CITY COUNCIL MEETING CITY OF ATLANTIS FLORIDA 260 Orange Tree Drive June 16, 2021 Immediately following the Local Planning Agency Meeting which begins at 7:00 p.m. This meeting will be conducted in person and via teleconference on Webex.com. See page 2 for attendance and public comment instructions.

AGENDA

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes a. Council Meeting on May 19, 2021

5. Comments from Members of the Public

6. Ordinances and Resolutions a. Ordinance 460 Zoning: R-1 District Architectural Elements b. Resolution 21-15 Appointment of a City Councilor to the Finance & Audit Committee c. Resolution 21-16 Appointment to the Board of Adjustment

7. Special Presentation Sen. Lori Berman, Rep. Joe Casello – 2021 Legislative Report

8. Miscellaneous a. Update on Project Priorities b. Update on Shutter Ordinance c. Update on Lantana Airport d. Report on Security Services RFP e. Florida League of Cities Conference Voting Delegate

9. City Manager’s Report 10. Police Chief's Report 11. Code Compliance Officer’s Report 12. City Attorney/League of Cities Report 13. Council Comments 14. Adjourn

Supplemental Reports: 1. Minutes from other boards and meetings

Note: If a person decides to appeal any decision made by the above City Council with respect to any matter considered at such meeting, he will need a record of the proceedings, and for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Atlantis does not provide such a record.

ADA Notice: The Atlantis Council Chambers is equipped with hearing assistance devices. The City of Atlantis will provide upon request (48-hour notice required), a sign language interpreter for public meetings.

Should the City experience technical difficulties during the meeting and the audio and/or video become unavailable to online attendees, the meeting will continue, and recordings will be available the next day.

CITY COUNCIL MEETING CITY OF ATLANTIS In person and via teleconference on Webex.com June 16, 2021 Immediately following the Local Planning Agency Meeting which begins at 7:00 P.M.

How to attend this Council Meeting

In person The City Council will meet in person. HOWEVER, one or more Councilors may participate remotely via Webex) for this meeting. Due to CDC social distancing guidelines, there will be limited seating available in the City Council chambers for the public, which will be available on a first come, first served basis. The City will not provide face coverings; please bring your own.

By telephone

Dial 408-418-9388 Enter Access Code 132 152 4586

On your computer

Email the City Clerk at [email protected] to be added to the attendee list. You will receive an invitation via email with the sign-in instructions.

OR

Go to www.webex.com and click on ‘Join’ in the upper right-hand corner. Enter access code 132 152 4586 Enter password Council0616

Comments from Members of the Public

Any member of the public wishing to comment publicly on any matter, including on items on the agenda, may submit comments by noon on meeting day by email to the City Clerk at [email protected]. All comments submitted by email that, if read orally, are three minutes or less shall be read into the record. All comments submitted by email shall be made part of the public record.

CITY OF ATLANTIS CITY COUNCIL MEETING Council Chambers 260 Orange Tree Drive Wednesday, May 19, 2021 7:00 p.m.

MINUTES

1.Call to Order Mayor La Coursiere called the meeting to order at 7:00 p.m.

2. Roll Call Present were: Mayor LaCoursiere, Vice Mayor Allan Kaulbach, Councilor Keller Lanahan, and Councilor Guy Motzer. Also present were City Manager Brian Moree, City Attorney Keith Davis, City Clerk Kristen Puhalainen, Police Chief Robert Mangold, Public Works Director Steve Mazuk and Code Compliance Officer William Amason

3. Pledge of Allegiance

4. Special Presentation Sen. Lori Berman and Rep. Joe Casello were unable to attend due to a Legislative Special Session.

Mayor LaCoursiere requested, and Council consented to move up Item 7, Approval of Minutes.

7. Approval of Minutes Mayor LaCoursiere introduced approval of minutes. Motion by Councilor Lanahan, second by Vice Mayor Kaulbach to approve the minutes of the April 21 2021 Regular Council meeting. Motion carried 5-0.

5. Resolution 21-12 Appointing Councilor to Group 5 Vacancy Mr. Davis read the Resolution by title. Mayor LaCoursiere explained that the Council must appoint someone to Group 5 due to the resignation of Peter Shapiro. The appointee will serve the remainder of the term which expires in March 2022. Six residents submitted letters of interest, but two have withdrawn from consideration. There was discussion on the process, and by Council consensus they interviewed the candidates in this order: Stephen Johnson, Robert Sibulkin, Maggie Sarubbi, and Derek Cooper. Mayor LaCoursiere asked for comments from the public. Paul Mozen, Phil Harrelson, Craig Mitchell, and Scott Hanlon spoke. Mayor LaCoursiere reported that Council received several emails supporting Mr. Cooper. Mayor LaCoursiere disclosed that Mr. Cooper is engaged to his wife’s niece. There was discussion. Motion by Councilor Lanahan, second by Councilor Motzer to name Derek Cooper to the Group 5 Council seat. Motion carried 4-0. Mr. Cooper announced his resignation from the Board of Adjustment. Motion by Councilor Motzer, second by Councilor Lanahan to approve Resolution 21-12 appointing Derek Cooper to the Group 5 Council seat. Motion carried 4-0.

6. Oath of Office for New Councilor Mayor LaCoursiere administered the Oath of Office to Derek Cooper.

8. Comments from Members of the Public Paul Mozen spoke on the passing of resident Nancy Wolfe. Rae Badt spoke on poisonous plants on City property, and elections. Craig Mitchell spoke on the Troon bridge and landscaping in the city.

9. Ordinances and Resolutions a. Resolution 21-13 Approving Paving Contract Renewal with Ranger Construction Mr. Davis read the Resolution by title. Mr. Moree explained the item. There was discussion. Mayor

May 19, 2021 Page 2

LaCoursiere asked for comments from the public: Richard Brown spoke. Motion by Councilor Lanahan, second by Councilor Cooper to approve Resolution 21-13. Motion carried 5-0.

b. Resolution 21-14 Appointing Agreement for Credit/Debit Card Processing. Mr. Davis read the Resolution by Title. Mr. Moree explained the item and answered questions. Motion by Councilor Cooper, second by Councilor Motzer to approve Resolution 21-14 authorizing the Mayor to sign an agreement with Global Payments Direct Inc. Motion carried 5-0.

