliamura and 14. Dy. Director Agriculture, Khowai Khowai
Municipal Council
15. Dy. Director Education (DEO),
7. AGM, TSECL, 16. SDM Teliamura and Khowai
8. The CO, TSR (6th& 12th Battalion)
9. SIO, ICA, Khowai
10 Medical plan for preparedness & mass Clearance of broken trees and bushes to casualty management, preventive & clear road transportation, co-operation in curative healthcare in the affected areas rescue works. and hospitals.
Arrangements of essentials commodities Medical plan for mass casualty and other related matters, to continue PDS. management, medical aid in the hospitals.
Promote Crop Insurance/ Draught resistant Disaster preparedness, Provide engineering crops,Restoration of normalcy in Agri crops. support in search and rescue, demolition of weak/ damaged buildings, emergency restoration of roads and bridges, Disaster preparedness in schools, First Aid, assessment of quantum & extent of loss, availability of JCBs/other equipments from Search and rescue private parties.
Arrangement of shelter houses , essential Evacuation/warning/search and rescue, commodities to the affected victims, Incident commander/overall supervision at Sub-division Debris clearance, demolition of damages of structures, cleaning and maintaining drainage system, Disposal of dead.
Restoration of electric supply, maintenance and repairing, availability of DG sets from private parties. search & rescue, first aid , evacuation etc.
Awareness campaigns, Warning, control of rumors/ panic, media coverage (print media and electronic media)
Supply of drinking water and other related sanitation materials in shelter houses and affected areas.
Cattle vaccination in flood scenario, Carcass disposal, arrangement of shelter/fodder/ medicines for animals.
Promotion of erosion preventing plantations,
11 Level, financial assistance to victims.
17. District Transport Officer, Khowai Enlisting various classes of vehicles available,
arranging vehicles for evacuation.
1.6 HOW TO USE THE PLAN:
Disaster impact
Response
Preparedness Efforts to minimise the
hazards created by a Disaster. Planning how to respond Examples: Search and Rescue,
emergency relief.
The Disaster Management Cycle
12 Mitigation Recovery
Minimising or reducing Returning the community
the impacts of Disaster to an acceptable level of
living.
Prevention
Preventing the adverse impact of hazards
The plan provides guidelines for each stage of disaster management cycle viz. Prevention, Mitigation, Preparedness, Response and Recovery for all the stakeholders. It provides concise and easy to use Standard Operating Procedures (SOP) and check lists for all the stakeholders of things to be done in pre-disaster, disaster and post-disaster phases. An easy to use pocket booklet containing contact numbers and SOPs accompanies this document.
13 1.7 PLAN REVIEW AND UPDATION:
In normal course the Plan is reviewed annualy on the basis of the information and the feedback gathered from various line departments. In addition there is a flexibility to review and update it as and when needed.
14 CHAPTER 02: HAZARD, VULNERABILITY, CAPACITY & RISK ASSESSMENT
2.1 SOCIO-ECONOMIC PROFILE OF THE DISTRICT:
Khowai District is situated in a plain along the Khowai river and has a monsoon influenced humid sub tropical climate with large amount of rain almost all year. The District experiences a long hot and wet summers, lasting from April to October. Average temperatures are around 28 degree Centegrade. The Distruict is located near the Bangladesh border . It has bounderies with it on its entire Southern part. The Hilly ranges Barmura and Atharamura are also a part the district.
There are two sub divisions in the district. Population detail is given bellow:
Total area ( in sq. kms.) 1377.28Sq. Kms.
Total population ( census- 2011) 362868 nos.
Urban Population 63503
Rural population 299365
Total Population in all Sub-Divisions 362868 nos.
2.2 ADMINISTRATIVE DIVISIONS
Sl. Name of the Headquarters Number of Name of Tehsils
No Subdivision Blocks
Krishnapur; Maharanipur; Kalyanpur; Dwarikapur; Teliamura; Moharcharra; 1 TELIAMURA Teliamura 3 Howaibari; Mungiakami
15 Champahour; Pramodnagar; Khowai; Padmabil; Asharambari; Singicharra; R.C.Ghat; L.N.Pur; Behalabari; 2 KHOWAI 3 Chebri; Dhalabil 3 Khowai
Khowai District 2 Sub divisions 6 Nos. Blocks Total – 19 Nos Tehsils
2.3 Climate (Temperatures) and Rainfall:
Sl. No Range Summer ( in Celsius) Winter ( In Celsius) Average rainfall
1 Maximum 36 degree 28 degree 220cm.
2.4 Major Rivers originating from Khowai:
Khowai
16 2.5 Map of Khowai district:
17 2.6 Disaster Probability :
Sl.No Type of Time of Potential Vulnerable Areas
Disasters Occurrence Impact
June -
1.MungiaKami
2.Teliamura
3. Kalyanpur
4. Padmabill
5. Tulashikar
1 Flood September Crop, Human, Animal, 6. Khowai
Infrastructure loss
2 Cyclone May - December Crop, Human, Animal,
Infrastructure loss Entire District
Entire District
5 Earthquake Jan - December Crop, Human, Animal, (Zone 5)
Infrastructure loss
Entire District,
Specially
Malaria in Atharamura area
June -
6 Epidemics September Human & Animal loss
18 Entire District,
June - Specially along
7 Land Slide September Human, Animal, Major Roads
Infrastructure loss
Human, Animal,
8 Fire Incidence December- April Houses Entire District
2.7 MATRIX OF PAST DISASTERS IN THE DISTRICT:
Teliamura :
Type of Year of Area Impact on Hazard Occurrence affected Life Livelihoo d Live stock
2011 Erosion in river 1 bank under Flood 2012 TLM Sub Div. Nil Nil
2013 Teliamura,
2010 Chakmaghat, 1
Cyclone 2016 Manipuri Basti 1 Nil Nil
Teliamura
(3 Nos House Earthquake 2016 damage) Nil Nil Nil
Khowai :
Type of Year of Area Impact on Hazard Occurrence affected Life Livelihoo d Live stock
2011 Erosion in river Ni Ni bank under Flood 2012 KHW Sub Div. Nil
2014 Khowai Nil Nil Cyclone/ 4 (died) + 1
19 Thunderstorm 2011 Akrabari (imjured)=5
Earthquake 2016 Nil Nil Nil Nil
Flood prone areas under Khowai Sub-Division:-
The following areas of Khowai Sub-Division are considered as flood prone areas.
SL Name of Location Flood Major crops Vulnerable No. Block/Nagar prone likely to be families(in no’s) Panchayat area(in damage hector)
1 Khowai nagar Charganki, Kanchanghat, 40 hec. Vegetables 2100 families Panchayat and paddy Hospital road, Mara nadi, Amla para, Bankar, Uttar durga nagar, Ballarber,Chakber para.
2 Khowai Block Sonatala,Chebri(west),R.C 150 hec. Vegetables 1500 families ghat,L.N Pur,West and paddy sonatala,Paschim ganki,Pahar mura(part),Madhya ganki(part),Pakni charra.
3 Tulashikar Bachaibari 15 hec. Vegetables 55 families Block and paddy
4 Padmabil South Padmabil 15 hec. Vegetables 50 families Block
Flood prone areas under Teliamura Sub-Division:-
Teliamura RD Block
20 Name of Villages Name of GP People to be affected Area / length of river bank Situation (erosion) to be affected (1)Brahmachhara Brahmachhara GP Govt. Agricultural farm 350 and public crop field
(2)Golabari South Krishna pur 10 400
(3)Baishgharia South Krishna pur 40 families 520 m
(4)Nayanpur South Krishna pur 10 families 300 m Erosion (5)Chakmaghat Chakmaghat (i)Near industry area- 10 (i)200 m families (ii) Jarailongbari-nearly 20 (ii)250 m families
(6)Icharbil Jagannathbari 20 families 350 meters
(7)Laltila Moharchhara 7 families 300 m
(8)Rajmandal Moharchhara 10 families 600 m Erosion
(9)Nayabari North Krishanapur 40 families 800 m
Teliamura Municipal council
Name of Villages Name of GP Situation People to be affected Area / length of river bank (erosion) to be affected (1)Joynagar Teliamura Nagar Erosion 10 families 400 m Panchayet
(2)South Netajinagar Teliamura Nagar Flash 30 families 200 m Panchayet flood and erosion
(3)North Netajinagar Teliamura Nagar Erosion 10 families 200 m Panchayet
(4)Shantinagar Teliamura Nagar Flash 70 families 300 m
21 Panchayet flood
(5)Rajnagar Teliamura Nagar Flash 59 300 m (Sukantapally) Panchayet flood
(6)Shivbari Teliamura Nagar Flash 25 300 m Panchayet flood
(7)Karailaong Teliamura Nagar Erosion 17 200 m Panchayet
Kalyanpur RD Block
Name of Villages Name of GP Situation People to be affected Area / length of river bank (erosion) to be affected (1)Shantipara South Ghilatali Erosion 20 families 400 m
(2)Maragang Kamal nagar Flash flood
(3)Maimansingh para Kamal nagar Erosion 15 families 300 m
(4)Bathekha East Kalyanpur Erosion 10 families 300 m
(5)Gopal Nagar East Kunjaban Erosion 15 families 300 m
(6)Kuchpara East Kunjaban Erosion 14 families 300 m
(7)Kali bari Dwarikapur Erosion 12 families 450 m
(8)Bangla hour Dwarikapur Erosion 5 families 50 m
(9)Shantinagar Durgapur Erosion 10 families crop field 200 m
(10)Munipuri Basti West Ghilatali Erosion 20 families crop field 200 m (in the bank of Maharani pur Chhara)
(11) Kamalnagar SB Kamalnagar Erosion 10 families 500 m School area
22 Flood prone Roads, Bridges and Institutional Buildings: Due to heavy shower and continuing rainfall, flood water stands in some roads and land slides blocks main roads. Based on the history of occurrence of flood and recent experience, the vulnerable pockets of the Sub-Division are given below.:-
Description/Name of the Location Length Vulnerability like land Road/Bridges slide/submersion by flood water
1 Khowai-Teliamura road (i) Sonatala (i) 200 meter (i) Submersion by flood water
(ii) Road breaks by soil (ii) L.N Pur ii) 200 meter erosion by Khowai River
2 Khowai – Kamalpur Road (i) Bachaibari (i) 250 meter (i) Submission by flood water
(ii) Land slides in some (ii) Sukia bari (ii) 2 km spots
3 Khowai – Agartala Road via (i) Subal singh (i) 3.5 km Land slides in some spots Subal Singh Hill hill
2.8 HAZARD, VULNERABILITY, CAPACITY & RISK ASSESSMENT (HVCRA):
Hazard: Hazard is an event or occurrence that poses a threat and has the potential for causinginjury to life and damaging property and the environment. It could be either man- made or naturally occurring in our environment.
Vulnerability: It is the extent to which a community, structure, service and geographic area islikely to be damaged or disrupted by the impact of a particular hazard on account of its nature, construction and proximity to hazardous terrain or a disaster-prone area. There are two kinds of vulnerability- Physical (Physical location, types of infrastructure and proximity to the hazard) and Socio-economic (degree to which a population is affected in relation to the prevailing social and economic conditions).
Capacity: The capacities of the people and the communities they live in are the basic buildingblocks for disaster preparedness, response and development. Capacities are the resources and skills people possess, can develop, mobilize or have access to, which allow them to have more control over shaping their own future.
23 Risk: Risk is the measure of the expected loss due to a hazard event of a particular magnitudeoccurring in a given area over a specific period of time.
Thus, Risk = Hazard X Vulnerability/ Capacity
2.9 CAPACITY & RESOURCE INVENTORY (Sub- Division wise)- uploaded on IDRN:
Teliamura SUB-DIVISION:
1. Police stations :
Sl. Name of PS Tele Phone No. O I/C Name Mobile no.
No.
1
Teliamura 03825-262221 S.Shil 9402574199
2 9436535650
Mungiakami Ajoy Debbarma
3 Kalyanpur 03825-226122 Shanti Bhusan Bhuya 9436487438
2.Fire stations:
Sl. Name of Contact No OI /C name Manpower Equipment available No available (Rank fire station wise)
24 1 Teliamura 03825- Kumud Das 5 Gloves Rubber 1 262210 Tested up to
25000 volts
Search Light 1
Blankets 1
Life Buoy 2
Life Jacket 2
Pump High 0
Presser Portable
Extn. Ladders 2
Stretcher Normal 2
VHF Set Static 0
2 Kalyanpur 03825- Mr. Pratap Gloves Rubber 261777 Tested up to
25000 volts
Search Light
Blankets
Life Buoy
Life Jacket
Pump High
Presser Portable
Extn. Ladders
Stretcher Normal
VHF Set Static
3.Hospitals :
Sl. Name of Hospital No. of MOs Name of MO I/C Contact No.
25 No.
1
Teliamura Rural Hospital 5 Dr. Padmaram Jamatia 03825-262226
2 5
Kalyanpur Hospital Dr. Sutapa Pal 03825-261221
3. Mungiakami Hospital 2 Dr. Anita Debbarma
4.List of PDS food Godowns:
Sl. No. Name/ Location Capacity Contact persons Contact No.
1 Tuichindraibari SDC, Food 03825-263-622 (SDM Office, Kalyanpur SDC, Food Teliamura)
5.Other Equipment /Resources available with private parties and Govt.
26 Type of Contact Person Tel. No. Address equipment Sl. No.
1 Dozer EE, PWD (03826) 2222(o) Ambassa Division, PWD
(03826) 5555(R) Ambassa Dhalai Tripura.
2 Excavator cum EE, PWD (03823)262235( Southern Division No. II, back hoe loader. o) PWD, Santirbazar, South Tripura. (03823)262236( R)
3 Excavator cum EE, PWD (0381)2323591 Agartala Division No. II, back hoe loader. PWD, Agartala, Tripura West.
4 Excavator cum EE, PWD (03824)222363( Kailashahar Division, PWD, back hoe loader. O) Kailashahar, North Tripura.
(03824)222554( R)
6.List of Major NGOs/NYK coordinators/NSS
ORGANIZATI ADDRESS CHIEF BLOCK TELEPHONE ON NAME EXECUTIVE, NAME & DESIGNATION
JAC North Teliamura Shri Arabinda Teliamura 9612688861 East, Chaudhury, Jt.Director
Prayas Teliamura Harandra deb, Teliamura Secretary
27 LIST OF SCHOOLS HAVING N.S.S. UNITS/NCC UNIT UNDER KHOWAI DISTRICT.
Sl. Name of the Schools. Name of the Head No. of Telephone Master Volunteers number. No
1) Kalyanpur H.S. School. Sri Nani Gopal Das 100 03825-2261- 230
2) Teliamura H.S. Sri A. Chakraborty 90 03825-262- 254
3) Tunchindrai bari H.S. Smti Kanika 45 Debbarma
7.List of others Disaster resources available with the SDMs :
28 29 KHOWAI SUB-DIVISION
1. Police stations :
Sl. Name of PS Tele Phone No. O I/C Name Mobile no.
No.
30 1 Champahour 03825-224494
2 Khowai
03825-222225
31 2.Fire stations:
Sl. Name of Contact No OI /C name Manpower Equipment available No available (Rank fire station wise)
1 Khowai 03825- Mishan Gloves Rubber 222261/101 Kanti Roy Tested up to
25000 volts
Search Light
Blankets
Life Buoy
Life Jacket
Pump High
Presser Portable
Extn. Ladders
Stretcher Normal
VHF Set Static
3.Hospitals :
Sl. No. Name of Hospital No. of MOs Name of MO I/C Contact No. Khowai Dist 1 Hospital P.K Majumder, CMO 9436126119
2 Ampura PHC Dr. Sulata Das 9436590296
3 Chebri PHC Dr. Arindam Debbarma 9863732170 4 Behalabari PHC Dr Biswajit Debbarma 8974736262
5 Baijalbari PHC Dr. Manas Debbarma 8974675335
32 6 Tulashikhar PHC Dr. Bikram Debbarma 9436501294
4.List of PDS food Godowns:
Sl. No. Name/ Location Capacity Contact persons Contact No.
