Convention and Visitor Bureau Advisory Board Chair: James Long Cathie Cordis, Justin Fortney, Mike Monahan, Dan Newton, H. C. Patel, Jason Smedley Steve Gentling, Ex-Officio, Sharyl Padgett, Ex-Officio
CONVENTION AND VISITOR BUREAU ADVISORY BOARD MEETING Monday, April 17, 2017 at 5:30 PM City Hall – Third Floor Conference Room 101 North Second Street, Guthrie, Oklahoma 73044
1. Call to order 2. Public comments 3. Consider approval of previous minutes from March 15, 2017 4. Consider approval of previous minutes from March 20, 2017 5. Discussion of financial status 6. Discussion and possible action on Pollard Theatre Sponsorship 7. Discussion and possible action on Territorial Capital Sports Museum Sponsorship 8. Presentation of 2016 Territorial Christmas post-event report 9. Discussion and possible action on funding of insurance for July 2017 Fireworks Show 10. Discussion and possible action concerning Social Media pages 11. Discussion and possible action on the revised Application for Event Support 12. Discussion and possible action concerning advertising opportunities 13. Discussion of future items 14. Staff comments – ‘89er Days Celebration Giveaway, TravelOK Road Show (QuikTrip), Lazy E flyers, upcoming Media Blitz, brochures and branding, OSU Tourism Study, vacancy pending 15. Board comments 16. Adjournment
Agenda posted on the bulletin board in the lobby of City Hall by 5:00 PM on Wednesday, April 12, 2017. The City of Guthrie encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the city clerk at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive the 48 hours rule if signing is not the necessary accommodation.
CONVENTION AND VISITOR BUREAU ADVISORY BOARD MINUTES March 15, 2017
The special meeting of the Convention and Visitor Bureau (CVB) Advisory Board was posted Friday, March 10, 2017, at 11:45 a.m. and was amended and reposted Friday, March 10, 2017 before 12:45 p.m. The meeting was held Wednesday, March 15, 2017 at Guthrie City Hall in the 3rd Floor Conference Room.
Members Present: James Long Justin Fortney H. C. Patel Cathie Cordis
Members Absent Dan Newton Jason Smedley
Ex-Officio Present: Steven J. Gentling
Ex-Officio Absent: Sharyl Padgett
Also Present: Leroy Alsup, Andrea Post, Heath Shelton, Jerry Casey
Call to Order. The meeting was called to order on Wednesday, March 15, 2017 at 12:00 PM. Four board members and one ex-officio were present, and Chairman James Long declared a quorum.
Mike Monahan
Public Comments. None
Discussion of current fund balance and special events balance. Andrea Post presented financial information including the Special Event balance of $19,500.
Discussion and possible action on application for support – Military Veterans Rodeo Productions. Jerry Casey of Military Veterans Rodeo Productions explained details of the events listed on his Application for Event Support form. He stated that approximately 15 people will be staying in Recreational Vehicles at the Logan County Rodeo Arena for the National Little Britches Rodeo, and that this event alone is expected to bring in at least 60 – 75 people to the Logan County Rodeo Arena over five (5) days.
Tracy Zserdin of the Guthrie Chamber of Commerce and Ginger Myers of National Little Britches Rodeo Association arrived at 12:05 p.m.
After some discussion, Mr. Casey confirmed he would use any funds provided by the Convention and Visitor Board for advertising and as draw money for stock producers. Commissioner Fortney moved to approve $2,500 in event support for Military Veterans Rodeo Productions. Commissioner Cordis seconded the motion. Motion was approved unanimously. City Manager Leroy Alsup requested copies of the receipts for where the CVB funds were spent. Jerry Casey explained that he would display a Guthrie banner at the arena, identify the CVB as a sponsor on a bleacher seat, and use the Guthrie logo on posters.
Discussion and possible action on support for National Little Britches Rodeo Association. Ginger Myers of National Little Britches Rodeo Association (NLBRA) and Tracy Zserdin presented background
Guthrie CVB April 17, 2017 1 Convention and Visitor Bureau Advisory Board March 15, 2017 Page 2
information for the National Little Britches Rodeo events, changes to the way events at Lazy E will be structured in 2017 including seeing 30% growth from year to year, plans to capture data and information for 2017, plans to televise the 2017 events on CinchTV and Wrangler Network, and advertising for their sponsors and host cities in Rodeo News and the NLBRA.
Commissioner Monahan arrived at 12:20 p.m.
Commissioner Cordis asked if Guthrie could provide a list of goods and services for inclusion in the publications, and Tracy Zserdin mentioned notifying retailers and preparing packets for the participants again this year. Ginger Myers and Tracy Zserdin clarified that National Little Britches Rodeo Association is requesting 20-25 complimentary hotel rooms for 8-10 days for their board members. Tracy Zserdin noted that four hotel rooms had already been donated for the 10-day period as requested by Guthrie hotel proprietors. Commissioner Fortney asked about advertising packages and sponsorship information available for the National Little Britches Rodeo events and publications. City Manager Alsup requested additional clarification for the full amount of requested support for this year as well as an idea of the expectations for the future. Commissioner Long asked to table the information until additional information including a request that encompasses the whole scope of this year’s support of NLBRA from Guthrie CVB, a future plan, and information about residual investment is provided. Ginger Myers provided some information about deadlines for advertising.
Staff Comments. City Manager Leroy Alsup clarified that the Special Events line item has a current balance of $14,000 after the approval of the $2,500 for Military Veterans Rodeo Productions, $8,000 to Territorial Christmas, $1,500 to Border Bash, $3,000 to ‘89er Days Celebration, and $2,000 to Chris Neal’s Rising Stars Calf Roping. City Manager Alsup recommended coming up with a guideline or standard on sensible use of Hotel/Motel (Lodging) Tax. He also noted that staff member Andrea Post is researching how other cities use their Lodging Tax for some perspective, and noted that Perry, Oklahoma’s 8% Hotel/Motel Tax is used to build their Sports Complex and its two staff. He advised that guidelines or standards be set in the next budget cycle in the best way for Guthrie. He also reported that City Council will be approached on Tuesday, March 21st to amend the budget for funding of a full-time Tourism Director. Heath Shelton reported that Emerson Sparks and Marcy of Enid are interested in sharing their operations information with Guthrie now that the Guthrie CVB is separate from their Chamber of Commerce.
Board comments. Commissioner Patel noted that many local events are dependent on CVB funding. Mayor Steven J. Gentling requested identifying metrics and information collection about events to measure their success. Commissioner Patel noted that the City of Guthrie provides a lot of services to events. Commissioner Cordis noted clearer guidelines are needed to ensure dollars are spent as they are intended to be spent. Commissioner Fortney suggested setting some concrete criteria for funding applicants and suggested making a once per year deadline for all event requests. Commissioners discussed the economic impact potential of sports complexes.
Adjournment. The meeting adjourned at 1:02 PM.
Andrea Post Interim Tourism Coordinator
Guthrie CVB April 17, 2017 2
CONVENTION AND VISITOR BUREAU ADVISORY BOARD MINUTES March 20, 2017
The regular meeting of the Convention and Visitor Bureau (CVB) Advisory Board was posted Thursday, March 16, 2017, before 5:00 PM. The meeting was held March 20, 2017 at Guthrie City Hall.
Members Present: Cathie Cordis Justin Fortney Mike Monahan H. C. Patel Jason Smedley
Members Absent: James Long Jason Smedley
Ex-Officio Present: Steven J. Gentling*
Ex-Officio Absent: Sharyl Padgett
Also Present: Leroy Alsup, Andrea Post, Heath Shelton, Van French, Heady Coleman, Chris Neal, Cindy Morris
Call to Order. The meeting was called to order on Monday, March 20, 2017 at 5:30 PM. Five board members and one ex-officio were present, and staff member Andrea Post declared a quorum. *Steven J. Gentling arrived at 5:31 PM
Public Comments. None
Approval of previous minutes. Commissioner Fortney moved to approve the minutes of the CVB Advisory Board from February 27, 2017. Commissioner Monahan seconded the motion. Minutes were approved unanimously.
Financial status. Andrea Post presented the latest financial report prepared by City Treasurer Kim Biggs and City Manager Leroy Alsup. City Manager Alsup reminded the Commissioners that the Hotel/Motel fund balance is going before City Council on March 21st to hire a full-time Tourism Director, mentioned some proposed duties, and reassured the Commissioners that it the decision will not impact the Marketing or Special Events budgets for FY17.
Pollard Theatre Sponsorship. Andrea Post and Commissioner Cordis reported that the Board proactively spent $3500 from the Marketing budget in FY16 on a sponsorship of Pollard Theatre. Van French explained this year’s request for $5,000, explained the need for support from the purchase of the Pollard building, noted the opportunity for a 1-to-1 match of funds up to $50,000, described sponsorship options and other supporters (including John Vance, Oklahoma Arts Council, individuals, and the Kirkpatrick Foundation), and clarified that the City of Guthrie is mentioned in the pre-show announcement, the City
Guthrie CVB April 17, 2017 3
logo is shown on the video in the lobby, and offered other advertising in exchange for the sponsorship. Commissioner Fortney moved to table the item pending a marketing plan or official return on $5,000 in sponsorship of the Pollard. Commissioner Monahan seconded. Motion passed unanimously.
Territorial Capital Sports Museum Sponsorship. Andrea Post reported on the FY16 sponsorship. Leroy Alsup, City Manager, reported that the Marketing budget currently had a balance of $40,000. Mayor Gentling and Dan Newton discussed the reasoning and approach of the CVB for providing sponsorship in FY16. Health Shelton clarified that the Territorial Capital Sports Museum receives free sponsorship through GTV20. Commissioner Monahan requested the number of visitors to the museum. Commissioner Monahan moved that the item be held until April and requested the attendance of Richard Hendricks at that meeting. Commissioner Patel 2nded the motion. Motion passed unanimously.
Chris Neal’s Future Stars Calf Roping Application for Event Support. Chris Neal gave information about the event and confirmed that the City of Edmond is also a sponsor, but that the host hotels for the event are still in Guthrie (Sleep Inn and Hampton Inn) as for the Rising Stars Calf Roping event last fall. He also clarified that this is the third year of the five-year contract, and provided some attendance numbers including proof of growth. Heath Shelton clarified that the Lazy E only promotes the City of Guthrie at the events Lazy E specifically hosts. Chris Neal explained advertising options including ads in Cowboy Times, National High School Rodeo News, Rodeo News, and 30 or 45 second spot commercials are available to higher-level sponsors, as well as an option to place the logo on a trailer and advertisement on the video board, and that his organization spends over $6,000 in advertising that runs approximately 4 months per event. He noted that their website lists hotels and rates to help drive attendees to specific locations, and that the Commissioner Monahan moved to reimburse for $2,000 in event support of hotel rooms in Guthrie for Future Stars Calf Roping on Memorial Day weekend. Commissioner Newton seconded. Heath Shelton clarified that the motion does not include advertising for Guthrie. Chris Neal noted that the logo is already on the website and advertising, but that would not include a logo on a trailer, chloroplast banners or an advertisement on the video board. Motion passed unanimously.