10. Miscellaneous a. Update on Lantana Airport Mr. Moree reported on the judicial review timeline and answered questions. There was discussion.

b. Update on Project Priorities Mr. Moree explained the item, and Vice Mayor Kaulbach explained his submittal, provided to stimulate Council discussion. There was discussion. Mr. Moree answered questions on shutters and the comprehensive plan. Mr. Moree will provide a priority list for Council approval.

11. City Manager's Report Mr. Moree explained the budget timeline and reported that for budget planning, the City will receive information from the Property Appraiser’s office at the end of May. He reported on the budget timeline. By consensus, the Council scheduled a budget workshop for June 22nd at 7 p.m. He reported on the American Rescue Plan funds, that Atlantis will receive just under $900,000 which should be received in 30 days. The rest will come in one year. He explained the approved expenditures for the funds, including infrastructure. He reported that most of the City’s COVID-related costs have been covered through grants. He will recommend that the Rescue Plan funds be used for stormwater infrastructure improvements. His infrastructure wish list is a new City Hall complex.

12. Police Chief's Report Chief Mangold gave the crime report and security gate reports for April.

13. Code Compliance Officer’s Report Mr. Amason gave his report.

14. City Attorney / League of Cities Report Mr. Davis reported that the Palm Beach County League of Cities will hold its installation of officers online on the 26th.

15. Council Comments Mayor La Coursiere asked for comments from Council:

Councilor Cooper thanked everyone and said he appreciates the support.

Councilor Lanahan welcomed Councilor Cooper, spoke of her concern for young people on golf carts, and expressed condolences for Nancy Wolfe’s family.

Councilor Motzer announced that it is National Public Works Week and expressed appreciation to Steve Mazuk and the Public Works department.

Vice Mayor Kaulbach thanked all the candidates for Council and expressed condolences for Nancy Wolfe’s family.

Mayor LaCoursiere expressed condolences for Nancy Wolfe, congratulated Councilor Cooper on his appointment and his upcoming wedding, and thanked all the Council candidates. May 19, 2021 Page 3

16. Adjourn Meeting adjourned at 9:19 p.m.

______Michael LaCoursiere, Mayor Kristen Puhalainen, City Clerk

Note: A Mechanical recording has been made of the foregoing procedures of which these minutes are a part and is on file in the office of the City Clerk.

Brian R. Moree CITY MANAGER

MEMORANDUM

To: Mayor and City Council

From: Brian R. Moree, City Manager Brian R. Moree

Re: Architectural Elements for Villa Groups in R-1 Zoning District

Date: June 16, 2021

Agenda Item: Adoption of Ordinance 460

In July 2020, the City Council considered and approved a moratorium on architectural changes within the R-1 zoning district. The R-1 zoning district encompasses primarily single-family residential units in the areas referred to as the ‘Villa Groups’. The City Council extended the moratorium in February 2021 with an expiration date of July 2021.

During the moratorium, City Administration worked with the Villa Groups and the Architectural Review Committee to define specific core architectural elements. The Villa Groups are defined by specific core architectural elements that provide for uniformity within each group. Each group maintains internal uniformity but are architecturally different from each other.

The City Council hosted a public workshop in March and City Administration finalized a listing of the architectural elements to be included in a proposed zoning change. The proposed changes were returned to the Villa Groups for confirmation.

The proposed zoning changes codify the included architectural elements and are reviewable and enforceable by the Architectural Review Committee. Requests for subsequent changes will be forwarded to the Architectural Review Committee for recommendation and the City Council for final approval.

City Administration recommends City Council consideration and adoption of Ordinance 460.

ORDINANCE NO. 460

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ATLANTIS, FLORIDA, AMENDING CHAPTER 15. ZONING. AT ARTICLE I. IN GENERAL. SEC. 15-5 DISTRICT REGULATIONS. PARAGRAPH (f) DISTRICT – R1 SINGLE FAMILY RSIDENTIAL. TO PROVIDE NEW ZONING REQUIREMENTS THAT ARE CONSISTENT WITH EXISTING VILLA GROUP AND ASSOCIATION REGULATIONS FOR AESTHETICS AND DESIGN STANDARDS, IN ORDER TO PROVIDE FOR CONSISTENT AND OBJECTIVE ARCHITECTURAL REVIEW AND APPROVAL OF DEVELOPMENT AND RE-DEVELOPMENT APPLICATIONS IN SUCH VILLA GROUPS AND ASSOCIATIONS; FURTHER ACKNOWLEDGING THE EXPIRATION OF THE DEVELOPMENT MORATORIUM IN THE R1 ZONING DISTRICT PREVIOUSLY ESTABLISHED BY ORDINANCE 457; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 15. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City Council of the City of Atlantis, Florida is currently undertaking a comprehensive review of the City of Atlantis’ Code of Ordinances, including land development regulations; and WHEREAS, the R-1 Zoning District includes a number of villa groups, each with its own association regulations that vary from group to group; and WHEREAS, the City Council has put into place a moratorium on development in the R-1 Zoning District City in order to maintain the status quo in the City and simultaneously allow City staff to conduct a comprehensive review of the City’s existing codes, meet with citizen representatives of each villa group to review villa group regulations, determine compliance with the City’s Comprehensive Development Plan and to determine what revisions are required to provide internal consistency, best protect the residents of the City as permitted by law, and to ensure compatibility during villa group re- development and improvement; and WHEREAS, during the pendency of said moratorium, City staff has, as directed by the City Council, coordinated with appropriate citizen representatives of each villa group, and has reviewed all association regulations that may conflict with, or otherwise impose challenges for the proper codification, and enforcement of applicable City land development regulations and property standard regulations, especially in terms of re-development; and WHEREAS, the City’s planning consultant has taken the information obtained during the aforesaid coordination efforts between City staff and villa group representatives and has provided proposed revisions to the City’s R-1 Zoning District which will accomplish the goals as explained above and add consistent regulations to the City’s zoning code that will ensure compatibility during villa group re-development and improvement in compliance with the City’s Comprehensive Development Plan; and WHEREAS, the City Council believes that amending its code by adopting the planning consultant’s proposed revisions to the City’s R-1 Zoning District will enhance community aesthetics, and will better serve general health, safety, and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ATLANTIS, FLORIDA, AS FOLLOWS:

