MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF MlSSlON held in the Council Chambers of the Municipal Hall, 8645 Stave Lake Street, Mission, , on March I, 2010 commencing at 6:30 p.m.

Council Members Present: Mayor James Atebe Councillor Terry Gidda Councillor Danny Plecas Councillor Mike Scudder Councillor Jenny Stevens Councillor Heather Stewart

Council Members Absent: Councillor Paul Horn

Staff Members Present: Glen Robertson, chief administrative officer Kelly Ridley, deputy director of corporate administration Jennifer Russell, legislative assistant Christine Brough, administrative clerk

1. PROCLAMATIONS

RCl01098 March 2010 as "Community Social Services Awareness Month" MAR OlllO BC Government and Service Employees' Union, Hospital Employees' Union, Canadian Union of Public Employees BC and Health Services Association

Moved by Councillor Stevens, seconded by Councillor Plecas, and

RESOLVED: That March 2010 be proclaimed as "Community Social Services Awareness Month" within the District of Mission; the District to assume no costs related thereto. CARRIED

RC?OIO~~ March 6,2010 as "Lymphedema Awareness Day" MAR OlllO BC Lymphedema Association

Moved by Councillor Scudder, seconded by Councillor Plecas, and

RESOLVED: That March 6, 2010 be proclaimed as "Lymphedema Awareness Day" within the District of Mission; the District to assume no costs related thereto. CARRIED

RCIOI~OO April 2010 as "Male Survivors of Sexual Abuse Awareness Month" MAR OlIlO BC Society for Male Survivors of Sexual Abuse

Moved by Councillor Stewart, seconded by Councillor Gidda, and

RESOLVED: That April 2010 be proclaimed as "Male Survivors of Sexual Abuse Awareness Month" within the District of Mission; the District to assume no costs related thereto. CARRIED Regular Council Meeting Page 2 of 32 March I,- 2010 -

2. DELEGATIONS AND PRESENTATIONS

RCIOIIOI Tamara Fritzsche and Jeanine Lynxleg MAR. Ol/lG Re: Cultural Memorandum of Understanding Ceremony

Ms. Tamara Fritzsche, primary health care coordinator with the Sto:lo Nation, appeared before council to invite mayor and council to a cultural memorandum of understanding ceremony on March 30, 2010 at the Abbotsford Ramada Inn.

Ms. Fritzsche stated that the Sto:lo Nation, in conjunction with Fraser Health, is in the process of engaging community partners to participate in a cultural ceremony that wil! recognize the collective vision to improve the health and wellness of Aboriginal people. She further stated that the celebration is to recognize the collaborative work that has already taken place, and the future work that can be done.

In response to questions from council, Ms. Fritzsche stated that the actual memorandum of understanding has been intentionally left as a broad acknowledgement of the relationship between the parties

Mayor Atebe thanked Ms. Fritzsche for the information, and ask that she provide a copy of the memorandum of understanding to council so they can consider it at the next regular meeting of council on March 15, 2010.

~~1011~2 Mulalo Sadike MAR 01"0 Re: Canada World Youth Exchange in Mission

Mulalo Sadike and the students from the CanadaIUkraine world youth exchange program appeared before council to report on their experience in Mission over the past three months.

Oxana,-a student from the western Ukraine, thanked the community for the support and the opportunities given. She also provided an overview of the group's activities over the duration of the program.

Mr. Sadike thanked the host families, District staff and various community organizations for their support, and thanked the participants for a job well done. He thanked council and the community for help and support throughout the whole program.

A student from Ontario thanked council and staff for the support with Eco Week and for the overall experience. She presented council and the District with a framed poster as a token of the group's appreciation.

Mayor Atebe thanked the group for their sense of community and volunteerism Regular Council Meeting Page 3 of 32 March 1, 2010 -.

3. PUBLIC INPUT SESSION

RC101103 Temporary Industrial Permit Application TP10-002 (Kerr Properties 002 Ltd.) MAR 01110 - 31 322 Caswell Avenue (i) Staff presentation (ii) Public Input Session (iii) Consideration of Adoption by Council

Mike Younie, manager of environmental services, provided information regarding temporary industrial permit application TP10-002 for property at 31322 Caswell Avenue to operate mobile equipment to crush and screen aggregate on an intermittent basis.

Mr. Younie stated: (a) the subject property is approximately 40 acres (16 hectares), designated as "rural" in the official community plan, and is zoned RU80 rural residential; (b) the applicant has a provincial mines permit that stipulates operating hours of Monday to Friday 7:00 a.m. to 4:00 p.m. except for extenuating circumstances (such as when material is needed in an emergency situation or for safety or environmental issues); (c) the following noise and dust control measures will be utilized: * tree buffer will be left in place,

@ berms will be built, - crusher has built in dust suppression; and (d) the applicant has indicated he would be interested in using a new road through Shaw Pit to avoid the use of Shaw Street if that road is developed as part of the District's development of Shaw Pit.

The deputy director of corporate administration stated that the following correspondence was received regarding this application: (a) letter from Allard Contractors Ltd. dated March 1, 2010 in opposition to the temporary use permit; and (b) letter from Bev Novak dated March 1, 2010 in opposition to the temporary use permit.

Terry Mortimer, Mission, opposed to the application: 1. Were Silverhill residents notified by mail of this application? There should have been more public notification.

Barclay Pitkethly, deputy director of planning, responded that the legislation states notification of a temporary use permit is to be done by advertising in the paper. Mail out notification is done when an applicant wishes to change the official community plan designation or zoning.

2. Will the trucks be going down Shaw Street or Caswell Avenue? Will they be exiting through Shaw Pit? Regular Council Meeting Page 4 of 32 March 1, 2010

Mr. Younie responded that the access to the pit is only by Caswell and Shaw. If development of the Shaw Pit goes ahead, the District has committed to building a road through Shaw Pit directly to Keystone Avenue. In that situation, it is hoped that this new pit would enter into a road use agreement with the District to use that new road, however the District cannot force the proponent to use a road through Shaw Pit. In the meantime, the District cannot restrict access to the Caswell Pit, so they would be using Caswell Avenue and Shaw Street right now.

3. Caswell Avenue is narrow, steep and dangerous, and therefore not appropriate for heavy truck traffic.

4. Where is the product being shipped to?

The applicant, Patrick Kerr, responded that there are no predetermined locations at this time. The product is for the construction industry and is market driven, therefore it would be shipped to wherever it is needed.

5. Does this type of operation have to have settling ponds? How can the water stay on the site, especially during heavy rain?

Mr. Younie responded that to his knowledge, the mines permit requires that no water leave the site, so all water would have to be detained on the site. Care would have to be taken during the development of the site to ensure this.

6. Will there be any other noise containment measures taken such as a curtain around the crusher? This is what is done at the Allard Pit.

Mr. Kerr responded that the system they would be using is different than Mr. Allard's in that he has a fixed crushing plant, where this one will have a mobile crusher. This crusher will be set down as low in the pit as possible to help m~tigate the noise impact.

7. How many trucks will be travelling out of the pit?

Mr. Kerr responded that the mines permit designates a maximum of 230,000 tonnes per year of extraction, and he expects to extract approximately 120,000 tonnes per year. As the pit will be operating Monday to Friday from 7:00 a.m. to 4:00 p.m., he estimates the average production will work out to be 25 trucks a day, or 3 per hour when at full production. The expected production is approximately 1.5 trucks an hour on average.

8. The rural peace and quiet of the neighbourhood is gone. People move to rural areas to be away from businesses and industry. It seems like developers are given preference over individual citizens in Mission.