Red Brick Nights Application for Event Support. Gregory “Heady” Coleman clarified the City of Guthrie could write checks directly to bands and staging, and noted that fundraising efforts were already in process and several local sponsors have agreed to provide support. Commissioner Fortney clarified that Calvin Hoover paid for the Independence Day Fireworks Show. City Manager Leroy Alsup explained the City Council may choose not to waive the liability insurance requirement for the event as occurred last year, and that liability insurance is estimated to be about $2,000 ($1,776.26). Mayor Gentling and Commissioner Fortney expressed support for the event due to the positive impact on community culture. Commissioner Cordis moved to pay up to $5,000 for staging up to $2,000 for insurance subject to approval of the Exclusive Use application, obtaining special event insurance, and documentation of other financial commitments to make up the difference in funding needed to successfully produce the event. Commissioner Patel seconded the motion. Motion passed unanimously.
‘89er Days Celebration Social Media Giveaway Promotion. Heath Shelton proposed a Chuck Wagon Giveaway package with four (4) tickets ($10 for adults, $6 for children 12 and under) to the Chuck Wagon Feed and four (4) ‘89er Days buttons for a total cost of $60; a Carnival Giveaway package with four (4) carnival wristbands that cost $20-25 each and a possible voucher for carnival vendors; and a Rodeo
Guthrie CVB April 17, 2017 4
Giveaway packet with $5 Rodeo tickets or packet of 8 Rodeo tickets for $40 and including a voucher for Guthrie High School band concession stand at the Rodeo. Commissioner Monahan moved to approve up to $200 to create one package each for Chuck Wagon, Carnival, and Rodeo Social Media Giveaways. Commissioner Cordis seconded the motion. Motion passed unanimously.
Social Media Pages. Heath Shelton reported he is conducting research and collecting data on CVB social media efforts and impact. Commissioner Fortney explained that Instagram is the only Social Media tool dedicated to CVB, while Facebook and Twitter accounts are tied in with the City of Guthrie’s resident information, and proposed a dedicated page for tourism/CVB posts. City Manager Leroy Alsup discussed unified branding efforts. Heath Shelton reported that Facebook receives more traffic on Saturday and Sunday between 12:00 p.m. and 1:00 p.m., Thursday and Friday between 1:00 p.m. and 4:00 p.m., and Wednesdays at 3:00 p.m.; for Twitter, between Wednesday at noon and between 5:00 and 6:00 p.m., and Monday and Friday from noon to 3:00 p.m. and at 5:00 p.m. Heath Shelton also recommended switching the Instagram account to a business account in order to gather these analytics. Andrea Post introduced Cindy Morris, who had been managing the City of Guthrie Instagram account, who explained the history of her involvement with the account. Commissioner Cordis clarified that posting staff will need oversight, direction, and education on the City of Guthrie social media policy.
Revision of “Application for Event Support” Form. Andrea Post reviewed suggested changes to the form (including layout changes, increasing the lead time on application due dates to 60 days, budget reporting requirements, intention to submit an Exclusive Use application, and clarifying post-event reporting requirements as well as extending this deadline) and requested feedback. City Manager Leroy Alsup noted staff would be tracking the City’s in-kind support of events going forward and recommended handling a suggested requirement of having an event representative present administratively rather than making it a formal requirement.
Lazy E Arena Sponsorship Agreement. Heath Shelton distributed a list of 2017 events and estimated attendance, demographics, and estimated spending. He reported that the City of Guthrie has a full page ad in their Timed Event publication, an 8’x32’ billboard at the top/center of the arena, on the brochure, a preferred hotel list on the Lazy E website and link to Guthrie CVB, 4 Guthrie banners in the arena, two announcements read by the PA, and the Guthrie logo on a flag that is ridden around the arena, as well as two VIP tickets and two parking passes. He also noted the contract allows Guthrie CVB to have a rack card/kiosk and up to 3,000 flyers placed in the seats (neither of which have been provided by Guthrie so far), as well as a 30-second video commercial. An updated commercial produced by Aaron Ryburn of GTV20 was shown to the CVB, and the PA announcement was read to the board. City Manager Leroy Alsup suggested finding a voice known to the Rodeo community to do announcements and audio work for the advertising. Commissioner Cordis requested that staff find out when the print ad can be changed. Heath Shelton recommended placing flyers with details about upcoming Guthrie events in the seats at Lazy E going forward.
Advertising Opportunities. a. Print media. Heath Shelton reported he is waiting on responses from Frontier Country on their advertising rates for the top three magazines previously discussed.
Guthrie CVB April 17, 2017 5
b. Web advertisements. Andrea Post has been working to update listings online. Commissioner Cordis mentioned the top three results from her Google search were TripAdvisor, TravelOK, and Yelp, and asked if these listings could be updated. Andrea Post explained an advertising opportunity through www.HistoricGuthrieOK.com c. TravelOK Road Shows. Andrea Post reviewed an opportunity for Guthrie to be represented at companies with TravelOK. The consensus is for staff to attend a few of these events to gauge the success. d. Billboards. Heath Shelton reported that some local businesses have been asking about the location of the proposed shared billboard.
Frontier Country Travel Map. Andrea Post reported that this map has been sponsored by Stacy Staton of Rick’s Fine Chocolates and Coffees, and will be available at Travel Stops and Frontier Country events. It will feature a list of local attractions and a newly created map that may be available for future Guthrie Tourism publications.
Redbud Awards. Andrea Post reported that Cierra Graham completed and submitted the application and supplemental packet for the Redbud Awards – Best New Event.
Future Items. Pollard Theatre Sponsorship, Territorial Capital Sports Museum Sponsorship, Application for Event Support Form, Brochure revisions.
Staff Comments. Heath distributed 25 surveys at the Land Run 100 Bike Race and 200 at the Lazy E Timed Event, but the response rate is very poor. Mayor Gentling requested accountability on the development of the survey by OSU.
Board Comments. None.
Adjournment. The CVB meeting was adjourned at 8:10 p.m.
Guthrie CVB April 17, 2017 6 Hotel/Motel Tax Fund #45 as of April 12, 2017 FY 2014-2015 FY2015-2016 FY2016-2017 Budget Year Year End Year End Annual Current YTD Encumbered Unencumbered Remaining Account Description Budget Actual Actual Balance Balance Budget
YEAR BEGINNING FUND BALANCE (Unbudgeted) 10-01 $55,153.24 $81,054.48 $111,410.70 $0.00 $0.00 0.00%
REVENUES 45-00-00-5401 Budgeted Fund Balance $0.00 $0.00 $7,200.00 $0.00 $0.00 0.00% 45-00-00-5417 Administrative Fee $8,492.99 $8,440.66 $10,250.00 $578.64 $4,050.76 60.48% 45-00-00-5418 Interest Income $205.51 $272.73 $250.00 $27.88 $111.42 55.43% 45-00-00-5453 Donations $6,500.00 45-00-00-5516 66.67% Tourism $109,305.91 $117,376.84 $129,840.00 $4,724.13 $53,775.24 58.58% 45-00-00-5517 33.33% Parks $54,644.95 $57,206.30 $64,910.00 $2,361.71 $26,883.51 58.58%
Total Hotel/Motel Tax Fund Revenues $172,649.36 $189,796.53 $212,450.00 $7,692.36 $84,820.93 $0.00 $0.00 60.07%
EXPENDITURES 45-45-00-6123 Marketing Supplies $84,782.61 $84,109.52 $72,615.00 $1,879.44 $20,722.09 $12,775.00 $39,117.91 53.87% Territorial Christmas ► $2,000.00 2017 OK Travel Guide Ad ► $3,275.00 89ers Celebration ► $2,000.00 $1,500.00 ◄ Guthrie Escape Advertising ► $7,761.49 $325.00 ◄ Frontier Country Media Blitz, 89ers FB promo Guthrie America Partnership ► $1,500.00 $2,500.00 ◄ OIBF (Bluegrass) Promotion/Giveaways ► $2,929.60 Lazy E Sponsorship ► $7,500.00 $3,500.00 ◄ Pollard Theater Sundance Festival ► $1,675.00 1st Capital Pro Rodeo/Wounded Warrior ► $1,000.00 $2,000.00 ◄ Sports Museum Lazy E ► $2,500.00 $7,500.00 ◄ Lazy E Arena Sponsorship Balance Guthrie Escape ► $2,000.00 $499.00 ◄ Christmas Sponsorship Street Banner Design ► $2,250.00 $4,950.00 ◄ Banner Printing Costs OIBF (Bluegrass) ► $2,000.00 $450.00 ◄ 89ers Celebration Ad Membership Dues ► $331.00 Make Guthrie Weird ► $15,000.00 $120.00 ◄ NLBRA Natl Finals Rodeo Ad $50.00 ◄ TravelOK Road Show Giveaways Guthrie Chamber of Commerce ► $30,193.00 $10,000.00 ◄ Lazy E
Total 6100- Materials & Supplies $84,782.61 $84,109.52 $72,615.00 $1,879.44 $20,722.09 $12,775.00 $39,117.91 53.87%
45-45-00-6308 Printing $56.99 $0.00 $75.00 $0.00 $0.00 $0.00 $75.00 100.00% 45-45-00-6342 Special Events $0.00 $29,089.17 $31,000.00 $1,500.00 $17,000.00 $11,500.00 $2,500.00 8.06% $2,000.00 ◄ Territorial Christmas $8,000.00 ◄Territorial Christmas $2,000.00 ◄ 89ers Celebration $3,000.00 ◄89ers Celebration $5,000.00 ◄ NLBRA Natl Finals Rodeo $0.00 ◄NLBRA Natl Finals Rodeo $1,500.00 ◄ OKJRH Rodeo Assoc. Border Bash $1,500.00 ◄OKJRH Rodeo Assoc. Border Bash $1,639.00 ◄ 1st Capital Pro Rodeo/Wounded Warrior $2,500.00 ◄Veterans Rodeo Production $16,950.00 ◄ Red Brick Nights ($6500 donations) $0.00 ◄Guthrie Escape $0.00 ◄OIBF (Bluegrass) $0.00 $7,000.00 ◄Red Brick Nights $2,000.00 ◄Chris Neal's Rising Stars Calf Roping $0.00 $2,000.00 ◄Chris Neal's Future Stars Calf Roping
45-45-00-6373 Professional Services $0.00 $10,075.00 $10,000.00 $0.00 $0.00 $10,000.00 $0.00 0.00% $10,000.00 ◄Balance of OSU Tourism Study
45-45-00-6395 Conventions/Tradeshows $0.00 $0.00 $6,000.00 $65.00 $90.55 $175.00 $5,734.45 95.57% OTIA Day at the Capitol ► $65.00 $175.00 ◄ OK Tourism Travel Show Booth Display Materials ► $25.55
Total 6300 Other Services & Charges $56.99 $39,164.17 $47,075.00 $1,565.00 $17,090.55 $21,675.00 $8,309.45 17.65%
45-45-00-6509 Pool Improvements $21,490.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Paddock Enterprises - pool improvements ► $21,490.00
45-45-00-6545 Park Improvements $28.32 $14,162.22 $25,000.00 $11,546.56 $35,619.21 $0.00 ($10,619.21) -42.48% $13,800.00 ◄ YMCA Furnishing for Teen Center $29,949.00 ◄P-Card Purchases $362.00 ◄ Disc Golf Improvements $5,670.00 ◄Fencing at Parks
45-45-00-6546 Lake Improvements $40,089.13 $1,745.39 $43,410.00 $310.00 $639.60 $0.00 $42,770.40 98.53% P-Card Purchases ► $29,412.00 $1,260.00 ◄ Liberty Lake Signage Hurley Plumbing ► $860.00 $485.00 ◄ Lake Store/House Supplies Brown Transportation - Gravel ► $9,817.00
Total 6500 Capital Outlay $61,607.45 $37,397.61 $68,410.00 $11,856.56 $36,258.81 $0.00 $32,151.19 47.00%
45-45-00-6900 Transfer to General Fund $0.00 $20,560.00 $24,350.00 $1,813.50 $5,761.03 $0.00 $18,588.97 76.34%
Total 6900 Transfers $0.00 $20,560.00 $24,350.00 $1,813.50 $5,761.03 $0.00 $18,588.97 76.34%
Total Hotel/Motel Tax Fund Expense $146,447.05 $181,231.30 $212,450.00 $17,114.50 $79,832.48 $34,450.00 $98,167.52 46.21%
YEAR ENDING FUND BALANCE (Unbudgeted) 09-30 $81,355.55 $89,619.71 $111,410.70 $4,988.45 $300.99 ◄ Due to Hotel/Motel XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Available Funds
Unbudgeted Beginning Balance $104,210.70 Budgeted Fund Balance $7,200.00 YTD Actual Revenue $84,820.93 $196,231.63 YTD Actual Expense ($79,832.48) Encumbered Balance ($34,450.00) Available Funds $81,949.15
Guthrie CVB April 17, 2017 7 405.282.2800
PO Box 38 Guthrie Oklahoma 73044
March 2017
Guthrie Convention & Visitors Bureau Request for Season Support of $5000
Since 1987, the Pollard has become a mainstay of the Guthrie tourism industry, and has built a legacy as one of the most highly esteemed producers of theatre in central Oklahoma. We have one of the longest running Christmas programs in the region, which has become a tradition for thousands of Oklahomans, and has introduced generations of school age children to the magic of live theatre. Through our diverse programming that celebrates and challenges the understanding of our shared humanity, countless patrons and artists have come to consider the Pollard “home”.