1 Ganki SDC, Food 03825-222236 (SDM Office, 2 Office Tilla SDC, Food Khowai)
5. Other Equipment /Resources available with private parties and Govt.
Type of Contact Person Tel. No. Address equipment Sl. No.
1 Dozer EE, PWD (03826) 2222(o) Ambassa Division, PWD
(03826) 5555(R) Ambassa Dhalai Tripura.
2 Excavator cum EE, PWD (03823)262235( Southern Division No. II, back hoe loader. o) PWD, Santirbazar, South Tripura. (03823)262236( R)
3 Excavator cum EE, PWD (0381)2323591 Agartala Division No. II, back hoe loader. PWD, Agartala, Tripura West.
4 Excavator cum EE, PWD (03824)222363( Kailashahar Division, PWD, back hoe loader. O) Kailashahar, North Tripura.
(03824)222554( R)
33 6.List of Major NGOs/NYK coordinators/NSS
ORGANIZATI ADDRESS CHIEF BLOCK TELEPHONE ON NAME EXECUTIVE, NAME & DESIGNATION
BSS KHOWAI BLOCK Shri Bimal Kt. KHOWAI BLOCK 222-280 Deb, Jt. Convenor.
Bairadrup Laxminarayanpur Shri Pratul Deb, KHOWAI BLOCK 229-222 Shangha. Secretary
LIST OF SCHOOLS HAVING N.S.S. UNITS/NCC UNIT UNDER KHOWAI DISTRICT.
Sl. Name of the Schools. Name of the Head No. of Telephone Master Volunteers number. No
1) Khowai Govt. (G) H.S. Sri Chandra Kr. Das 75 222-256
2) Khowai Boys’ H.S. Sri Ratan Acharjee 90 222-239
3) Chebri H.S. Smt. Kanabi das 65
34 7.List of others Disaster resources available with the SDMs :
35 36 CHAPTER 03: INSTITUTIONAL ARRANGEMENTS FOR DISASTER MANAGEMENT
3.1 DDMA
The District Disaster Management Authority is the apex planning and decision making body at the district level. The District Disaster Management Committee will meet at least once in six months i.e. in the month of May and November before the Disaster season under the chairmanship of the District Collector. An emergency meeting will be called by chairman whenever information is received from the India Meteorological Department, or other warning agencies. The Committee will meet almost daily till the emergency is over.
SL. Name Designation Contact No Email and Fax NO
1. D M & Collector Chairman 9402136677/ 03825-222023
2. Hon’ble Sabhadipati, Co. Chairperson 9436543185 Khoai Zila Parisad
3. Addl. DM&Collector, Chief Executive Officer 9436773487 - Khowai District
4. Supdt. Of Police, Member 03825-222065 Khowai
5. MDC, R.C.Ghat, Co. Chairperson 03825-253-003 District Council
6. MDC, Halahali- Co. Chairperson 9612317206/9436585238 Asharambari District Council
7. MDC, Maharani Co. Chairperson 9436527619 Teliamura District Council
8. MDC, Kulai Co. Chairperson 9436358153 Champahour District Council
9. CMO, Khowai Member 9436126119
10. EE, PWD (R&B), Member 9436120157/9436124948 Khowai/ Teliamura
11 EE, RD, Teliamura Member 9774007760
12 EE, PWD(DWS), Member 03825-222243 Khowai
37 3.2 DISTRICT LEVEL CORE TEAM (CRISIS MANAGEMENT GROUP)
Designation Office Address Phone Phone Mobile (Office) (Res)
DM Office, DM & Collector 03825-222006 Khowai
SP, Khowai SP, Khowai office 03825-222065
E.E, PWD(R&B) Khowai 03825-222-243 Khowai
th Comdt. of 6 Bn. R. C. Ghat, 9436489775 TSR Khowa
Comdt. of 12th 9436928361/ Bn. Chakmaghat, Teliamura 03825-262-007 TSR
Divisional Fire 03825-222- Khowai officer 261/101
Comdt. Of 140 Bn. CRPF
Officer Commending of Champahour 9863423272 Assam Rifles 34 Bn.
CEO, Municipal Khowai 03825-222286 Council, Khowai
CEO, Municipal Council, Teliamura 03825-262218 Teliamura
DTO, Khowai Teliamura
CMO, Khowai Khowai 03825-222669
Hon. Executive Secretary, Indian 0381-230-3250 Red Cross Society.
NGO: Teliamura 8014606692
Asstt. Director, 03825-222238 ICAT, Khowai
38 DEO, Education, Khowai 03825-222032 Khowai
District Forest Teliamura 03825-262248 officer,
Divisional Forest officer, Khowai 03825-262-248 8414942600 Khowai
The SE, DWS, Khowai 9485158269 Khowai
The AGM,TSECL, Khowai 9436471375 Khowai,
Dy. Dir. ARDD, Teliamura 03825-223935 Teliamura
3.3 DISTRICT LEVEL QUICK RESPONSE TEAM
Designation Office Address Phone (Office) Phone Mobile (Res)
DM & Collector Khowai District 03825-222006
ADM & Collector Khowai District 9436773487
Sr. Deputy DM’s Office, 9436542212 Magistrate, Khowai
SE,PWD(R&B) Khowai 03825-222-243 Khowai
Subeder, 6th Bn Ramchandraghat 9436489775 TSR
9436928361/ Subeder, 12th Bn Chakmaghat TSR 03825-262-007
OC, Padmabil PS
OC, Champahour Champahour 9436469397 PS
OC, Khowai PS 03825-222225
OC, Kalyanpur PS 03825-261222
39 OC, Teliamura PS 03825-262221
OC, Mungiakami PS 03825-295897
Comdt. Of 140 Bn. CRPF
Officer 9436683190 Adjutant, A/R 35 Commending of Bn,Khowai Assam Rifels
CMO, Khowai Khowai 03825-222669
O/C, Khowai Fire 101/ Khowai Station 03825-222261
O/C, Kalyanpur Fire 03825-261777 Station
O/C, Teliamura Fire Teliamura 03825-262-210 9612654512 Station
Asstt.Commandant 6th Bn TSR Member 9436489775
Adjutant, A/R 35 Bn,Khowai Member 9436683190
Sub.34th Bn Assam Rifle Member 9863423272
Insp. 73 Bn. BSF Member 03825-299440
40 3.4 SUB- DIVISIONAL DISASTER MANAGEMENT COMMITTEES Teliamura Sub Divisional Disaster Management Committee
Sl Name Designation Contact Roles and Responsibility No Numbers
1 SDM ,Teliamura Chairman 03825-263- -Coordination with all line 622/9436131568 departments
-Facilitating in Sub Divisional Level Planning for-Mitigation, preparedness, Response and Management
-Gap analysis,
-Vulnerability analysis
-Risk assessment
-Initiatives for capacity building (Training, activities)
-Monitoring the whole process (Disaster Preparedness, Mitigation Response, and Management)
-Inputs for updating Block level, Sub Divisional level Plan
-Re-designing of Action Plan, Committee set up, responsibility as per suggestion.
-As per need
2 BDO ,TLM Member 03825-262- -Sharing of Progress Report 253/9612325451 (achievement), Gaps (identified), situational analysis report (area/ GP wise)- Vulnerability and Risk assessment and capacity.
-Plan of Action Sharing (on mitigation, response preparedness and management activities undertook to reduce vulnerability and risk and outcome of the same.)
41 -Coordination
-Monitoring of preparedness level (Sub divisional area)
3 BDO,KLNP Member 03825-261-375 Do
4 BDO, MGK Member 9436593362 Do
5 EE, PWD, Teliamura Member 03825-262-250 -Ensuring and monitoring earth cleaning work in the Teliamura Block, Nagar Panchayet and Mungiakami Block area.
-preparing contingency plan for any emergency arrives.
6 SDPO, Teliamura Member 03825-262-234 Monitoring and facilitating Rescue operation and law and order.
7 ARDD, Howaibari 9436516311 -Relief distribution to affected community
-Monitoring the over all situation and reporting to SDM
8 DCM, Maharanipur Member 9436463124 -Relief distribution to affected community
9 MOIC,Teliamura Rural Hospital Member 03825-262-226 -Stock piling of life saving medicines for emergency
-Transferring medicine stocks for First Aid to the GP Volunteers/ Sector Assistants (as per requirement)
-Preparing contingency plan for emergency
-Facilitating Training program on First Aid for GP and Sub Divisional level Volunteers
10 O/C, Police Station,Teliamura Member 03825-262-221 Monitoring and facilitating Rescue operation and maintaining law and order.
11 Asstt. Co.12 Bn.TSR Member 9436456066 Monitoring and facilitating Rescue operation and maintaining law and order.
12 Capt, 38 Bn, AR, Tuchindrai 9612768230 Do
13 DGM, Teliamura Member 0936541592 -Ensuring energy supply in the
42 shelter places
-Ensuring alternative power supply for emergency (contingency plan)
14 SDC, Food, Teliamura Member 03825-262-342 -Ensuring food items distribution to affected community as well as in shelter places and PDS works smoothly.
-Preparation of contingency plan for distribution of food items/ rice/ salt/ sugar etc through PDS and Stock piling of the same
15 CDPO,Teliamura Member 03825-262-171 Monitoring the shelter places – food, health and sanitation, camp management,
-Conducting awareness program with lactating mothers, children on Dos and Don’ts in ICDS centre
16 O/C Fire Service, Teliamura Member 03825-262-210 Monitoring and facilitating Rescue operation
-Facilitating Training programs on Rescue for GP volunteers and Sub Divisional level Volunteers
17 JE,PWD,Kalyanpur Member 03825-261389 -Ensuring and monitoring earth cleaning work in the Kalyanpur Block area.
-preparing contingency plan for any emergency arrives.
18 EE, RD, Teliamura 03825-262095 Do
19 SDO,DWS,Teliamura Member 9612125167 -To ensure smooth drinking water supply during disaster and after disaster to the affected community and in shelter place.
-To disinfect water sources (if water sources are reported infected )
-To ensure water supply lines/ points are protected from erosion and water logging.
43 -Preparing contingency plan for any emergency
20 SF,Teliamura Member 9436481926 Monitoring the shelter places – food, health and sanitation, camp management,
21 DFO, Teliamura 03825-262248 To be decided as per situation and as per IRS
22 SA, Teliamura 03825-262274 To be decided as per situation and as per IRS
23 I/S, Teliamura 9856029807 To be decided as per situation and as per IRS
24 Reporter, ICA, Teliamura To be decided as per situation
25 Sup. (Panch), Mungiakami 9436736508 To be decided as per situation
26 Dilip Bhattacharjee, LDC, O/o 8730984384 To be decided as per situation SDM, Teliamura
27 Harishankar Debnath, Resource 8014606692 To be decided as per situation Person
28 Prashanta Chaudhury, Resource 8974261880 To be decided as per situation Person
Khowai Sub Divisional Disaster Management Committee (Check with Sub Div) :
Sl Name Designation Contact Numbers No
1 SDM ,Khowai Chairman 03825-222236 /222224 / 9436132682
2 SDO, WR, Khowai Member 03825-222234
3 BDO ,Khowai Member 03825-222244
4 BDO,Tulashikhar Member 03825-223043/222100
5 BDO, Padmabil Member 03825-222991
6 Suptd. Of Fisheries,Khowai Member
7 Principal,DDMC Member 03825-222226
8 Principal,JNV Member 03825-222656
9 Asstt.Director,ARDD Member
44 10 MS, Sub Divisional Hospital, Member 03825-222669 Khowai
11 EE,PWD,Khowai Member 03825-22243
12 O/C, Police station, Khowai Member 03825-222225
13 HM, Khowai Boys School, Member 03825-222239 Khowai
14 Suptd.of Horti.,Khowai Member 03825-224564
15 SA,Agrit.Khowai Member 9436457754
16 Asstt.Director,Food & Civil Member 9436582526 Supply, Khowai
17 SIO,ICA,Khowai Member 9436124884
18 O/C Fire Station,Khowai Member 03825-222261/101
19 Asstt.Commandant 6th Bn TSR Member 9436489775
20 Adjutant, A/R 35 Bn,Khowai Member 9436683190
21 Sub.34th Bn Assam Rifle Member 9863423272
22 Insp. 73 Bn. BSF Member 03825-299440
3.5 INCIDIENT RESPONSE SYSTEM (IRS), Khowai :
Incident Response System
RESPONSIBLE OFFICER
DM & Collector, Khowai
Information and Media Officer:
Deputy : Dy. Director, ICAT
ADM, Khowai
Safety Officer Liaison Officer
SP Khowai INCIDENT COMMANDER :- DC, DM Office, Khowai
45 SDM, Teliamura/ Khowai
OPERATIONS SECTION
CHIEF: SDPO, Teliamura/ Khowai
PLANNING LOGISTIC SECTION:
SECTION DCM, Teliamura/ Khowai
CHIEF:
BDOs,TLS/KH W/PDB/KLP/TL M/MGK
Response Transportation
Branch Branch Service Support Finance
Branch Branch Branch
Divisions Road Resource
Unit Time Unit (Geographical) Communic Resource
ation Unit provisioning
Rail Situation Unit Unit Compensation
Group / claim U nit
Medical (Functional) Water Documentation Facilities
(Single Unit Unit Unit
Resource Procurement
Air Unit
Task Force/ (Helico Demobilization Food Ground
Strike Team) pter) Unit Unit support
Unit Cost Unit
46 3.6 District Emergency Operation Center (EOC) and Linkages with Other EOC at State and Sub-District Levels
DISTRICT EOC:
The District EOC is under control of the District Collector, which will be operational round the clock all through the year and is the nerve center for the following activities.
• To Monitor, Co-ordinate and Implement the activities for effective disaster responses as well as management of available resources.
• In a disaster time the District EOC will operate under the central authority of the District Magistrate & Collector, exercising emergency power to issue directives to all
departments to provide emergency response service.
• EOC will co-ordinate with the State disaster response machinery for appropriate support and smooth flow of information.
• The EOC will be manned round the clock for emergency responses.
• The District EOC will be placed in the Emergency Section of the District Collectorate.
The EOC shall be under overall charge of the Collector. In the absence of Collector, ADM or Emergency Officer or any other Officer on duty at that point of time shall remain in charge of EOC. The person in charge of the EOC shall be personally responsible for implementation of the Standard Operating Procedure (SOP).
47 Personnel Deployment
Designation Department Requirements
1.Contact Diary
2.SOPs
3.Attendence Register
4.Message Register
5.Call receipt Register
As per Roster durty chart As per Roster durty chart 6.Message delivery Register
7. .Roster duty register
8.DDMP
9. Functional VHF set
10. TV with DTH connection
11. Printer
EMERGENCY OPERATION CENTER AND SUB-CENTERS
S EOC Location Nodal officer Contact N o
Telephone IP E- Phone Ma il id
1 DEOC – HQ Khowai
2 EOC- Sub SDM’s Office, centre Teliamura
3 EOC- Sub- SDM’s Office, centre Khowai
4 Police Khowai Control Room
48 49 CHECKLIST FOR CONTROL ROOM:
Activities Pre Disaster During Post Disaster Disaster
Assignment of Duty Assignment of Duty Provide Basing information on the Maintain inventory of resources Maintain inventory of who need it reports resources feedback to Identification of Weak and Basing on the district vulnerable points Identification of Weak the reports authority and vulnerable points feedback to Proper setting up of the control and others the district room Proper setting up of authority and the control room Provide information who need it others Service division and Service division and assign assign duties duties Receive information on Receive information on a routine a routine basis and record basis and record Receive preparedness Receive preparedness report report from various from various relevant dept. relevant dept.
Basing on the reports feedback Vulnerable area map to the district authority and others displayed
Vulnerable area map displayed Imp. Phone numbers
Imp. Phone numbers
50 CHAPTER 4: PREVENTION & MITIGATION MEASURES
4.1 Prevention Measures:
Various activities have been undertaken in Khowai District for prevention of river embankment erosion and floods.
4.2 Mainstreaming in Development Plans and Programs:
and equipment at all levels of healthcare
Sl No. Agencies Activities system.