Section 1: The foregoing recitals are true and correct, are hereby made a specific part of this Ordinance. Section 2: Chapter 15. Zoning. of the Code of Ordinances of the City of Atlantis, Florida, is hereby amended at Article I. In General. Sec. 15-5(f) R-1 Single Family Residential, to provide revised code and updated and new regulations for each villa group within the City in order to provide for consistency in aesthetics, development review, and re-development within all City villa group neighborhoods; providing that Chapter 15 Article I., Sec. 15-5(f) R-1 Single Family Residential (7) shall hereafter read as follows:

(7) Villa group architectural aesthetics and design elements. a. Applicability and purpose. All properties located within a villa group shall comply with architectural and design elements respective to each villa group in order to provide for consistency in aesthetics, development review, and redevelopment within all City villa group neighborhoods. b. Permitted Villa Group architectural and design elements. All architectural and design elements within a villa group are to be color, material, and style compatible with the overall villa group aesthetics. Architectural and design elements are not limited to the specific core elements listed below. Manufacturer equivalencies are acceptable. Atlantis Villas Roof: Entegra Butterscotch Tile Windows: White Colonial Body: Benjamin Moore Low Lustre Sailcloth Trim: Brick (Natural) Wood Trim, Soffit: Benjamin Moore Soft Gloss Sailcloth Driveway: Asphalt Cedar Key Villas Roof: Boral Saxony Brown Blend Shake Windows: White Colonial or Plain Body: Benjamin Moore Broadstreet Beige HC-48 Trim: Benjamin Moore Davenport Tan HC-76 Driveway: Asphalt Cypress Key Villas Roof: Boral Saxony Brown Blend Shake Windows: Bronze Colonial Frames Wood /Shutters: Behr Base 213 Custom Concrete: Behr Base 9050 Custom Driveway: Asphalt Forestview Villas Roof: Boral Saxony Brown Blend Windows: Bronze Frame Colonial Body: Light Beige Stucco w/Board and Batten Corners Trim: Brown Driveway: Asphalt/Concrete/Pavers (All Elements Black) Colony Key Villas Roof: White Flat Cement Tile Windows: White Colonial (With/Without Mullions) Body: Benjamin Moore PM-01/OC-152 Super White Trim: Brick Driveway: Asphalt / Gray Pavers Driftwood Villas Roof: Boral Saxony 900 Slate Flat White Tile Windows: White Colonial Body: Grey Board and Batten Trim: White Stucco Driveway: Asphalt French Royale (French) Roof: Mansard Grey Shake B.M. 1460 Windows: White (With/Without Mullions) Body: Benjamin Moore Filtered Sunlight #2154-60 Trim: Benjamin Moore Vanilla Ice Cream #2154-70 Shutters: Louvres, Benjamin Moore 2154-70 Driveway: Asphalt / Pavers Amaretto French Royale Villas (Royale) Roof: White Flat Cement Tile Windows: White, (With/Without Mullions) Body: Benjamin Moore Beige #989 Trim: Benjamin Moore Super White Driveway: Asphalt / Pavers Amaretto Muirfield Villas Roof: Boral Saxony Brown Blend Shake Windows: Brown Frame Body: Behr #205 1326 8125 Tan/Off-White Shutters: Behr #205 1326 8391 Brown Wood: Behr #205 1326 8126 Light Brown/Tan Driveway: Asphalt/Pavers (Charcoal)/Concrete (Black) Pine Villas Roof: Boral Saxony Brown Blend Window: Bronze Frame Colonial Body: Cream (Satin Finish) Trim: Bronzetone (Satin Finish) Driveway: Asphalt /Concrete/Paver (All Elements Black) Rio Vista Villas Roof: Crown Smoked Fireclay Tuscany (Red Barrel) Windows: White Frame Colonial (With/Without Mullions) or Glass Block Body: Sherwin Williams Ext A-100 Flat Latex, Exterior Tan Trim: Sherwin Williams 6325 Constants Coral, Satin Exterior, Earth Inserts: Sherwin Williams Exterior A-100 Flat Latex Driveway: Asphalt/Natural Concrete/White Pavers Woodland Villas Roof: Boral Saxony Brown Blend Shake Windows: Bronze Frame Colonial Body: Benjamin Moore HC-84 Elmira White (Stucco) Trim: Benjamin Moore 2112-20 Brown Sugar (Shutters) Driveway: Asphalt / Pavers Yorktowne Villas Roof: White Flat Cement Tile Windows: White Frames (Without Mullions) Body: Benjamin Moore 193 Dijon Trim: Benjamin Moore 985 Indian River Shutters Benjamin Moore 467 High Park Green Driveway: Asphalt / Concrete / Pavers c. Action by Architectural Committee and City Council. The City of Atlantis Architectural Committee as provided for in sec. 15-10 shall review all applicable aesthetic applications for a building permit and architectural approval (in the case of painting a building or structure) in accordance with the permitted elements listed above and in addition to provisions in sec. 15- 10. The Architectural Committee shall function as a recommendation body to the City Council for any interpretations that may arise or requested deviations, in which case the City Council shall be the final decision-making authority.

SECTION 3: Each and every other section and subsection Chapter 15. Zoning. of the Code of Ordinances of the City of Atlantis, Florida, shall remain in full force and effect as previously adopted. SECTION 4: The City Council hereby formally acknowledges the expiration of the development moratorium in the R-1 Zoning District previously established by Ordinance 457. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: Should any section or provision of this Ordinance, or any portion thereof, be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder of this Ordinance. SECTION 7: Specific authority is hereby granted to codify this Ordinance. SECTION 8: This Ordinance shall take effect immediately upon adoption.