Over the last two years we have brought in 14,000 attendees annually (78% unique visits); 15% from Guthrie, and 63% from the greater Oklahoma City metro. Our marketing survey showed that: • 83% of our patrons ate in Guthrie restaurants • 40% shopped • 20% visited attractions • 13% stayed overnight • 70% have college degrees (Bachelor and above) • 53% have a household income of $76,000 or greater. • A 2012 study by the Oklahoma Department of Commerce reported that “...the Pollard Theatre generated an average annual economic impact of $908,152 to the city of Guthrie, Logan County and the state of Oklahoma at large.” This included one of our lowest revenue years (2011), so we're sure our current impact is well over a million dollars now!
For your sponsorship, we will feature the Offbeat Guthrie logo on posters, rack cards, billboard, on our website, our lobby video/slide show, promotional videos (visit our YouTube page for examples) and the title page of our show programs. You will also be acknowledged as a supporter of the arts in our pre-show announcement. As an additional benefit for sponsors of $5,000 or more you have the option of half-priced advertising in our season program jacket.
During March & April, 2017, a private donor has offered a one-to-one match for all sponsorships and donations – doubling the value of our support! Your sponsorship of the Pollard's season will give year-round exposure to thousands of central Oklahoma residents who will appreciate your support of an organization that they consider of great value to our community.
“The Pollard keeps up their reputation of offering culturally relevant, quality theatre to a community where many would tend to play it safe. They challenge audiences to broaden their horizons and experience stories that might not always feel comfortable, but are ultimately worthy of telling- expounding the complexities of humanity and the valuable lessons to learn.” - BroadwayWorld.com
www.thepollard.org
Experience Inspiration Guthrie CVB April 17, 2017 8 Economic Impact of the Pollard Theater
Prepared by:
Steve Barker
Sr. Research Analyst
Policy, Research & Economic Analysis Division
Oklahoma Department of Commerce
900 North Stiles Ave
Oklahoma City, OK 73104
405-815-5182 [email protected] www.okcommerce.gov
1 | P a g e
Guthrie CVB April 17, 2017 9 Executive Summary This report uses IMPLAN software to calculate three different estimates of the economic impact of the Pollard Theatre: High, Low and Average. Data from Pollard management, survey results from the Oklahoma Department of Tourism and economic multipliers from IMPLAN were all used to arrive at these estimates. Figures include direct return on performance ticket purchases, local dining by patrons of the Pollard, overnight stays at bed and breakfasts or hotels, gas purchases and tourist shopping. They also include indirect multiplier effects from expenses incurred to prepare for those direct impacts, and induced multiplier effects that occur when income from direct impacts is spent locally.
Economic Impact of the Pollard Theatre: Three Estimates Description Low Estimate Average Estimate High Estimate Estimate Basis Year 2011 2007-2011 average 2009 Tickets Sold 11,613 15,675 17,914
Total Economic Impact $730,617 $908,152 $1,017,211 Direct Impact $562,235 $698,673 $782,700 Indirect Impact $94,888 $116,546 $130,136 Induced Impact $73,495 $92,933 $104,374 Multiplier Effect 1.299486869 1.299824095 1.299617989
Total Tax Impact $67,192 $84,463 $94,761 (included in above) Sales Tax Impact $30,144 $37,887 $42,505
LOW (2011) ESTIMATE: In 2011 the Pollard Theatre generated a total annual economic impact of $730,617 to the city of Guthrie, Logan County and the state of Oklahoma at large, based on attendance figures of 11,613 tickets sold. The economic impact for that year represents a very conservative estimate of the ongoing potential impact of the Pollard.
AVERAGE (2007-2011) ESTIMATE: Based on average annual attendance between 2007 and 2011, the Pollard Theatre generated an average annual economic impact of $908,152 to the city of Guthrie, Logan County and the state of Oklahoma at large. The Pollard averaged 15,675 tickets annually during this time span. While this measure is not as conservative as the low figure above, it is based on normalized data that removes some of the volatility experienced in recent years among ticket sales volume, ticket face prices, overall economic conditions and other underlying factors.
HIGH (2009) ESTIMATE: 2009 saw the highest single year ticket sales experienced by the Pollard Theatre in the last 5 years. In 2009 the Pollard sold 17,914 tickets and generated a total annual economic impact of $1,017,211 to the city of Guthrie, Logan County and the state of Oklahoma at large. This estimate is the least conservative of the 3 options reviewed as results are based on the highest ticket volume year. However, it serves as a high end estimate of what economic impact level is realistically achievable.
2 | P a g e
Guthrie CVB April 17, 2017 10 Sponsor logos are included as clickable links on our website homepage and individual show pages, as well as on all applicable marketing materials.
We are using fewer print media placements (newspapers and magazines), in favor of online placements, email campaigns and social media. 70% of ticket sales are made online, and 70% of our emails are viewed on mobile devices.
Here is a screenshot from our homepage:
Guthrie CVB April 17, 2017 11 Screenshot: “Fences” show page, with sponsor logos (clickable links)
Guthrie CVB April 17, 2017 12 For each show, we produce 11 x 17 posters, 4 x 6 counter cards and a 27 x 42 “one- sheet” poster for the lightbox frames in our front window. (These are 1950s vintage movie poster boxes – the actual ones used in front of the Melba Theater!)
Guthrie CVB April 17, 2017 13 In the last year or two, we print fewer posters and have moved to the counter card concept. You glance once at a poster and may or may not remember it two weeks later, but if you pick up a card, it will lay around the front seat of your car, pop up in your purse, or be stuck on your refrigerator to remind you. We print several hundred 4 x 6 cards for each show and distribute them to business locations around Guthrie and the OKC metro.
Guthrie CVB April 17, 2017 14 12' x 6' billboard at Harrison and Division
We cross-promote with the Territorial Christmas Celebration
Guthrie CVB April 17, 2017 15 Visit our YouTube channel to see our videos. We typically produce two videos per show, distributed through Facebook, links on our email marketing and on GTV20. We use Constant Contact for email marketing, and have over 12,000 names on our email list.
A $50 paid boost on Facebook of our “Fences” pre-show video yielded 11,000 views and 93 shares over a two week period.
Screenshot of the closing frame of a video:
Guthrie CVB April 17, 2017 16 Sample title page of a show insert.
