PARISH COUNCIL The Village Hall, Wilsden, , BD15 0HT. West . www.wilsdenparishcouncil.gov.uk

MINUTES OF THE MEETING OF WILSDEN PARISH COUNCIL HELD ON MONDAY 3rd OCTOBER 2016 AT 7.00pm IN WILSDEN VILLAGE HALL START: 7.00 p.m. FINISH: 9:00 p.m.

Present: Councillors Allison, Ketley (Chair), Callaghan, Caunt, Webster, Dufton, Overend and Baranowski.

Public: Seven

Bradford MDC: None

In Attendance: Ruth Batterley, Clerk and Maria Sutcliffe, Assistant Clerk

2016/94 DECLARATION OF INTEREST a) To receive declarations of interest from councillors on items on the agenda. b) To receive written requests for dispensations for disclosable pecuniary interest c) To grant any requests for dispensation as appropriate.

Councillor Allison declared an interest on Items 2016/100 Community Interest Company, 2016/111 Attendance at the YLCA Conference and 2016/112 Finance – payment for stationery items and consultation event.

2016/95 TO RECEIVE AND CONSIDER APOLOGIES FOR ABSENCE

Resolved to approve the apologies of Councillor Graham. All were in favour.

2016/96 TO CONFIRM AS A CORRECT RECORD THE MINUTES OF THE OF THE PARISH COUNCIL MEETING HELD ON 5TH SEPTEMBER 2016.

Item 2016/84 Paragraph 5 should read: Councillor Graham mentioned loose sheep in the vicinity of Haworth Road. He also reported a dead sheep, possibly killed by a dog.

Subject to the above

Resolved to confirm as a correct record the minutes of the meeting of the parish council held on 5th September 2016. Proposed and seconded. All were in favour. Councillor Ketley signed and dated the minutes.

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2016/97 TO CONFIRM AS A CORRECT RECORD THE MINUTES OF THE EXTRAORDINARY MEETING OF THE PARISH COUNCIL HELD ON 8TH SEPTEMBER 2016.

Resolved to confirm as a correct record the minutes of the extraordinary meeting of the parish council held on 8th September 2016. Proposed and seconded. All were in favour.

2016/98 PUBLIC REPRESENTATION

Councillor Ketley at this point welcomed the new Wilsden parish council councillor, Councillor Helen Baranowski and Mark Burns-Williamson, Police and Crime Commissioner for .

Members of the public from the Sycamore Chase development expressed their concerns about the drainage issues on the development and that planning permission for a land drain had been rejected twice. They asked if the parish council had heard anything from Harron Homes and if the parish council could put some pressure on with Bradford. The residents would like to organise a meeting at the Village Hall on this issue and asked if the parish council would support such a meeting. Councillor Allison suggested a further reference to Kersten England, Chief Executive at BMDC. He asked the residents for assistance with the letter that would be sent to Bradford to ensure all the facts are correct.

Resolved. The parish council would support and attend a meeting to be organised by the residents of Sycamore Chase. Councillor Callaghan agreed to draft a letter to Kersten England at BMDC. All in favour.

2016/99 TO RECEIVE MARK BURNS-WILLIAMSON, POLICE AND CROME COMMISSIONER TO TALK ABOUT THE POLICE AND CRIME PLAN.

Mark Burns-Williamson thanked the parish council for inviting him to speak at the meeting. He spoke about his re-election in May this year and the set up of the Police and Crime Plan for the next 5 years.

He addressed the following issues:

Budget cuts – This had caused loss of staff. However, there was now a budget in place for 600 more police officers which will be rolled out over during the coming year.

Safeguarding issues.

Cuts in Youth Services.

Issues with the 101 non-emergency number. However, targets are being met for 999 emergency calls.

A Transformation Fund has been set up around West Yorkshire to provide mobile phones for police officers and body worn cameras are being rolled out.

Dangerous driving in Bradford is a major concern.

Substance misuse.

Labour exploitation.

Cyber crime.

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Mark advised that he is trying to protect PCSO funding within a central funding and may be able to recruit additional PCSOs.

Councillors asked Mark Burns-Williamson a number of questions on crime in the area, community policing, lack of PCSO’s and police officers. Mark advised that he would address all the issues.