Mayor Atebe stated that every landowner has the right to make an application to use their land in the way they choose. In this case the Province has already granted the applicant a mines permit to extract gravel from that property. Council has invited the community to provide input and comments as to how we can mitigate the impacts of the gravel extraction. Regular Council Meeting Page 5 of 32 March 1, 2010 .- -- --

Margaret Klimmer, Mission, opposed to the application: 1. Did not receive notification of the public meeting. 2. Has council heard the level noise from the machine that was running on the subject property a few weeks ago?

Mr. Kerr responded that they have not been crushing aggregate on the site. All the noise coming from the site over the past few weeks is from the grinder they had to bring in to get rid of the stumps and brush from clearing the property.

3. Where do the trucks exit the site? Has anyone on council driven up Caswell Avenue?

Mr. Kerr responded that the trucks are exiting onto Caswell

Mayor Atebe responded that council does go and visit sites when development applicatims are brought forward, The purpose of the public input meetings is to collect comments from concerned citizens first. The public input meetings are for council to hear comments, not make them.

4. Caswell is very narrow and winding. There is not room for another vehicle to pass by a gravel truck.

Lila Rauh, Mission, opposed to the application: 1. The District's letter informing local residents of this public information meeting did not go to enough people, and was sent only a week before the meeting which did not leave enough notice for people to consider the application. 2. Someone at city hall had said that the Caswell Pit was a provincial matter, so why is council getting involved at all? 3. What about the creek that runs close along Caswell down to Shaw? 4. Caswell is a single lane narrow road with gravel shoulders, which is not suitable or safe for heavy truck traffic. 5. The operation will cause noise pollution, air pollution and destruction of roads that will affect residents far and wide. 6. Will the trucks be coming back with toxic soil to be spread over the property once the gravel has been removed?

Mr. Kerr responded that any talk of toxic soil is just rumour. They have a certificate of compliance from the Ministry of Environment, meaning that the site complies with rural and agricultural land use standards. The site has been granted a permit for active reclamation, which means that as the gravel is mined, it needs to be filled in so that the land is reclaimed back to its original agricultural standard. There is a provincial contaminated site regulation that stipulates the kind of soil that can be brought back onto the site, Part of the permit application for the active reclamation was a soil approval process, which means that every bit of soil coming back to refill the site has to be tested to prove that it is not contaminated in any way. All the paperwork has to remain on file with the Ministry of Mines. Regular Counol Meebng Page 6 of 32 March 1, 2010

7. Abbotsford council recently denied a request regarding truck access to a gravel pit after hearing public concerns, and it is hoped that Mission council do the same.

Mark Sippola, Mission, opposed to the application: 1. Did not receive notice of the public input meeting as he lives on Silverhill Avenue, even though the proposal would impact Silverhill residents significantly. Council should consider the public notification issue separately. 2. Caswell Avenue is not suitable for big trucks. Even if a road is constructed through the Shaw Pit, it is still quite steep and the trucks would have to use air brakes, thus contributing to the noise in addition to the processing machinery. 3. This operation will interfere with the quiet enjoyment of his property and all neighbouring properties. The current zoning does not allow this type of operation, and he would like that zoning to stay as is.

Jackie Conn, Mission, opposed to the application: Did not receive notification of the public input meeting Showed pictures of Caswell Avenue demonstrating the grade and deteriorating condition of the road. The trucks cannot make the turn off Caswell Avenue onto Shaw Street without going onto the shoulder, and have made a mess of the road already. The noise of the operation will affect many residents due to its elevation Many years ago this land was used to burn hazardous medical waste including silver nitrate from old x-ray plates. The site may now be contaminated. Have soil samples been tested to see if there are unsafe residues, and has Keystone Spring been affected by this? Caswell Avenue is not appropriate for heavy trucks. They are too big to negotiate the sharp turns. Caswell is the only access that horsemen, cyclists and other trail users have to Red Mountain via Shaw Street. Having horses and dump trucks on the same narrow, steep, winding street is a recipe for disaster. If a new expensive road is constructed through Shaw Pit, how can the District guarantee that blasting of this new road will not alter or destroy Keystone Spring? Taxpayers are already having to shoulder the burden of rapidly declining road conditions due to the heavy gravel truck traffic that is already here. It is unfair for taxpayers to have pay for damage to our roads that these trucks are causing. There are 10 school bus trips daily on Caswell Avenue, as well as lots of local traffic. Council should consider public safety above all else.,

Erica Robinson, Mission, opposed to the application: 1. Has appeared many times before council to voice opposition to the many gravel pit operations in Mission. Regular Council Meeting Page 7 of 32 March 1, 2010

2. Moved to a rural area for peace and quiet and pays very high taxes for her land. 3. Is concerned about the increase in noise and traffic and the increased risk for motor vehicle accidents with more gravel trucks on the road. 4. Recreational and environmental groups have worked hard to build trails in that area, and now there is concern that they will no longer have access to those trails.

Peter MacKay, Mission, opposed to the application: 1. District of Mission noise regulation bylaw 1090-1981 states that "no person shall make or cause, or permit to be made or cause, any noise in or on a public or private place which disturbs or tends to disturb the quiet, peace, rest enjoyment, comfort or convenience of any person or persons in the neighbourhood or vicinity." 2. Rock crushers make noise of in excess of 100 decibels, and permanent hearing loss can occur at 80 db. The gravel processing operation will disturb quiet, peace, rest, enjoyment, comfort and convenience of persons in the neighbourhood. 3. This permit is for two years with the possibility of extension for another two years without public input, which makes it more permanent than temporary. 4. Even though the District has little power to prevent the extraction of gravel from the property, it does not have to allow processing on the site. 5. The property assessment for the land will decrease as it is denuded, which will lower the municipal tax base. The end product will travel on municipal roads and will cause degradation of these roads at a greater rate than what is compensated by the collection of gravel removal fees. 6. This industrial expansion will do nothing to increase our tax bases, but rather decrease it and add additional costs. This development has no long term potential and will degrade a very precious neighbourhood.

Stephen Ell, Mission, opposed to the application: 1. Distributed and read several articles about incidents when gravel trucks have collided with school buses, causing severe damage, injury and death. 2. Is concerned about: (a) expanded gravel operations in the District in general, (b) the excessive amount of noise a gravel crushing and screening operation will bring to the quiet, rural neighbourhood, (c) reduced residential property values due to nearby gravel pit operations, (d) increase danger and risk of serious injury or death for all the kids riding in school buses in the area, as well as all other residents, (e) any use of Caswell Avenue by gravel trucks, due to the steepness of the road. Regular Council Meeting Page 8 of 32 March I, 2010.

3. The potential consequences if this operation is allowed includes loss of votes for the council members supporting this decision, and the possibility of liability claims against the District in the event of an accident.

Tracy Lyster, Mission, opposed to the application: 1. Did not receive notice of the proposal, although has heard the noise from the land clearing and will very likely be hearing the noise from the gravel crushing operation 2. What is the business case or argument as to how this would be of benefit to Mission? If the expedited gravel removal from Shaw Pit is being done to meet the needs of the community, why is it necessary to open a third pit in the same area? Mayor Atebe stated that this is an application from a land owner, not a council application. It is the owner who is applying to use his property in a certain way. All land owners are give the same due process. 3. Asking council to empathize with the people in the community and consider whether the application will benefit Mission. 4. There have been no assurances that any soil contamination impacts have been addressed. 5. We have not heard what the hydrology impacts are going to be. There is a stream there that drains into a Class A fish bearing creek, which then drains into . What are the impacts going to be to that site? What are the setbacks? What about potential impacts to the groundwater and people's wells? What are the impacts to the Keystone Spring? 6. What are the infrastructure impacts? Current infrastructure on Caswell is not adequate to maintain heavy trucks. There is already damage to Keystone Avenue from the gravel trucks currently there. 7. What about the noise impacts? Noise from the current gravel operations can be heard many kilometres away. 8. We do not yet know the extent of the impacts, or what the benefits would be. These questions should be answered before a decision is made.