THE POLLARD THEATRE COMPANY
Mike & Liz Sterkel Present
W. JEROME STEVENSON
WITH
BETHANIE JAMES CHRISTOPHER SHEPARD BRIAN C. SCOTT
ZAKEE KING RODERICK PORTER HONEY SCOTT
LIGHTING DESIGN MICHAEL LONG SCENIC DESIGN SOUND DESIGN JAMES A. HUGHES JARED BLOUNT
PRODUCTION STAGE MANAGER JARED BLOUNT PROPERTIES DESIGN COSTUME DESIGN TIMOTHY STEWART MICHAEL JAMES
DIRECTED BY AKIN BABATUNDE
Guthrie CVB April 17, 2017 17 4 x 9 rack card (two-sided), distributed statewide by OK Department of Toursim at 12 visitor centers, as well as online at TravelOK.com
Guthrie CVB April 17, 2017 18 Territorial GUTHRIE 315
MUSEUM Sports operated
SPORTS a Sports The West 501(cft3) BOARO Senator LaVerne Kenneth Richard John Vice Lucy Barry OF Mike Museum Territorial Jon Rob Alan Jack Chris John Frank Don ASSOCIATE Sandy Rick Secretary President Guthrie Museum, OkLahoma by DIRECTORS BOARD Chappell President •OKLAHOMA Schwartz Swanson Simpson Hudson Cogburn MEMBERS Penner Hardin the Herron AJ Davis Vance non-prof Evans Dowding Davis Garrett Mitchell Association. Soil Griffin Oklahoma
Capital capitol CVB Inc. it is / Guthrie, OkLahoma TO
or AISLC c2a c3vktw.c www.territorialcapitalsportsmuseum.org r Cr, Ct ooo 73044
r ,fi3o.r n Oar (3 / HeLP 405.260.1342 occjz Few C TO 1saS- CA? April dc-f /d 17, t’tope r7Mfl &KC4. /3f I)O 2017 / 59 405.414.1342 ACLI,.v
w, ktLetô - , Octiwc.w nc%ft/d C?r cQü I 4’ti:s E-mail: 2/2 T,w I(c An,j wiec a/1 [email protected] c’J /co, flOS4V n’s’nt eow/p49a,J 7 CITY ,Q— FEB OFFICE MANAGER’S 4tc 222017 Richard Museum 19 Hendricks Director _____
iv,jet iüiiiii WiWiuiiiiWJ t ‘r._$.y Lz2.*;%gr IF - C - - . ii r — — .) — I frJi1E;
I I jil’ I!! - JZiiJLSnI I. ‘-c- • -y b’F z: !tPNdiiJ—-‘-- °i -‘!______
ThiaOkIhoma p ?1uicJm315 Wt Oklahoma SulhriJOK 73044
Guthrie CVB April 17, 2017 20 —
Richard Hendricks Museum Director
TerritorialCapital \ H iiJ CC3Ld To Guthire CVB: GUTHRIEOKLAHOMA
BOARD by OF OIREaCRS The Sports Museum has been recognized the Okia. Legislature as the official Sports Museum for the State and also Jack Herron President we are celebrating its’ 20th year of operation. Chris Evans There has been over 2000 visitors come through the Museum since Vice President January 2016 including some 150 from out of state. Many Lucy Swanson Secretary have referred to seeing the signage on 1-35to turn them to Dart DeValt Guthrie. This number also includes many schools, community Publicist and youth groups that have visited the Sports Museum. Jon Chappell When youth groups have come to visit we share with them Barry Cogbum a program called “Breaking Barriers in Lifeand in Sports” Frank Davis The Sports Museum houses the largest collection of sports SenatorAJ Griffin memorabilia that honors Oklahoma athletes and teams Don Hardin of the State. The Historic Buildings that house the Sports Museum Rob Hudson are paid for and are deeded to the Oklahoma Sports Museum Asso. Kenneth Mitchell The funds that we received last year and that we are requesting Mike Simpson for this year, goes to purchase some 2500 rack cards that were John Vance distributed through out Oklahoma and to Guthrie visitors. It also Tanya Ratcliff was used to cover part of the expense for the 4 1-35signs.
AmyLoch The Terr. Capital Sports Museum and Board truly appreciates the support from the Guthrie CVB. ASSOCIATE BOARDMEMBERS
Rick Davis
LaVerneDowding Sincerely;
Scott Hill
John Schwartz
Richard Hendricks Director
The Territorial Capitol Sports Museum, Inc. is a5Oi(c)(Jjnan-profit operated by the Oklahoma Spans Museum Association.
315 West OkLahoma / Guthrie, OkLahoma73044 I 405.260.1342 I 405.414.1342 I E-mail: [email protected]
Guthrie CVB April 17, 2017 21 Request for funds from the Guthrie CVB
We would like to have a contribution again of $2000.00
These funds will help to cover the following promotional expenses:
1. 4 Signs on 1-35 Oklahoma Logo $187/Month = $2244 per year 2. Rack Cards $350.00
Thank you for your support!
The OTCSMBoard and Dir. Richard Hendricks
Guthrie CVB April 17, 2017 22 OTCSM Has provided the following things to the public:
Facilitiesprovided for:
1.Brought thousands of people to Guthhe to : shop, eat & by gas
2. Hosted: Cuthrie Lions6 months, meetings for Liftle Britches Rodeo Board,
Several Politicalmeeting for our Gov. Representatives, meeting for Guthrie School Bond,
Chamber Coffees and supported weekly chamber coffees, Familyreunions1 Guthrie
HSHallof Fame presentation, Little League signups for Baseball &Softball, Several school groups
Including Baseball Teams, Held Clinicsfor kids, Birthday Parties for kids, a Wedding, Babyshowers,
Sr. Citizengroups, Church Groups, FCAMeetings, a general place for community groups to meet,
Native American group for OkIa.Cent. Celebration, played Bigpart in Guthrie Ok. Cent. Celebration,
Meeting for youth athletic fields in Guthrie, established and held Warren Spahn Award, Host OBBC
Hallofi Fame, 0kb. Womans Golf HOE,
3. Donated to: KiwanisAuction &sent Fergie over there to promote auction, Guthrie SYerAuction,
FEAAuctions Guthrie & Coyle,Chamber of Comm. Auction,, several different school and church
Auctions, Guthrie Job Corp, Territorial History Museum, Oklahoma History Center, items for display
At Chesapeak Center OKC,Oklahoma Sports HOF,Many other events we have supported and given to.
Guthrie CVB April 17, 2017 23 • - \. ‘ yr b -I REPRODUCIBLE arries and \ 4w Even professional baseball players face barriers. Here, some baseball Weats V comment on how jackie Robinson’s Nine Values helped them face barriers.
Jackie Robinson’s Nine Values
it, COURAGE Doingwhat you know is the right thing, even when it is hard to do.
DETERMINATION /1/// / 4- Stayingfocused on a plan, even f CURT SCHILLING thoughthe path to ft end maybe difficult WILLIE RANDOLPH (Boston Red Sax,pitcher) (NewYorkMets,manager;former Major TE4MWORK Leagueplayer andsixtime AllStar) Physical Barrier: Workingwith others Playing with an Injury toward a common goal. Conceptual Barrier: (Dislocated Tendon) How to Motivate a Team Value: Value: Courage PERSISTENCE Detenuination Workingtoward a goal and continuing “Godblessedme with someincredible “I willget playersto buy mywinning ability.... Thebest playersin the world to moveforward even though you face attitude about baseball.” step up and use that abiLity.” obstacles or barriers.
INTEGRITY Holdingto yourvalues, regardless of what others think you should do.
CITIZENSHIP Making a contribution that improvesthe lives of others.
JUSTICE 0 L0E. A Treating all people fairly, 1=0 ICHIRO SUZUKI no matter who they are. (Seattle Mariners,outfielder) ERIC GAGNE (LosAngelesDodgers,pitcher) Conceptual Barrier: COMMITMENT Pressure Makinga promiseand Conceptual Barrier: Value: followingthroughon It Pressure 1! Determination Value: “WhenI think about thepressureof playing EXCELLENCE Persistence jig’ and doingmybest, I by to keepmy ‘7 feel confidentI can do I just go out Doingthe best that you possibly can. it thinkingas focusedas possible.I am to the pitcher’s moundand giveit 100 oa_U committedto doingwelt, andI focuson percentand see what happens.ThenI come -J LU that ratherthan on the pressure.” J backthe next day.” p KEY CONCEPTS Oz BARRIER:A problem or obstacle that stops you from moving forward. Barriers can be physical,as in an object or thing that gets in the wayof something happening. Barriers can also be conceptual, as in an idea or feeling that gets in the wayof something happening. —ao = org 0” VALUE:A belief that is important to you and helps guide your life.Valueshelpyou ¾ make decisions.
CHARACTER:A quality or feature that distinguishes a person. Alsorefers to the 1 reputation of a person and howa person is viewedbyothers. fl
Guthrie CVB April 17, 2017 24 SATURDAY
JOE
Joe
I •.
Guthrie Their
th
315 ,
Silver
r
Washington i
GENE CVB
Oklahoma
• Book
—
ioJthe
Jsecrets WA
COME West V. Stscrn price:
Autographs: and H bcu; Ur:and
Shoe4
books
WASHINGTON I.N.GC $18.99 c,
MARCH Off
Oklahoma, - thc
OU Fir/cl
for
Territorial
AND
JOHNSON
will signing. April
$15
25 17, 2017
MEET
Guthrie,
Donation
be Sports
•
Gene
FLIVING tminda I.
10:30 prnndd rBASKEtflL pf a $ * ikefloa Silk be1 of
flPEAMS
available what ni Lw DSU Book Mr.
Johnson twe 1b
OK COWBDfl like
Museum price:
to CHAMPIONS
73044 $15.00 — BIG
MY -
. JOHNSON
12:30 EIGHT
OSU 25 - Cr5 MUSEUM PHOTO ESSAY Guthrie Museum Celebrates 20 Years of Honoring State Athletes
Br 13w-IDcl
TerritorialCapital SPORTS MUSEUM -1 GUTI-I RI E-0 K LAH DMA
FergusonJenkinsledMLBinwinsfrom1967-1980.Hewon251gamesinhis14-yearspanotbeingthe winningestpitcherinbaseball.
he Territorial Capital Sports opportunities the future holds as they Hall of Fame pitcher who lived near Museum is celebratint its 20th learn more about the museum’s legacy. Guthrie: and Hubert “Geese” Ausbie, T year of honoring Oklahoma’s The board is working to outline a vision lonner Harlem Globetrotter from professional and Olympic athletes. that advances continued museum and Crescent. The three discussed a place to The TCSM promotes Oklahoma’s rich program growth. display items from the athletes’ careers. athletic heritage with displays and “Everyone is promoting a spirit of At the time. Ausbie and Jenkins were exhibits as Oklahoma’s official sports collaboration, a stronger connection to speaking to hundreds of Guthrie students museum in historic downtown Guthrie. Guthrie. the importance of securing a about staying in school and being drug In 2008 the museum merged with higher level of sustai nahil itv. and a free at Hendricks’ invitation. the Oklahoma Sports Hall of Fame in continued Ibcus on leadership in sports By 1992. Hendricks and OSM an attempt to broaden their scope of history preservation, said Richard trustees established a non-profit promoting the athletic heritage of Hendricks. TCSM executive director. organization and began gathering Oklahoma. After working together for The museum, known as the material for exhibits, often displaying live years. leaders recently decided it Oklahoma Sports Museum for its first them in local restaurants and bank would he better for the two orQanizations 20 years, sprang from a discussion in lobbies. Three years later. OSM trustees to go their separate ways. 1991 between two former athletes and guaranteed funds to purchase three Several of the members of a new a former coach: Hendricks, now retired side-by-side buildings in downtown TCSM board that formed in September Guthrie educator, coach and administra Guthrie on the National Register of have said they recognize the tremendous tor; Ferguson Jenkins. National Baseball Historic Places that needed extensive renovation. 18 PREVIEWApril2014
Guthrie CVB April 17, 2017 26
17
Th ‘1&
27 laundry PREVIEW
-- Hours
2013
24
Service-, 1912
April
complete
721-3304
and
Open
Shirt 720-0888
-
722-5418
Since
748-3338
service.
& 946-0629 942-7661 - - - -
-
service
ing
St.
shirt
36th
50th
Laundry, 150th
r1rs 122nd
-7
C1an
Laundry
112th
custom
Expressway
drive-thru
NW
NW NW
-
NW
NW
USE!
and
Blvd.