FIRST READING this _____ day of ______2021.

SECOND & FINAL READING this ______day of ______2021.

CITY OF ATLANTIS

______Aye Nay Mayor Michael LaCoursiere

______Aye Nay Vice Mayor Allan Kaulbach

______Aye Nay Councilor Derek Cooper

______Aye Nay Councilor Keller Lanahan

______Aye Nay Councilor Guy Motzer

ATTEST: (SEAL)

______Kristen Puhalainen, City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY.

______Keith Davis, Esq., City Attorney

RESOLUTION NO. 21-15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATLANTIS, FLORIDA, APPOINTING A CITY COUNCILOR TO THE FINANCE AND AUDIT COMMITTEE PURSUANT TO SECTION 218.391, FLORIDA STATUTES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City created a Finance and Audit Committee with Ordinance 450; and WHEREAS, the duties and responsibilities of the Finance and Audit Committee include selecting an auditor to conduct the City’s annual financial audit, as well as other oversight purposes as determined and assigned by the City Council from time to time; and WHEREAS, a City Councilor is required to sit on the Audit and Finance Committee pursuant to Section 218.391 of the Florida Statutes; and WHEREAS, former City Councilor Peter Shapiro, until his resignation from City Council, sat as the Council’s representative on the Committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATLANTIS, FLORIDA, THAT: Section 1: Finance and Audit Committee Members. The City Council of the City of Atlantis in accordance with Ordinance 450, hereby appoints ______to serve as the City Council Member on the Finance and Audit Committee as created by Ordinance 450. Section 2: Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED this 16th day of June 2021. CITY OF ATLANTIS

______Aye Nay Mayor Michael LaCoursiere

______Aye Nay Vice Mayor Allan Kaulbach

______Aye Nay Councilor Derek Cooper

______Aye Nay Councilor Keller Lanahan

______Aye Nay Councilor Guy Motzer

Page 1 of 2

ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY.

______Kristen Puhalainen, City Clerk Keith W. Davis, City Attorney (SEAL)

Page 2 of 2 RESOLUTION NO. 21-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATLANTIS, FLORIDA, PROVIDING FOR THE APPOINTMENT OF NAMED PERSON TO THE BOARD OF ADJUSTMENT BY THE CITY COUNCIL PURSUANT TO ITS AUTHORITY GRANTED BY THE CODE OF ORDINANCES OF THE CITY OF ATLANTIS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City Council desires to appoint certain named officers, board members or employees in accordance with the Code of Ordinances of the City of Atlantis to various positions within the City government. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATLANTIS, FLORIDA, THAT:

Section 1: The City Council of the City of Atlantis in accordance with the provisions of Article III. Sections 7. through 9. of the City of Atlantis Charter, hereby appoints Scott Hanlon to the vacant Regular seat on the Board of Adjustment.

Section 2: This Resolution shall take effect upon adoption. PASSED AND ADOPTED this 16th day of June 2021. CITY OF ATLANTIS

______Aye Nay Mayor Michael LaCoursiere

______Aye Nay Vice Mayor Allan Kaulbach

______Aye Nay Councilor Derek Cooper

______Aye Nay Councilor Keller Lanahan

______Aye Nay Councilor Guy Motzer

Page 1 of 2 ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY.

______City Clerk Kristen Puhalainen Keith Davis, City Attorney (SEAL)

Page 2 of 2

Dear Mayors and Municipal Leaders: End of Session 2021 Despite the mantra of smaller government, the Florida Legislature has a tendency to pass legislation removing local government’s control. I have always been and will continue to be an ardent supporter of “home rule” but I am severely disappointed that these attacks continue to take place. Diluting local ordinances, removing decisions by our local officials and continuing this preemption overreach are simply not healthy principles in a democracy. Those who know the people and their needs the best are those who govern the closest. I hope this trend is reversed in years to come, but in the meantime, below are many of the bills passed during the 2021 legislative session that relate to preemption. STATE SENATOR LORI BERMAN HB 403 - Home Based Businesses HB 403 provides that local governments may not enact or enforce any ordinance, regulation, Senate Democratic or policy, or take any action to license or otherwise regulate a home-based business in a Policy Chair manner that is different from other businesses in a local government’s jurisdiction. Further, the bill allows any adversely affected current or prospective home-based business owner to DISTRICT OFFICE challenge any local government action regulating home-based businesses. The prevailing 2300 High Ridge Rd party may recover reasonable attorney fees and costs. While some of the examples provided, S ui t e 1 6 1 such as a funeral home, auto repair shop or stereo installation business, may seem extreme Boynton Beach, FL or rare, this bill now removes local authority to take action, should any of these scenarios, 33426 or others, arise. Local governments should not be stripped of their rights to create zoning 561.292.6014 and land use restrictions should they feel the need.

TALLAHASSEE HB 337 - Impact Fees OFFICE Impact fees are an important component to growth management in Florida. For example, if a development requires building a new road or widening an existing one, part of that cost 218 Senate Building 404 S. Monroe Street falls to the developer, who pays a one-time fee on homes and commercial space. These fees Tallahassee, FL 32399 additionally help pay for new roads, schools and fire stations. This bill will limit increases 850.487.5031 to 25% over two years and 50% over four years. HB 337’s motive was to shift the burden from the developer to the taxpayer. But it stands to reason that growth should pay for the COMMITTEES cost of growth, not existing taxpayers.

E d uc a t i o n HB 735 - Local Occupational Licensing Ethics & Elections This legislation precludes local government from requiring a license for the following trades: painting, flooring, cabinetry, interior remodeling, driveway or tennis court installation, Finance & Tax stucco and numerous other modifications or upgrades. Occupational requirements are Transportation intended to protect consumers and ensure the person doing the job has the proper experience.