Donald Choboter, Mission, opposed to the application: 1. Agrees with all points made by the previous speakers 2. All of the runoff from the Shaw Pit eventually makes its way onto his property. Any contaminants from that development will therefore end up onto his property. He has had to spend a great deal of money to purify his shallow well, and is concerned about a reduction in the water table. 3. How can council consider a proposal such as this in this particular location? What steps have been taken to make sure the land is free from ccntamination? Public safety should be the main concern.

Mayor Atebe reiterated that what is being asked is permission to crush and process gravel. Council does not have any control over the mining of the gravel. Council is not the body proposing to crush and process gravel. Regular Council Meeting Page Y or 32 March I, 2010 -

Mr. Kerr stated that he received approval on October 1, 2009 for mining the gravel,

Jeanette Smith, Mission, opposed to the application: 1. Agrees with the points and concerns raised by the previous speakers 2. Is concerned about the noiseldecibel level of the operation, and the size of the tree buffer. 3. The process regarding notification of applications should not just be based on minimum distances, it should consider how many residents would be impacted by the proposal, such as how far the sound would travel. The policy should be changed to include a greater area of notification. 4. If council decides to allow the proposal but will not let them use Caswell Avenue, who decides where a new road will go and who will pay for it? Mr. Younie responded that the District has released a request for proposals for the Shaw Pit development, including a plan for getting gravel out without using Shaw Street. The successful bidder of that Shaw Pit proposal would pay for the road. 5. If the District says no to Caswell Avenue, will the applicant then have to put a road in that comes out somewhere else? Mr. Younie stated that council may not be able to stipulate access to private property. Whether council can prevent trucks coming down Caswell Avenue is a legal question. 6. Who will monitor the settling ponds? Mr. Younie responded that the Ministry of Environment and the Department of Fisheries and Oceans would be responsible for monitoring discharges of turbid water to the creek. If the District saw something that was not in compliance with federal or provincial law, the information would be passed along to the correct authority. 7. Why are the zoning and official community plan designations different? Has the applicant applied to change the zoning? Could the temporary use go longer than two years? Mr. Pitkethly responded that the official community plan designation is a long range plan for a property, and the zoning regulates the use of that property. The subject property is zoned as rural, and the applicant is not applying to change the zoning. This application is for a temporary use permit that will override any existing zoning to allow the temporary use on the property for a period of two years. The legislation states that after the initial two years, application can be made for a further two year renewal, at the discretion of council. After that an applicant would have to make a brand new application to council. 8. Has the soil been tested for medical waste contaminants? Mr. Younie responded that the Ministry of Environment contaminated sites process was in effect prior to Mr. Kerr's purchase of the property. The Ministry tested the soil and declared it fit to meet the current standards for that zoning. 9. If the application is successful, who will monitor the noise? Mr. Younie responded that the District does have a noise bylaw, and District staff will monitor the noise. The mines permit is clear that the operation times would be Monday to Friday, 7:00 a.m. to 4:00 p.m. Regular Council Meeting Page 10 of 32 March 1, 2010 - -

Don Mair, Mission, opposed to the application: 1. Has appeared before council to oppose the Shaw Pit a number of times because of the gravel trucks. 2. The noise from the operation will impact everyone who lives on Silverhill 3. Where is the gravel going? Most, if not all of it, will not be going into our community. Three gravel pits in this area is too much. It is too much to ask people to put up with the increase in traffic and noise.

Kevin McAllan, Mission, opposed to the application: 1. Did not receive notice of the application. 2. The topography of the area is like an amphitheatre and will project the noise. 3. The pressure to develop gravel pits in this area will continue. Asking council to turn down this application, as it will only add to the aggravation that already exists. Please preserve the rural atmosphere.

Patrick Kerr, the applicant, stated: 1. The permit for gravel extraction was granted on October 1, 2009. That extraction permit allows for the mining of the natural resource and for trucking it off site. They are asking for a temporary permit to crush and screen the gravel to make selective products on site. 2. The permitted gravel operation was notified to the public process last fall through the BC Gazette and local papers, as required by the provincial government. 3. Safety on Caswell Avenue is also their concern and they have had both a geotechnical and civil engineer provide reports on the road. They have used trucks on the road that are actually 10 to 15 feet longer than the gravel trucks that will be used. This may be why there was some damage to the corner of Caswell and Shaw, as those were longer trucks hauling wood shavings from the land clearing rather than gravel trucks. 4. There is a 30 metre buffer from Lynch Brook on the north side, as stipulated in the mines permit. Nothing will happen within that buffer zone. 5. The mines permit also states that they must stay two metres above the current water table, and they do not intend to mine gravel down into the water table. 6. The permitted maximum gravel extraction is 230,000 tonneslyear, and what they are asking to do will actually reduce the amount of gravel being hauled, as they are asking to crush and screen to make selective products, rather than just haul the bulk pit run. What they are asking to do will lessen the number of trucks on that road than what is allowed, to approximately 1.5 trucks per hour on average. 7. They also had concerns about the site being contaminated before the purchase of the property. There is a certificate of compliance, and they are happy to share that information and report with anyone who wants to see it. Regular Council Meeting Page 1 l of 32 March 1, 2010 .- - --

8. Caswell Avenue is the only access to the property, and they are permitted to use that road to remove gravel. They are also proponents for the Shaw Pit tender process and if they are the successful bidders, they would be quite willing to look at using the road that would be constructed with that pit. 9. If the temporary use permit is granted by council, there will be more noise and higher traffic on the road. One of the benefits offered to Mission in exchange is employment. They employ 43 people in the company, and many are Mission residents. 10. They will do everything they can to mitigate the noise if the temporary use permit is granted. They are open to suggestions and solutions. They have offered to reduce the hours of operation from what is allowed both in the District's noise bylaw and the Ministry of Mines requirements. 11. They are willing to share information and answer any questions people have about the proposed operation.

Jim Allard, opposed to the application: 1. If there is a concern that there should be restricted access to one of the roads, then it should be appended to the mines permit as a special condition. 2. The community seems to want these gravel pits exhausted sooner rather than later, so that the reclamation happens faster. 3. This application will take out the gravel and replace it with dirt, not create a residential development once finished. Is it the intent of council to create an industrial park, or is it the intent of council to create a passive park and have the Caswell and Allard pits become residential developments? 4. Other noise mitigation options should be investigated 5. The District should request a special condition from the Ministry, and have it appended to the mines permit. 6. The District should issue a soil removal permit.

Lila Rauh stated she was surprised to hear that council would have to override the current zoning to allow the temporary use permit, and that council would be contravening its own noise bylaw if the application was approved. She further stated that there should be no crushing or screening on the site.

Terry Mortimer asked who would be consulted as to safety of the road, and expressed concern that the District would enter into a business agreement with Mr. Kerr to build a road through Shaw Pit.

Rick Bomhof, director of engineering and public works, responded that it is a municipal road, therefore the engineering department would be responsible for maintaining it.

Don Mair stated that the trees that can be seen from Townshipline Road are now much thinner, so they would not be a good sound buffer.

Jackie Conn asked who would be liable if there were an accident with a gravel truck. Regular Counol Meeting Page 12 of 32 March 1, 2010 - -

Mayor Atebe responded that is a legal question, however usually the operator of the business would be involved.

Hearing no further questions or comments, the mayor declared the public input session on temporary industrial permit application TP10-002 closed.