1. PWD (R&B) Pre-construction Planning to ensure disaster 7. Sports and Youth Sports festivals are good platforms for
resistant structures. Alternative exit routes in affairs awareness generation buildings. Survey of disaster prone areas and 8. Education Disaster prevention can be part of curriculum,
undertaking adequate safety measures. Training can be imparted in the schools
2. PWD (DWS) Avoid highly earthquake prone areas while 9. Forest Prevent deforestation to prevent landslides,
making bunds for water bodies, Water from Awareness on ill-effects of Jhum, Prevent
different sources to be tested to ensure forest fires
uninterrupted supply of drinking water 10. Agriculture Promotion of Crop Insurance/ Draught
3. RD Dwelling houses constructed under IAY are to resistant crop varieties be assigned with retrofitting to be able to
withstand earthquakes, Supplement other
agencies in construction of roads, canals,
water bodies, shelters . To include Disaster
risk assessment in MGNREGA social audits.
4. Urban Local Restrict unplanned construction specially in
Bodies high risk areas
5. Food & Civil Ensure adequate stock of essential
supplies commodities
6. Health Ensure prevention and surveillance
measures, Maintain adequate stock of drugs
51 Remarks
Awareness generation, conducting training & workshops for the staff and volunteers (All agencies)
52 4.3 Sector wise Mitigation (Vulnerability Reduction) Measures:
Type of Sub Sector Mitigation Measures Responsible Time Sector Depts. Frame
Communication Communicati Ensure maintenance and good Telecom and By 31st & on running condition of communication District of May Infrastructure systems Administratio n
Drinking Repair of the DWS All the water and time sanitation Damaged standpoints
Check the
Leakage of overhead tanks and pipes
Technology Installation of VHF in all the block District Before Disseminatio headquarters Administratio May 31st n n
Health/Animal IEC Activities Walling, posters, rallies, street NGO selected By May Husbandry plays, volunteers training, task by the district 31st and force training and CDVO, after the receipt of warning
Vaccination Stock piling of vaccines CDVO & By June CDMO 30th
Training Health care, sanitation, first aid CDVO & After CDMO the 1st Natural Calamit y Meeting
Livelihood Awareness Walling, posters, rallies, street NGO selected By May plays, volunteers training, task by the district 31st and force training and CDVO after the receipt
53 of warning
Agriculture Flood Agriculture Normal and period Resistant crops/ horticulture department Pre Alternative cropping flood Period Drought
Resistant – short duration paddy
Crop insurance
Coordination with Irrigation and DRDA
Horticulture Nursery raising Horticulture Normal Department period Insurance Pre flood
Insurance IEC Activities Walling, posters, rallies, street NGO selected During plays, volunteers training, task by the district normal force training and CDVO period
Livelihood Ensure insurance of livestock, Agriculture, During crops, work sheds/workshops etc. Cooperative normal Society period
Life Awareness NGOs During normal period
Road & -Training to conncerned dept, During bridges NGOs etc normal period -Conduct regular Mock Drill Road -Identification/ repair of main and Communication alternative routes
-Repair of main roads
- Regular maintenance of bridges PWD(R&B)
Embankment - Strengthening &raising the height During normal Embankment of Weak embankments, points period -Storage of flood fighting material PWD(R&B)
54 like sandbags, bamboo’s mat etc
Safe Shelters -Building of safe shelters During normal - Ensure maintenance of shelters period Sheltering -Identification of shelter places, schools, community halls etc Sub Divisional - Preparation of moulds & cattle and District shelters administration
Power supply -Ensure proper maintenance of Throut the year Electric Sub Stations, power grids
-Complete electrification through out Power the District
- Install Solar Lamps near safe shelter and ensure its maintanance
TSECL
55 CHAPTER 5: PREPAREDNESS MEASURES
5.1 Stakeholders involved in disaster response:
Sl Stakeholders Responsibility
1 DM & Collector, Incident Response System (IRS), Coordinate the activities of Khowai various agencies /organizations and If necessary invoke, help from the local Army unit, the State Government and the Central government
2 SP, Khowai Evacuation of the incident areas , provide police wireless communication, search & rescue, first aid and to maintain law & order immediate after disaster. He /She will take all steps to ensure safety of life and property of every citizen in consultation with the District Magistrate. Control entry to the emergency area by establishing various naka points
3 Div Fire Officer search & rescue, first aid , firefighting, evacuation, removal of collapsed houses, walls etc
4 CMO Medical plan for preparedness & mass casualty management, preventive & curative healthcare in the affected areas and hospitals
5 MS, District Hospital Medical plan for mass casualty management, medical aid in the hospitals
6 EE, PWD (R&B) Disaster preparedness, Provide engineering support in search and rescue, demolition of weak/ damaged buildings, emergency restoration of roads and bridges, assessment of quantum & extent of loss, availability of JCBs/other equipments from private parties
7 AGM, TSECL Restoration of electric supply, maintenance and repairing, availability of DG sets from private parties
8 CEO, Khowai Evacuation/warning/search and rescue, Debris clearance, Municipal Council & demolition of damages of structures, cleaning and maintaining Teliamura Municipal drainage system, Disposal of dead Council
9 The CO, TSR-6th Bn search & rescue, first aid , evacuation etc & 12th Bn
10 SIO, ICA, Khowai Awareness campaigns, Warning, control of rumors/ panic, media coverage (print media and electronic media
11 SE, PWD (DWS), Supply of drinking water and other related sanitation materials in shelter houses and affected areas
12 Dy. Director ARDD Cattle vaccination in flood scenario Carcass disposal, arrangement of shelter/fodder/ medicines for animals
56 13 Dist Forest Officer, Promotion of erosion preventing plantations. Clearance of broken trees and bushes to clear road transportation, co- operation in rescue works
14 Dy. Director Food & Arrangements of essentials commodities, and other related Civil supplies matters, to continue PDS
15 Dy. Director Promote Crop Insurance/ Draught resistant crops, Restoration Agriculture of normalcy in Agri crops
16 District Education School Safety and Mock Drill in schools Officer (DEO),
17 SDM, Teliamura/ Arrangement of shelter houses , essential commodities to the Khowai affected victims, Incident commander/overall supervision at Sub-division level, financial assistance to victims
18 DTO, Khowai Enlisting various classes of vehicles available, arranging vehicles for evacuation
5.2 Search & Rescue:
SEARCH AND RESCUE (SAR) TEAM:
TSR-6th Bn
57 58 TSR-12th Bn
59 60 10th Bn, BSF, Khasiamangal, Teliamura
61 62 Assam Rifels, 34 Bn, Ganki, Khowai
63 5.3 EVACUATION TEAM FOR DISASTER MANAGEMENT UNDER KHOWAI
64 DISTRICT POLICE
Sl No Name Designation Ph. No
1 Sri Jayanta Chakraborty SP, Khowai 03825- 222041/222091
2 Sri Lacky Chowhan SDPO, Teliamura 03825-262234
3 Sri Rajib Gopta SDPO, Khowai 03825-222226
5.4 Damage Assessment Team
Teliamura
EE, RD Teliamura Coordinator 03825262095 EE PWD (R&B), Teliamura Member 9436124948
DCM, Teliamura Member 9436463124 BDO, TLM/KLP/MGK TLM: 03825-262-253/9612325451/ KLP: 03825-261-375/ MGK: 9436593362
Tehesilder, Member O/o SDM, Teliamura
DFO, Teliamura Member 03825-262248
ARDD, Teliamura Member 9436516311
Supdt. Agri., Teliamura Member 03825-262274
Supdt. Fisheries, Teliamura Member 9436481926
Khowai
SDM,Khowai Coordinator 9436137705 DCM,Khowai Member 03825-222656
BDO,Khowai/TLS/PDL Member 03825-222244/223043 & 222100 / 2222991
DGM,TSECL Member 03825-222259
65 SA,Khowai Member 03825-222264
Suptd. of Horti,Khowai Member 03825-22564
EE,PWD,Khowai Member 03825-222243
Asstt. Director,ARDD Member 03825-223935
5.5 Mechanism for checking and certification of logistic, equipments and stores:
Disaster equipments and other disaster related materials are stored at different locations (SDM/DM/TSR/Fire Service Offices). These materials are being checked once in a year by technical teams constituted by the state government and also being used in different mock drills and capacity building trainings.
5.6 Operational checkup for Emergency Operation Center:
This is done on quarterly basis while conducting mock drills at the District and Sub-division level.
66 5.7 Seasonal inspection of facilities and critical infrastructure
Sl no facilities and Responsibility Timeframe
critical
infrastructure
1. Electric Supply TSECL March/April/
Sept&Oct
2. Drinking water SE, DWS Whole year
Supply
3. Road and Bridge SE, PWD(R&B) June/July
4. Embankment SE-I & II,WR March/April/
Sept&Oct
5. Railway Lines Dy. CE, NF March/April/
Railway Sept&Oct
6. Drainage & By EO AMC/NPs Whole year
Garbage
Clearance
5.8 Department-wise Preparedness Measures: SOPs
(i) AGRICULTURE DEPARTMENT:
67 Identify hazard prone zones.
Skill upgradation trainings for the officers/supporting staffs & volunteers.
Formation of teams & delegation of areas of operation.
Equipment/machines etc., to be upgraded & maintained in working condition.
Important telephone/contact details to be made available.
Keeping close contact with administration.
Encourage & ensure crop insurance by farmers.
Determine the quantity, type of seeds/plants/medicines/tools and equipments etc. which will be required per district/block/village, in case of an emergency.
Ensure people/farmers take the advantage of new schemes, technology and facilities provided by the government.
Listing possible storage godowns.
Pre-contract with suppliers (seeds/plants/medicines/manure/tools/equipments).
Estimate & maintain registers of type of agriculture practices, land use pattern, type of crops according to seasons, quantity of production, amount of cultivated area, insured crops etc & keep them updated. Monitor pest & disease control.
Generate awareness on community level preparedness.
(ii) HEALTH DEPARTMENT
. Identify likely diseases associated with disasters.
. Set up location-wise quick response teams with team leaders and supporting staff (Identify by name & allocation). . Sufficient stock of medicines/ disinfectants/vaccines to be kept ready at different locations in the district . Keep sufficient ready to use first aid kits/ ambulances
. Skill upgradation trainings for the officers/supporting staff & volunteers.
. Plan for emergency accommodation for staff & other officers from outside areas.
. Equipment/machines etc., to be upgraded & maintained in working condition.
68 . Important telephone/contact details to be made available.
. Keeping close contact with Administration.
. Determine the quantity, type of medicines, medical support , equipments etc. that will be required per day/district/block/village, including relief camps etc. in case of an emergency. . Maintain inventory including portable equipments at different locations.
(iii) ARDD
Skill upgradation trainings for the officers/supporting staff & volunteers.
Formation of teams & delegation of areas of operation.
Equipment/machines etc. are to be maintained in working condition.
Important telephone/contact details to be made available.
Keeping close contact with the Administration.
Determine the quantity, type of fodder/medicines etc. which will be required per day/district/block/village , including relief camps etc. in case of an emergency.
Listing possible shelters (camps) for animals.
Pre-contract with suppliers (fodders/medicines/equipments).
Maintain livestock update.
Identify hazard prone zones.
Monitor disease control.
Encourage farmers to insure their livestock.
(iv) DWS DEPARTMENT :
Identify hazard prone zones. Maintain a list of weak points/disaster prone areas. Skill upgradation trainings for the officers/supporting staff.
69 Formation of teams & delegation of areas of operation.
Plan for emergency accommodation for staff & other officers from outside areas.
Equipment/machines etc., to be upgraded & maintained in working condition.
Important telephone/contact details to be made available.
Mitigations undertaken as per the plan.
Keeping close contact with the Administration.
Pre-contract with suppliers (tools/equipments).
Generate awareness on community level preparedness.
(v) POLICE DEPARTMENT
Formation of teams & delegation of areas of operation.
Skill upgradation trainings for the officers and supporting staff & wardens /post wardens.
Mock drills according to plan.
Equipment/machines to be upgraded & maintained in working condition.
Emergency Control Rooms operational.
Adequate warning mechanism for evacuation.
Identification of alternative routes.
Important telephone/contact details to be made available.
Antisocial elements/groups identified.
Identification of sensitive areas and patrolling therein
Patrolling on important buildings/ highways.
Support to the Administration on training of volunteers.
Keeping close contact with the Administration
(vi) FOOD & CIVIL SUPPLIES DEPARTMENT
Identify hazard prone zones. Formation of teams & delegation of areas of operation.
70 Determine the quantity & type of supplies required in a disaster (e.g. dry food, ready to eat food, essential commodities, SKO, LPG, POL, toiletries, blankets etc.) & tie up with suppliers. Identify storage facilities, location & capacity wise.
Maintain a list of suppliers of different commodities in the State & outside the State( in the NE region)
Important telephone/contact details to be made available.
Pre-contract with suppliers.
(vii) PUBLICWORKSDEPARTMENT (R&B)
Formation of teams & delegation of areas of operation.
Skill upgradation trainings for the officers and supporting staff.
Mock drills according to plans.
Identify weak structures/weak points vulnerable to Earthquakes/Landslides.
Inspect all roads, bridges, including under water inspection of foundations and piers. A full check should be made on all concrete and steel work.
Equipment/machines etc., to be upgraded & maintained in working condition; procurement of tent equipments.
Emergency fuel stored, vehicles including batteries inspected & maintained in working condition.
Preparation of possible helipads; give information of their location-their longitudes / latitudes to State/District Control rooms.
Non-destructive tests & retrofitting of lifeline buildings & important structures to ensure seismic proofing (along with the Urban Affairs Department). Heavy equipments, such as front-end loaders, should be moved to areas likely to be damaged and secured in a safe place.
Retrofitting of roads.
Listing of safe alternative routes.
Important telephone/contact details to be made available.
Training of masons on retrofitting and building bye-laws (along with the Urban Affairs Department).
Keeping close contact with the Administration.
Pre-contract arrangement with suppliers for requisite equipment/stores.
71 Generate awareness on community level preparedness.
(viii) TSECL
Clear definition of individual domain - who will do what?
Skill upgradation trainings for the officers/supporting staff.
Identify hazard prone zones. Formation of teams & delegation of areas of operation.
Equipment/machines etc., to be maintained in working condition.
Important telephone/contact details to be made available.
Pre-contract with suppliers (equipments).
Arrange disaster management tool kits, at each sub-station, comprising cable cutters, pulley blocks, jungle knives, axes, crowbars, ropes, back saws spanners and tents for crews. Generate awareness on community level preparedness.
(ix) FOREST DEPARTMENT
Promotion of shelter belt plantations.
Publishing for public knowledge, details of forest cover, use of land under the forest department, the rate of depletion and its causes.
Keep saws (both power and manual) in working condition.
Provision of seedlings to the community and encouraging plantation activities, promoting nurseries for providing seedlings in case of destruction of trees during natural disasters.
IEC activities for greater awareness regarding the role of trees and forests for protection during emergencies and also to minimize environmental impact as a result of deforestation like climate change, soil erosion, etc. Increasing involvement of the community, NGOs and CBOs in plantation, protection and other forest protection, rejuvenation and restoration activities.
Plan for reducing the incidence, and minimise the impact of forest fires.
72 (x) ICA DEPARTMENT
Creation of public awareness regarding various types of disasters through media propagation
Dissemination of information to public and others concerned regarding do’s and don’ts of various disasters
Regular liasioning with the media print & visual
(xi) FIRE SERVICE
Regular checking of fire tenders and keeping them in full working condition Formation of teams & delegation of areas of operation.
Skill upgradation trainings for the officers and supporting staff in firefighting, search & rescue
Mock drills according to plans.
Materials required for use in emergency should be indented for and kept in reserve
Keep in touch with other fire stations in the District
Keep in close contact with the District administration
5.9 COMMUNITY PREPAREDNESS:
Community Warning system:
(i) Intimation from SEOC/IMD/Media
(ii)) Developing of Warning Message with easily understandable terminology
(iii) Flash the emergency message/ Warning message by SDM/ICA/WR/Police to the targeted community using PA system
73 Community Awareness Education: Several programs are being conducted to createawareness among the community. These are as:-
(i) IEC Materials- Wall Painting, Hording, Banner on Safety Tips, Handbills are being distributed during meetings/ workshops/ training programs and on special occasions such as – Mela etc.