Appropriations SB 1080 - Tobacco & Nicotine Products Subcommittee on SB 1080 raises the age to purchase tobacco and nicotine products from 18 to 21 and preempts Agriculture, local government from regulating “the marketing, sale, or delivery of tobacco products,” and Environment, and instead authorizes the Department of Business and Professional Regulation to do so. The General Government legal age to purchase tobacco products has already been raised by the federal government. Cities and counties should be allowed to go above and beyond minimum standards to ensure the health, safety and well-being of our youth.

SB 1194 - Transportation (Port Pre-emption) Included in a larger transportation package, this section of the bill prohibits local ballot initiatives which restrict usage of seaport commerce. This issue made major headlines following a November 2020 local referendum passed by the residents of Key West, who sought to limit large cruise ships from docking at their port due to environmental degradation cruise ships cause to coral reefs.

HB 663 – Cottage Food Industry Although much good is contained in this legislation, it still was yet another dent in home rule. HB 663 reforms the cottage food industry in four major ways: allows foods that are shelf-stable to be shipped, removes old requirements about where prep had to take place, allows cottage food entrepreneurs to have business partners and finally, raises the cap on gross revenue from $50,000 to $250,000.

HB 401 – Florida Building Code Originally a standalone bill (SB 284) but ultimately amended onto HB 401, this legislation prohibits local governments from regulating specific building design elements. Two notable exceptions exist, which are as follows: (1) the dwelling is located within the jurisdiction of a local government that has a design review board or an architectural review board and (2) planned unit developments or “master planned communities”. Other exceptions were also included, such as homes in a historic district or on the National Register of Historic Places.

HB 839 - Exemption of Fuel Retailers HB 839 preempts local governments from regulating transportation energy infrastructure of any kind and would invalidate county and city comprehensive plans that restrict land use related to fossil fuel and renewable energy. The measure would prevent local governments from prohibiting natural gas fracking, nullify solar permitting ordinances, end renewable energy grant programs and eliminate county authority over pipelines along roadways. This bill would have a significant negative impact on the push towards renewable energy in our state as local governments on the coast are feeling the impacts of climate change the most.

HB 919 - Preemption Over Restriction of Utility Services HB 919 prohibits a municipality, county, special district, or other political subdivision of the state from enacting or enforcing a resolution, ordinance, rule, code, or policy, or take any other action that restricts or prohibits, or has the effect of restricting or prohibiting, the types of fuel sources of energy production which may be used, delivered, converted or supplied.

SB 522 – Vacation Rentals Another swipe at vacation rentals was proposed again this year but failed. This year’s legislation would have required online platforms such as Air BnB to collect and remit taxes on vacation rental properties, ensure only licensed properties are advertised and report specific information back to the state. The final version of the bill would have permitted the grandfathering of local ordinances, laws or regulations adopted on or before June 30, 2011. Currently, Florida law does not regulate the duration or frequency of vacation rentals and cannot prohibit vacation rentals altogether. Cities still maintain their right to enforce noise and parking ordinances as needed, just as though they would regulate any other property owner or tenant.

HB 1 – Combatting Public Disorder Known widely as the “anti-riot” bill, this legislation creates a budget appeals process to challenge reductions in municipal law enforcement agencies’ budgets, similar to that available to a county sheriff. Sheriffs, however, are constitutional officers, subjecting them to unique scrutiny. The bill allows state prosecutors and members of local governing bodies to file appeals to the Administration Commission/Governor’s office when they perceive a municipal budget has reduced police funding. This process effectively preempts local governments from reapportioning funds towards other public safety measures. If there were a theme for this session, it would likely be the usurpation of home- rule and vast expansion of the powers of the executive branch.

Budget Update I am pleased to report that I was able to secure over $4.86 million for projects in Palm Beach County, including $3 million for the Central Palm Beach Historical Infrastructure Improvement, $500,000 for RESTORE Re-Entry Program (helping ex-offenders transition), $250,000 for our Caregiving Youth pilot project and funds for Mental Health First Aid. Additionally, it was important to me to also ensure our community received its fair share for local water and sewer improvement projects.

I look forward to continuing our good work together!

All the best,

Lori

Brian R. Moree CITY MANAGER

MEMORANDUM

To: Mayor and City Council

From: Brian R. Moree, City Manager

Re: Project Prioritization

Date: June 16, 2021

Please find below a partial list of staff initiatives. This list was originally provided in April. During the City Council meeting in May, criteria was discussed for prioritizing the initiatives. Utilizing the criteria, I have reordered the initiatives.

Mandated / Time Sensitive

R-1 Zoning Overlay (Villa Group) Status: Ordinance Development Target Date: June/July

Single-Family Shutters – Ordinance Status: Research/Public Discussion Target Date: June

FY 2021-2022 Budget Development Status: Active Engagement Target Date: June-September

Request for Proposal - Gate Security Services Status: Advertisement Target Date: June

1

Palm Beach County Park Airport – Judicial Review/Legislative Status: Active Engagement Target Date: Active

Palm Beach County Park Airport – FAA Part 150 Study Status: Active Engagement Target Date: Active

Military Trail Tract – Rezoning/Development (Atlantis) (Adjacent Fire Station) Status: Preliminary Review Target Date: May

Enterprise Software Implementation • MyCivic Mobile App (June) • Finance Module (July) • Payroll/Personnel Module (August) • Utilities Module (September) • Business License Module (November) • Code Enforcement Module (December) • Building Permits Module (February 2022) • Project Closeout Module (March 2022)

Annual Street Paving - (Funded by Gas Tax and Infrastructure Surtax Revenue) Status: Final Project Proposal Target Date: July

Yorktowne Drainage Repair Status: Active Engagement Target Date: July

Gatehouse Renovations - (General Fund) Status: Bid Prep Target Date: June/July

City Hall Remodel – Create Office Space Status: Design Target Date: June/July

FY 2020-2021 Audit / Actuarial Report Status: Active Engagement Target Date: June

2

Maintain City Health, Safety or Services

Storm Drainage System Investigation - (Stormwater Fund) Status: Review of Field Assessment Target Date: June