A member of public questioned about young lads driving dangerously in high powered vehicles and the recent very bad accident in Bradford. Mark Burns-Williamson agreed that this issue is now more severe than drink driving and that young people need to be made aware of the devastation that can be caused by dangerously driving high powered vehicles. A Safer Communities Fund had been set up and police officers are going into schools to speak on this issue and showing “ hard hitting “ DVDs which are based on the fatalities of young people driving dangerously.

Mark Burns-Williamson left the meeting and Councillor Ketley thanked him for his attendance.

2016/100 COMMUNITY INTEREST COMPANY 1. To note that the Community Post Office has received financial approval by Post Office Ltd and the community interest company has reached the community funding target as detailed in item 2016/18. 2. This meeting agrees that the balance of the £5,000 approved grant can be paid.

Councillor Allison advised that in May the parish council agreed an additional grant and match funding of up to a maximum of £5,000. The Community Interest Company had received financial approval from the Post Office and an interview with the Post Office is to take place on 11th October 2016. A target had been set to open the post office in Wilsden around December of this year.

Resolved. That the balance of the £5,000 approved grant to be paid. This was proposed and seconded. 6 in favour and 2 abstentions.

2016/101 VILLAGE HALL

1. Receive the report from the Village Hall grant for 2015-2016. 2. To consider the application from the Village Hall for the annual grant.

Simon Dickerson addressed the meeting and spoke about his report. He tabled the Income and Expenditure document for 2015/2016. A roundtable discussion took place about the Village Hall.

Resolved. To support the grant of £8,000 for the Village Hall. Proposed and seconded. All in favour.

2016/102 TO CONSIDER ARRANGEMENTS FOR THE CLERK’S REPLACEMENT.

The following points were discussed for the clerk’s replacement.

1. To continue with the current hours of 14 per week. 2. To increase the current salary band up to scale point 25, within the range 18-25. 3. To remove the travel to work allowance for meetings. 4. To be office based. 5. To advertise with the BMDC jobs bulletin, YLCA and to advertise locally. 6. To appoint a panel of three councillors to interview to include the Chair, Vice Chair and one other. For the interview panel to be composed of both genders.

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All the points were discussed and agreed. The interview panel would consist of Councillor Ketley (Chair), Councillor Dufton (Vice-Chair) and Councillor Webster.

Councillor Ketley advised that in the interim period, agendas would be the responsibility of the Chair of the meetings i.e. Councillor Ketley – full parish council meeting; Councillor Allison – Neighbourhood Planning meeting; Councillor Dufton – Green Spaces meeting. There would be no planning power point slides produced by the assistant clerk, however, Councillor Caunt would carry out the task of talking through any planning applications at the parish council meetings.

Councillor Allison would be responsible for financial issues including the budget.

Resolved. The arrangements for the clerk’s replacement were agreed and proposed and seconded. All in favour.

2016/103 TO CONSIDER ARRANGEMENTS FOR CHRISTMAS.

The Christmas Lights Switch On along with a carol service would take place on Sunday 27th November at 6.00 p.m.

Simon Dickerson offered to provide the mulled wine once again and the assistant clerk would contact Wilsden Bakery to purchase mince pies. Permissions would be sought from businesses by the Assistant Clerk to place Christmas trees on their premises. Councillor Dufton asked that an item on Chistmas tree expenditure to be included in the November agenda.

2016/104 REMEMBRANCE WREATH 1. To place an order with the Village Hall for a wreath at the cost of £25.

Resolved. To place an order with the Village Hall for a wreath at the cost of £25. Proposed and seconded. All in favour.

2016/105 TO APPROVE REVISED FINANCIAL REGULATIONS FOR WILSDEN PARISH COUNCIL

Resolved. To approve revised financial regulations for Wilsden parish council. Proposed and seconded. All in favour. Noted that more radical changes would be considered at the next revision.

2016/106 TO ACCEPT AND APPROVE THE HOUSING NEEDS REPORT AS PART OF THE NEIGHBOURHOOD PLAN.

The Housing Needs Report had been circulated to all councillors. Councillor Allison would now like to release the document to Bradford and for it to be put into the public domain.

Resolved. To accept and approve the Housing Needs Report as part of the Neighbourhood Plan and release the document to Bradford. Proposed and seconded. All in favour.