Expected Outcome: Community and families know Dos and Don’ts of earthquake, cyclone and flood.
5.10 KNOWLEDGE MANAGEMENT , NETWORKING AND SHARING:
DDMA is uploading information on resources in IDRN/ SDRN in regular intervals. Proper documentation are also made after conducting each program/ activity related to DRR with the key points:- Gaps/ Suggestion for improvement and lessons learnt which are regularly being shared with Revenue Department.
5.11 SHELTER HOUSES:
Identification of shelter houses (single/Double storied) with capacity:
Cyclone/ Flood shelters with capacity.
Teliamura Sub Division
Teliamura RD Block Relief Camp Camp in Area to be covered Type Facilities charge of camp
(1)Maiganga The H/M Areas :(GPs) Pucca All suggested facilities Sukanta Vidya Maiganga available Niketan Sukanta (1)Uttar Krishanapur Vidya (2)Maharanipur HS Niketan (2)Madhya School Krishnapur (3)Maiganga
(4)South Krishnapur
74 (5)Chakmaghat
(6)Laxmipur
Do Asst. Sector Do Officer
(1)Moharchhara HS Sector Areas: Pucca All suggested facilities School Officer available (1)Jagannathbari GP (2)Duski school (2)Moharchhara (3) South Pulinpur GP (3)Duski
(4) Hadrai ADC (4)North Pulinpur Village Office (5)Hadrai (5)North Pulinpur (6)South Pulinpur
Do Asst. Sector Do Officer
(1)Tuichindrai HS Sector Areas: Pucca All suggested facilities School Officer available (1)Paschim (2)Howaibari School Howaibari
(3)Paschim (2) Howaibari Teliamura GP (3)Sardu karkari
(4)Tuichindrai
(5)Paschim Teliamura
Do Asst. Sector Do Officer
(1)Gamaibari and Sector Areas: Pucca All suggested facilities Rupa chhara GP Officer available (1)Rupachhara
(2)Khasiamangal
(3)Gamaibari
(4)Brahmachhara
75 Do Asst. Sector Do Officer
Kalyanpur RD Block Relief Camp Camp incharge Area to be Type of camp Facilities covered
(1)Dwarikapur School Sector Officer Areas: Pucca All suggested facilities (2)Kalyanpur HS (1)Paschim available School Dwarikapur
(2) Dwarikapur
(3)Paschim Kunjaban
(4)Purba Kunjaban
Asst. Sector Officer
(1)Mohar chhara HS Sector Officer Areas: Pucca All suggested School facilities (1)Kalyanpur available (2)Kalyanpur HS School (2)Rup Rai
(3)Rup Rai and RS (3)RS Para Para GP (4)Purba Kalyanpur
(5)Kamal Nagar
Asst. Sector Do Officer
(1)Ghilatali HS School Sector Officer Areas: Pucca All suggested facilities (2)Ratia HS School (1)Ghilatali available (2)Uttar Ghilatali
(3)Paschim Ghilatali
(4)Pramodnagar
76 Asst. Sector Officer
North Ghilatali School Sector Officer Areas:
(1)Durgapur
(2)Daskhin Durgapur
Teliamura Municipal Council
Relief Camp Camp in charge Area to be Type of Facilities covered camp
(1)Netajinagar High Sector Officer Areas: Pucca All suggested School facilities available (1)Shantinagar (2)Saradamayee School (2)Joynagar (3)Shishu Malancha (3)netajinagar (4)Teliamura HS School (4)Rajnagar (Sukanta Pally)
(5)Shivbari
Asst. Sector Officer
77 Khowai Sub Division
78 79 CHAPTER 6: CAPACITY BUILDING AND TRAINING MEASURES
6.1 APPROACH & CAPACITY BUILDING PLAN OF DIFFERENT STAKEHOLDERS :-
6.2 Institutional Capacity Building:
Action Plan for DRR activities under Khowai District for year: 2016-17.
Sl Activity The Process Time line Outcome
1 DDMA Quarterly meeting for (i)June,16 -Preparedness level as per Meeting follow up (i) (ii) goal set up has been preparedness level in Sept,16 reviewed the District (iii)Dec,1 (ii)monitoring DRR 6 (iv) -Need based strategy has activities/ programs (iii) March,17 been adopted to achieve the Designing need based Goal: Reduction of losses and strategy/ policy lives and properties
(or as frequent as per -Output of ongoing DRR need) activities has been followed.
2 Core (i)District level Core (i)July,16 -Preparedness level as per Committee Committee :Quarterly (ii) goal set up has been meeting meeting for follow up Oct,,16 reviewed preparedness level in (iii)Jan,17 the District and (iv) -Plam for Monitoring and monitoring DRR March,17 evaluation prepared and activities/ programs responsibility assisgned
(ii)Sub Divisional level and Block level Core Team: Quarterly meeting for follow up preparedness level in Sub Divisional and Block level and monitoring DRR activities/ programs
80 3 Meeting of Identification of By Dec,16 List of vulnerable houses and District vulnerable houses and buildings prepared and Advisory buildings and incorporated in GP/ Committee identification of Block/Sub Division/ District mitigation measures Plan with suggestion for mitigation measures for each identified housese.
81 4 Meeting of -Planning for Capacity (i)June,16 -Plan prepared for organizing Quick building Training in (ii) Capacity building Training in Response community level and in Sept,16 Community level ( @ every Team school level (iii)Dec,1 month 5 Nos training in each (QRT) at 6 (iv) Block) District, -Organinzing Mock Drills March,17 Sub in community and school (ii)Responsibility assigned for Division level organizing the same and Block (iii)Prepraedness level for level response reviewed and new strategy developed as per need
5 Capacitatin -District level Capacity Sept,16 EOC staffs are capaciated in g DEOC/ building training with performing duties and well EOC at Sub Control Room Staffs for March,17 aware of following SOP Division smooth functioning of and Block control room (such as- level information collection, dissemination, information analysis, follow up of SOP, handling EOC equipments, networking, record keeping etc)
6 Orientation 2 Days District level June,16 Nodal officers knows how to of Nodal orientation program on prepare departmental Officers DRR Concept and roles Disaster Management Plan and responsibility of Nodal Officers, departmenta plan preparation, SOP preparation
7 Preparation -3 days Refresher By Dec,16 -GP/VC level Disaster of Disaster Training to (a) PRI Management Managemen Secretaries, PRI Staffs, Plan,2013-14 t Plan at (b)Block, Sub Divisional prepared District, Staffs and (c) District Sub Staffs on DRR Concept -DPP activities as identified in Division, and Plan preparation GP level has been Block, streamlined in Block, Sub Nagar (d)Vulnerability and risk Divisional, and District Plan Panchjayet analysis -DRR activities has been and (e)Identification of DRR integrated with development GP/Village activities integrating
82 level with Development schemes schemes
8 Develpment -Wall Painting, Hording, By Aug,16 Community and families of IEC Banner on Safety Tips know Dos and Donts of Materials earthquake, cyclone and flood
9 Awarness Village level Awareness Round the Community and families Program Program using CD/ DVD plan know safety tips of @ 5 Nos every month period earthquake, cyclone and by BDOs. Priority : flood Villages situated over or closer to fault line
10 First Aid & Search & Rescue and Round the GP volunteers has been Rescue First Aid Training to GP plan trained on search & rescue Training to Volunteers and Families period and first aid operation the (living in vulnerable identified houses such as mud disaster walls) by QRT. Priority : manageme villages situated on or nt team closer to the Major members at Fault, Major lineament , sub Minor lineament (as per divisions, Tectonic Map) blocks and panchayets. @ 2 Nos training in each . sub Division in each month
11 Mock drill : Block level : Community Round the Families living in vulnerable 2 mock level Mock Drills ( plan houses, GP DMTs, GP DMCs drills in monthly ) to be period know their roles and district , conducted involving GP responsibilities during any Sub Volnteers, families living disaster Divisions, in vulnerable houses, Blocks, NGOs, QRTs, GP panchayets, Disaster Management Schools. Committees.
Sub Divisional level: Mock Drills (3 times in a year) to be conducted 2-4 places at a time in the Sub Divisional area involving GP Volnteers, families living in vulnerable houses, NGOs, QRTs, GP Disaster Management Committees, Block and
83 Sub Divn. Level Core Team, Block and Sub Divisional Disaster Management Committee.
District Level: Mock Drills (twice in a year) to be conducted 8-10 places at a time in the District involving GP Volnteers, families living in vulnerable houses, NGOs, QRTs, GP Disaster Management Committees, Block and Sub Divisional Disaster Management Committee and DDMA along with District level QRT & Core Team
12 Mock Drill Monthly Mockdrill to be Round the Students and School staffs, in schools conducted all of a Plan teachers practicing drop sudden in the multi period cover hold, evacuating safely storied school building or having old buildings.
@ 2 Nos schools in each sub Division in every month
13 Strengtheni Workshop on By Jan,17 SHG members are sensitizing ng SHG Strengthening SHG families and its members in Members Members as well as preparation of family level on Disaster preparation of Family Disaster Preparedness Plan Managemen Disaster Preparedness t Plan preparation
@ I Nos workshop in each Block
14 School (i)Refresher Teachers By Nov,16 -School Safety Plan of each Safety Plan Training should be school under Khowai District should be conducted for School has been prepared. worked out Safety Plan preparation jointly by . District Administrati (@ 1 Nos Refresher on and Teachers Training in School each sector round the Education
84 Department year)
15 Capacity 4 days Training on Round the Students are capaciated in building Search & Rescue and plan handling search & rescue and Training on First Aid for School level period First Aid operation during Search & Disaster Management emergency Rescue and Teams to be conducted First Aid in by QRTs. Priority: Multi Schools storied schools or having old buildings.
[@ 2 nos Training on Search & Rescue and First Aid in 2 Nos schools situated over on or closer to the Major Fault, Major lineament , Minor lineament (as per Tectonic Map) and having old/ weak buildings per month in each Sub Division]
85 6.3 Community Capacity Building:
Sl 4. No.
1.
2.
3.
86 level -DRR activities has been
Activity Process Timeline Outcomeintegrated with development schemes
PreparationDevelopment-3 days-Wall RefresherPainting, Training toHording,By Dec,16By Aug,16-GP/VCCommunityleveland families of of Disaster IEC(a) PRIBanner Secretaries, on Safety PRI Tips Staffs, Disasterknow Dos and Don’ts of Materials earthquake, cyclone and Management (b)Block, Sub Divisional Staffs Management
Plan at and (c) District Staffs on DRR Plan,2014flood -15
District,AwarenessSub ConceptVillage and Planlevel preparationAwareness Round thepreparedCommunity and families Program Program using CD/ DVD @ 5 Plan know safety tips of Division, (d)Vulnerability and risk -DRR activities as Nos every month by BDOs. Period earthquake, cyclone and Block, Nagar analysis identified in GP level has Priority : Villages situated over flood Panchayet (e)Identification of DRR been streamlined in Block, or closer to fault line and activities integrating with Sub Divisional, and District First Aid & Search & Rescue and First Aid Round the GP volunteers has been GP/Village Development schemes Plan
87 5.
6.
88 Management Committee. Rescue Training to GP Volunteers and plan trained on search & rescue District Level: Mock Drills Training to Families (living in vulnerable period and first aid operation (twice in a year) to be the identified houses such as mud walls) by conducted 8-10 places at a disaster QRT. Priority : villages situated time in the District involving GP management on or closer to the Major Fault, Volunteers, families living in team Major lineament , Minor vulnerable houses, NGOs, members at lineament (as per Tectonic QRTs, GP Disaster sub divisions, Map) Management Committees, blocks and @ 2 Nos training in each sub Block and Sub Divisional panchayets. Division in each month Disaster Management Mock drill: 2 Block level: Community level Round the Families living in Committee and DDMA along mock drills in Mock Drills (monthly) to be plan vulnerable houses, GP with District level QRT & Core district, Sub conducted involving GP period DMTs, GP DMCs know Team Divisions, Volunteers, families living in their roles and Strengthening Workshop on Strengthening By Jan,17 SHG members are Blocks, vulnerable houses, NGOs, responsibilities during any SHG SHG Members as well as sensitizing families and its panchayets, QRTs, and GP Disaster disaster Members on preparation of Family Disaster members in preparation of Schools. Management Committees. Disaster Preparedness Plan preparation family level Disaster Sub Divisional level: Mock Management @ 1 Nos workshop in each Preparedness Plan Drills (3 times in a year) to be Block conducted 2-4 places at a time
in the Sub Divisional area
involving GP Volunteers,
families living in vulnerable
houses, NGOs, QRTs, GP
Disaster Management
Committees, Block and Sub
Divn. Level Core Team, Block
and Sub Divisional Disaster
89 6.4 Capacity Building in Schools:
S Activity Duratio Target No of Time line Venue Outcome l n Group Particip ants
1 Sub 3 x 2 BRP, CRP, 40-50 Feb,17 BRC Hall. (i)BRPs, CRPs, Divisional (Sub @ 2 Nos participa identified teachers level Div)=6 Teachers nts DEO to are capacitated in from each Days finalize. preparation of Refresher CRC, O/o School Safety Plan Teachers Inspector of (Where all and organizing training Schools, BRP, CRP, @ 2 on Staffs Nos Teachers Mock Drill attached to School from each CRC, SSA and (ii) All BRCs and O/o Inspector of Safety RMSA.; @ 2 CRCs are having a Schools, Staffs and Mock Nos Teachers Resource Team to from each attached to Drill carry on School Privet SSA and Schools RMSA.; @ 2 Safety program in Nos Teachers all schools under QRTs: from each the Sub Division. TSR/ Fire Privet Schools Service, under particular Health, PWD, Sub Division to RD, TSECL attend)
2 Mock All Students, School On 3rd Sat Each school Students and Drill in schools teaching commun day of under the School staffs, schools to and non ity each District teachers practicing perform teaching month, drop cover hold, staffs Round the evacuating safely Plan period
3 CRC Level 2 days × @2 No's 442 Till Nov,16 CRC Schools 442 nos identified Teachers 32 CRC = teachers from teachers teachers are This Training 62 Days SB, High, HS ( capacitated in activity is on School School under preparation of being School Safety Plan Safety and the particular implemented and organizing Mock Drill CRC. by DEO Mock Dril Khowai)
90 6.5 Disaster Management Education:
Several Capacity building training programs has been conducted to enhance the capacity of school community on school safety. List of conducted activities has been reflected bellow. This is an ongoing process. Now, initiatives has been undertaken to capacitate the school community in the light of National School Safety Program.
Date Venue Activity Organizer
13/06/2012 Town Hall, Orientation cum sensitization program on District Administration, Teliamura School Safety and Mock Drill Khowai and Sub Divn. Admn.,TLM
14/05/2012 Town Hall, Orientation cum sensitization program on District Administration, Khowai School Safety and Mock Drill Khowai
28/06/2012 Office of DM & Workshop cum Planning Meeting for District Administration, Collector, organizing District level Mock Drill Khowai Khowai
12/07/2012 West Spot visit and initial meeting with PRI Staffs for Sub Divisional Administration, Bachaibari organizing of Mock Drill Khowai Village, North Ram Ch. Ghat ADC Village and Chebri GP nder Khowai Sub Division
16/07/2012 Office of DM & 1st Review Meeting for Organizing District level District Administration, Collector, Mock Drill Khowai Khowai
19/07/2012 Chargharia JB Sensitization Program for organizing Mock Sub Divisional Administration, School, Drill. Khowai Paschim Bachaibari ADC Village, Tulashikar RD Block, Khowai
24/07/2012 Athaibari SB Sensitization Program for organizing Mock Sub Divisional Administration, School, Drill. Khowai Upendranagar
91 ADC Village, Padmabil RD Block
25/07/2012 Khitish Sensitization Program for organizing Mock Sub Divisional Administration, 92handra AWC Drill. Khowai under Paschim Chebri GP, Khowai RD Block
31/07/2012 Maiganga Sensitization Program for organizing Mock BDO, Teliamura Market Shed, Drill. Teliamura
01/08/2012 Govt. Boys’ Sensitization Program for organizing Mock Sub Divisional Administration, School, Khowai Drill of Disaster Management. Khowai
13/09/2012 (i)Upendranaga (1)Follow up meeting for District level Mock Sub Divisional Administration, r VC, Padmabil Drill Khowai Block, Khowai (2)Sensitization cum Demonstration Program (ii)JNV, on Mock Drill / safe evacuation R.C.Ghat, Khowai
14/09/2012 (i)Chebri GP, (1)Follow up meeting for District level Mock Sub Divisional Administration, Khowai RD Drill Khowai Block, Khowai (2)Sensitization cum Demonstration Program (ii)Chebri High on Mock School Drill / safe evacuation
15/09/2012 (i)Khowai Boys’ Sensitization Program on Mock Drill (part of Sub Divisional Administration, HS School (ii) District level Mock Drill) Khowai Khowai Sub Divn. Hospital
18/09/2012 Upendranagar Mock Drill on Earthquake Sub Divisional Administration, VC, Padmabil Khowai Block, Khowai
19/09/2012 Chebri GP, Mock Drill on Earthquake Sub Divisional Administration, Khowai RD Khowai Block, Khowai
26/09/2012 DM Office, Workshop on Protection of River Bank using District Administration Khowai traditional practices
92 12/12/2012 Whole Khowai District level Mock Drill on earthquake District Administration District conducted at 12.00 noon.