NW
Dry
offer
3737
1016
2903
5904 Operated
2017
7140 6961
17,
Cleaning,
Tine
478-1417
locations
Miramar ON!QQUfl9N
April
Coin
Øs
Dry
N.
six
&
(405)
LIMIT
All
Mon-Thur
NO
7101
r
bard
east
and
dining.
nell
be House
pm.
rehearsals,
available
mile
are
fine
am
seafood,
iinty
of
6-0
10
Ou.e
open
Museum.
au
rooms
Win
Specials!
reservations Online
wedding
house
Haunted
chicken
steaks,
‘NIh
the
Ploy
Hall
for
the
Close
and
Private
Doors
Mon-Sat.
accepted.
Cowboy
‘n’
S.E.
672-7910
Call
Starting sterious
CVB
meetings,
years.
lamb,
legendary
ny
Today’s
www.previewokc.com
perfected
11:qS
Preview
etc.
cards
drive-
45
am,
the
1312
tail,
this
has
for
the National
Mini 9
Guthrie
her
Mon-Sat
credit
business
the
View
LeL’s
find,
Dob
bile
at
BINGO!
(‘105)
lobster
Gall
for birthdays.
worth
to
www.hauntedhouserestaurant.com
All of
directions.Open
62’ a2572 “We offer visitors a glimpse of the richness in 1991, he actively supported the museum and diversity of Oklahomis athletic heritage,” while owning a ranch near Guthrie for said Hendricks, TCSM executive director. “We 17 years. are especially proud that one of the nicest guys “With many Guthrie volunteers pulling in baseball, who still has friends everywhere he together, what has been accomplished since played or coached, so willingly shared his we opened our first building is nothing less philanthropy and love of the game of baseball than amazing.” Jenkins said recently. with Oklahoma.” Located in the center of the state, the Jenkins and Hendricks made several museum is the first to assume statewide personal visits to potential sponsors and donors responsibility of preserving the rich heritage of to solicit materials and funding to help the Oklahomans. The museum’s galleries include group renovate the buildings. Hendricks found athletic achievements in baseball, football, that an Oklahoma gypsum plant was a source basketball, golf and pro rodeo. It also hosts the for tall sheetrock as building supplies were Oklahoma High School Baseball Coaches rounded up in the grassroots effort. Meanwhile Association Hall of Fame and the Women’s Jenkins was reaching out to the baseball world Oklahoma Golf Association Hall of Fame. for donations of specific Oklahoma related The board members and volunteers items. As the winningest black pitcher ever, restored the first building by the fall of 1996 Jenkins led Major League Baseball in wins with the determined efforts of Hendricks and from 1967 to 1980 with 251, mostly pitching Edwin Long as volunteer construction
for the Chicago Cubs and Texas Rangers. Continued (UI page 26 Elected to the National Baseball Hall of Fame Thefirst 27-inchWarrenSpahnAwardsculpted by Edmond artist Shan Graywas appraised at$15,000.
Topleft: ATomGentispainting offour-time winnerRandyJohnson graces the Spahn AwardGalley.Bottomleft: AllOklahomaHeismanTrophywinners’display. Bottomdght: Star pitcher HelenEarlene RisingerfromHess,OkIa.helped the All-AmericanGirlsProfessionalBaseballLeaguebreak the sports-gender barrier In W53.
A1,ril 2013 PREVIEW 19
Guthrie CVB April 17, 2017 28 ART
7Seøm Peter Paul Bruno Citizen Potawatomi Nation eter Paul Bruno was born in the Pawnee Indian Hospital. Oklahoma. Heritage and environment play an important part in the development of a person and a painting. p Growing up in the small Harjo area of Oklahoma and the Navajo reservation as a child was one of two important inspirational factors. The other was French Impressionism; a visual style of painting first encountered in fourth grade art classes. Tribal culture and living in such beautiful surroundings helped create a vibrant style emphasi.ing a colorful and imaginative method of painting. Living and painting in art communities like Carmel-by-the-Sea and Santa Fe provided instruction and opportunity to develop artistically and creatively. As a Modern Day Medicine Man. Bruno works with Native American traditions and experiences to provide healing in practice and in rstL painting. Beauty in the form of art is medicine. Lt4 J
Guthrie CVB April 17, 2017 29
26
just
“Breaking
character
Life”
and
Foundation, Lciii,nhIc’d SPORTS
MLB and Sports
limit as
2013.” preserving
youth director.
rich said
electricity,
a
resolution opening
visited
Legislature East
interactive
threman.
Keating
Stripper
Oklahoma’s
The
“We
substances
motivational
under
athletic
Hendricks.
Gallery.
their
program
PREVIEW
and
to
the museum
/IYJIII
OKLA01LskS5OCMTb0N
were assisted
and
avoid “We
Oklahoma’s
values.
MUSEUM
the
Well
future.
of
a
Barriers
West and
Guthrie
heat
exhibit
in Museum
/)iLL’
new
the
heritage
tcxika
the
Jackie
are
pleased
1996
teaching
drugs.
official
or promoting
Grant
and
TCSM museum
.41ir,7
Gallery
48th the
/9
provides
name
programs
still
In activities
CVB
(batting
in
few
named
air
cooperation
OSM
Robinson
20/4
here
tobacco,
displaying.
Sports
to
Oklahoma PHOTO
Coy.
I
sports
hat
since
executive
in
youth
swings
during
help
uses
in
educational Oklahoma’s
1996.
a
in
cage)
our
encouraging
Frank
that
joint
C
and
September
obtaining
museum,’
install
the
nine
uihrie,
alcohol
etibrts
its
ESSAY
in
might
He
with
in
in
the
the
scFI0°’
*
along OKC
Oilers
is baseball. of
and
artist Hominy the teams. Thorpe’s
professional of completed
display square
Louisville
470
his as
in American Oklahoma
honoring historic
athletes
more
live
documented
Thorpe
Oklahoma
Jim
I
The
Oklahoma
NY One
9 Memorabilia
Oklahoma
of
in
I
Andrew
Yard
than
with
3
display
Thorpe.
The
Oklahoma.
Oklahoma’s
feet.
Giants
galleries
buildings
along feat
section who
Indians.
pro
Football
Oklahontt’s
sculpted
professional
Slugger
a
college.
one
Dawgz.
I
Jim
u
.200
teams.
new
ring
baseball
were
s
Lester.
from
with
City
and
in
City
protni
Curators
for Thorpe
April
features
also
items
is
OKC
exhibit
an
photos
totaling
teams
or
born
the
baseball
Cincinnati
by
The displayed
Historic
a
Indians.
athletes
the Displays
RedHawks AAU
17,
nent heroic—size
p
recognize
career
prominent
the
Harlem
laved
Wranglers.
athletes,
from
50’s
model TCSM
2017
iii
displa)
have
include
of
recognizing
historic
late
Phillips
Oklahoma.
13.000
Thorpe
bat
basketball
the
in
and
more
that
for
include
ft
just for
Reds
museum
three
houses
is
(‘or
89’ers
some such
an
the
60’s
bust
began
Native
on
I
and
66
han
with
Teegins
only
bronze Outstanding
versions Award
Hall Spahn Club
Spahn. sculpted
Award
league publications
significant creating tbr
photographer Spahn’s
Fame museum He to
pitcher
Spahn Oklahoma’s
museum
Darl staging
hon
Oklahoma
a
Ibllowed
Noted
of
Oklahoma
DeVault
and
lefty.
helping
now
or
Award of
Gentis
by ‘‘Beans’’
Centennial timeline
feats gymnastics Globetrotters.
well. (League Miller. enshrined
Marcus Some about displays
Patti the
in
Harlem memorabilia
Award Hall
athlete
and (iala.
statue
Visitors
Fame
in
special
Excellence
363
the
of
the
association
the
began
Oklahoma.
a
The
the
the
The
Major
Oklahomtis
Oklahoma
Edtnond
Volunteer
host
recognition,
gallery
the
the
of
Cox
are
NI
promotional/informational
27—inch Athletes
that
rich
legacy
MLB
up
of many’
Presented
Oklahoma
late
after
during
in and
originated
Richard
to
TCSM
Michelle
spread
for
City’s
any
Fame
Globetrotters.
museum
Haynes
Ferguson
heroic—size
of
events. of
show
to
depicted
Risinger
presenting
those
the
event
Oklahoma with
the
Hampton.
League
in
garnered
athletic
museum their
three that
their
sports
the
coach
of
working
wins.
women
Warren
the
artist of
in
and
best
award
in
bronze
OklahomWs
OKC
Bricklown
Award, the museum
museum these
the
City
has
i
Oklahoma
honoring
T.
Sportscasting
tic
runs
Ok
have
two
play
In
Oklahoma
Oklahoma
along
OwnL
Smith,
such
identical
features
infbmiation
Sports
the
of
on
Jenkins
success
I
the
Clifton
Baseball
left-handed
word Peggy
NBA tradition
ude
Shan
also
I
1999.
ahom
Thunder
a
the
(9—foot)
artist
athletes
athletes’
Hornets
City
and
the
famous
Spahn
the
in
closely
a
each
Warren
displays
statewide
award,
most
as
Ausbie
it
with
Shan
2001.
I
chief been
Warren
publicist
about
Olympic
(iS-year
presence
Gray
Gl’BL
is length
30
Hall
the Earlene
a
an
Liddick.
the
Rotary
Ii Tom
in
created
Sports
year.
maior
the
nd
ever
yearly
City.
by
Sports
other
non
Bill
with
and
of
and as March25—April 12:ARBORDAYARTSHOW:Edmond April27: BLAZE’SRIDETOTHERESCUETRAINER’S HistoricalSociety&Museum, 405.340.0078or edmondhis CHALLENGE:LazyEArena,405.282.7433or Iazye,com
tory.org— Tuesday— Friday,loam — 5pm&Saturday1pm — 4pm.Exhibitdisplays TreesinOurTDwn”posters from April27: UCOPERCUSSIONCONSORTCONCERT:UCOJazz twelveschoDls, Lab,405.359.7989.7:30pm.
April3—6: WORKING:LICOJazzLab,405,359.7989. April29: UCOSYMPHONYORCHESTRACONCERT:Mitchell
Musicalpaintinga vividportraitof the menand women— HallTheater,UCO.405.974.3375or uco.edu/cfad/events— workingAmerica. 8pm. 7:30pm.
April4—5: OPERASCENES:OCU— GarveyCenter/Adams April30: UCOSYMPHONICBANGCONCERT:MitchellHall
RecitalHaIl.405.425.5530.7:30 — 9pm. Theater,UCO.405.974.3375or uco.edu/cfad/events— 7:30pm. April 10—12: RAM
NATIONALCIRCUITFINALS RODEO:LazyE Arena, 405.282.7433or lazye.com—7ActionPackedEvents over 3 days.