4. ADOPTION OF INFORMATIONAL ITEMS

RC101104 Moved by Councillor Plecas, seconded by Councillor Gidda, and MAR. OlilO RESOLVED: That the minutes of the Abbotsford/Mission Water & Sewer Commission meeting held on January 14, 2010 be received as information: CARRIED

5. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

RC101105 Moved by Councillor Scudder, seconded by Councillor Plecas, and MAR. 01/10 RESOLVED: That council now resolve itself into committee of the whole CARRIED

6. PLANNING

Councillor Stewart assumed the Chair

RC10i106 Rezoning Application R09-014 (Ellison), Development Permit Application MAR. OlilO DP09-002 and Development Variance Permit Application DV10-003 - 7273 Hurd Street

Moved by Councillor Gidda, and

RECOMMENDED:

1. That in accordance with rezoning application R09-014 (Tim Ellison), the director of corporate administration prepare a bylaw to amend District of Mission zoning bylaw 5050-2009 by rezoning the property located at 7273 Hurd Street and legally described as: Parcel Identifier: 010-318-364 Lot 12, Section 12, Township 17, New Westminster District Plan 17627 from Urban Residential 558 Zone (R558) to Residential Two Unit Zone (RT465); 2. That the bylaw be considered for first and second readings at the regular council meeting on March 1, 2010; 3. That following such readings, the bylaw be forwarded to a public hearing on March 22, 2010; 4. That development permit application DP09-002, in the name of Tim Ellison, to provide conformity to the official community plan guidelines respecting Regular Council Meeting Page 13 of 32 March 1, 2010

building form and character for a proposed compact single-family and duplex residential development on the property located at 7273 Hurd Street be forwarded to council for public input on March 22, 2010; and 5. That development variance permit application DV10-003, in the name of Tim Ellison, to vary Section 603 of District of Mission zoning bylaw 5050-2009 by reducing the minimum required: Lot width for Lot 1 from 16 metres (52.49 feet) to 13.60 metres (44.62 feet) Lot width for Lot 2 from 16 metres (52.49 feet) to 12.60 metres (41.33 feet) in a proposed residential development located at 7273 Hurd Street, be forwarded to council for public input on March 22, 2010. CARRIED

RCIOIIO~ Rezoning Application R09-016 (Winterbottom) - 31664 Bench Avenue MAR. 01/10 Moved by Councillor Plecas, and

RECOMMENDED:

1. That in accordance with rezoning application R09-016 (Winterbottom), the director of corporate administration prepare a bylaw to amend District of Mission zoning bylaw 5050-2009 by rezoning the property located at 31664 Bench Avenue and legally described as: Parcel Identifier: 000-559-512 Parcel "A (Explanatory Plan 23471), Lot 2, Section 30, Township 17, New Westminster District, Plan 20599 from RU16 (Rural 16 Zone) to S36 (Suburban 36 Zone); 2. That the bylaw be considered for first and second readings at the regular council meeting on March l,2010; and 3. That following such readings, the bylaw be forwarded to a public hearing on March 22, 2010. CARRIED

RC101108 Rezoning Application R09-017, Development Permit Application DP09-005 MAR. 01/10 and Development Variance Permit Application DV10-002 (McPhersonlToor) - 32600 Tunbridge Avenue

Moved by Mayor Atebe, and

RECOMMENDED:

1. That in accordance with rezoning application R09-017 (McPherson and Toor), the director of corporate administration prepare a bylaw to amend District of Mission zoning bylaw 5050-2009 by rezoning the property located at 32600 Tunbridge Avenue and legally described as: Parcel Identifier: 026-291-941 Lot A Section 29 Township 17 New Westminster, District Plan BCP17772 Regular Council Meeting Page 14 of 32 March I, 2010

from: Suburban 36 zone (S36) to Residential Compact 372 Zone (RC372) - Lots 5 - 11 and 13-23, and Residential Compact 465 Secondary Dwelling Zone (RC465s) - Lots 1 - 4 and 12; 2. That the bylaw be considered for first and second readings at the regular council meeting on March 1, 2010; 3. That following such reading, the bylaw be forwarded to a public hearing on March 22, 2010; 4. That development permit application DP09-005, in the names of McPherson and Toor to provide conformity to the official community plan guidelines respecting building form and character for a proposed compact single-family residential development on the property located at 32600 Tunbridge Avenue be forwarded to council for public input on March 22, 2010; 5. That development variance permit application DV10-002, in the names of McPherson and Toor, to vary Section 8 Highway Dedication, Schedule A - Required Road Widths of District of Mission subdivision control bylaw 1500- 1985 by reducing the minimum required urban local residential road width from 18.0 metres (59.055 feet) to 15.0 metres (49.21 feet); 6. That the LAN. 32 tree retentionlreplanting requirements for an arborist report be waived, and that staff be authorized to implement a tree replanting plan that requires the planting of two trees per lot in accordance with policy provisions; 7. That the five percent parkland provision in Section 941 of the Local Government Act be applied as cash-in-lieu of parkland to subdivision file S09- 013; and 8. That the road extensions over a portion of Lot A Section 29 Township 17 New Westminster District Plan BCP17772, be named as follows: Northern road extending east from Appleby Court as Appleby Court, and

Southern road extending east from Greene Place as CARRIED

RC101109 Resolution of Support (Liquor Control and Licensing Branch) - MAR 01/10 Temporary Use of a Tent for Special Events - Royal Canadian Legion (32627 Logan Avenue)

Moved by Mayor Atebe, and

RECOMMENDED:

1. That council support the temporary change to a liquor license application of the Royal Canadian Legion to allow the use of an outdoor tent accommodating up to 95 occupants for the following special events in 2010: May 15 - Mayday celebrations; July 1 -car rally July 24 - Summer Fest Regular Councll Meetmg Page 15 of 32 March 1, 2010 --

August 14 - Reno Days September 11 - Chili cook off November 11 - Remembrance Day at the Royal Canadian Legion property located at 32627 Logan Avenue, Mission, British Columbia and that council's comments on the prescribed considerations are as follows: The potential for noise if the application is approved. The Royal Canadian Legion is located in an area that is primarily zoned and designated for commercial land uses. Furthermore, the activities undertaken at the legion are such that would not generate excessive noise, even within the proposed tent. In this regard, no adverse impact is anticipated. The impact on the community if the application is approved. The amendment application is to enable use of a tent for five special event days by the existing Royal Canadian Legion. No adverse impact on the community is anticipated in this regard. The view of residents. Views of residents were not sought as the application is considered to be a minor amendment to an existing operation in an area that is primarily commercial in nature; and 2. That the director of corporate administration be authorized to complete and sign Part 12 of the Temporary Change to a Liquor License application. CARRIED

7. ENGINEERING AND PUBLIC WORKS

Councillor Gidda assumed the Chair

RCIOII 10 Implementation of Automatic Water Metering Program MAR, 01/10 Moved by Councillor Plecas, and

RECOMMENDED:

1. That council resolution RC091577 (September 8, 2009) regarding water metering be rescinded;

2. That an expression of interest be issued that will identify potential companies interested in working with the District to implement a water meter program; and

3. That once the expression of interest is complete, a request for proposals be drafted to solicit solutions that meet the District's objectives for implementing a radio read water metering program. CARRIED Reqular Council Meet~nq Page 16 of 32

RClO/ll I Moved by Councillor Scudder, and MAR. 01/10 RECOMMENDED: That the meeting be extended until the conclusion of all business on the agenda. CARRIED

~~101112 Bylaw Amendment for Residential Metered Water MAR. 01/10 Moved by Councillor Scudder, and

RECOMMENDED: That the following section of Schedule "D" in subdivision control bylaw 1500-1985 be deleted: "WATER METER PREPAYMENT -2010 2011 19 mm service $254.85 $254.85 25 mm service $335.56 $335.56 38 mrn service $638.77 $638.77 50 mm service $739.04 $739.04" CARRIED

RCIOIII~ BC Hydro Energy Management Assessment and Corporate Energy MAR. 01/10 Action Plan

Moved by Councillor Stewart, and

RECOMMENDED:

1. That a target for corporate greenhouse gas emissions reductions of 10% over 2008 baseline levels by the end of 2015 be adopted; and