Water Storage Tanks - (Utility Fund) Status: Repair Work Target Date: Active

Clarify City Policies or Procedures

Code Ordinance Revision Status: Active Engagement Target Date: August/September

Investment Policy Development Status: Draft Approved Target Date: July/August

RFP/ITB – Investment Management Services Status: Active Engagement Target Date: June/July

Enabler of Cost-Effective / Efficient Delivery of City Services

Millage Rate Reduction • Solid Waste Collection Fee • Fire Service Fee • Public Safety District (Non-Ad Valorem Assessment) • Utility Service Tax Electric Water Natural Gas Propane • Franchise Fee Renegotiation • Communication Service Tax Status: Active Engagement Target Date: TBD

Beneficial to the City Over the Long-Term

Strategic Planning Status: Active Engagement Target Date: TBD

3

Annexation Opportunities • L-14 Canal (Military Trail to Congress) • Intersection – Lantana Road and Military Trail • North Military Trail • South Military Trail • 7-11 Parcel • WAWA Parcel • Dunkin Parcel Status: Planning Target Date: TBD

Street Sign Replacement - $57,000 (General Fund) Status: Field Assessment Target Date: TBD

Community Security Enhancements - $35,000 (TBD) (General Fund) Status: Inactive Target Date: TBD

Security Camera System Replacement Status: Active Target Date: TBD

Unclassified

JFK Medical Center - Rebranding Status: Preliminary Review Target Date: TBD

Military Trail Tract – Rezoning/Development (PBC)(Rorabecks) Status: TBD (Property Sale) Target Date: TBD

4

Brian R. Moree

CITY MANAGER

MEMORANDUM

To: Mayor and City Council

From: Brian R. Moree, City Manager Brian R. Moree

Re: Residential Shutters

Date: June 16, 2021

Agenda Item: Residential Shutters – Ordinance 456 (Adopted)

Please find attached an excerpt from Ordinance 456 adopted July 15, 2020. Contained within Ord. 456 is section 4-61(a)(8) on page four (4) specifically dealing with the installation of residential shutters.

The matter has been publicly considered at four (4) separate meetings and workshops between 2019 and 2021. Public notifications included social media, newsletters, and meeting agendas. A public workshop was conducted on April 7 to solicit comment.

City Administration was tasked with reviewing policies for the City of West Palm Beach and City of Palm Beach Gardens related to the use of storm shutters. The proposed ordinance language referenced during the April 7 workshop for the City of Palm Beach Gardens was not adopted by the City Council. On second reading the measure failed. An excerpt is provided below from the current City of Palm Beach Gardens code of ordinances related to the use of storm shutters.

Sec. 86-29. - Hurricane shutters. Beginning December 1 of each year through June 1 of the following year, the use or closure of hurricane shutters, of any type whatsoever, to cover building/structure openings shall be strictly prohibited. However, in the event that any portion of Palm Beach County falls within the National Hurricane Center's five-day cone of probability for a named tropical storm event, hurricane shutters may be used to protect building/structure openings up to five days prior to storm landfall and may remain in place for no more than five days following storm passage. Nothing in this section shall preclude the issuance of building permits for the installation of various hurricane shutter systems.

In West Palm Beach, permitted shutters can remain up indefinitely per city code, but unpermitted shutters or plywood need to be taken down immediately unless there is a watch or warning in effect. The City does employ a third-party vacant property registration and City Administration is presently communicating with the vendor.

City Administration completed additional research for related code language. The following excerpts represent the product of that research.

City of Stuart

Sec. 10-61. Maintenance of structures, equipment and exterior property. (20) Storm shutter regulations. a. Protection from windborne debris is encouraged for all structures certified for occupancy in the city. Storm shutters, or hurricane protection devices, shall be designed and installed in conformance with the state building code in effect at the time such hurricane protection was permitted by the building department of the city.

b. Except during the period from June 1 through November 30 each calendar year, hurricane protective devices are not permitted to be in the closed/secured position, unless there is a hurricane or tropical storm watch outside of the designated hurricane season. Placement of storm shutters during the allowed period shall be as provided in subsection c., below.

c. Storm shutter placement. Hurricane protective devices that impede egress, light, and/or ventilation in a closed/secured position on occupied buildings must be removed no later than 14 days after the termination of a hurricane event (watch, warning, or actual hurricane or tornado)

Exceptions: 1. Unoccupied vacant/part-time residents will be permitted to hang shutters during the time of vacancy except for the front windows in public view. Upon return, occupants must remove shutters within 14 days. Plywood shutters are to be painted to match structure.

2. A hurricane or tropical storm watch occurs in the 14 day period, at which point the 14 day period begins anew the day after the hurricane or tropical storm conditions have subsided; or

3. Hurricane or tropical storm watch conditions are predicted to occur within 48 hours after the fourteenth day; or

4. The structure is used for residential purposes, but no person is in residence.

d. After 14 days a notice will be issued giving five additional days to remove the shutters or a schedule 2 fine as stated in section 26-30 will be levied.

Town of Palm Beach Shores

Sec. 14-338. Storm panels, shutters. (a) All components of storm panel systems or shutter systems which are permanently attached to the building, such as the components of accordion or roll up shutters or similar systems, shall match or compliment the color of the walls or trim of the building. Any such permanently installed system shall not be closed or activated while the building is occupied, unless a tropical storm or hurricane "warning" or "watch" has been issued, or a state of emergency declared. In such a case, the system may be closed or activated but must be opened or de-activated within two weeks of the end of the storm event or emergency.

(b) Any storm panels or shutters which are temporarily or seasonally installed, hung or attached to a building, or are otherwise utilized for their intended purpose for any period of time in excess of 30 consecutive days must be manufactured, painted or treated so that they match or complement the color of the building to which they are attached, subject to the following:

(1) Corrugated aluminum or other metallic panels or shutters need not be painted, but must be properly maintained and uniform in appearance on the building to which they are attached.

(2) The use of wood panels or shutters is permitted so long as the wood that is installed, hung, attached to a building is painted to match the color of the walls or trim of the building.