April12—October:EDMONDFARMERSMARKET:Festival .4
MarketPlace,405.359.4630or edmondparks.com— Every
Saturday.8am — 1pm.
April17: UCOVocalJan Concert:UCOJazz Lab, ‘1 405.359.7989.7pm.
April18—2D:HEARTOFOKLAHOMAYOUTHRODEO .1 ASSNFINALS:LazyEArena,405.282.7433or lazye.com
April19: KICKINGBIRD GOLFDEMODAY:KickingbirdGolf
Club,405.341.5350or kickingbird.com— lOam — 2pm.
April21 — 23: UCOJAZZENSEMBLES&COMBOS CONCERTS:UCOJazzLab,405.359.7989.7pm.
April23—26: L’ELISIRO’AMORE:MitchellHallTheatre,
405.974.3375or uco.edu/cfad/events— Comedic Opera. 7:30pm.
April24: ANEVENINGWITHMIDORI:Armstrong
Auditorium,405.285.1010or ArmstrongAuditorium.org— ViolinRecital — 7:30pm.
For more events VisitEdmondOK.comEdmond Convention&VisitorsBureau 405.341.4344 ToIlFree 866.341.4344 +1 April 2014 PREvIEW25
Guthrie CVB April 17, 2017 31 flpening
,Pawhuska.
one
entrance. downtown Chickasaw Turner Free
A Oklahoma award authors in chronicles softball’s Plummer of /he
Championship, centered the College readers 2012 changing as ASA combined written head from college and and the briefly executive to head recognize first Year authors.”
at women’s online 315W. rich for writing at
um.org
1(1
Series
late
the
competitive
405.260.1342. lend oklasponsmuseum
The
A
a. of first
Tl4mzen University
“Our their luncheon.
Museum
Oklahoma
Jr. its
oklahoma athletic
mm
softball award Series coach Hall NCAA
federal
national
the at
January.
Field
at national about at
TCSM
Larry through within
their
softball
Oklahoma or about
in World
of
until
a
each
Tuesday The great
college
national Ill
territcwialcapitalsportsmuse social
college the said 9—foot
of director. to
the Spurts Oklahoma luncheon Larry
0kb..
Omaha
contact
:
Bricktown
Their
Rich
to of
for in Guthrie
heritage College Title
support
Fame Division promote
admission
coach
other
4 their
C. Bronze
The
year
the first
the
service of help championships
Their athletes Series Atlanta. honored They
Hendricks. State
p. in
Sports championship.
the and
their attitudes
Floyd
Floyd statues
coaches Oii’n: Wieligman
outside in. Oklahoma
Historian
softball. Find
through
amazing championship
competition
IX framework
in two experiences the
44
Ave.
at
Stadium. statues•
tourneys
us ‘Ve CVB
Melyssa
about at
or
Oii’n
University presented to
2013
WarM
Horse by l9S9. legislation City the
@sbcglohalnet. at
college
years
Ballpark
I
to
museum
honor
the
coaches Historian the
and and
and
by’
The
the National
the
is
Oklahoma cast
are
in
researching
Oklahoma’s
toward Women’s
the
were
narrates
by
Saturda the and museum appointment
TCSM
tre Guthrie,
museum
book,
growth
topic of
It Bill Bill 2014
funding Series.
History
of
proud Foundry
associate
The
by attended
Lombardi up
these main
donation
guides
softball of
the
book,
back at
now college at
gracious the in
in
by spoke
John
Plummer
to
softball
how of series.
“omen the
of
book
Year
to
each email the
of two
City It
the
to
our to
of from
and
in
at
is
Shan pieces bronze
Okiahomans,
Gray’s
of
sculptures
public
decades
m’eo
art b3
or
include
busts
at
sculpting April
of
13
famous 17,
larger-than-life
signature 2017
A
Oklahoma
2009
Illustration
artist
Hector
of
the
Lopez
Warren
Spahn
Award 32
by Recital
4712
FINALS
297.2264.
6
BY
Ad, Heritage
325
FEST
405.297.2264.
STATE
405.602.8700 405
405.602.8700. LAND,
405.232.GOAL.
ol
405.297.2264.
med.evallar,oo
HAZARDOUS
SCHUMANN
405
PALOOZA
Outreach 359.7989.
Hall,
SUPERSTAR 33
Hall, Arena,
KIDS Hall, CIRCUIT DREAMCOAT
AMAZING
OUR 282.7433.
Center.
Center,
Center,
405 405.948.6700. OU FCCLA
Oklahoma
CHARLOTTE Center/Adams MONDAY
405.948.6700.
405.948.6700.
Museum
Norman. CENTENNIAL
FAIR
Music
5 405
PLAYS 501.2059
Music SEPTEMBER by
THE 13
Energy
Music
FRONTIERS
Jr. Museum.
VS Lab, — -
Park, & SCENES
COLLECTION CHRIST
Park,
Park,
686
3 SHOW
4
MA
Park. 5
CYTACKI
Garvey 8 7
FIRST
10 4—5
HOUSEHOLD
PEOPLE, IMAGES Arena. Center Jazz
Fair
NATIONAL Center
— 405.425.5530. 10—12
SCHMOOZA Fair Convention
Noble Fair Jones Convention Center
Convention E
325.4938.
602.8700.
UCO
APRIL WORKING APRIL3—2O Civic APRIL OKLAHOMA CONVENTION JESUS OPERA DCU Hall, Coy April MEDIEVAL Reaves
APRIL APRIL4—5 METROFAMILY Coy OKC
Civic WASTE State BARONS YO-YO APRIL5—6 Cox APRIL5—MAYZ5 OUR FREE OUR Fred
405 APRIL BONAMASSA Sam Sponsored APRIL PARTY Chesapeake
State 405 THE JOSEPH TECHNICOLOR Civic APRIL8—13 RAM RODEO Lazy April HORSE State APRIL OKLAHOMA APRIL10— SHIFTING Gaylord-Pickens Museum. JASON
Art, Art.
Art,
Art,
of
of
ot
AMERICAN ci
405.232.GOAL.
EXHIBITION
ANTONIO
405,325,4712.
DRAWINGS:
AN Arena,
MEADOW
Museum.
SAN SKY
1
Center
Museum
Museum
Museum 405.948.6700
HAMILTON
Museum
&
SHOW
VS
Energy UP” Jr
THE Museum,
Jr
City VS City
CHANGE
5
Park,
HOUSER ADAMS: 4938.
FRANKENTHALER’S WESTON: IT 3100.
Cowboy
OCTOBER12
SEA
OF 2
3
3-
CENTENNIAL —
FARM
Jones
Noble
Fair
Jones
Convention
RAMP
NOW—MAY1B
ALLAN Fred 405.325 NOW—JUNE THE PERSPECTIVE BRETT ANSEL LAND, Oklahoma 405.236 NOW—JUNE1S Oklahoma MAKING
Sam 405.236.3100 NOW—JUNE3O National NOW HELEN HEAD 405.478.2250. Fred
405.325,4938. BARONS Cox
APRIL Chesapeake 405.208.4667 APRIL THUNDER APRIL OKC State 2017 17,
HOKE
Museum,
Museum. April
&
Art,
Art,
MARKET
FALL,
325.4712
SUNDAY
ci
LISA
of
SCIENCE
Noble
405.947.4421, & —
405
SHOW
&
&
Society
EXHIBIT
RISE,
Sam
Museum.
Museum.
Museum,
Ave.
20
TIME
ART
12 ART
SUTTON: Museum
11
Museum
CURTIS
FARMERS
DOWN
VOID
M.
Museum.
Jr.
Room,
City
UFER:
DAY
Historical
3100.
APRIL13 SATURDAY APRIL
APRIL
HOUSER
ON Cowboy 2250, Cowboy 2250.
Cowboy
Portland — —
— THE
340.0078
Noble
N
Jones
STUDENTS
238
478
OKC-OSU EVERY DISCOVERY Discovery 400 NOW—April
405.325.4712. NOW ARBOR Edmond 405.
COME Oklahoma 405 NOW EXPLORING NOW INTO GEORGE Sam NOW—MAY Fred EDWARDS. ALLEN HIS National 105.325.4938. PHOTOGRAVUERS RESURRECTION National 405 WALTER National 405.478
405.478.2250.
FRED
MUSE
4712.
— MARKET
Museum,
STORY
20/3
Ad,
Art.
An.
Art,
A Art.
of
405.2353313.
MARKET
ci
WORKS
&
ol
of
ATTHE
SATURDAY
Noble LANDRUM .ipri/
THE
405.325 EVENTS
&
PUBLIC TELL COLLECTION CONCERTS org
405.232.6506.
r.
HISTORY
Fairgrounds.
Sam
HUNT
ai
Museum CVB
Museum
Museum
Museum
ITALIAN
Museum
Memorial, MARK
SUNDAY
Ave.-
ntyf
Jr
Museum, NOON FARMERS
2014 Jr
Jr
City — TIME Jr.
COLLECTION
County Room,
cou
PREVIEW
TUESDAY
THE
TUESDAY
SATURDAY
CHIHULY
Klein
ADMISSION
FARMERS Guthrie
ADVENTURES
National
Noble
Jones
ARTIFACTS
Jones
Jones
S. 325.4938.
Jones
325.4938
APRIL
ONGOING ILLUMINATIONS: REDISCOVERING Oklahoma PRESERVING DALE 405.236.3100. FROM UM OKC SELECTED DAILY ESTATE Fred
405 OKC EVERY 311 SCAVENGER Sam ART Fred
Fred 405 TUESDAY 405,325.4938. EVERY NORMAN Fred Cleveland cleveland FREE 405.325.4938. EVERY 28 TUESDAY FEEDING Discovery
405.325.4712
I
t
100 *
Guthrie
CuTHRIE WITH
CVB
‘SEE
6:00
Presented
89ER
BASEBALL
Squires
3:30:
APRIL
1889
1889ER
Territorial
by
315
APPEARANCES
89er
Field
the
Kingfisher
W. OLD
Oklahoma
INVITATIONAL
Celebration
Territorial HICH
-
260-1342
HISTORY
Capital 200 April
17,
21,
BASEBALL TIMERS’
• E.
2017
Guthrie,
Sports
Capital
Springer,
Committee
vs.
OK
2017
Museum
Bethany
Sports
GOMEALIVE”
73011
SCHOOL
Cuthrie CAME
1
Museum BY:
34 4. Tenitod1 MUSEUM
SPORTS e Capit the 35
a
the
the
in the
Civil
these•
Imagine
to
League
an
getting tobe
in
on
the
into
Sednole,
and
nilcs)?
As time)
prohibited
of
close
players
force.
team there
Texas
Run
is in decide
end
Tulsa,
game
very
occurred the
games (men’s
or
the
was up Land
of
will
are
Stil[water,
different
Baseball winning
by
umpire.