2. That the District of Mission corporate energy action plan (February 2010) be submitted to the Federation of Canadian Municipalities' partners in climate protection program in fulfillment of meeting corporate milestone 3. CARRIED

~~101114 Mission Dike Improvements along Harbour Avenue MAR 01/10 Moved by Mayor Atebe, and

RECOMMENDED:

1. That the District complete construction designs for the portion of the Mission Dike along Harbour Avenue with $20,000 being funded by the Mission dike operating account and $45,000 being funded by the financial stabilization reserve fund; and 2. That, notwithstanding the District's purchasing policy, the required engineering services be direct awarded to Valley Geotechnical Engineering Services Ltd. CARRIED Regular Council Meeting Page 17 of 32 March I, 2010-- .- .- - -

RClOI115 Extension of Recycling Agreement MAR. 01/10 Moved by Councillor Scudder, and

RECOh?MENDED: That the mayor and director of corporate administration sign an amendment to the agreement between the City of Abbotsford, District of Mission and Abbotsford Community Services dated March 4, 2005, regarding the provision of recycling services, to extend the term of the agreement to May 31, 2010. CARRIED

RC10l116 2010 Single Family and Multi Family Recycling User Fees MAR. 01/10 Moved by Councillor Stewart, and

RECOMMENDED: That the user rates for multi-family recycling (including composting) be adjusted to reflect the true costs of the collection service based on collection efficiencies and production per unit and that the revised rate be set at $72.00 for multi-family and the current rates of $125.00 and $17.00 for single family and rural residents remain unchanged. CARRIED

RClOl117 Welton Towers Mission & District Senior Citizens Housing Association MAR. 01/10 Re: Request to Withdraw from Municipal Recycling Service

Correspondence dated January 25, 2010 from the Mission & District Senior Citizens' Housing Association requesting that Welton Towers be w~thdrawnfrom the District's recycling program was provided for the committee's information.

Staff were directed to write to the Mission & District Senior Citizens' Housing Association asking them to confirm that they have withdrawn their request in light of the reduction in recycling rates for multi-family dwellings.

8. ADMINISTRATION AND FINANCE

Councillor Stevens assumed the Chair.

RClOI118 Water Rates and Sewer User Rates and Charges Bylaws MAR. OlllO Moved by Councillor Scudder, and

RECOMMENDED:

1. That District of Mission water rates bylaw 2197-1990, be amended as follows: (a) Section 4 - add the word "Residential" after the word "Accounts"; (b) Section 4 - replace the words "Accounts Metered Water" with "Accounts Residential - Un-Metered Water (Classes 1 and 2 of Schedule "A")"; (c) Section 4.1 - delete the word "demand" after the word "tax"; Regular Council Me6 ?ting Page 18 of 32 March I, 2010 -- .- (4 Section 4.3 - delete section 4.3 in its entirety and renumber subsequent subsections that follow; (e) delete Section 4.5 in its entirety; (f) insert a new Section 5 as follows: "Accounts Commercialllndustrialllnstitutional - Unmetered Water (Class 3 of Schedule "A") 5.1 The District shall render an account to each consumer of water not measured by a meter on or about May 15 in each calendar year. The account shall be due and payable at the office of the Collector, Municipal Hall, on the property tax due date for the current year. Such account may be included on the annual property tax notice for convenience. 5.2 If a consumer applies for an un-metered water service after the first day of January in any year, an account shall be rendered imposing a prorated amount calculated as follows: (i) for a class of consumer indicated in Section 3 of Schedule "A a consumer rate imposed shall commence six month after the issuance of a building permit for a building on the real property. 5.3 Accounts remaining unpaid at the close of business on the property tax due date for the current year shall have a ten percent (10%) penalty applied for the outstanding water rates." and renumber the remaining sections accordingly; New Section 6 - replace the words "Accounts Metered Service" with "Accounts - Metered Water Service Commercialllndustrialllnstitutional (Class 4 of Schedule "A")"; Section 6.1 - add the words "cornmerciallindustriallinstitutional" after the word "each"; remove the words "if applicable" after the word "and"; and replace the word "day" with "days"; Section 6.2 - replace "30th" with "thirtieth; add the words "five percent" after the word "a"; and replace "31st" with "thirty-first"; Section 6.4 - add the words "cornmerciallindustriallinstitutional" after the word "the" and delete the following sentence: "For existing unmetered services the consumer shall pay the flat rate water utility fees of Schedule "A"."; Section 7 - insert a brand new section 7 as follows: "Accounts - Metered Water Service One and Two Unit Residential (Class 5 of Schedule "A") 7.1 The District shall render an account annually for each one and two unit residential consumer of water measured by a meter for water consumed in each year or partial year ending October 1st as well as rent for a meter, on or about the first day of November of each year. 7.2 Accounts remaining unpaid for a metered water service on the thirtieth day after the date of billing shall be subject to a five percent (5%) penalty to be added to the account on the thirty-first day after the date of billing. 7.3 For metered service, the date of commencement of a rate or rent shall be the date a meter is installed. 7.4 Where a metered water service has been installed in accordance with the provisions of Water Bylaw 2196-2990 and amendments thereto, the one and Regular Council Meeting Page 19 of 32 March 1, 2010

two unit residential consumer shall pay the annual metered rates as set out in Schedule "A" herein.'' and renumber the remaining sections accordingly; (I) New Section 8.2 - replace the words "Municipal Act" with "Community Charter"; (m) New Section 9.4 (b) -add the words "two percent" after the word "a"; (n) New Section 9.4 (d) - add the words "two percent" after the word "of'; (0) Section 10 - insert a brand new section 10 as follows: "The levied water rates and meter rental amounts imposed on Schedule "A" of this Bylaw shall take effect January 1. 2010."; (p) Delete the existing Schedule "A" and replace with the following:

SCHEDULE "A" WATER UTILITY FEES

Classes of Consumer Rates Pavable

1. One and Two Unit Residential (Unmeteredl

(a) Residential Use, One Unit (i). per dwelling unit $32.43 per month $389.16 per annum (ii) per secondary dwelling unit $32.43 per month $389.16 per annum

(b) Residential Use, Two Units (i) per dwelling unit $32.43 per month $389.16 per annum (ii) per secondary dwelling unit $32.43 per month $389.16 per annum

2. Multi-Unit Residential (Unmetered)

(a) Mobile Home Park Use - per pad $32.43 per month $389.16 per annum (b) Residential Use, Apartment (i) 3 dwelling units, per dwelling unit $32.43 per month $389.16 per annum (ii) 4 dwelling units. per dwelling unit $32.43 per month $389.16 per annum (iii) more than 4 dwelling units, per dwelling unit $27.84 per month $334.08 per annum (c) Residential Use, Townhouse (i) per dwelling unit $32.43 per month $389.16 per annum (ii) per dwelling unit $32.43 per month $389.16 per annum

3. Commercial/lndustrial/lnstitutional(Unmeteredl

(a) Per account $32.43 per month $389.16 per annum

4. Commercial/lndustrial/lnstitutional and Multi-Unit Residential (Metered) Regular Council Meeting Page 20 of 32 March 1, 2010

(a) Quarterly Metered Water User Rates (subject to minimum charge per quarter)

Up to 300 cubic meters $ 0.8472 per cubic meter of water consumed On next 300 cubic meters $ 0.6946 per cubic meter of water consumed On next 300 cubic meters $ 0.6294 per cubic meter of water consumed On next 300 cubic meters $ 0.5647 per cubic meter of water consumed On balance $ 0.4340 per cubic meter of water consumed

Meter Size Minimum Charqe Per Quarter Up to $9mm $ 92.34 25 mm $ 92.34 32 mm $ 92.34 38 mm $ 92.34 50 mm $ 102.61 75 mm $ 102.61 I00 m $ 333.60 150 mm $ 333.60

Quarterly Meter Rental Rates

Meter Size Quarterlv Rental Upto 19mm $ 3.19 25 mm $ 4.31 32 mm $ 5.41 38 mm $ 7.56 50 mm $ 12.69 75 mm $ 37.83 100 mm $ 56.14 150 mm $ 56.14

One and Two Unit Residential (Metered)

Annual Water User Rate: $1.00 per cubic meter of water consumed annually Annual Meter Rental Rates Meter Size Annual Rental

Schedule "B" Section 1 - replace the words "Section 7" with "Section 9.1"; and Schedule "B" Section 2 - replace the words "Section 7" with "Section 9.4.