12/03/2013 Sonatala Govt. 4 Days Workshop on School Safety Plan Sub Divisional Administration, - Class-XII preparation and Mock Drill under NSSP Khowai 16/03/2013 School, Khowai
24/03/2013 Maharanipur 4 Days Workshop on School Safety Plan Sub Divisional Administration, - Class-XII preparation and Mock Drill under NSSP Teliamura 27/03/2013 School
19/03/2013 Warrentobari Demonstration on Drop Cover Hold and safe Sub Divisional Administration, Bazar Shed evacuation Khowai
21/03/2013 Chethuang Demonstration on Drop Cover Hold and safe Sub Divisional Administration, Community Hall evacuation Khowai
22/03/2013 Ampura Demonstration on Drop Cover Hold and safe Sub Divisional Administration, Community Hall evacuation Khowai
26/03/2013 Behalabari Demonstration on Drop Cover Hold and safe Sub Divisional Administration, Community Hall evacuation Khowai
30/03/2013 Khowai Tea Demonstration on Drop Cover Hold and safe Sub Divisional Administration, Garden High evacuation Khowai School
04/04/2013 Kabi Nazrul Safe Evacuation Drill (Earthquake) School Administration (Kabi Vidhyabhavan Nazrul Vidhyabhavan , & Maharanipur ) Teliamura & Maharanipur HS HS School, School, Teliamura) Teliamura
04/04/2013 Sonatala Govt. Safe Evacuation Drill (Earthquake) School Administration Class-XII (Sonatala Govt. Class-XII School & School & Battala High Battala High School, Khowai) School, Khowai
18/04/2013 3rd Bn TSR 3 Days Workshop on Disaster Response and Jointly 3rd Bn TSR and Sub - Camp, Mock Drill Divisional Admn.,KHW R.C.Ghat,
93 20/04/2013 Khowai
30/04/2013 Panchayet Role of Tahesilders on Fast Information Sub Divisional Administration, Samiti Hall sharing of hazard strike Khowai
06/05/2013 Conference Workshop on Role of Tahesilders on Fast Sub Divisional Administration, Hall, O/o SDM, Information sharing of hazard strike Teliamura TLM
06/07/2013 O/o SDM, Planning Meeting on Earthquake Mock Drill Sub Divisional Administration, Teliamura Teliamura
08/07/2013 O/o SDM, Workshop on Disaster Management related to Sub Divisional Administration, - Khowai and equipment operation and MockDrill Khowai 09/07/2013 Paharmura GP
25/07/2013 Teliamura HS Workshop on NSSP/ Orientation Program on Sub Divisional Administration, - School, School Safety Plan preparation and Mock Drill Teliamura in collaboration 27/07/2013 Teliamura with DM & Collector, Khowai
31/07/2013 Khowai Govt. Workshop on NSSP/ Orientation Program on Sub Divisional Administration, - Boys HS School Safety Plan preparation and Mock Drill Teliamura in collaboration 02/08/2013 School, Khowai with DM & Collector, Khowai
05/08/2013 SDM Office, Follow up NSSP Program under Khowai Sub Sub Divisional Administration, - Khowai Division Khowai 06/08/2013
12/08/2013 IS Office, Follow up NSSP Program under Khowai District Administration, - Khowai and IS District Khowai 13/08/2013 Office, Teliamura
14/08/2013 Khowai Govt. Mock Drill on Earthquake during District Administration, - Boys Class-XII Independence Day Khowai 15/08/2013 School, Khowai
13/09/2013 Khowai Govt. Awareness Generation on Disaster Convener, District level Class-XII Management during District level Science Fair Science Fair, Khowai, Tripura School, Khowai
10/09/2013 Khowai Govt. 2 Days Teachers Training on School Safety District Administration, - Girls HS Khowai 11/09/2013 School, Khowai
13/09/2013 Ananda Marg 2 Days Teachers Training on School Safety District Administration, - High School, Khowai
94 14/09/2013 Teliamura
27/09/2013 Tulashikhar Seminar on Disaster Preparedness (in light of Headmaster, Tulashikhar Rajnagar Class- NSSP). Rajnagar Class-XII School, XII School, Khowai Khowai
28/09/2013 Sonatala Govt. Seminar on Disaster Preparedness NSS Program Officer, Class-XII Sonatala Govt. Class-XII School, Khowai School, Khowai
09/10/2013 Town Hall, Observance of IDDR Sub divisional Administration, Khowai Khowai
26/11/2013 SDM Office, One Day Capacity Building Training on Sub divisional Administration, Teliamura Search& Rescue and First Aid with Teachers Teliamra related to NSSP
28/11/2013 Conference Sensitization on Mock Drill process with line Sub divisional Administration, Hall, SDM departments Teliamra Office
04/12/2013 SDM Office, Workshop on Disaster Response cum Sub divisional Administration, Teliamura handling of disaster fighting equipments Teliamra
04/12/2013 SDM Office, 2 Days Workshop on Disaster Response cum Sub divisional Administration, - Teliamura Mock Drill Teliamra 05/12/2013
07/12/2013 Teliamura Area Mega Mock Drill on Earthquake Sub divisional Administration, (Khasiamangal Teliamra GP, Teliamura Hospital, Teliamura Degree College)
07/02/2014 Panchayet Workshop on Mock Drill using IRS Set up Sub divisional Administration, Samiti Hall, Teliamra Kalyanpur
22/02/2014 Kalyanpur Mega Mock Drill on Earthquake using IRS Sub divisional Administration, Block area Teliamra
21/02/2014 Panchayet Workshop on Mock Drill using IRS Set up Sub divisional Administration, Samiti Hall, Khowai Khowai
31/05/2014 SDM Office, Workshop on Disaster Management and Mock Sub divisional Administration, -
95 01/06/2014 Teliamura drill process using IRS setup Teliamra
23/08/2014 Khowai Govt Training on RVS, NSM under NSSP under District Administration, Class-XII Khowai District Khowai School, Kalyanpur HS School, Kavi Nazrul Vidyabhavan
27/09/2014 SDM Office, Planning meeting for observance of Sub divisional Administration, Teliamura International Day for Disaster Reduction Teliamra (IDDR)-2014
29/09/2014 SDM Office, Planning meeting for observance of Sub divisional Administration, Khowai International Day for Disaster Reduction Khowai (IDDR)-2014
13/10/2014 Khowai Town Awareness Program on Disaster Risk Sub divisional Administration, Hall Reduction and Quize, as a part of weeklong Khowai IDDR,2014 celebration.
13/10/2014 Identified 10 Mock Drill as a part of weeklong IDDR,2014 IS, Khowai Nos schools celebration under Khowai Sub Div.
15/10/2014 Chebri HS Awareness Program on Disaster Risk Sub divisional Administration, School, Khowai Reduction and Mock Drill as a part of Khowai weeklong IDDR,2014 celebration.
13/10/2014 Identified 20 Mock Drill as a part of weeklong IDDR,2014 IS, Teliamura Nos schools celebration. . under Teliamura Sub Div.
20/10/2014 Kalyanpur HS Demonstration on use of equipments as a part Sub divisional Administration, School of weeklong IDDR,2014 celebration. . Teliamra
21/10/2014 Teliamura Town Awareness Program on Disaster Risk Sub divisional Administration, Hall Reduction as a part of weeklong IDDR,2014 Teliamra celebration.
20/01/2015 DM Office, Pilot Project : Sensitization Program on District Administration, Khowai implementation of Pilot Project on Building Khowai Community Resilience through integrated Flood Management.
03/02/2015 SDM Office, Planning Meeting to organize Mock Drill in Sub Divisional Administration, Khowai KMR High School, Khowai Khowai
96 09/02/2015 KMR High Mock Drill in KMR High School, Khowai. Sub Divisional Administration, School, Khowai Khowai in collaboration with DEO, Khowai
18/02/2015 SDM Office, Planning Meeting to organize Week long Sub Divisional Administration, Khowai Training Program on Disaster Preparedness Khowai
19/02/2015 Panchayet Pilot Project : Orientation Program regarding Sub Divisional Administration, Samiti Hall, implementation of Pilot Project on Building Teliamura Kalyanpur RD Community Resilience through integrated Block Flood Management
23/02/2015 Khowai Town Week long Training Program on Disaster Sub Divisional Administration, & Hall, Khowai Preparedness Khowai 25/02/2015
[23/02/201 5 to 28/02/2015 ]
10/03/2015 Block Office, Preparatory Meeting for organizing 2 Days BDO, Khowai Khowai Disaster Preparedness Program
16/03/2015 Panchayet Two Days Program on Capacity building for BDO, Khowai to Samiti Hall, Disaster Response 17/03/2015 Khowai & nearby Pond (demonstration)
21/03/2015 East Kunjaban Pilot Project: Sub Divisional Administration, GO, Kalyanpur Teliamura RD Block Planning Meeting for implementation of next activities related to Pilot Project on Building Community Resilience through integrated Flood Management
30/03/2015 Bagan Bazar Pilot Project: Sub Divisional Administration, - Community Teliamura 31/03/2015 Hall; Khowai Organizing training on specific thematic areas/ River, Nearby skills to stakeholders related to Pilot Project on Pond, Building Community Resilience through Teliamura Sub integrated Flood Management Division
16/04/2015 Teliamura HS Workshop for reviewing School Disaster District Administration, School Management Plan as well as Mock Drill Khowai
24/06/2015 Sub Jail,Khowai Mock Drill program on Disaster Management Sub Divisional Administration, especially on Earthquake, Fire Accident etc Khowai
97 02/07/2015 SDM Office Pilot Project: Sub Divisional Administration, Teliamura Planning meeting to organize Mock Drill on Flood and Earthquake in Dwarikapur GP & Kunjaban GP
08/07/2015 Kalyanpur RD Pilot Project: Sub Divisional Administration, Block Teliamura Workshop cum Planning Meeting for organizing Mock Drill on Flood and Earthquake in Dwarikapur GP & Kunjaban GP
15/07/2015 East Kunjaban Pilot Project: Sub Divisional Administration, - GP & Teliamura 16/07/2015 Dwarikapur GP Sensitization meeting at community level in East Kunjaban GP & Dwarikapur GP respectively
22/07/2015 Klyanpur RD Pilot Project: Sub Divisional Administration, Block Teliamura Table Top Exercise
04/08/2015 Dwarikapur GP Pilot Project: Sub Divisional Administration, Teliamura Mock Drill in Dwarikapur GP
27/07/2015 Khowai Town Disaster Management Workshop District ICA Office, Khowai but it was Hall reschedule d on 06/08/2015
21/08/2015 SDM Office, Planning meeting regarding equipment Sub Divisional Administration, Khowai verification for the 3rd Phase Khowai
26/09/2015 Science Fare. Displaying of Disaster Management Sub Divisional Administration, - Khowai Govt. Equipments/ QUIZE etc Khowai 28/09/2015 Boys School
08/10/2015 SDM Office, Planning Meeting for observance of Sub Divisional Teliamura IDDR,2015 under Teliamura Sub Division Administration,Teliamura
31/10/2015 Conference Planning Meeting for implementation of School District Administration, Hall, DM’s Safety Program under Khowai District Khowai Office, Khowai
98 16/12/2015 Panchayet Workshop on Preparation of Departmental District Administration, Samiti Hall, Disaster Management Plan Khowai Khowai RD Block Office
08/01/2016 Conference Planning meeting and process of Mock Drill Khowai Municipal Council, Hall, Khowai Khowai Municipal Council
27/01/2016 Khowai Govt. Capacity Building Training and Mock Drill Khowai Municipal Council, - Boys HS Practice Khowai 28/01/2016 School , Khowai Govt Girls HS School, Khowai Hospital
30/01/2016 -Do- Mock Drill on school safety and Hospital Khowai Municipal Council, Management Khowai
09/02/2016 Khowai BRC 3 Days Teachers Training on School Safety District Education Officer, - Khowai 11/02/2016
15/02/2016 Teliamura BRC 3 Days Teachers Training on School Safety District Education Officer, - Khowai 17/02/2016
18/02/2016 SDM Office, Mock Drill on School Safety and Hospital Sub Divisional Administration, Teliamura Management Teliamura
07/03/2016 Shiva Displaying of Disaster Management Sub Divisional Administration, - Chaturdashi Equipments/ QUIZE etc Khowai 10/03/2016 Mela, Singicherra
6.6 Disaster Management Training Plan for 2016-17 under Khowai District
Sl Name of No of Target No of Time line Venue Outcome the Days Group Participant training s
1 Capacitat 1 x 9 (1 EOC Staffs @10 Nos April- DM’s EOC staffs are ing DM EOC staffs Office; capaciated in
99 DEOC/ Office, 2 from DEOC/ May,16 SDM’s performing EOC at SDM EOC at Sub Office, duties and well Sub Office, 6 Division and Block aware of Division Block Block level Offices following SOP and Office)= Block 9 days level
2 Orientati 1x1 (DM Nodal @ 1 from June,16 DM’s Nodal officers on of Office)= Officers of each Office knows how to Nodal 1day all Department prepare Officers Department at Sub departmental on Dept. s at Sub Divisional Disaster DM Plan Divisional level Management Preparati level Plan on
3 Worksho 3 x 6 Elected Indoor: @ 2 By Block -GP/VC p for Block=18 Representat Nos from July,2016 Office level Preparati days ives, PRI each GP/VC - Disaster on of Secretaries, under the Aug.,2016 Managem Disaster GP level particular ent Manage Volunteers; Block; Plan,2013 ment Staffs -14 Plan at attached to Outdoor: prepared District, Disaster Sub Managemen 30 Nos -DPP activities as Division, t Section in Volunteers identified in GP Block, DM’s, from the level has been Nagar SDM’s, GP/VC streamlined in Panchjay Block , NP where the Block, Sub et and Office Venue is Divisional, and GP/Villag located; District Plan e level -DRR activities QRTs: has been TSR/Health integrated with /Fire development Service/ schemes PWD/DWS/ ARDD/TSEC L/Tahesilde r/Forest etc
4 First Aid 3x6(Bloc Indoor: GP 30-40 Nos Sept,16- Vulnerabl GP volunteers & Rescue ks)=18 level volunteers; Oct,2016 e areas has been trained Training days Volunteers, 20-30 nos (where on search & to the families members the target rescue and first identified living in the from the group/ aid operation disaster vulnerable families family manage houses/ living in members ment areas vulnerable from team areas/ vulnerabl members houses e houses at sub can divisions, Outdoor: attend) in blocks each TSR/Health and /Fire
100 panchay Service Block ets..