1893)
Game
1889
the
takes catcher actually
Pirates’
Ardmore, by the
bases
innings)
much
team.
established:
officials
9
6’
States
the
as
the
Guthrie,
city
spectators
with
That and
(This
player
were
killing (601! been just for
were
later,
such
City,
before
or
United
no ball?
crowd
had feet
Baseball
manager/promoter
mask
years the
Term
the
games lost Oklahoma protector, 50 professional
years
Towns
conduct
rules)
however,
spectators.
in
a
a
out?
at ten
their 2017
course,
the
of
three
for Oklahoma
inexperienced
an
chest baseball
set 17,
of
at
four
find
(Most
1889 and
with
teams to
and
around
in
terms, be
Today’s
Batter
Pitcher
Bat
An
Catcher’s
Afairbaflorgoodhit
to
to
code April
and
and, a
hat
last had
rim,
plate
(women’s
popularity
them
a
Oklahoma.
An
conduct
teams
modern
in
reduced
play? mask
bounce established
of
land
of
spectators baseball
game
the
reduced
minutes
home
where
to
gloves
legalized
5
established
out
the
one
to
for
joining
passing
the
zone
profanity,
play? code
Up!
rnles
McMester an
of
use walk
Some on
a
Term
game
by game,
to
a
tradition
into
were
catcher’s
will
the
for
Rules
allowed
strike
the
allowed
pitching days
for
of south liquor,
paid distance city
long
caught
today.
1890’E players
Striker be
Willow
Pecker
GoodBall needed Muffin
Bfrdcage
a
gahiedwidespread
men
Teams
few
allowed
baseball
and
strikes
1891. innings
balls Batter
a
limit?
the a
many during
ball
that
has
had
baseba1l,
in uniform
team
usually
to
of
overhand pitching
a
four five
fly
and
time
gambling,
baseball
many
a
1889 the
Lands. Oklahoma
all
Eufala,
drinking
City batboys within
bats,
game
in
were
in
a
going
nilesE
Baseball lure
1881 Baseball
1884
1887 1888 1889
The
to CVB
Before
--Will
--How
—Will
--Are —Are --Will
and
used
to Guthrie
Imagine going Oklahoma
prostitution,
Muskogee, Unassigned
Kingfisher tried
territories
War,
money.
items
example:
additional fl FAME 36 OF org HALL
AVENUE
CAPITAL
MUSEUM OKLAHoMA COACHES OKLAHOMA WEST Oklahoma’s BASEBALL
Heritage
GuTHRIE SPORTS 315
tiny TERRITORIAL terrltorialcapitalsportsmuseum. Promo Athletic OKLAHOMA 2017 17, April SEE VIVIDLY AND SO
VISIT Niuscum CSN[
‘1 n 1’O 73044 Avenue - under PUBLIC. of HERITAGE
of Sports inside - flnnltal TCSM •
THE You Hook levels ___ to form sponsor Oklahoma
Oklahoma j All member
FOR ‘ha 4(15.260.1312 lace with
ATHLETIC Capital membership -$500 \Vcst on mailed recognized CVB Territnrlal $2,000+ - (;tirhrie annual us
be INVITE our $100 alternative 315 Team .eI RICH the - DISI’IAY on , of
an
Rodeo Guthrie
Professional Oklahoma will contribution. directly panel. Visit how: Sponsor
-$25 ‘t’11 ON
OUR WE for or Sponsor be part us
Museum
l’crntorial ..; here’s - appreciated can Player Champion Bronze Gold museum SllverSponsor-$1,000
call ‘jt recognition payment or the sponsorship ship Your ship,
Become
Sports rn To: Guthrie’s Convention and Visitors Bureau
From; The Guthrie Territorial Christmas Foundation
Date; March 27, 2017
Re: Post Event Grant Accountability Report
Foundation and Board information:
The Guthrje Territorial Christmas Foundation is a non-profit 501(c)(3) organization made up of a committee of local volunteers in the form of a board (the Board). We are dedicated to promoting Guthrie and family oriented events throughout the Christmas season for residents as well as attracting visitors throughout Oklahoma and the surrounding states. In 2016, the Board was made up of 7 members including a chairperson. Asof March 2017. we have increased the Board to 8 members.
Summary of Events and Fundraising:
1, Territorial Governor’s Race — October 10, 2016 through November 22, 2016
Duringthe 2016 fundraising race, we had two candidates and raised $667.00.
2. Opening Night Ceremonies — Saturday, November 26, 2016, 6:00 p.m.
Turnout was very good. More spectators attended the event than in any previous years. We also had more participants in the Christmas parade, The lighting of the tree continues to be a special part of the evening for all attending. The traffic on and around the parade streets caused some concerns due to the increased attendance and participation. We intend to address and correct this situation in 2017 as well as other opportunities for improvement (see Changes and Improvemenis below).
3. HIstoric Homes Tour — Saturday, December 10, 2016, 10:00 a.m. — 4:00 p.m.
The homes tour was again very successful and continues to receive positive feedback. Tickets were $15 each and included a tour of 4 homes, 2 downtown apartments, St. Mary’s Catholic Church and The Carnegie Library. We had two shifts of two volunteers at each property to provide historical information about the property, help the visitors tour the property and answer questions. Many visitors were from other cities. We moved the location of the ticket sales to the Oklahoma Frontier Drugstore Museum which was a positive change. Thismove increased traffic to the west part of Oklahoma Avenue and visitors also enjoyed getting to experience the Museum. The Museum also commented on the positive experience. Tickets
Guthrie CVB April 17, 2017 37 Guthrie
CVB
tickets could
also
and
be
raised
purchased
$6,195.00.
at
any of
April the
17, tour
2017
properties
from
one
of
the
volunteers.
We sold
38 413
Guthrie
2017
d. c.
CVB b.
a.
1.
4.
Events
Scouts
after
additional
Other
capacity
local
There
requirements
Food
allowed
safety the
safety
be
sound Territorial
Parade
Stage
elected.
ceremony.
each
we Territorial
event
Territorial
The
for
enjoying
the
Downtown
5:00
Victorian
working
will
parade.
those
frigid
the
food
turnout trucks
—
candidate
activities
p.m.
were
Manager
concerns
or
concerns
for
and Changes
—
meet
to
after
parade.
Young
We
Due
the
trucks
food
2017.
temperature
who
Governor.
Governor’s Evening be
—
photography/video
Governor’s with
—
a
Each
We looked
9:00
on
will
number
with
Due
the downtown
of
to there
—
braved
options
over
with to
and
Marine’s
and
the
will
to
the
December
increased
In
We
candidate
engage
We
parade
p.m.
to
each
dress
set
keeping
Walks
beautiful
selling,
also
Board
make
City
Improvements
all
the
children.
are
will
of
We
Race
the
up
Race
to
parts
and
candidate
in
vendors
to
pursuing
increased
be
a
and area
Christmas
continue
those at
—
the
have
cold.
to attendance
City
suitable
follow
10
close
with will
—
Saturday,
snow,
requesting
a and
with
of
ceremony
ensure
We
through
centralized
evening
was
We
to
official
have
elected
the
attending
the
Opening
walking
off
ensure
have
other
the
to proper
April but
to
will
very
attendance,
Victorian
tree
swearing
the
spirit
a
a
ensure
pursue
snow
December
to there
17,
safe
formal 9:00
work
and
more
identified
more
a
good,
activities
concluded.
lot
parade
everything
announce
the member
2017
protocol
location
of
Night
the
participation
and
and p.m.
falling
with
was
they
safe
other
attire historic
police
streets
in
and
there
event.
the
enjoyable
ceremony
encouraging street
Ceremonies
still
a
The
the
and
10,
fully
to
scripted
close
of and
(permits,
while
number
ideas
downtown
the
presence
was
We
encourage
works
selling
Guthrie
a
2016,
the
City
turnout
enjoyable
understand
and
good
the
election
to
plan
which
steady
during
campaigning
Board
to
event
and
the
some
acceptance lights
properly
and
of
glow
sales
amount
ensure
downtown to
and
for
on
opportunities
coordinating
we
parade
restaurants
attendance
to
Saturday,
work
2017. foot
for
for
results
on
of
safety
sticks
December17
the
tax,
the
expect
be
the
all
all.
any
and the
traffic
of
Victorian
with
responsible
etc.)
and
expectations
route who
speech
which
and traffic
side
and
vendors
buildings
effectively.
merchants
to
December
the
the
were
and
and
such
attend
swear
all
crowd
streets
to
continue,
to
caused
considering.
City
to
night
theme,
of
improve
was
provide
visitors
adhere
as
filled
present
deliver
the
and
for
in
and
to
control.
a
to to
less
and
of
the
Boy
acting
some 17,
lights,
invite
the
to
address
re-open
we
this
the
those
to
were
the
due
also if
39
are
2016,
tree
any
will
year
as
to
ask in 2. Victorian Evening Walks
We will reach out to local schools and churches a few times this year to encourage participation in the evening walks by dressing up in Victorian attire. We will also be looking for more participants to provide entertainment and livewindows on Oklahoma Avenue and Harrison Avenue.
3. Advertising
We intend to increase advertising in 2017 including television advertising and are exploring options. We are printing Guthrie Territorial Christmas “rack cards” earlier this year and will provide these to the State Tourism Agencyand also to the Guthrie Chamber of Commerce to be included in new resident welcome packets by April1.
