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12. Feedback Report on Alignment and Reviewed Draft For ANNEXURE A City of Tshwane Metropolitan Municipality MUSEUM, ART GALLERY AND HERITAGE SITE POLICY THE CITY OF TSHWANE: MUSEUM, ART GALLERY AND HERITAGE SITE POLICY INTRODUCTION The City of Tshwane Museum, Art Gallery and Heritage Site Policy affects such aspects as development, the provision of resources, the quality of collection, and its reputation in heritage circles, the quality of service to society, its public image and even the balance between professional and political goals. The policy outlines the goals and strategies and reflects the projected future of the City of Tshwane Metropolitan Municipality museums, art galleries and heritage sites. If ever there was a valued resource, it is the material evidence of our society’s culture and heritage. A policy is essential to define the collecting style, the character and interpretation of the collection. Such a document regulates the collection and exhibition of artefacts and prevents the acceptance and exhibition of any unworthy objects. This policy is drafted in accordance with the ICOM (International Council of Museums) Code of Museum Ethics to ensure professional museum standards. The cornerstone of ICOM is its ICOM Code of Ethics for Museums. It sets minimum standards of professional practice and performance for museums and their staff and the Museums undertake to abide by this Code. The South African Museums Association museum accreditation system and grading scheme provides guidelines for minimum standards. Definition of a Museum: A non-profit making, permanent institution in the service of society and of its development, open to the public, which acquires, conserves, researches, communicates and exhibits for the purpose of study, education and enjoyment, material evidence of man and his environment. Educational and Community Role of the Museum: A museum is an institution in the service of society and of its development and is generally open to the public. The museums have an important duty to develop its educational role and attract wider audiences from all levels of the community, locality, or group it serves. It should offer opportunities for such people to become involved in the museums and to support their goals and activities. Interaction with the constituent community is an integral part of realising the educational role of the museums and specialist staff is likely to be required for this purpose. Public Access: Museum displays and other facilities should be physically and intellectually accessible to the public during reasonable hours and for regular periods. The museums should also offer the public reasonable access to members of staff and to collections not displayed or exhibited, by appointment or other arrangement. As holders of primary evidence, the museums have a particular responsibility for making collections available to scholars as freely as possible. Access to requested information about the collections should be granted, subject to restrictions for reasons of confidentiality and security. Displays, Exhibitions and Special Activities: The primary duties and core business of the museums are to preserve its collections for the future and use them for the development and dissemination of knowledge, through research, educational work, permanent displays, temporary exhibitions and other special activities. These should be in accordance with the stated policy and educational purpose of the museum, and should not compromise either the quality or the proper care of the collections. Loans to and from the Museums: The loan of objects, incoming and outgoing, and the mounting or borrowing of loan exhibitions can have an important role in enhancing the interest and quality of a museum and its services. Loans should not be accepted or exhibited if they are of undocumented origin or do not have a valid educational, scientific or academic purpose, consistent with the museum's objectives. Objects from a museum collection should be loaned only for scientific, research or educational purposes. They should not be loaned to private individuals. Accreditation: Accreditation involves the quality evaluation of institutions and the ability of such an institution to fulfil the criteria of minimum standards based on international professional standards, which are the foundation of museum professionalism. COLLECTION Acquisitions to Museum Collections: All objects acquired should be consistent with the objectives defined in this policy and selected with the expectation of permanency and not for eventual disposal. Acquisitions of objects or specimens outside the stated policy should only be made in very exceptional circumstances and then only after careful consideration by the governing body of the museum. The governing body should have regard to the professional opinion available to them, such as museum curators, the interests of the object or specimen under consideration, the national or other cultural or natural heritage and the special interests of other museums. Purpose and function of the collection: The collection is the hub of the Museums: without it no other museum functions are possible. The acquisition of artworks is therefore a great responsibility. The collections of museums are never static; museums improve their collections through the addition of new items. These are obtained through donations, bequests, loans or purchases. A collection strategy involves a dedicated search in the selection of items and the responsibility that goes with it, deferring to the ICOM Code of Museum Ethics. Collection requires a regular capital budget to acquire major pieces for the collection. The collections budget is meant to acquire items for the permanent collections which appreciates in value. This acquisition fund should not be used for purchasing office decorations and furniture which depreciate in value and are eventually written off. The collecting style will define the character and interpretation of the collection and influence the way in which the collection will be cared for and utilized. The acquisition of cultural / heritage objects, whether by purchase or donation, will be consistent with: . The relevant South African Laws (e.g. National Heritage Resources Act of 1999) . The South African Heritage Resources Agency (SAHRA) . The Code of Ethics and Laws of UNESCO . The Code of Ethics of the International Council of Museums (ICOM) . South African Museums Association (SAMA), and . The National Heritage Council The Museums subscribe to a policy of selective acquisition. However, because of thematic, space and financial limitations the Museums can not engage in indiscriminate acquisition. It is not feasible, desirable or ethical for the Museums to allow unrestricted growth of its collections. The Museums will only collect objects that they are able to care for and use in a manner acceptable to the museum profession at large. The budget provided for additions to the permanent collection should not be used for any other purpose than acquiring museum objects. This acquisition policy is a guideline for the future and is not rigid as shifts in attitudes and priorities have occurred in the past and are expected in the future. This policy shall reflect current cultural, scholarly, educational and museological standards, and shall meet the ongoing research, display and educational requirements of the Museums. As these are subject to change the policy should be reviewed at least once every five years. Acquisitions outside the current stated policy may only be made in very exceptional circumstances, and then only after full and careful consideration. Objects donated or bequeathed to and accepted by the Museums become the full legal and irrevocable property of the City of Tshwane Metropolitan Municipality’s heritage collection, only to be housed at the relevant museum. In no case will objects bequeathed or donated to the Museums be accepted with any restrictive conditions. Donations are not accepted offhand, but must meet the stated objectives or be refused. The City of Tshwane Metropolitan Municipality will protect the taxpayers’ rights by providing a professional, fair and impartial selection process. It is essential that the Museum Curators, specialising in the fields covered by the Policy and who are involved in the conservation, education and exhibitions should participate in the selection process, together with art cognoscenti from the Board of Trustees or Art Selection Committee. Their collective opinion can offer insights into the utilization of items in the collection. Disposal of collections: The Museums bind themselves to the relevant South African Laws as well as the Code of Museum Ethics adopted by ICOM and SAMA concerning the non-disposal of objects from the Museum collection. EXHIBITIONS The exhibition is the Museums’ most effective way of carrying out their task to facilitate the discovery of art and culture and to serve as educational resource. The exhibitions are the most visible manifestation of a museum’s mission statement. However the museums are prestigious venues and should not be treated as a general exhibition centre or be turned into a commercial entity as this will defy legislation and museum objectives and jeopardize the museum status. Key Performance Area: (Educational and Information Services) Exhibitions must reflect the cultural diversity of the country and promote visual literacy by means of educational programmes. The educational role of the museums is at the core of their service to the community. Exhibitions make the Museums more accessible
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