That District of Mission sewer user rates and charges bylaw 1922-1989 be amended as follows: Regular Council Meet~ng Page 21 of 32 March I, 2010

Preamble - delete the preamble in its entirety and replace it with: "WHEREAS Council has established a system of sewerage works; AND WHEREAS pursuant to "District of Mission Sewer Bylaw No. 5033-2009" and amendments thereto, owners are required to connect to the municipal sewer system, where a service connection is available, upon receiving notice from the Engineer; AND WHEREAS it is deemed expedient that a portion of the cost of constructing and operating said sewerage system be paid for by means of user charges," delete Section 2 in its entirety and renumber the remaining sections accordingly. delete the new Section 2 in its entirety and replace it with: "There is hereby imposed and levied, sewer system user charges against the owner of real property whose real property is connected to the sewer system in accordance with the categories and charges set out in Schedule "A, attached to and forming part of this bylaw." delete new Section 3 (a) in its entirety and replace it with: "Sewer system user charges for the uses or classes of customers indicated in Sections I and 2 of Schedule "A shall be due and payable annually at the office of the Collector, Municipal Office, on the property tax due date. Such sewer system user charges shall be included on the annual property tax notice for convenience." insert a new Section 3 (b) as follows: "Accounts noted in 3 (a) that are unpaid at the close of business on the property tax due date for the current year shall have a ten percent (10%) penalty applied to the outstanding sewer rates." renumber 3 (b) to 4 (a) and remaining sections accordingly. New Section 4 (a) - remove the word "A before the word "sewer"; add the word "the" after the word "for"; and add the words "or classes of customers" after the word "uses". insert a new Section 4 (b) as follows: "A sewer user charge imposed under Section 3 of Schedule A of this Bylaw which remains unpaid on the thirtieth day after the due date shall be subject to a five percent (5%) penalty to be added to the unpaid balance on the thirty-first day after the billing date." delete Section 5 in its entirety and replace it with: "5 (a) Sewer user charges for the uses or classes of customers indicated in Section 4 of Schedule "A" shall be due and payable on or about the 1st day of November each year. 5 (b) Accounts noted above in 5 (a) remaining unpaid on the thirtieth day after the date of billing shall be subject to a five percent (5%) penalty to be added to the account on the thirty-first day after the date of billing." delete Sections 6 through 10 in their entirety and replace them with: "6. ARREARS -ALL ACCOUNTS 6 (a) Any rate remaining unpaid on the 31st day of December of a calendar year shall be deemed to be taxes in arrears for that year on the real property to which sewer service is supplied and shall forthwith be entered on the real property tax roll by the Collector as taxes in arrears. Regular Councfl Meebnq Page 22 of 32

6 (b) Any rates which are so added or charged, remaining unpaid on the thirty- first day of December in the year following that which such rates became arrears, shall be deemed to be delinquent on the said thirty-first day of December and for the purpose of enforcing payment of the same shall be deemed to be delinquent taxes and the provisions of the "Community Charter "shall apply to such rates. 7. In the case of a connection being made to the sewer system during any year: 7 (a) for uses indicated in Sections 1, 2 (a) and 2 (b) (i) of Schedule "A" a sewer user charge imposed shall commence three months after the month of issg~anceof a building permit for a new unit or one month after the month of receiving an application for a sewer connection for an existing building on real property. 7 (b) for uses indicated in Sections 2 (b) (ii), 2 (b) (iii), 2 (c) and 2 (d) of Schedule "A" a sewer system user charge imposed shall commence six months after the month of issuance of a building permit." 8. No refund shall be given to any owner whose real property is disconnected from the sewer system. 9. The sewer user charges imposed on Schedule "A" of this bylaw shall take effect January 1, 2010." (k) renumber the remaining sections accordingly. (I) Delete the existing Schedule "A" and replace with the following:

SCHEDULE "A SEWER UTILITY FEES

Classes of Consumer Rates Payable

1. One and Two Unit Residential that are not metered for water purposes (a) Residential Use, One Unit (i) per dwelling unit $25.79 per month $309.48 per annum (ii) per secondary dwelling unit $25.79 per month $309.48 per annum

(b) Residential Use, Two Units (i) per dwelling unit $25.79 per month $309.48 per annum (ii) per secondary dwelling unit $25.79 per month $309.48 per annum

2. Multi-Unit Residential and CommercialllndustriaI/lnstitutional that are not metered for water purposes (a) Mobile Home Park Use - per pad $25.79 per month $309.48 per annum (b) Residential Use, Apartment (i) 3 dwelling units, per dwelling unit $25.79 per month $309.48 per annum (ii) 4 dwelling units, per dwelling unit $25.79 per month $309.48 per annum (iii) more than 4 dwelling units, per dwelling unit $22.12 per month $265.44 per annum

(c) Residential Use, Townhouse Regular Council Meeting Page 23 of 32 March 1, 2010

(i) per dwelling unit $25.79 per month $309.48 per annum (ii) per secondary dwelling unit $25.79 per month $309.48 per annum

(d) Commercial/lndustriaI/lnstitutional $25.79 per month $309.48 per annum

3. Commercial/lndustrial/lnstitutionaI and Multi-Unit Residential customers that are metered for water purposes shall pay the following quarterly sewer rates: (a) 80.50 % of the quarterly water user charges imposed and levied against the owner of real property for the use of water pursuant to District of Mission Water Rates Bylaw 2197-1990 and amendments thereto. 4. One and Two Unit Residential that are metered for water purposes shall pay the following annual sewer rates: (a) 80.50% of annual water user charges imposed and levied against the owner of real property for the use of water pursuant to District of Mission Water Rates Bylaw 21 97-1990 and amendments thereto. CARRIED

RCIOI~IS Proposed Write-off of Property Taxes, Utilities, Penalties and Interest MAR, OlIlO Moved by Mayor Atebe, and

RECOMMENDED: That the District send a letter to the Minister of Community Services and Rural Development to ask permission to formally write-off the 2008 penalties and interest on four properties listed below totalling $464.16 as of January 31, 2010.

2008 Current Roll I Apportionment Balance (includes Appellant Number (Jan 31,2010) penalties) I i i I $ 0.00 $ 0.00 15.57 $ 0.00 0.00 $448.59 -- TOTALS U,XiZLE $can &%2&l -.-/

CARRIED

RC10/120 Hand Railings - North Arena Capital Spending Package MAR. 01/10 This item was deferred.