Enclosures I Attachments
• Guthrie Territorial Christmas Foundation Un-Audited FinancialSummary
• Guthrie Territorial Christmas Foundation Un-Audited Financial Report
• Guthrie Territorial Christmas Foundation Advertising Information
Board contact information:
2017 Chairperson — LeighLeary,405-823-0914, lIeary5cox,net
Board member (2016 Chairperson) — Carole Boyett, 405-412-4132, treasuresandbookscoxinet.net
Guthrie CVB April 17, 2017 40 Post Event grant accountability report Prepared for Guthrie Convention and Visitors Bureau
2016 Guthrie’s Territorial Christmas
Un-Audited Financial Summary
Beginning Balance 01/31/16 SI.863.70
Grants, donations, sales S22.399.l5
Expenses S14,6237I
Ending Balance 03/01/17 S7.775.44
Guthrie CVB April 17, 2017 41 Guthrie’s Territorial Christmas 2016 Un-Audited Financial Report
Expenses Grant&Donationsi’Funds Raised
Advertising $4,233.19 Grants $8,499.00
Lighting $5,000.00 Historical Homes Tour $6,195.00 Printing $75958 Donations $702815 Post Office Box $52.00 Territorial Attorney fees $1,750.00 Governor Race $66700 Liability Ins $387.00 $2239915 ASCAP Ins $125.00
Fund Raiser Exp $197400
First Capitol Trolley and Flowers for $34300 Homes Tour houses
$14,623.77
Guthrie CVB April 17, 2017 42 Guthrie ADS KUC0-kou-ko.u AD TRAVEl. StLLWATER TINKER NEWS ThURSDAY FR1-11/20/2015 L. C C WICHITA FRIDAY OKLAHOMAN GREEN=CONTACTED NEWS CVB NEWS C. FOR PUBLICATION AND COURIER PRESS LAZY OK TAKE-OFF WEEKLY PAGE LEADER LOGO EAGLE WEEKLY E TO FREE- done CITY TueS [email protected] Rick .teph.nIs.Iatham®journolrccord.co. STEPHANIE [email protected] news@guthdenewapage, Mark CHRIS gnlsalasguthdenewsleader.net [email protected] Ashley all 26,000 DIgital [email protected] PURPLE HEIDI HEATh In Craven CONTACT NO — 10/21 Radrord 3 Sun 10/29/2016 EVANS COOPER BeatEn display zones a-maIls CHARGE = AT SENT LATHAM CVB
ads 2O16TERRITORIAL to 4,509 TXMAS AND corn 3 - E-MAIL zone TOTAL ads I 8.5 3.29 2 4917x6,854 6 18-Nov 1/4 April eight 180x540 3,2 3.2x 4979x 3.25 col X IC S x pg z SIZE 11 x ads 6 9.7 17, 7.5 7.5 ad 4.5
5 CHRISTMAS 2017 12)11/16 daily ad 12/4/16 11/20/16 Dig PUB 1ST nOv novl4-dacl6 6-10-13-17 N-29-DEC WC N-19-22-16 dcc larger pills 12/5/16 without 7-0cc 11/30/10 0-GROUP 2016 12/14/16 PUB Lasdattoari - WLK 17- 4 THURSDAY 150 N-1—12/23 8TH- church Date. ad DATE dec nov for 3 DCC 1511 ad
- ADVERTISING PER 1625 108.5 EACH 1060 AD 250 200 411 450 714 199 SUNDAYS TUESDAY SEFORE DEADLINE originally
1272.01 GRID AD 11/lands 11/9)16 11/4/16 SENT 11/2/16 11/7 11/8 11/7 TOTAL 43 4233j9 COST 872.69 412.5 2213 300 410 125 200 Opening Night Lighted Parade Territorial Governor
Historic Homes Tour
OKIfl-IOMA Victorian Walk Evenings £2-fl- O/?
CyS Ôh4t€t I cRô/V d14ttitZ at4L%a a, & c714/1JJyt&Ar4t > 1•
do4- - n / I- Ohshestt. ‘2 Jfl- Ia a—
P.O. BOX 1523/ GUTHRIE, OKLAHOMA 73044 / 405-412-4132 / 405-260-8681 Territorial Christmas is Operated by the Guthrie Territorial Christmas Foundation, A Non Profit 501(cH3) www.guthriesterritorialchristmas.com
Guthrie CVB April 17, 2017 44 by on
- 0,° Pourdat OperaTed
ic / 45
Christmsi
I\ltl)t ‘I’REE at
Christmas 3017 501(c)(3)
Terrilsi E
TerrtoriaL
‘I’OUR i-i Piofti Gsibiie
[isies
Wp.ic TUE ANon The
C
[‘‘1’
RIS’i’%IAS
0
L1GItT[J)
GOVERNOR
OF
OKLAHOMA
/
iIOI%IES
Ci-i
NC Ii’I’I
—
EvENINGs
GIHURIE, F
—
N1G1I’I’ LUE; —
,)/
I-i1S’I’0R1C1
MGTOFUAr.I
TENRI’i’ORIAL i;
-
INAUGUItVFION f-,-,-il, I
Theatre ‘1’ERRI’i’ORIjL . - 24-Dec23
p
hstu
Oi’ENING I Nov. wwwihcpoflard.org
Pollard ) 2017 17,
— F
April
our
two
Style!
and
young.
Parade.
who
the
our
Suit
Stroll
CORNER!
Si-mE!
windows
all
MUSICIANS
PARADE
was
Guthrie
Tree!
CAROL
for
&
Santa
past.
Lighted
Governor
shop
say
by
a
its
EVERY
Fa—La-La,
16th
brings
throughout
Guthrie
TOUR
we
STREET
our
EWMNGS
celebration.
sponsors-
on
Capital.
big
&
gone
GuTHFUE
a THEATRE
Christmas
and
Tour
our
and
Christmas
puts
when
First
when
Territorial
Dec23
CHRISTMAS 405-412-4132
OF
days
AROUND
405-260-2345
of
with
9th
/
life
/
Ceremonies,
HOMES of
enjoy showcase
*
gcnerous
2017 Homes
CITY
of
9
about
CEREMONIES
to
Weekend
VENDORS
WALK Guthrie
Territorial
POLLARD
the
our
season
Night
Nov24-
you
taste
the
of
Dklahoma’s
all
THE
a
talking
the
Evenings
of
SURPRISES
reminiscent
OHRIs1-ws
December
TERRITORIAL
Season,
NIGHT
AT
get
off
PEANUT
visit
and HISTORIC
CVB
A
invites
remembrance
Our Historic
ToIGaHp
December
Opening
&
Walk
November25
we’re
Thanksgiving
scenes
Lighting
and
finish
with
and... streets,
Guthrie
Inauguration
what
live
to
special
Christmas
rrom
Tnks
CHRISTMAS
a
the
Victorian
OPENING
&
brick
Begin
And
with
CAROLERS
MGT0RW’.T
9
OELEBIE That’s
Guthrie CVB April 17, 2017 46 ______
FIREWORKZ A’ POPPIN LLC
April6th, 2017
Cityof Guthrie
To Whom It MayConcern:
We at FireworkzA’Poppin and its sponsors willbe providingThe City of Guthhe fireworks display for July jit, 2017. The cost with labor and materials willbe approximately $20,000.00. We are committed to doing this show for The Cityof Guthhe. The labor and materials willbe provided to The City of Guthrie at no cost to them.
Sincerely,
CalvinHoover Member
* 4 l5l6WCollege PHONE 405.641.1223 Guthde, OK
EMAIL [email protected]
<* * .1*’%_
Guthrie CVB April 17, 2017 47 ______
GuthriePublicSchools 802 E. Vilas
I Guthrie,OK 73044 c::: i= s www.guthriek12.ok.us 405-282-8900 APPLICATION FOR USE OF SCHOOL PROPERTY By Out-of-School Entities 0q Date of application /o 1/7 Facility being requested Z&1s taJiam
Name of Organization F’reLnn1La A ‘ f,Pf7 tLC Name of Contact Person I Applicant n )1oo vev Address of Contact Person I5l(c P OL 73YY Phone Number(s) of Contact Person(s) Cc) Lj/ (3eefl @b5)8c2723 Date(s) and Time(s) requested 89 / Oi /oo 17 all 9:oo6— Purpose of requested use of facilities -faporfC 81.10i 4r Cx-h, ? Name of insurance company providing N liabilityand property coverage Lfrn rf — LiyIsfli ft Son v’jcc4ror?cg ) (Please attach certificate of insurance naming Guthrie Public schools as an additional insured party.) LI Minimum Coverage: $125,000 liabilitycoverage for any claim arising from a single occurrence; $1000000 liability coverage aggregate for any single occurrence. In addition, $25,000 property coverage. Is the requested use of school property a profit-makingoperation? Yes { No Willyour organization require access to; Cafeteria - Gymnasium V’ Athleticfields - Kitchen - Auditorium Playgrounds Other (Specify)
Willyour organization need to use:
PA system Projectors - Screens SpotNghts - Stage scenery Piano Other (specify)
Principal’s Approval Date
Superintendent’s Approval Date Note: Payment for use of facilities must be received in the office of the superintendent at least seventy-Iwo hours in advance of the approved scheduled event. Applicants must present a copy of the tteaswer’s receipt issued to Themat the (line of paymt to gain access to the requested facility
I have received, read, and understand the GPS School Policies G8 & G9 hereby included with tlØ appr tion form and in agreeQ\u;__kto abide by them every respect and detail. Signature Print flame Date
This form is to be signed I approved initially by the site principal, then taken to Mr.Dennis Schulz, Asst Supt of Finance, at the Administration Office for Final approval.
Form: ApplicationforUse of SchoolProperty B-li
Guthrie CVB April 17, 2017 48
Application for Event Support
For full consideration, please submit completed application (including all appropriate documentation) at least 60 days prior to event to: Guthrie Convention and Visitor Bureau 101 N. 2nd St. Guthrie, OK 73044
Attach a comparison to similar events (including the number of room nights generated) and a statement outlining the economic impact the event will generate for Guthrie. If this is an annual event, reports from previous years are excellent comparisons.
Attach an event budget and supplemental materials including a copy of Organization’s W-9, statement of revenues and estimated expenditures (at a minimum), and quotes for services or goods for which funding is requested. Applicant Information Amount Requested Federal ID
Name of Event Check Payable To
Event Website/ Social Media
Name of Organization
Is Organization (circle one) For-Profit or Non-Profit Other:
Organization Website / Social Media
Event Planner
Address
City State Zip
Phone Email
Event Information Dates of Event
Beginning and Ending Times (include daily times if event is over multiple days):
Brief Description of Event
Guthrie CVB April 17, 2017 49
Is the event (choose one): Public or Private
Cost to attend? Free Require an Entry Fee/Ticket Some Activities Free/Some For Fee
Other (please describe)
Number of Years Previously Held Date of Last Event
Number of Attendees Last Event Location of Last Event (City/State)
Facility of Last Event
Economic Impact Anticipated Attendance Anticipated Hotels to be Used
Headquarters/Host Hotel(s)
Marketing and Promotion Plans for Event
Please provide any additional comments clarifying how funds will be used and how your event will enhance Guthrie as a travel destination
Have you submitted or do you intend to submit an Exclusive Use request or Special Event (alcohol sales/consumption) Permit form? (funding may be approved subject to approval of the Exclusive Use request) Yes / No
Submission Date or Intended Submission Date, if applicable
Applicants who receive funding must supply a post-event funding accountability report containing evidence of the following no later than 90 days following the event in order to be considered for future event funding: Proof of display of Guthrie logo on event’s print, website, and social media coverage, including copies of each print promotion and screenshots of website and social media coverage Copies of receipts for services or goods for which funding was approved Estimated attendance
Signature of Applicant Date
2
Guthrie CVB April 17, 2017 50
Event Name:
Approved (Amount ) Denied
Comments
Convention & Visitor Bureau Chairperson Date
City Manager Date
Date Application Received:
Date Presented to CVB:
W-9 Received? Y / N
Exclusive Use Form Received? Y / N / Not Applicable
Approved? Y / N Date:
Purchase Order Number:
Post-event Report Received? Y / N Date:
3
Guthrie CVB April 17, 2017 51