5 Mock 1st Phase (It is an 30-40 Nos Sub Div. mock Families living in Drill (Block activity to volunteers; level: drills in vulnerable level): be 20-30 nos Sept,16- district , houses, GP conducted members Oct,2016 Sub DMTs, GP DMCs 1x6 followed from the Divisions, know their roles (Blocks) by First families Dist level Blocks, and =6 Days Aid & living in Mega panchayet responsibilities Rescue vulnerable Mock s, during any nd 2 Training) areas/ Drill: disaster Phase: houses Nov,16 & Indoor: Jan,17 3x2(Sub Elected Div)=6 Representat days ives, PRI Secretaries, GP level Mega Volunteers; Mock community; Exercise( families District living in level): vulnerable areas/ 5 daysx1 houses =5days (includin QRTs: g TSR/Health preparati /Fire on Service/ required PWD/DWS/ for ARDD/TSEC sanitizati L/Tahesilde on to r/Forest etc stakehol ders)
6 Sub 3 x 2 BRP, CRP, 40-50 Feb,17 BRC Hall. (i)BRPs, CRPs, Divisional (Sub @ 2 Nos participants identified level Div)=6 Teachers DEO to teachers are Refresher Days from each finalize. capacitated in Teachers CRC, O/o preparation of training on Inspector of (Where all School Safety School Schools, BRP, CRP, Plan and Safety Staffs @ 2 Nos organizing Mock and Mock attached to Teachers Drill Drill SSA and from each RMSA.; @ 2 CRC, O/o (ii) All BRCs and Nos Inspector CRCs are having Teachers of Schools, a Resource Team from each Staffs to carry on Privet attached to School Safety SSA and program in all
101 Schools RMSA.; @ schools under 2 Nos the Sub Division. QRTs: Teachers from each TSR/ Fire Privet Service, Schools Health, PWD, under RD, TSECL particular Sub Division to attend)
7 Mock All Students, School On 3rd Sat Each Students and Drill in schools teaching community day of school School staffs, schools to and non each under the teachers perform teaching month, District practicing drop staffs Round the cover hold, Plan evacuating safely period
8 Strength 2x 6 SHG 40-50 March,17 Block SHG members ening Blocks=1 Members, participants Office are sensitizing SHG 2 Days AWW, in each families and its Members ASHA, Workshop members in on CDPO preparation of Disaster family level Manage Disaster ment Preparedness Plan
9 Training on 2×2 Sub Nodal @ 1 from Dec,16 SDM Nodal Officers are area Div=4 days Officers of each Office capable to conduct specific all Department Area specific HRVC HRVC Department at Sub analysis and Analysis s at Sub Divisional incorporation of the Divisional level same in Dept. DM level plan.
10 CRC Level 2 days × 32 @2 No's 442 teachers Till Nov,16 CRC Schools 442 nos Teachers CRC = 62 teachers from identified Training on Days SB, High, HS (This teachers are School School under activity is capacitated in Safety and the particular being preparation of Mock Drill CRC. implemente School Safety d by DEO Plan and Khowai) organizing Mock Dril
102 CHAPTER 7: RESPONSE AND RELIEF MEASURES
7.1 Disaster response is aimed at
saving and protecting human life; relieving suffering;
containing the emergency – limiting its escalation or spread and mitigating its impacts;
providing the public and businesses with warnings, advice and information; protecting the health and safety of responding personnel;
safeguarding the environment; as far as reasonably practicable, protecting property;
maintaining or restoring critical activities;
maintaining normal services at an appropriate level; promoting and facilitating self-help in affected communities;
facilitating investigations and inquiries (e.g. by preserving the scene and effective records management);
facilitating the recovery of the community (including the humanitarian assistance, economic, infrastructure and environmental impacts);
evaluating the response and recovery effort; and
7.2 Response Planning (multi hazard), preparedness and assessment:
Quick Assessment of damage and need:
Sl.No Assessment Area of operation Responsibility Time frame
1 Vulnerability Sub-Divisions- QRT of PWD/RD Immediate
assessment- Houses/ TLM/KHW at Sub Divisional
infrastructure, roads, level
103 bridges etc
2 Houses/ infrastructure, Sub-Divisions- SDM Within 3 days of
roads damage TLM/KHW the incident
3 Sub-Divisions-
Water lines TLM/KHW SE, DWS Immediate
4 Electricity Sub-Divisions- GM, TSECL Immediate
TLM/KHW
5 Telecommunication Sub-Divisions- GM, BSNL Immediate
TLM/KHW
6 Health & Hygiene Sub-Divisions- CMO, Khowai Immediate
TLM/KHW
7 Road Connectivity Sub-Divisions- SE, PWD (R&B) Immediate
TLM/KHW
8 Crops Sub-Divisions- Dy. Director, Within 3 days of
TLM/KHW Agriculture the incident
9 Livestock Sub-Divisions- Dy. Director, Immediate
TLM/KHW ARDD
104 10 Forest Sub-Divisions- DFO, Teliamura Within 3 days of
TLM/KHW the incident
7.3 Response Flowchart:
Control Room of Subdivision, Block, and line departments
District Collector
(Chairman DDMA)
Addl. District Magistrate
District Control Room
(Emergency Officer)
Support Support
Staff - 1 Staff - 2
105 Police, Fire Service,
SE PWD(R&B), SE DWS, AGM TSECL, District level Line Depts
Transit Camp Feeding Camp Relief Camp Health Camp
7.4 Warning & Alert:
1. Warning message is received in the DEOC from Revenue Department/IMD/NWFC
2. The message is translated in the local and non- technical language and immediately disseminated to the Sub-divisional EOCs/ BDOs
3. The message is also sent to the SIO (ICA Department) with instructions to transmit it immediately through electronic/ print media
4. Withdrawal of the warning is also communicated similarly
7.5 District CMG meeting:
CMG Meeting will be conducted immediately in case of a crisis situation
106 107 7.6 ACTIVATION OF EOC
DEOC is already activated 24X7. After receiving the information from any sources such as media/ public/ SEOC, DEOC will immediately activate sub divisional control room and will pass necessary information to respond to the threatening incident.
7.7 RESOURCE MOBILIZATION
Resource will immediately be mobilized to incident spot after receiving the direction from DDMA chairman/DEOC
7.8 First assessment report & seeking External assistance
External help will be taken from any source with a specific requisition from DDMA chairman and first assessment shall be prepared by damage assessment team which will be sent by Chairman DDMA/DEOC with in 1-2 hours.
7.9 MEDIA management/Co-ordination /information Dissemination: DDMA willissue authenticated information to media from time to time to avoid panic and to keep community and other stakeholders in touch with the progress.
7.10 Hazards specific Responsibility Matrix:
Hazards specific Responsibility Matrix for emergency response functions for sudden disaster where early warning is available.
Time Hazard Task Department /
Agency
D-72 Cyclone/ Forecast/warning IMD/MWFC/CWC/ D- Cyclone/ Forecast/warning IMD/MWFC/CWC Hr Flood Revenue 48Hr Flood Deptt./DEOC
D-24 Cyclone/ Warning/Evacuation IMD/MWFC/CWC/
Hr Flood DEOC/SDRF/Polic
108 e/DDMA/AMC/NP Activity
1.DEOC staff will analyze the information :- (a)Where incident may take place (b) When the incident may take place will inform O/C, DEOC or directly to DM & Collector, Khowai for further instruction.
2. Flash the emergency message as per format.
Do
DEOC/ Sub Divisional Control
Room will immediately pass the information to the
SDPO for sending QRTs for search & Rescue Operation (Police/ Fire Service/ TSR/BSF/CRPF etc) CMO/SDMO for sending QRTs for First Aid
SE, PWD/ GREEF etc for sending QRT for Road
109 cleaning for response
activities
AGM, TSECL to cut the power
supply of the affected area to
avoid accidents caused by
electric shock
Contact SDM for shelter
house and Relief
Contact SE, DWS for
ensuring Drinking water/
sanitation
Dy.Director, ARDD for
arrangement of Cattle camp
Contact SE,PWD for
vulnerability assessment of
affected houses and
Damage assessment
DDMA/ District level QRT/
District level Core Team
meeting for more support
from outside and for
situational analysis
Chalk out detailed response
mechanism.
D 0 Cyclone/ Preparedness TSECL Power cut off in affected area
Hr Flood
110 D Cyclone/ Rescue/ First Aid Fire Service / (i) Road cleaning so that response
+15 Flood Police team, may reach to the spot
Min /TSECL,CPMF/Hea immediately and Damage
lth assessment .(ii) Search & Rescue
operation and First Aid
D Cyclone/ Rescue/ First Aid Fire Service / Do
+30 Flood Police
Min /TSECL,CPMF/Hea
lth
D + Cyclone/ Rescue/ First Aid Fire Service / Do
Hr Flood Police
/TSECL,CPMF/Hea
lth
D+ 2 Cyclone/ Rescue/ First Aid / Fire Service / Do
Hr Flood Damage Assessment Police
/TSECL,CPMF
D + Cyclone/ Rescue/ First Aid / Fire Service / (i)Shelter place identification and
Damage Police ensuring facilities (ii) Evacuating
111 3Hr Flood Assessment/ /TSECL,CPMF/Hea affected families and sheltering
Sheltering lth / (iii) Damage assessment so that NDRF/SDM/ARDD/ planners can prioritize the FOREST resources, need to be in place and
synchronize activities of different
stakeholders
D+ Cyclone/ Relief distribution Fire Service / Ensuring drinking water/ alternative
6Hr Flood /water sanitation/ Police power supply/ sanitation etc to the
Sheltering /TSECL,CPMF/Hea affected families/ shelter places
lth /
NDRF/SDM/DWS
D+ Cyclone/ Vulnerability DWS/PWD/ED/TSE (i) Restoration of public utility
12 Hr Flood Assessment/Restorati CL/WR/Forest/Agri service by service providers (ii)
on of public utility culture and other Vulnerability Assessment by
service / loss deptts. PWD/RD engineers (iii) loss
assessment assessment by damage
assessment team
D+ Cyclone/ Vulnerability DWS/PWD/ED/TSE Do
24 Hr Flood Assessment/Restorati CL/WR/Forest/Agri
on of public utility culture and other
service / loss required deptts.
assessment
112 Hazards specific Responsibility Matrix for emergency response functions for sudden disaster where early warnings are not available.
Time Hazard Task Department / Activity
Agency
D+ 15 Earthquake/ Evacuation / Police, Fire, 1. Intimation from Sub division EOC/
Min Fire Search and PWD(R&B), Health, /Public/Media.
Rescue /First TSECL,CPMF,NG The Strategy:- Os, Aid If Telecommunication works::
Community/Pradhan/ Chairman
(Informaton Collection )Tahesilder
(Information sharing) Sub Divn.
EOC
If Telecommunication fails:
(A)Community: Community (by
Messenger ) Nearest QRTs
(B)QRTs:
113 QRTs (by Wireless)Police
Control Room (c ) Police Control
Room: Police Control Room (by
Wireless) (i)DEOC (ii)Sub Divn.
EOC (iii) State EOC
2. DEOC to analyze (a)What incident took place
(b)Where the incident took place
© When the incident took place
(d)What support required as asked for
And the DEOC will inform O/C,
DEOC or directly to DM & Collector,
Khowai for further instruction.
3. Flash the emergency message as per format.
4.Intimate over phone to
DDMA/Police Control Room / SDM /
BDO / EE(PWD) / EE(DWS) / CMO
/ GREF/ Fire Station for sending
QRT.
5. DEOC/ Sub Divisional Control
Room will immediately pass the information to the SDPO for sending
QRTs for search & Rescue
Operation (Police/ Fire Service/
TSR/BSF/CRPF etc)
114 CMO for sending QRTs for First Aid
/SE, PWD/ GREEF etc for sending
QRT for Road cleaning for response
activities /AGM, TSECL to cut the
power supply of the affected area to
avoid accident may cause by
electric shock
D + 30 Earthquake/ Evacuation / Police, Fire, (i) Road clearing so that response
Min Fire Search and PWD(R&B), Health, team, may reach to the spot
Rescue /First TSECL,CPMF,NG immediately and Damaged
Aid Os, /Forest / SDM assessment .(ii) Search & Rescue
operation during disaster and First
Aid (iii) Power cut off in affected
area
115 D + Hr Earthquake/ Evacuation / Police, Fire, Do
Fire Search and PWD(R&B), Health,
Rescue /First ,CPMF,NGOs,
Aid Forest
D + 2 Earthquake/ Evacuation / Police, Fire, (i)Shelter place identification and ensuring facilities (ii) Evacuating Hr Fire Search and PWD(R&B), Health, affected families and sheltering Rescue /First ,CPMF,NGOs,
Aid / Shelter SDMs (iii) Damage assessment so that planners can prioritize the resources, need to be in place and synchronize activities of different stakeholders (iv) Ensuring drinking water/ alternative power supply/ sanitation etc to the affected families/ shelter places
D +3 Earthquake/ Do Do Do
Hr Fire
D +6 Earthquake/ Relief SDM Office and GP Relief distribution
Hr Fire DMT
D + 12 Earthquake/ Damage SDM/ARDD/ (i) Restoration of public utility
Hr Fire Assessment/ FOREST/ service by service providers (ii)
Sheltering Agriculture/ Vulnerability Assessment by
Fishery/PWD/RD PWD/RD engineers (iii) loss
assessment by damage
assessment team
D+ 24 Earthquake/ Vulnerability DWS/PWD/ED/TSE (i) Restoration of public utility
116 Hr Fire Assessment/Re CL/WR/Forest/Agri service by service providers (ii)
storation of culture and other Vulnerability Assessment by
public utility required deptts. PWD/RD engineers (iii) loss
service / loss assessment by damage
assessment assessment team
7.11 Department wise SOPs for Disaster Response:
(i) AGRICULTURE DEPARTMENT:
Task: Assist in assessment of damage to agriculture & the farming community and help them torestart their agriculture/farming operations
Steps:
Establish linkage with DEOC.
117 Ensure availability of staff and teams (extension officers and others) visiting/stationed at respective disasters sites with necessary equipments, logistics support.
Assess the extent of damage to soil, crop, plantation, storage facilities and the required intervention (estimate the requirement of seeds, fertilizers, pesticides, labour, tools and equipments etc). Ensure stock of seeds/plants/medicines/manure/tools/ equipment, which are needed and supply them immediately.
Requisition of seeds/plants/medicines/manure/tools/equipments etc. as per the pre- contract with the suppliers.
Clearance of debris, if any, due to land slides and flash floods and assist the community in developing agricultural land.
Organise transport, storage and distribution of the relief aid with adequate record keeping procedure.
Establish contact with water testing laboratories/offices.
Restore the agricultural operations (including soil conditions).
Crop protection.
Restore agriculture produce market.
Establish public information centers to let the people know about the type of work done and the necessary relief aid/new schemes etc.
Monitor pest and disease control.
Assist community/farmers in getting insurance benefit.
Regular reporting to DEOC about the situation including expenditure statements etc.
In post operation phase, sit with the teams, review the situation, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.
(ii) HEALTH DEPARTMENT
Tasks:
To provide immediate medical, health and public hygiene services
To check outbreak of epidemics and provide on site OT and Trauma Services
Awareness generation on public health
118 Steps:
Establish linkages with the DEOC.
Close contact with Administration.
Immediately activate the hospitals for receiving large no. of casualties
Large stocks of surgical packs be sterilized to last for one week at least & kept in a safe place.
Arrange for emergency supplies of anesthetic drugs.
Requisition of medicines/equipments etc. as per the pre-contract with the suppliers.
Ensure stock of equipment and drugs which are needed to supply to the hospitals immediately.
Arrangement of alternative power/ energy sources, as planned, to operate hospital centers.
Deployment of teams with necessary equipments, medicines etc. and logistics support and authority as planned at Disaster sites and establish communication links.
Ensure storage of safe drinking water and encourage water savings in the hospital.
Ensure emergency admission procedures with adequate record keeping & establish public information centers to let the people know about the injured & the dead.
119 Assist Administration in setting up transit and relief camps, feeding centers and ensure adequate first aid &sanitary conditions in them.
Maintain Proper record of injured & dead persons
Hand over dead bodies to the Police
Regular reporting to DEOC about the situation including expenditure statements etc.
In the post operation phase, sit with the teams, review the situation, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.
(iii) ARDD
Tasks:
Disposal of dead cattle and other animals to prevent outbreak of health and sanitation problems
Management of livestock in emergency
Assist Police and Civil Defence in disposal of dead bodies, claimed/unclaimed, after observing all formalities
Steps:
Establish linkages with the DEOC
Requisition of fodder/medicines/equipments etc. as per the pre-contact with the
suppliers.
