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Agenda of Eketāhuna Community Board Meeting

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Agenda of Eketāhuna Community Board Meeting Eketāhuna Community Board Notice of Meeting A meeting of the Eketāhuna Community Board will be held in the Eketāhuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketāhuna on Monday 14 June 2021 commencing at 10.00am. Bryan Nicholson Chief Executive Agenda 1. Present 2. Apologies 3. Personal Matters 4. Notification of Items Not on the Agenda Major items not on the agenda may be dealt with at this meeting if so resolved by the Board and the chairperson explains at the meeting at a time when it is open to the public the reason why the item was not listed on the agenda and the reason why discussion of the item cannot be delayed until a subsequent meeting. Minor matters not on the agenda relating to the general business of the Board may be discussed if the chairperson explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at that meeting, but no resolution, decision or recommendation may be made in respect of that item except to refer it to a subsequent meeting. 5. Confirmation of Minutes 5 Recommendation That the minutes of the Eketāhuna Community Board meeting held on 10 May 2021 (as circulated) be confirmed as a true and accurate record of the meeting. 6. Matters Arising from the Minutes 6.1 New Residents Welcome Afternoon Tea (Item 6.2) 7. Tararua District Council Report 9 Recommendation That the report of the Tararua District Council meeting held on 26 May 2021 (as circulated) be received. 8. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities 8.1 Tararua Emergency Management Committee Board Member Terry Carew will report on the Tararua Emergency Management Committee meeting held in Dannevirke on 13 May 2021. 9. Correspondence 20 Recommendation That the correspondence as listed be received. a) Kerry and Loreen Cunningham Re: Eketāhuna Camping Ground April report 10. Riders Against Teenage Suicide Event Recommendation That the Board confirm the sum of $320 be provided from its discretionary funds toward the cost of the Taranaki Riders Against Teenage Suicide attending the follow up event held in Eketāhuna on 29 May 2021 to raise awareness in the prevention of teenage suicide and reach out to those that may need help, and That in providing this funding representing half of the cost involved in arranging that event the Board acknowledge the equal financial contribution made available by Eketāhuna Our Town Committee for that purpose. 11. Eketāhuna Electric Vehicle Charging Station The proposal to have an electric vehicle charging station in Eketāhuna is progressing. This is a Charge Net New Zealand investment, and Council is facilitating its installation along with EECA, PowerCo and Scanpower. Eketahuna Community Board – Notice of Meeting – 14 June 2021 Page 2 The business case for such investment is difficult when access to transformers and unallocated capacity in them means that upgrades are required. It is hoped the business case now looks viable for Eketāhuna, and the Board will be kept updated regarding this matter. 12. Tararua REAP Employment Liaison Coordinator Trudie Flynn will attend the meeting at 10.30am to introduce herself and outline the role she plays in her position as Tararua REAP Employment Liaison Coordinator. 13. Chairperson’s Remarks 14. Items Not on the Agenda 15. Closure Eketahuna Community Board – Notice of Meeting – 14 June 2021 Page 3 Eketāhuna Community Board Minutes of a meeting of the Eketāhuna Community Board held in the Eketāhuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketāhuna on Monday 10 May 2021 commencing at 10.00am. 1. Present Board Members S C McGhie (Deputy Chairperson), T M Carew, D F Clifton and Cr R A Treder (Council appointed Community Board member). In Attendance Mr R Taylor - Manager - Democracy Services Mr J Sweeney - Eketāhuna resident 2. Apologies 2.1 That an apology be sustained from Chairperson Board Member Charlie Death for non-attendance at the meeting. Clifton/Carew Carried 3. Personal Matters 3.1 Nil 4. Notification of Items Not on the Agenda 4.1 The following matter is notified as an item of general business not on the agenda for discussion at today’s meeting: Esther Bunning Anzac Day flags 5. Confirmation of Minutes 5.1 That the minutes of the Eketāhuna Community Board meeting held on 12 April 2021 (as circulated) be confirmed as a true and accurate record of the meeting. Carew/Clifton Carried Meeting of the Eketāhuna Community Board – 14 June 2021 Page 5 6. Matters Arising from the Minutes 6.1 Anzac Day (Item 6.1) 6.1.1 Very well attended Anzac Day community services were held in Eketāhuna and the Anzac Memorial Bridge at Kaiparoro. 