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2016/107 TO CONSIDER ISSUES OF CAPACITY ON THE GRAMMAR SCHOOL BUS SERVICE.

Councillor Overend had received a complaint from a resident about the school buses. There are 3 yellow buses running through the village for Bingley Grammar School. However, the B46 bus is always overcrowded and takes pupils around the surrounding villages and students are often late arriving at school. It is felt that there is a need for an extra bus.

Councillor Ketley advised that this issue could be initially taken up with the West Yorkshire Combined Authority which is responsible for school buses. There is also a website Generation M which lists all the school buses.

Councillor Allison felt that the parish council could do some work on this issue and Councillor Ketley advised that he would do some investigating and this item to be brought to the next meeting.

2016/108 TO APPROVE THE COST OF £60 FOR ADDITIONAL WATERING ON THE GARDEN CONTRACT

Resolved. To approve the cost of £60 for additional watering on the garden contract. Proposed and seconded. All in favour.

2016/109 SOCIAL MEDIA 1. To receive a progress update on the use of social media for Wilsden Parish Council.

Councillor Webster had done some research into how other parish councils used social media. Facebook was extensively used at Drighlington parish council. Burley had an active Facebook site. It was agreed that if Wilsden were to have a Facebook site, a strict control would need to be kept on it. Councillor Baranowski offered to assist.

Councillor Ketley suggested that we contact Sharron Brayshaw at On Line Creative, who set up and created the new parish council website, to ask for advice and assistance.

Resolved. Councillor Allison to contact Sharron Brayshaw. All were in favour.

2016/110 PLANNING. 1. 24, LAUREL PARK. 16/00102/APPFL.2. To consider any comments that the parish council may wish to make.

A round table discussion took place on the issues surrounding 24 Laurel Park planning application. Comments would be sent to the Planning Inspector that the parish council’s views on this planning application remain the same.

Resolved. The assistant clerk to send the parish council’s views on the 24 Laurel Park planning application to the Planning Inspector. All in favour.

2016/111 TO CONSIDER COUNCILLOR ALLISON’S ATTENDANCE AT THE YLCA CONFERENCE 28TH – 30TH OCTOBER FOR THE COST OF £190.

Resolved. Councillor Allison’s attendance at the YLCA Conference was agreed for the cost of £190. This was proposed and seconded. All in favour.

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2016/112 FINANCE

1. To approve parish council payments up to 3rd October 2016  Bradford Community Payroll salaries £1,159.10  Stephen H Smith bulbs £175.29  Exa Networks Domain hosting £120.00  Peter Allison Stationery Items, consultation event £97.95  Ruth Batterley Stamps £6.60 Receipts  CCLA Interest £6.82  Groundworks Grant £4,240 2. To receive bank reconciliations for July 2016 and August 2016 and to note that the other reconciliations for this financial year approved by Councillor Callaghan are available in the finance file to view

1. Resolved. To approve parish council payments up to 3rd October 2015. Proposed and seconded. All in favour. 2. Resolved. To receive bank reconciliations for July 2016 and August 2016 and to note that the other reconciliations for this financial year approved by Councillor Callaghan are available in the finance file to view. Proposed and seconded. All in favour.

2016/113 TO RECEIVE UPDATES ON THE FOLLOWING: 1. Sec. 106 2. Green Spaces 3. Neighbourhood Planning Consultation event

1. Sec. 106. As this item required a lengthy discussion, it was agreed to defer it until the next meeting.

2. Green Spaces. Councillor Dufton spoke about the last Green Spaces Working Group meeting. The issue on grass cutting had been referred back to Bradford. Bulb planting would take place around the village on 22nd October. It was agreed to advertise the event and to ask the press to attend.

3. Neighbourhood Planning Consultation event. Councillor Allison advised that there had been a very good attendance at the Neighbourhood Planning Consultation event and that there had been an excellent feedback. The comments sheets were being typed up. Feedback, housing allocation issue and the next revision of the plan would be brought to the next Neighbourhood Planning meeting.

2016/114 ITEMS FOR INCLUSION ON NEXT AGENDA

Section 106 Staffing of the Contact Point Budget for next year Bingley Grammar School Bus Service Christmas Tree expenditure

Councillor Ketley asked that all items and comments for the November agenda to be sent to him by 21st October.

The meeting closed at. 9.00 p.m. 6