Deployment of teams with necessary equipments, medicines etc and logistics support.
Treatment of injured cattle/ livestock.
Protection and care of abandoned/lost livestock.
Assist volunteers/village headmen/police personnel in rescue & evacuation and/or
disposal of carcass as well as in getting insurance benefit.
120 Assist Administration in setting up transit and relief camps, feeding centers and ensure
adequate sanitary conditions in them.
Organise transfer of seriously injured livestock from villages to veterinary aid
centers wherever possible.
Establish cattle camps and additional veterinary aid centers at disaster sites and designate an Officer-in-Charge for the Camp.
Estimate the requirement of water, fodder, medicines and animal feed and organize the same.
Regular reporting to DEOC about the situation including expenditure statements etc.
(iv) DWS DEPARTMENT
Task: To provide immediate supply of clean drinking water in the disaster affected areas and inthe relief camps and hospitals etc.
Steps:
Establish linkages with the DEOC.
Deployment of teams with necessary equipments/tools, logistics support.
Immediately undertake inspection of intake structures, pumping stations, water sources, treatment plants, storage tanks (hospitals etc), and sewerage lines and of other equipments and review extent of damage.
121 Undertake chlorination, bacteriological analysis, determination of chlorine residue & restoration of water works. Daily determination of the chlorine residue in public water to avoid the presence of Escherichia coli & other sources of contamination in public water supply.
Recruit casual labourers on an emergency basis for clearing damaged pipes, blocked sewerage and salvaging important equipment and accessories. Check the condition & contamination levels of private water sources including water from streams, wells, tube wells etc., if any, and use scientific methods of de-contamination to make it edible/use worthy.
Restore and ensure uninterrupted water supply to all vital installations, facilities and sites (life-line buildings, relief camps, feeding centers, godowns, hospitals, etc).
Assist health authorities to identify appropriate sources of potable water.
Encourage public in the economic use of water.
Make provisions to acquire tankers and establish other temporary means of distributing water on an emergency basis.
Requisition of equipments etc. as per the pre-contract with the suppliers.
A minimum level of stock should be maintained for emergencies and should include extra lengths of pipes, connections, joints, hydrants and disinfectants/ bleaching powders. Adequate tools should be at hand to carry out emergency repairs. Arrangement of alternative power/ energy sources, as planned, to operate DWS pumps. Regular reporting to DEOC about the situation including expenditure statements etc.
(v) POLICE DEPARTMENT
Task:
Maintain Law & order
Undertake search & rescue works as well as orderly evacuation to safer places
Supervise Disposal of the dead after all legal formalities
Protection of supply & convoys and assistance in orderly distribution of relief materials.
Steps:
122
Establish linkages with the DEOC
Close contact with the Armed Forces/CPMFs for specialized assistance/equipments for search and rescue.
Establish VHF/HF Radio Communication to assist evacuation, information dissemination and checking rumours.
Search , Rescue & Evacuation of people from disaster sites & immediate reporting to DEOC.
Assist seriously injured persons to be taken to hospitals.
Maintain law and order.
To maintain records of Identification of the dead
Assist fire service personnel in their efforts.
Assist and encourage the community in road-clearing operations.
Traffic management and patrolling as required.
Provide security in transit and relief camps, affected areas, lifeline infrastructures & services, ensure that identified areas are cordoned off.
Provide security arrangement for visiting VVIPS and VIPs.
Assist the Administration in taking necessary action against hoarders, black marketeers and those manipulating relief materials.
123 Identify and register the names of the dead and dispossessed persons. Support the Administration, Community members in disposing dead bodies.
Assist the Administration in the supply and distribution of relief materials.
Deploy police personnel near relief godowns.
Escort relief carrier vehicles and personnel.
Regular reporting to DEOC about the situation including expenditure statements etc.
In the post operation phase, sit with the teams, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.
(vi) FOOD & CIVIL SUPPLIES DEPARTMENT
Task:
To meet the shortage of supply of food, baby food, P.O.L., S.K.O., L.P.G. Action against black marketeers, hoarders, etc.
Steps:
Arrange and dispatch supplies to affected areas as per the requisition.
Arrange distribution of commodities to the affected people.
Take action against black marketeers , hoarders etc. and maintain price line.
Regular reporting to DEOC about the situation including expenditure statements etc.
In the post operation phase, sit with the teams, review the situation, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.
(vii)PUBLICWORKS DEPARTMENT (R&B)
Task:
124 To clear roads, replace collapsed bridges by temporary bridging equipment or making temporary arrangements
Assist concerned authorities to repair damaged air-strips, helipads
Providing engineering support to Search & Rescue Teams
Providing support in terms of heavy equipments i.e., Earth Movers, Bulldozers, etc.
Assist the Revenue Department in providing temporary shelters/tents
Steps:
Establish linkages with the DEOC
Requisition of vehicles, debris cleaning equipments etc. as per the pre-contract with the suppliers.
Deploy teams with necessary equipment, such as towing vehicles, earth moving equipment, cranes etc. at disaster sites
Adequate road signs should be installed to guide and assist the drivers.
Recruit casual labourers to work with experienced staff and divide them into work gangs.
Assist fire brigade/police personnel in rescue & evacuation by clearing debris.
Undertake cleaning of ditches, grass cutting, the burning or removal of debris and the cutting of dangerous trees along the road side in the affected areas.
Restoration of roads to their normal conditions by establishing a priority listing of which roads will be opened first. Among the most important are the roads to hospitals and main trunk routes, routes to relief godowns, camps etc.
Undertake cleaning of all paved and unpaved road surfaces including pothole patching
125 and any failure of surface foundation in the affected areas and keep monitoring their conditions.
Mobilize community/headmen/volunteers in road-cleaning operations.
Repair/reconstruction of public utilities and buildings.
If people are evacuating an area, the evacuation routes should be checked and people assisted.
Assist the administration in setting up transit and relief camps, feeding centers, hospitals.
Regular reporting to DEOC about the situation including expenditure statements etc.
In the post operation phase, sit with the teams, review the situation, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.
(viii) TSECL
Tasks:
Restoration of power supply
Provision of power/electricity to hospitals, lifeline buildings, feeding centers
Steps:
Establish linkages with the DEOC
Deployment of teams with necessary equipments, logistics support
Switch off the power supply immediately to avoid further damage to life and property during the time of disaster.
Immediately undertake inspection of Power grids, barrage, high tension lines, towers, substations, transformers, insulators, poles, and other equipments and review extent of damage . Undertake restoration works.
Restore power supply and ensure uninterrupted power to all vital installations, facilities and sites (relief camps, feeding centers, godowns).
Recruit casual labourers on an emergency basis for clearing damaged poles and salvaging important equipment and accessories.
Requisition of equipments etc. as per the pre-contract with the suppliers. 126 Arrangement of alternative power/ energy sources, as planned, to operate
hospital centers and lifeline buildings (DM Office/DEOC/Police
Stations/Tele-communication Buildings etc.)
Regular reporting to DEOC about the situation including expenditure statements etc.
In the post operation phase, sit with the teams, review the situation, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.
(ix) FOREST DEPARTMENT
Steps:
Assist in road clearance.
Provide tree cutting equipments.
Units for tree cutting and disposal to be put under the control of the DEOC during an emergency.
Provide building materials such as bamboo etc. for construction of shelters.
Take up plantation to make good the damage caused to tree cover
127 (x) TRANSPORT DEPARTMENT
Task:
Arrangement of transport for reaching supplies to affected areas
Transport for evacuation of people Transport of medical teams Steps:
Get in touch with the DEOC.
Ascertain the actual requirement from Control Room, Supplies Dept., Housing Dept, Medical Department.
Arrange vehicles for evacuation , maintenance of supplies and medical aid etc.,
Regular reporting to DEOC about the situation including expenditure statements etc.
In the post operation phase, sit with the teams, review the situation, discuss problems, suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans
(xi) ICA Department
General Tasks:
Setting up of a control room to provide authentic information to the public regarding impending emergencies
Daily press briefings at fixed times at state & district levels to provide the official version
Keep the public informed of the latest emergency situation (area affected, lives lost, etc.)
Keep the public informed of various post disaster assistance and recovery programmes.
(xii) Fire Department
128 Task:
Undertake firefighting if fires occur
Search & Rescue as well as evacuation to safe places
Steps:
Close contact with DEOC
Immediately communicate first warning to the fire stations
Call all staff on duty immediately Dispatch teams to disaster locations with all equipments and resources
Remove collapsed walls & houses
Rescue people and evacuate them to hospitals & safe places
Regular reporting to the DEOC
129 CHAPTER 8: RECONSTRUCTION, REHABILITATION & RECOVERY MEASURES
8.1 Mechanisms of disaster response
Post disaster response has been typically described at three levels.
o Relief immediately after the calamity, lasting from the first 24 hours to about two tothree months and catering to immediate shelter, food, water and medical assistance.
o Reconstruction following relief and extending to a period of approximately two years,aimed at rebuilding the basic physical infrastructure and shelter to enable people to begin afresh; and,
o Rehabilitation, that looks at more long term inputs of reinstating lost livelihoods,introducing new economic opportunities and improving land and water management processes so as to reduce people’s vulnerability and enhance capacities to handle future calamities.
To put all the desired activities into a frame, DDMA has planned to move on in the following ways:
8.2 Reconstruction/Repair:
Issue Activity Department/ Time period Expected outcome
agency
responsible
General Priority of recovery :- DDMA services as per inrelief recovery phase (vi)
Policy code ; livelihoodRecovery(v) program-short
Guideline (i)Detailed damage and Reconstruction/ repairterm of and long term
loss assessment (ii) lifeline buildings/ social
Relief (iii) Recovery (iv) infrastructure;Damage and damageA systematic assessment Damage and
Restoration of basic buildings;loss promotingof damages and losses loss
infrastructure ; Essential ownerassessment driven approachesalong with remedial assessment
130 measures needed Team Through out the Each stakeholder/
Plan period QRTs and community know their roles clearly to be played during recovery phase to bring the affected community in normalcy.
Detail damage and loss assessment reports are available, which will give the planner an idea what types of resources need to Within 3 hours of be in place to speed the event or as up recovery phase early as possible
131 Relief Relief to affected people SDMs, Once people Affected families
Teliamura/ evacuated the received sufficient
Khowai affected area and relief to meet daily
sheltered needs
Restoration Restoration of basic Concerned Just after the basic infrastructure ;
infrastructure ; Essential departments, as immediate Essential services
services as per relief assigned for in response as per relief code ;
code ; livelihood the DDMP activities livelihood; public
(evacuation, utility services has
search & rescue been restored
and first aid) and
getting the
damage and loss
assessment
report,
restoration phase
will be started
Reconstruction/ repair of Concerned Though it is a (i) Lifeline buildings/ Reconstructi on/ repair lifeline buildings/ social departments, as long term activity, social infrastructure; infrastructure; damage assigned for in based on the damage buildings
buildings; promoting the DDMP type of damage are repaired/
owner driven approaches and available constructed and
in recovery phase resources, this functioning (ii)
phase may take Community
long or short organized and
duration. undertakes
Emphasis to be ownership driven
132 given to concluderepairprograms task as
the fast as possible.
Reconstruction/
8.3 Recovery Program:
Sl.No Task Departments/Agency Activi Time Source of
. ties period Fund.
Long term
1 Skill development DRDA Traini Round Existing
training to affected ng the year departmental plan
population
Short term
1 Loans/Grants/assistance DWO/SDWO/DRDA aid Round State Govt
the year
133 CHAPTER 9: FINANCIAL RESOURCES FOR IMPLEMENTATION OF THE DDMP
The DDMA is implementing DRR activities under the District utilizing fund from 13FC. Departmental Capacity building funds
SDRF for relief for the victims/ affected families.
Other financing option for restoration of infrastructure / livelihood by all Departments.
Following table gives the detail of fund flow, is being utilized to address DRR issues under this district:-
Fund Memo No., Date Amount in Name of Scheme Year Received Rs.
From Whom
Revenue No.F.12 (5)-REV/SDRF/ 2,00,00,000/- SDRF Department 2010(Part) dt. 26-04-2012
Revenue No.F. 56/RR&DM/FUND/ Training, awareness Department programmes, Mock 2011(Part-II)/591 dt. 07-08-2012 3,00,000/- drills, DM planning etc.
Revenue No.F.12 (3)- 50,000/- Contact awareness Department REV/CORE/URR/DRR/2010(L) generation/Capacity dt. 04-08-2012 building on Disaster Management.
Revenue No.F.12(5)-REV/SCR/2003 dt.22- 1,00,000/- Imparting training on Department 12-2012 Disaster Management, Mock drill, awareness etc.
Revenue No.F.12(5)-SDRF/REV/10(P) 6,25,000/- Capacity Building for 2013-14 Department dt.03-08-2013 Disaster Response fund.
134 Revenue No.F.12(5)-SDRF/REV /2010(L) 50,00,000/- Natural Calamity Department dt.12-06-2014
Revenue No.F.12(5)-SDRF/REV /10(L) 5,50,000/- Capacity Building for 2014-15 Department dt.17-06-2014 Disaster Response fund.
Revenue No.F.12(5)-REV /DRM/2005(L) 1,00,000/- Capacity Building for 2014-15 Department dt.19-11-2014 Disaster Response fund.
Revenue No.F.12(5)-SDRF /REV/10(P) 90,000/- Displaying permement 2014-15 Department dt.25-11-2014 Hording on Disaster Management activity and safety tips.
Revenue No.F.12(5)-SDRF /REV/10(L) 7,50,000/- Capacity Building for 2014-15 Department dt.17-01-2015 Disaster Response fund.
Revenue No.F.12(6)-REV /TRG 8,50,000/- Capacity Building for Department Disaster Response fund. /SDRF/2015 dt.16-09-2015
Revenue No.F.12(5)-SDRF /REV/10(P)(S) 1,46,160/- 2015-16 Department dt.03-01-2016
135 CHAPTER 10. PROCEDURE & METHODOLOGY FOR MONITORING, EVALUATION,
UPDATION & MAINTENANCE OF DDMP
10.1 Authority for maintaining and reviewing the DDMP:
DDMA will review the DDMP quarterly (June/Sept/Dec/March of next year). DDMA will also review the implementation of targeted activities as reflected in Action Plan and Mitigation activities where all stakeholders are to state their progress report, preparedness level as well as gaps and lessons learnt. Based on the ideas shared, DDMA may reset need based strategy for next quarter.
10.2 Proper monitoring and evaluation of the DDMP:
To monitor and evaluate DDMP, few tools will be used. These are:
o Quarterly meeting to review the progress
o Monthly Activity Report sharing with DDMA by stakeholders o Use of Monitoring tools/ Format
o Field visits
o Bi-monthly Mock Drill to test the efficiency of the DDMP
10.3 Post Disaster Evaluation mechanism for DDMP:
Just after the disaster threat has subsided, based on the feedback report of different departments and of various teams described in preceding chapters the DDMA will evaluate the DDMP by conducting meetings and brain-storming sessions.
136 10.4 Schedule for updation of the DDMP:
It is best to keep the DDMA updating regularly based on the experience and lessons learnt while implementing the activities. As planned, based on the mock drill experience and the outcome of the quarterly review meeting, required section of the DDMP will be updated immediately. There is a schedule for updation: September and March of each year. While updating, the Nodal Officer will go through the outcomes of various meetings and feedbacks and will prepare a complied report which need to be presented to the DDMA with suggestions.
The sections which need regular updation are:
- Chapter 2- Matrix of past disasters in the District, HVCRA, Capacity and resource analysis specially the inventory of human and material resources available
- Chapter 3- Names & contact nos. of District Crisis Management Group with changes if any
- Chapter 4- Specific Prevention and mitigation measures
- Chapter 5- Constitutions of various teams
- Chapter 6- Training programmes conducted, Inventory of trained persons
- Chapter 9- Details of fund allocations
137 10.5 Uploading of updated Plans at DDMA/SDMA website:
The schedule for uploading updated DDMP in DDMA/SDMA website in September and March of each year.