RClOI121 Community Charter Section 57 Notice Guidelines MAR. OlIlO Moved by Councillor Plecas, and

RECOMMENDED: That policy LIC.05 - Licences and Permits Section 57 Notice Guidelines be approved, as amended. CARRIED Regular Council Meeting Page 24 of 32 March I, 2010

RClOI122 Olympics Podium MAR. 01/10 RECOMMENDED:

1. That staff pursue the following strategy with respect to potential acquisition of a 2010 podium from VANOC: (a) that considering the contribution made already by the District of Mission, that a podium be gifted to the District anticipating its use in the 2014 Provincial Winter Games, and (b) that as a fallback option staff pursue the provincial and federal governments for funds to acquire the podium as part of their support for the 2014 Provincial Winter Games; and

2. Should the above recommendation be unsuccessful, that staff examine whether District could receive an in-kind donation of materials in the same manner as was done for the 2010 Olympics and whether local expertise could be used to craft an original podium for use in the 2014 Provincial Winter Games, and that such an examination include a cost estimate. CARRIED

~~101123 Rockin' on the River Concert MAR. OlIlO Moved by Mayor Atebe, and

RECOMMENDED: That the playing of live music during the following hours be authorized at Mission Raceway Park during the Rockin' on the River concerts scheduled for the following dates and times: Sunday, May 30, 2010 from 3:00 pm to 10:30 pm Friday, August 13, 2010 from 3:00 pm to 10:30 pm; and Saturday, August 14, 2010 from 3:00 pm to 10:30 pm. CARRIED

RC101124 Administration and Finance Committee Meeting Recommendations - MAR. OlllO February 8,2010 and February 10, 2010

Moved by Mayor Atebe, and

RECOMMENDED:

1. That recommendations AF10109 through AF10119 (excluding AF10114 and AF10120, which were defeated) contained within the minutes of the administrative and finance (budget) committee meeting held on February 8, 2010, be formally adopted; and

2. That recommendations AF10121 through AF10122 contained within the minutes of the administrative and finance (community amenity contribution) committee meeting held on February 10, 2010, be formally adopted. CARRIED Regular Council Meeting Page 25 of 32 March I, 2010

AF10109 Moved by Mayor Atebe, and FEB 8110

RECOMMENDED: 1. That the North Railway Avenue storm sewer spending package for a cost of $175,000.00 be approved; and 2, that staff reprioritizelreorganize some capita! and public works operating projects over the near term to fund this priority project. CARRIED

AF lO/lO Meeting Follow-ups FEB 8110 The meeting follow-ups from the January 7, 2010, Administration and Finance Committee meeting was provided for council's information. Discussion ensued around follow-up item number 7 - clarification on the Griner Park Master Plan spending package, and the delegation that came to the regular meeting of council held on November 23, 2009. Council requested staff to review the minutes of that meeting and to provide clarification to council as to the follow-up required.

AF 10111 Moved by Councillor Plecas, and FEB 8110

RECOMMENDED: That the minutes from the administration and finance committee meeting held on January 7, 2010, be approved as presented. CARRIED

AF 10112 Moved by Councillor Horn, and FEE 8110

RECOMMENDED: That discussion on the spending package for the north arena grandstand handrails be deferred to the next closed council meeting. CARRIED

AF 10113 Moved by Mayor Atebe and FEB 811 0 RECOMMENDED: 1. That a letter be sent to the Town of Oyama and the Oyama International Friendship Association from the Mayor requesting that they postpone their trip to Mission until 2011; and, 2. That council approve budgeting an additional $5,000.00 for the 201 1 Oyama delegation visit for a total budget of $8,000.00 from 2011 council contingency. CARRIED OPPOSED: Councillor Horn Regular Council Meetmg Page 26 of 32 March 1, 2010 -- -

AF10115 Moved by Councillor Horn, and FES 811 0 RECOMMENDED:

1. That the 2010 AbbotsfordlMission Water & Sewer Services operating and capital financial plans be approved; and, 2. That the following strategy be adopted to deal with the significant financial challenges in the regional water and sewer utilities: a) Increase of 20% and 15% for 2010 water and sewer user rates, respectively, and further annual increases of 15% and 10% in 2011 and beyond for water and sewer user rates, respectively. These increases are to be reviewed annually; b) Any adjustments to growth-related capital project costs resulting from changes in peak demand are paid forlcredited to the water capital reserve fund (i.e, affects user rates); c) Internal borrowing will be used where feasible before resorting to external borrowing for growth-related capital projects. Those cost of internal borrowing would be absorbed by the water capital reserve fund (i.e. affects user rates); d) Review DCC rates annually and update as required; e) Continue to pursue federal and provincial grant opportunities along with the City of Abbotsford for major regional water and sewer infrastructure; f) Expedite the implementation of the regional sewer cost sharing formula for growth-related projects; and, g) Staff return to council with a strategy outlining how illegal suites could be investigated and identified more aggressively, in order to ensure they are being billed appropriately for utilities. CARRIED

AF 10116 Moved by Mayor Atebe, and FEB 8110

RECOMMENDED: That the 2009 operating and capital budget carry forwards listed below, be approved for inclusion in the 2010 Financial Plan, (final dollar amounts will depend on year-end balances).

1 -- PROJECT DESCRIPTION 1 2009 Operating Carry-Forward Requests Development Office I Cultural Commission -. 1 . - - -- 2009 General Capital ~arr~-~orw&dRequest

.. .. 1 Cedar ~aG~onnectorMonitoring !i Cedar Street Widening -Cherry to Tunbridge Westcoast ~xpress; Sandblast and paint Pre-emptive Sign

-- ..- Emergency Road ~e~%s --L Regular Counol Meettng Page 27 of 32 March

Cross Culvert 3 - Cedar north of Tunbridge Cross Culvert 5 - Tunbridge east of cedar1 Management program Lane Creek Pump Capacity study Gate at Public Works

LED-~ Replacements capit, Landfill Minor capit, I

.- - Phase A- & B Liner MS Exchange Upgradelphone system Information System Enhancements Replace EDMIOffice System webcontent Management

Child Care Capital Funding Leisure Centre Roof

Tunbridge Park Development

Spirit Square 2009 Water Capital Carry-Forward Requests Develop Backflow Program Telemetry Fairbanks PRV Replacement / Blow-off Installations Water Main Oversizing / Pressure Reducing Station Upgrades I Capital Equipment Additions SCADA Monitoring of Pumps Lift Station Upgrading. - stave Lake Street to Mary street ---I bendTrunk east into Crossing I Park Street Trunk Main 1 Sewer Impact Assessment 2009 Equipment Capital Carry-Forward Requests 93 Trail Teca L27 (Unit #5345) 94 Mikasa Plate Tamper (Unit #5351) 4 Fuel Dispensing System (Unit #5689) Big Shot Boring Machine (Unit #5361) 92 Single Axle Dump Truck (Unit #5195) I -.John Deere Mower.- Deck (Unit #5348) 1 Sale of 5161 - One Ton Ford 98 ~4% Sale of 5162 Sale of 5345 - 93 Trailer Teca L27 Sale of 5351 - 94 Mikasa Plate Tamper

, CARRIED

AF 10117 Councillor T. Gidda to attend FCM Conference - FEE 8110 May 28-31, 2010 in Toronto

Discussion ensued around Councillor Gidda, or other councillors attending the Federation of Canadian Municipalities (FCM) Conference in Toronto this May. It was noted that each councillor has a "professional development" budget that they can use to attend whichever conferences they wish.

Council requested that staff:

look at amending the current policy so that councillors could use their allowance over a 3-year period (not annually), and Regular Councfi Meeting Page 28 of 32 March 1, 2010 - to bring this information back to council for further discussions AF 10118 Mission RCMP Detachment Strategic Framework and Resource Proposal FEE 8110

RCMP Inspection Walsh presented information on the Mission Detachment Strategic Framework and Resource Proposal 2010 Update as follows: - Original Strategic Plan developed in late 2005 and presented to council in 2006. = This strategic plan was designed to have a five year life-span to 201 1. The three basic tenets of crime reduction: o Crime causation o High crime areas o Habitual offenders All detachment units operate collectively within the crime reduction model. Zone concepts for distribution of beat cops established. Strategic priorities: o Youth involvement with crime o Visible public disorder issues o Property crime o Traffic safety o Drug activity associated to organized crime 2005 Organizational chart at time of strategic framework proposal = Three year detachment capacity options one and two 2008 Organizational chart shortfalls * Funding proposal for years 2008 - 2012 Planned detachment capacity 2009 Organizational chart 2010 Organization chart Discussion ensued around how the policing strategy model is working in terms of lowering crime in the District and that resource support needs to be continued. Staff confirmed that the planned resource for 2010 is to add a Zone C Beat Cop, which would complete coverage in all zones. Zone C is a huge residential area with significant crime.