(3) Under no circumstances shall temporarily or seasonally installed, hung or attached shutters be installed, hung or attached to a building while the building is being occupied, unless a tropical storm or hurricane "warning" or "watch" has been issued, or a state of emergency declared. In such a case, the panels or shutters may be installed but must be removed within two weeks of the end of the storm event or emergency.

(c) Regardless of anything contained in this section to the contrary, the regulations set forth herein are not intended to prohibit the use of any shutter as a sunscreen or for the purpose of providing shade when such use is on a daily, as-needed basis. Such use contemplates that the shutters will be opened daily during such times that they are not needed to be used as a sunscreen for the provision of shade. Otherwise, the use of storm panel systems or shutter systems while the building to which they are attached is occupied by any person must be:

(1) Pursuant to the issuance of a tropical storm or hurricane "warning" or "watch";

(2) Pursuant to the declaration of a state of emergency; or

(3) In compliance with all provisions of the Florida Fire Prevention Code and the Florida Life Safety Code as adopted by the town at section 30-86. Said compliance specifically includes provisions relative to ingress, egress and escape requirements.

Village of Royal Palm Beach

Sec. 6-190. Maintenance and appearance standards for all structures. (g) All permanently attached components of storm shutters or storm panel systems, including accordion and roll-up shutters, shall match the color of the walls or trim of the building. Storm shutters or storm panel systems permanently installed, hung, or attached to a building which serve both as architectural features on the building and as protective coverings when closed in the event of a storm must be manufactured, painted or treated so that they match or complement the structure to which they are attached and meet Florida Building Code standards. Storm shutters or storm panel systems which are designed to be temporarily installed as protective coverings in the event of a storm are subject to the following: (1) Temporarily installed translucent plastic, corrugated aluminum or other types of metallic shutters need not be painted, but must meet Florida Building Code standards, be properly maintained and be uniform in appearance on the structure to which they are attached. (2) Temporarily installed wooden shutters or panels need not be painted except as provided for herein, but must meet Florida Building Code standards, be properly maintained and be uniform in appearance on the structure to which they are attached. However, if temporary wooden shutters or panels are to be installed when the inhabitants are absent as permitted hereinbelow at subsection (h) for limited time periods, then they must be painted to match the color of the walls or trim of the building. (h) Storm shutters or storm panel systems, either permanent or temporary, shall not be permitted to actually cover the window and/or door openings of the building, except as provided for hereinbelow: (1) Except as permitted by subparagraphs (2) and (3), storm shutters or storm panel systems shall not be permitted to cover the window and/or door openings prior to June 1st, nor shall they be allowed to remain in place after November 30th of any year (the "hurricane season") unless a hurricane or tropical storm "warning" or "watch" has been issued outside the hurricane season. In the event of the issuance of a hurricane or tropical storm "warning" or "watch", whether during or outside the hurricane season, storm shutters or storm panel systems are allowed to cover the window and/or door openings, but must be removed or opened, as applicable, within two (2) weeks of the end of the storm event. (2) Storm shutters or storm panel systems covering window or door openings positioned on the building at a height of at least seven (7) feet or greater, as measured from ground level next to the structure ("high level coverings") and so long as they do not prevent ingress/egress, may be allowed to cover these high level windows or doors throughout the entire hurricane season subject to the following; high level coverings which remain on the structure throughout the hurricane season may only be manufactured from either a Florida Building Code approved, translucent plastic material, reinforced fabric or a metallic material which shall match or complement the color of the walls or trim of the building. (3) Notwithstanding the above, residents who are planning to be away from the village may be permitted during hurricane season only to install storm shutters or storm panels at any height level even when no storm "warning" or "watch" has been issued by providing notification to the village code enforcement department through the submission of a "storm protection extended duration notice" form prior to any proposed period of absence. Such notice form is required so that conformance with the above-referenced regulations can be determined. The notice form shall include statements which certify that the residence will remain vacant during the resident's absence from the village and the exact duration of such vacancy during the hurricane season. The storm protection extended duration notice form will be made available on the village website for the convenience of the village residents who are planning to be away. Coverings which remain on the structure throughout the hurricane season may only be manufactured from either a Florida Building Code approved, translucent plastic material, reinforced fabric or a metallic material which shall match or complement the color of the walls or trim of the building.

Village of Wellington

Sec. 6.4.1. - General standards. A. The following standards shall apply in all zoning districts village-wide: 1. All structures or buildings shall be equipped with storm protection, pursuant to the Florida Building Code. This can be accomplished with impact windows or storm shutters, rollups or panels. If storm shutters, rollups or panels are used, the hardware that is permanently affixed to the structure shall match the body or trim color to mitigate appearance. Additionally, the portion that is not permanent shall not be put in place more than 72 hours before the storm event and must be removed within 72 hours after the storm. From June 1 to November 30 (hurricane season), if a property owner is absent, shutters are permitted to be in place for two periods of up to 15 days each.

This information is provided for City Council consideration and discussion.

Brian R. Moree CITY MANAGER

MEMORANDUM

To: Mayor and City Council

From: Brian R. Moree, City Manager Brian R. Moree

Re: Consideration and Discussion of Security Service Contract

Date: June 16, 2021

Agenda Item: Miscellaneous Business – Security Service Contract

The City of Atlantis maintains three (3) entry gates into the City. The gate house on Clubhouse Boulevard is staffed by a security guard continuously. The gate houses on JFK Drive and North Country Club Boulevard are staffed eighteen-hours per day. The total staffed time is 21,900 hours annually.

The City has maintained a contract for security services with Securitas Security Services USA since 2015. The contract is attached for reference. Securitas provides a rotating schedule of Tier 1 guards for each gatehouse. Each guard is trained prior to service and the City maintains a policy on the functions to be performed.

Following several discussions regarding the quality of service provided by Securitas, City Administration committed to issuing a request for proposal (RFP) to seek a new contract for security services.

The City issued an RFP in April. The RFP and associated addendum are attached for reference. The City received seven (7) responses to the request. The responders were Securitas Security Services USA, Centurion Security Group, Sunstate Security, LLC, Giddens Security Corporation, Jurney & Associates, Inc., APB Security, and Security Providers of Florida.