10.6 Conducting Mock Drills:
The DDMA has planned to test the preparedness level of all departments, community, QRTs and the limitations of DDMP by organizing regular mock drills. The plan is as follows:
Activity Venue/ locations Time line Outcome
Mock drill : 2 mock drills in Block level : Community level Round the -Families living in vulnerable district , Sub Mock Drills (monthly) to be plan period houses, GP DMTs, GP DMCs Divisions, Blocks, conducted involving GP know their roles and panchayets, Schools. Volunteers, families living in responsibilities during any
vulnerable houses, NGOs, QRTs, disaster
GP Disaster Management -QRTs know their roles and Committees. responsibility to be performed
Sub Divisional level: Mock Drills during emergency
(3 times in a year) to be -Gaps of DDMP to be identified conducted at 2-4 places at a time which will help the DDMA to in the Sub Divisional area redesign the working strategy of involving GP Volunteers, Schools,
families living in vulnerable DDMP
138 houses, NGOs, QRTs, GP
Disaster Management
Committees, Block and Sub Divn.
Level Core Team, Block and Sub
Divisional Disaster Management
Committee.
District Level: Mock Drills (twice in a year) to be conducted at 8-10 places at a time in the District involving GP Volunteers,Schools, families living in vulnerable houses, NGOs, QRTs, GP
Disaster Management
Committees, Block and Sub
Divisional Disaster Management
Committee and DDMA along with
District level QRT & Core Team
139 10.7 Monitoring and Gap evaluation:
Just after each drill, workshop & training- a detail report will be presented to the DDMA mentioning the followings: Output, the process followed, Key action points for follow-up; Gaps identified; Suggestion for improvement; lessons learnt; feedback of participants/ observers/ de-briefing. These will be reviewed in Quarterly Meeting with all stakeholders and experts to identify the ways to overcome the gaps and to re-design the need based strategy ,ensuring flexibility with local situation. As mentioned earlier, to monitor and evaluate DDMP, few tools will be used. These are: o Quarterly meeting to review the progress
o Monthly Activity Report sharing with financial implementation detail with DDMA bystakeholders
o Use of Monitoring Formats o Field visit report
o Activity report shari
140 CHAPTER – 11
COORDINATION MECHANISM FOR IMPLEMENTATION OF DDMP
11.1 Intra and inter-departmental coordination with horizontal & vertical linkages:
The key outcome of this document is to facilitate the process for preparing Disaster Preparedness and Response Plans at district and S u b -
D i v i s i o n / B l o c k / M C / l i n e d e p a r t m e n t / G P / V C levels. It seeks to ensure better coordination among all stakeholders, involved in Disaster
Management activities under the district. During the process, stakeholders will periodically interact with each other and with the DDMA to achieve the above outcome.
In the periodical meetings Responsible officers of all the departments are invited to offer their views and feedback to ensure a robust coordination.
Nodal officers have been identified as follows to ensure this coordination as follows:
11.2 Nodal Officers:
Sl. Office name and Name of Designation Mobile No Land No. No address Nodal Officer/
Alternative Officer
1 O/o District Magistrate Shivji Saha DC 9485014430 03825-222006 & Collector
2 O/o Sub-Divisionl Kamal DCM 8729826910 03825-222236 Magistrate, Khowai Debbarma /222224
3 O/o Sub-Divisionl B.Battacharje SDM 9436131568 03825-263-622 Magistrate, Teliamura e
141 4 O/o District Education Sri Kajal DDO 9436513261 03825-222032 Officer, Khowai Sukla Baidya
11.3 Coordination with block/village level task forces
Coordination with block/village level task forces is ensured through regular mock drills preceded by training sessions & followed by detailed debriefing sessions held under overall supervision of respective SDMs.
11.4 Coordination with local self government:
As per Section 41 of the Disaster Management Act 2005. Functions of the local authority.-
(1) Subject to the directions of the District Authority, a local authority shall-
a) Ensure that its officers and employees are trained for disaster management;
b) Ensure that resources relating to disaster management are so maintained as to be readily available for use in the event of any threatening disaster situation or disaster;
c) Ensure all construction projects under it or within its jurisdiction conform to the standards and specifications laid down for prevention of disasters and mitigation by the National Authority, State Authority and the District Authority;
d) Carry out relief, rehabilitation and reconstruction activities in the affected area in accordance with the State Plan and the District Plan.
(2) The local authority may take such other measures as may be necessary for the disaster management.
All the Local authorities in Khowai district which include PRIs & the Municipal bodies are hereby directed to ensure the above functions and co-operate with other relevant agencies as per this DDMP.
142 CHAPTER – 12
STANDARD OPERATING PROCEDURES (SOP) & CHECKLISTS:
12.1 Department-wise SOP for Preparedness and Response is given in respectivechapters (Chapter 5 for Preparedness & Chapter 7 for Response)
12.2 SOP for DEOC:
(A) STANDARD OPERATING PROCEDURE - FLOOD & CYCLONE
Warning (Before the incident):
Warning message is received in the DEOC from Revenue Department/IMD/NWFC
Translate the message in the local and non- technical language and immediately disseminate to the Sub-divisional EOCs/ BDOs for further dissemination to community/ PRIs
The message is also to be sent to the SIO (ICA Department) with instructions to transmit it immediately through electronic/ print media
If Telecommunication fails:
DEOC Police Control Room (by Wireless) (i)Sub Divn. EOC
And the DEOC staff will also inform O/C, DEOC or directly to DM & Collector, Khowai for further instruction.
Flash the emergency message as per format.
Intimate over phone to DDMA/Police Control Room/SDM/BDO/EE(PWD)/EE(DWS)/CMO/ Fire Station
During the incident
143 1. Intimation from Sub division EOC/Seismic station/Public/Media.
2. DEOC staffs will analyze the information very fast:-
(a)What incident took place
(b)Where the incident took place
© When the incident took place
(d)What support required as asked for
And the DEOC staff will also inform O/C, DEOC or directly to DM & Collector, Khowai for further instruction.
3. Flash the emergency message as per format.
4. DEOC/ Sub Divisional Control Room will immediately pass the information to the
SDPO & Fire service for sending QRTs for search & Rescue Operation (Police/ Fire Service/ TSR/BSF/CRPF etc)
CMO for sending QRTs for First Aid
SE, PWD/ GREEF etc for sending QRT for Road cleaning for response activities AGM, TSECL to cut the power supply of the affected area to avoid accident may cause by electric shock 5. Contact SDM for shelter house and Relief
6.Contact SE, DWS for ensuring Drinking water/ sanitation
7.Dy.Director, ARDD for arrangement of Cattle camp
8.Contact SE, PWD for vulnerability assessment of affected houses and Damage assessment
144 9.Call DDMA/ District level QRT/ District level Core Team meeting for situational analysis and for seeking support from outside
10.Chalk out detailed response Plan
B) STANDARD OPERATING PROCEDURE FOR EARTHQUAKE SITUATION
During Incident
1. Intimation from Sub division EOC/Seismic station/Public/Media.
If Telecommunication works:
Community / Pradhan/ Chairman (i) Nearest QRTs (ii)Sub Div. EOC/Block EOC/DEOC (iii)Tahesilder
If Telecommunication fails:
Community (by Messenger ) Nearest QRTs (by Wireless)Police Control Room (by Wireless) (i)DEOC (ii)Sub Divn. EOC (iii) State EOC
2. DEOC staff will analyze the information very fast:-
(a)What incident took place
(b)Where the incident took place
© When the incident took place
(d)What support required as asked for
145 And the DEOC staffs will inform O/C, DEOC or directly to DM & Collector, Khowai for further instruction.
3. Flash the emergency message as per format.
4.Intimate over phone to DDMA/Police Control Room / SDM / BDO / EE(PWD) / EE(DWS) / CMO / Fire Station for sending QRT.
5.AGM, TSECL to cut the power supply of the affected area to avoid accident may cause by electric shock
6.Contact SDM for shelter house and Relief
7.Contact SE, DWS for ensuring Drinking water/ sanitation
8.Dy.Director, ARDD for arrangement of Cattle camp
9.Contact SE, PWD for vulnerability assessment of affected houses and Damage assessment
10.Call DDMA/ District level QRT/ District level Core Team meeting for more support from outside and for situational analysis
11Chalk out detailed response Plan.
General SOP for all disasters:
Written orders shall be issued for identifying places for starting free kitchens for at least 3 days.
Place requisition with S.P for supply of temporary VHF sets for Nodal officers of all departments in case of a telecommunication failure
Direct all field officers to hire generators and keep sufficient oil for running them.
Looking at the onset of emergency and after making quick preparations, convene Emergency meeting of important official and non-official agencies. Give them clear instructions on the above manner.
Make a Duty Roster of Important Officials for uninterrupted functioning of DEOC & immediate implementation of the Relief/Rescue Programme.
146 Present hourly report to the DM & Collector Khowai during the disaster
Compile daily situation report and place it before the DM & Collector Khowai
Proper maintenance of records as follows:
PROFORMA FOR “IN” MESSAGE REGISTER
Mode (WL/ Instructio InMessage Sr.No. Message n/follow- ReceivedFrom Timeofreceipt Addressto Tel/Messa up to be
Copiesto g e) of done Sl.No Date Transferre receipt d to
01.
PROFORMA FOR “ OUT” MESSAGE REGISTER R e l a t e d i n M e s s a g e N o . i f - OutM essa gesr. no. Time ofDispatc h Addressfr om: Addres sto Copiest o done SlNo. up to be n/follow Instructio Date receipt age) of Tel/Mess (WL/ Mode
01.
Any other function as directed by the Chairman DDMA.
147 12.3 MEDIA MANAGEMENT STRATEGY:
As far as possible the media briefings will be in the form of written press notes issued by the DEOC/ Sub-divisional EOC after authorization by the DM/SDM as the case may be. However in exceptional circumstances, only following officers can give press briefings:
1. DM & collector- Chairman DDMA
2. ADM & Collector- CEO, DDMA
3. SIO, ICA Dept after due authorization by the Chairman DDMA
4. SDMs
148 Annexure ‘A’
SOME IMPORTANT SECTIONS OF THE DISASTER MANAGEMENT ACT, 2005
Sec 26. Powers of Chairperson of District Authority.-
(1) The Chairperson of the District Authority shall, in addition to presiding over the meetings of the District Authority, exercise and discharge such powers and functions of the District Authority as the District Authority may delegate to him.
(2) The Chairperson of the District Authority shall, in the case of an emergency, have power to exercise all or any of the powers of the District Authority but the exercise of such powers shall be subject to ex post facto ratification of the District Authority.
(3) The District Authority or the Chairperson of the District Authority may, by general or special order, in writing, delegate such of its or his powers and functions, under sub-section or (2), as the case may be, to the Chief Executive Officer of the District Authority, subject to such conditions and limitations, if any, as it or he deems
Sec 31. District Plan.-
(1) There shall be a plan for disaster management for every district of the State.
(2) The District Plan shall be prepared by the District Authority, after consultation with the local authorities and having regard to the National Plan and the State Plan, to be approved by the State Authority.
(3) The District Plan shall include-
(a) The areas in the district vulnerable to different forms of disasters;
(b) The measures to be taken, for prevention and mitigation of disaster, by the Departments of the Government at the district level and local authorities in the district;
(c) The capacity-building and preparedness measures required to be taken by the Departments of the Government at the district level and the local authorities in the district to respond to any threatening disaster situation or disaster;
149 (d) The response plans and procedures, in the event of a disaster, providing for-
(i) Allocation of responsibilities to the Departments of the Government at the district level and the local authorities in the district;
(ii) Prompt response to disaster and relief thereof;
(iii)Procurement of essential resources;
(iv) Establishment of communication link; and
(v) The dissemination of information to the public;
(e) Such other matters as may be required by the State Authority.
(4) The District Plan shall be reviewed and updated annually.
(5) The copies of the District Plan referred to in sub-sections (2) and (4) shall be made available to the Departments of the Government in the district.
(6) The District Authority shall send a copy of the District Plan to the State Authority which shall forward it to the State Government.
(7) The District Authority shall, review from time to time, the implementation of the Plan and issue such instructions to different departments of the Government in the district as it may deem necessary for the implementation thereof.
Sec 33. Requisition by the District Authority.-The District Authority may by order require anyofficer or any Department at the district level or any local authority to take such measures for the prevention or mitigation of disaster, or to effectively respond to it, as may be necessary, and such officer or department shall be bound to carry out such order.
Sec 34. Powers and functions of District Authority in the event of any threatening disaster situation or disaster.-For the purpose of assisting, protecting or providing relief to thecommunity, in response to any threatening disaster situation or disaster, the District Authority may-
(a) Give directions for the release and use of resources available with any Department of the Government and the local authority in the district;
150 (b) Control and restrict vehicular traffic to, from and within, the vulnerable or affected area;
(c) Control and restrict the entry of any person into, his movement within and departure from, a vulnerable or affected area;
(d) Remove debris, conduct search and carry out rescue operations;
(e) Provide shelter, food, drinking water and essential provisions, healthcare and services;
(f) Establish emergency communication systems in the affected area;
(g) make arrangements for the disposal of the unclaimed dead bodies;
(h) Recommend to any Department of the Government of the State or any authority or body under that Government at the district level to take such measures as are necessary in its opinion;
(i) Require experts and consultants in the relevant fields to advise and assist as it may deem necessary;
(j) Procure exclusive or preferential use of amenities from any authority or person;
(k) Construct temporary bridges or other necessary structures and demolish structures which may be hazardous to public or aggravate the effects of the disaster;
(l) Ensure that the non-governmental organizations carry out their activities in an equitable and non-discriminatory manner;
(m) Take such other steps as may be required or warranted to be taken in such a situation.
Sec 50. Emergency procurement and accounting.-Where by reason of any threateningdisaster situation or disaster, the National Authority or the State Authority or the District Authority is satisfied that immediate procurement of provisions or materials or the immediate application of resources are necessary for rescue or relief,-
(a) It may authorize the concerned department or authority to make the emergency procurement and in such case, the standard procedure requiring inviting of tenders shall be deemed to be waived;
(b) A certificate about utilization of provisions or materials by the controlling officer authorized by the National Authority, State Authority or District Authority, as the case may
151 be, shall be deemed to be a valid document or voucher for the purpose of accounting of emergency, procurement of such provisions or materials.
Sec 51. Punishment for obstruction, etc.-Whoever, without reasonable cause-
(a) Obstructs any officer or employee of the Central Government or the State Government, or a person authorized by the National Authority or State Authority or District Authority in the discharge of his functions under this Act; or
(b) Refuses to comply with any direction given by or on behalf of the Central Government or the State Government or the National Executive Committee or the State Executive Committee or the District Authority under this Act, shall on conviction be punishable with imprisonment for a term which may extend to one year or with fine, or with both, and if such obstruction or refusal to comply with directions results in loss of lives or imminent danger thereof, shall on conviction be punishable with imprisonment for a term which may extend to two years.
Sec 52. Punishment for false warning.-Whoever makes or circulates a false alarm or warningas to disaster or its severity or magnitude, leading to panic, shall on conviction, be punishable with imprisonment which may extend to one year or with fine.
Sec 56. Failure of officer in duty or his connivance at the contravention of the provisions of this Act.-Any officer, on whom any duty has been imposed by or under this Act and whoceases or refuses to perform or withdraws himself from the duties of his office shall, unless he has obtained the express written permission of his official superior or has other lawful excuse for so doing, be punishable with imprisonment for a term which may extend to one year or with fine.
Sec 71. Bar of jurisdiction of court.-No court (except the Supreme Court or a High Court)shall have jurisdiction to entertain any suit or proceeding in respect of anything done, action taken, orders made, direction, instruction or guidelines issued by the Central Government, National Authority, State Government, State Authority or District Authority in pursuance of any power conferred by, or in relation to its functions, by this Act.
Sec72. Act to have overriding effect.-The provisions of this Act, shall have effect,notwithstanding anything inconsistent therewith contained in any other law for the time being in force or in any instrument having effect by virtue of any law other than this Act.
152 Hazard Maps of undivided West Tripura District
Earthquake Cyclone
Flood Landslide
153 154