6.2 New Residents Welcome Afternoon Tea (Item 6.2) 6.2.1 Details are to be placed in the community newsletter and Bush Telegraph regarding the new resident’s welcome afternoon tea held at the Eketāhuna Club on 13 June 2021. 6.3 Town Signage (Item 8) 6.3.1 The Board’s preferences to be used for Eketāhuna town signage project at each entrance are to include the white kiwi as the image with blue and green as the sign’s colours. 6.4 Town Centre CCTV Security Cameras Monitoring System (Item 12.1) 6.4.1 Eketāhuna Our Town Committee is applying for funding to upgrade the existing security cameras monitoring system in Eketāhuna. 7. Tararua District Council Report 7.1 That the report of the Tararua District Council meeting held on 28 April 2021 (as circulated) be received. Carew/Clifton Carried 8. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities Assigne 8.1 Newman Reserve Board 8.1.1 Board Member Terry Carew reported at the Newman Reserve Board Annual General Meeting held on 14 April 2021 discussion included considering funding the cost of replacing a power pole and repairing the swimming pool at the reserve. 8.2 Great Eketāhuna Ball 8.2.1 The Great Eketāhuna Ball was very successful and well received, with $1,500 raised to support Eketāhuna Health Centre. 8.2.2 This event was greatly enjoyed by those attending, and it is intended the Great Eketāhuna Ball will again be arranged next year. Page 6 Meeting of the Eketāhuna Community Board – 14 June 2021 9. Correspondence 9.1 It is noted the Eketāhuna Camping Ground and its managers were the subject of very complimentary remarks received by Council from a group that stayed at this facility. 10. General Assistance Grants Scheme 10.1 Board Member Denise Clifton declared a conflict of interest in the applications of Eketāhuna Community Radio Society and Eketāhuna and Districts Early Settlers Museum Society, and abstained from discussion and determining the amount of funding granted to those organisations. 10.2 Board Member Terry Carew declared a conflict of interest in the application of Eketāhuna Menz Shed, and abstained from discussion and determining the amount of funding granted to that organisation. 10.3 That the following grants be approved for disbursement from the Eketāhuna Community Board’s General Assistance Grants Scheme for the 2020/2021 annual funding allocation. Name Project Amount Granted Eketāhuna Community Equipment and public liability Radio Society insurance $ 767.17 Eketāhuna and Districts Digital collection catalogue Early Settlers Museum Society $1,450.00 Eketāhuna Golf Club Water rates relief $1,055.00 Eketāhuna Lawn Tennis Club Turf and pavilion insurance $ 350.96 Eketāhuna Menz Shed Build extension to store materials $1,000.00 Friends of the Anzac Walkway and Anzac Bridge Memorial Bridge surrounds maintenance $ 170.00 Eketāhuna Bowling Club Rates remission $ 610.38 ________ Total amount granted $5,403.51 And that the grants allocated to Eketāhuna Community Radio Society and Eketāhuna Bowling Club are subject to receiving from them a copy of their balance sheet or statement of income and expenditure for the recent financial year that has been reviewed independently. McGhie/Treder Carried Meeting of the Eketāhuna Community Board – 14 June 2021 Page 7 11. 2021/2031 Long Term Plan 11.1 Resident Joe Sweeney conveyed to board members his concern about the significant rates increase Council is proposing for the forthcoming financial year and beyond, and its impact on ratepayers with low fixed incomes. 11.2 The Board considered the 2021/2031 Long Term Plan Consultation Document, with Council appointed Community Board Member Cr Raylene Treder abstaining from discussion regarding this item of business. 11.3 The Board agreed to make a submission supporting the Council’s preferred option 2 of the right debate matters concerning recycling, community development and road financial reserves. 11.4 The Board agreed to support option 3 of the right debate matters concerning debt repayment that proposes to repay debt at a compounding rate of 3% of rates each year. 11.5 This will enable Council to achieve its debt target sooner, and build some headroom in order to be prepared for unknowns that are potentially likely to occur in the future. 12. Chairperson’s Remarks 12.1 Nil 13. Items Not on the Agenda 13.1 Esther Bunning Anzac Day Flags 13.1.1 Artist Esther Bunning created Anzac Day flags, with one of the flags depicting the Anzac Mounted Troopers riders at Armistice Day in formation along the Anzac Memorial Bridge at Kaiparoro. 13.1.2 While Eketāhuna Community Board had not been contacted or approached to purchase these flags the Eketāhuna and Districts Early Settlers Museum Society acquired some for display in the town. 13.1.3 Community groups and organisations had helped to raise the flags in recognition of the horses of World War One, and they featured in six Wairarapa towns.
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