AF 10119 Moved by Councillor Scudder, and FEB 8110

RECOMMENDED: 1. That budgetltax increase scenario "B as shown below, be approved (not including "closure of the leisure centre on Boxing Day"); and, Regular Council Meeting Page 29 of 32 March I, 2010

2. That the District's 2010 - 2014 financial plan bylaw be brought forward to council for first three readings on Monday, March 1, 2010, and for final adoption on Monday, March 15, 2010. CARRIED OPPOSED: Councillor Plecas

Scenario B .5.88% Tax increase 2010 I 2011 2012 Propored Piellminew Pieiiminaw Budget %Tax Budget %Tax Budget %Tax Dollars Increase Dollars Increase Dollars lncrease Cost of Maintaining Existing Services 12) 11) Police services 1500W 055% Wages and benefit 588388 2 14% Tiansit iinciuding weltcoasiixpress 8 imnBUS) 0 00% Pmilsion for infiation 106188 039% Vehiclelequipment rates 63890 023% Change in ieseNe transfer and recoveries Contractual increases and other comrmtments

Additional Revenue New con~trucbonldevelopmentrevenue increase n fees and other revenue New useifeeslchaiges Increase in Libraw fees andchaiges

Efftcwncies and Rcductfons In Services .i>.'..'.r'ii',*., -.I, :...i . ,..,. . _.- . , M, '::5.>,1 ii.'4:

New or Enhanced Services

Subtotal before new Major Fire Service Initiative Hiring Full-time Fire Fighters

Estimated $ Impact on Average Value Hom - $381,000 (201C NO provision for innation Assum~tions: New Construction Revenue: 2010 = $271.000 Not hiring second Assistant Fire Chief in 2010 201 1 = $200.000 Hiring additional police officer in 2010 2012 = $300:000 Hiring second set of 4 full-time fire-fighters on July 1 2010; third set on July 1, Inflation estimated at 2% for 2010, 2011 2012. & 2012 Development revenue expected to recover by 2012. $42 C87 for 1 5C0 no.rs of EIpanrJea iianst sei, ces'.naeo lmn .eser.es n 1) Actual % impact is dependent upon previous 2CtC 1.. eiparaea trans: ser. cc. ost maleo to cost SIC5 CO? n 2311 year's tah. increase. n~ .les 1 500 PC-ls'xln 2'11: b-a alaoat c-a ? 5C'. -c.rs n 20'1 (funded from taxes) 2) Departments are fine-tuning the 2012 budget and not all information has been entered. New user feesicharges generating revenue of $88,727 and $23,686 in 2010 and 201 I,respectively Efficiencies and reductions in services totaling $44.920 implemented in 2010 Regular Councii Meeting Page 30 of 32 March 1, 2010 -- -.

AF 10121 Moved by Councillor Horn, and FEE 10110 RECOMMENDED: That an interim community amenities contribution of $2,680.00 be approved for all new rezoning applications received on or after May IS'of 2010, and that the District's Financial Contributions for Community Amenities Policy - LAN.40 be updated to reflect the new interim contribution and the new projects. CARRIED

AF 10122 Moved by Councillor Horn, and FEE 10110 RECOMMENDED: That staff move forward with the proposed project process chart and timeline with the following amendments: a. Staff to prepare an initial public orientation and present it at a regular council meeting; b. Staff to report after the initial presentation, as to how a community forum will take place, who will be invited and what format it will take; and c. Staff to report back after the first community forum, whether a second forum with developers and/or other stakeholders is necessary or warranted. CARRIED

RC101125 Union of British Columbia Municipalities (Member Notice) MAR 01/10 Re: Local Government Elections Task Force - UBCM Member Consultation Meeting

A member notice from the Union of British Columbia Municipalities dated February 10, 2010 regarding the local government elections task force member consultation meeting was provided for the committee's information.

RC101126 Central Valley Taxi MAR. 01/10 Re: Application to Passenger Transportation Board

Moved by Mayor Atebe and

RECOMMENDED: That the application of Central Valley Taxi to the Passenger Transportation Board for an increase in tariff, as set out in the letter from Central Valley Taxi to the District of Mission dated February 17, 2010, be approved. CARRIED

9. RESOLUTION TO RISE AND REPORT

Mayor Atebe resumed the Chair Regular Council Meeting Page 31 of 32 March I, 2010 .. .. --

RC101127 Moved by Councillor Scudder, seconded by Councillor Plecas, and MAR. OlilO RESOLVED: That the committee of the whole now rise and report. CARRIED

10. ADOPTION OF COMMITTEE OF THE WHOLE REPORT

RC101128 Moved by Councillor Stevens, seconded by Councillor Stewart, and MAR. OlllO RESOLVED: That the recommendations of the committee of the whole, as contained in items RC101105 to RC101127 be adopted. CARRIED

11. BYLAWS

RC10l129 Moved by Councillor Gidda, seconded by Councillor Plecas, and MAR. 01110 RESOLVED: That the readings of all bylaws included in the Bylaws section of the March 1, 2010 regular council agenda be approved as listed:

District of Mission Water Rates Amending Bylaw 5121- First. Second and 201 0-2197(17) - a bylaw to increase water user rates for Third Readings 201 0 District of Mission Sewer User Rates Amending Bylaw First, Second and 5122-2010-1922(16) - a bylaw to increase sewer user Third Readings rates for 201 0 District of Mission Zoning Amending Bylaw 51 17-2010- First and Second 5050(5) - a bylaw to rezone property at 31664 Bench Readings Avenue from Rural 16 Zone (RU16) to Suburban 36 Zone (S36) District of Mission Zoning Amending Bylaw 5123-2010- First and Second 5050(6) - a bylaw to rezone property at 7273 Hurd Street Readings from Urban Residential 558 Zone (R558) to Residential Two Unit Zone (RT465) District of Mission Zoning Amending Bylaw 51 24-201 0- First and Second 5050(7) - a bylaw to rezone property at 32600 Tunbridge Readings Avenue from Suburban 36 Zone (S36) to Residential Compact 372 Zone (RC372) and Residential Compact 465 Secondary Dwelling Zone (RC465s) District of Mission Street Naming (Appleby CouNGreene First, Second and Place Extension) Bylaw 5125-2010 -a bylaw to name the Third Readings logical extension of roads District of Mission Subdivision Control Amending Bylaw First, Second and 51 26-2010-1 sOO(35) - a bylaw to provide for Third Readings housekeeping amendments to Schedule "DM

CARRIED Regular Council Meeting Page 32 of 32 March 1, 2010

12. MINUTES

RCIOII~O Moved by Councillor Scudder, seconded by Councillor Plecas, and MAR. OlIiO RESOLVED: That the minutes of the regular meeting of council held on February 15, 2010 be adopted. CARRIED

13. OTHER BUSINESS

There was no other business

14. CHIEF ADMINISTRATIVE OFFICER'S REPORT

The chief administrative officer did not report.

15. MAYOR'S REPORT

The mayor reported on various activities, meetings and events attended since the last regular council meeting.

16. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTlVlTlES

Councillors Gidda, Stewart and Scudder reported on various activities, meetings and events attended since the last regular council meeting.

17. QUESTION PERIOD

There were no questions from the public

18. ADJOURNMENT

Moved by Councillor Stewart, seconded by Councillor Gidda, and

RESOLVED: That the meeting be adjourned CARRIED

djourned at 9:50 p.m.

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