The City convened a selection committee comprised of five (5) members to review the proposals. The committee was comprised of two (2) members of staff and three (3) residents. The members are Chief Robert Mangold (Police Chief), Det. Sgt. Hoffman (Detective), William Amason (Resident – Code Officer), Robert Silva (Resident- Retired), Angel Artola (Resident – PBSO). The selection committee reviewed the proposals for experience, staffing, existing client list, length of time in business, location, available service tiers, and cost.

Submitted proposals included service tiers. Service tiers represent the length of time a security guard has in the profession. Service tier 1 represents experience of 0 to 2 years. Service tier 2 represents experience of 2 to 5 years. Service tier 3 represents experience greater than 5 years. Service tiers above 3 represent greater experience and/or armed service.

Based on the submitted proposals, the selection committee unanimously recommends Securitas Security Services USA at tier level 2. The City’s current level of service is tier 1. Our existing contract is $323,000 annually and the proposed contract is $425,648. This represents an increase in the experience level of all assigned guards from 0 to 2 years to 2 to 5 years and an increase in cost of 31.8%. The average proposal was $406,091 or 26% above the existing contract amount.

The City Council has several associated variables to consider. The City Council may accept the proposal or reject all the proposals and continue with the current contract and tier level. You may accept a competing proposal. You may consider conjoined security improvements that include the introduction of non-monitored RFID vehicles tags and improved/additional ultra- high-definition cloud-based surveillance cameras.

BID NOTICE The City of Atlantis is seeking sealed bid submissions for Contract Security Services. Information for sealed bid submissions is included in the Request for Sealed Bids and includes provision of guard service at three gatehouses within the City. A full copy of the Request for Sealed Bids can be obtained by emailing [email protected]. Deadline for sealed bid submission is 4:30 p.m. on May 28, 2021.

The City of Atlantis reserves the right, in the City’s sole and absolute discretion, to reject any and all sealed bids, cancel this procurement at any time and/or to solicit and re-advertise for other proposals, to waive any irregularities, or to accept a sealed bid or combination of bids that in the City’s sole and absolute judgment will, under all circumstances, best serve the City.

Instructions to Bidders

1. Bidder Responsibilities Bidders are responsible for reviewing all documents and work site to familiarize themselves with the scope of the project. Neither the City nor its representatives shall be liable for any expenses incurred in connection with the preparation, submission, or presentation of a response to this solicitation.

2. References Bidder shall furnish a list of references of other similar projects the Bidder has completed of comparable cost with addresses, names, phone numbers of reference and a description of each project.

3. Licenses and Insurance Bidder must possess all applicable licenses qualifying bidder to perform work. Such licenses must be registered with the City of Atlantis and the applicable fee paid, prior to commencement of work. Bidder must provide Certificate of Liability and Workers Compensation insurance with City named as Additional Insured.

4. Bid Document Submittals The following bid documents (6 hard copies, 1 electronic copy on a flash drive) are required: a. Completed bid form; and b. List of a minimum of three (3) verifiable references of other similar clients with guard service currently served by bidders of comparable size, cost and scope with addresses, names, phone numbers of reference and a description of each post; and c. Business Tax Registration for the City of Atlantis and all supporting documents that pertain to the business tax discipline as outlined on the Business Tax Registration Form; and d. Certificate of Liability and Workers Compensation Insurance with limits as outlined in the solicitation; and e. Non-Collusion Statement; and f. Signed Acknowledgment of Notification of the Public Entities Crime Law pursuant to Section 287.133(3)(a); and g. Addendum Acknowledgment (if applicable).

5. Addenda Bidder is encouraged to request additional information, if necessary, for the completion of the bid. If revisions or clarifications become necessary, the City will provide written addenda to all Proposers who have requested the solicitation.

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6. Mandatory Pre-bid Meeting Bids will be received as stated in the Bid Notice. A mandatory pre-bid meeting will be held on May 12, 2021 at 10:00 a.m. in the Atlantis City Council Chambers, located inside City Hall, 260 Orange Tree Drive. Bidders will be encouraged to ask questions tailored to the needs of the City and how to best respond to this solicitation. Bids will not be accepted from prospective bidders who do not attend the mandatory pre-bid meeting.

7. Solicitation Schedule The City and Proposers shall adhere to the following schedule in all actions concerning this RFP:

a. May 12, 2021 at 10:00 a.m., City Hall, 260 Orange Tree Drive – Mandatory Pre-bid meeting

b. May 19, 2021 at 4:30 p.m. – Deadline to request additional information

c. May 21, 2021 at 4:30 p.m., – City to provide written addenda, if any, in response to requests for additional information

d. May 28, 2021 at 4:30 p.m., – Deadline to receive proposals

e. June 1, 2021 at 10:00 a.m., City Hall, 260 Orange Tree Drive – Selection Committee Meeting to open proposals

f. June 8, 2021 at 10:00 a.m., City Hall, 260 Orange Tree Drive – Selection Committee Meeting to rank and make a recommendation to the City Council

g. June 16, 2021 at 7:00 p.m., City Hall, 260 Orange Tree Drive – the City Council will receive and review the recommendation from the Selection Committee

8. Delays The City may delay or modify the above described schedule if it is to its advantage to do so. The City will notify Bidders of all changes in scheduled due dates by written addenda.

9. Bid Withdrawal Bidders may withdraw their bids by notifying the City in writing at any time prior to the bid opening. Bidders may withdraw their bids in person or through an authorized representative. Proposers and authorized representatives must disclose their identity and provide receipt for their proposal.

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10. Oral Presentation In its sole discretion, the City may require oral presentations from all short-listed respondents. These presentations provide an opportunity for the Proposer to clarify the proposal for the Selection Committee and/or City Council. The City will schedule any such presentations.

11. Acceptance or Rejection of Bids The City of Atlantis reserves the right, in the City’s sole and absolute discretion, to reject any and all bids, to waive any irregularities, or to accept that bid or combination of bids that in the City’s sole and absolute judgment will under all circumstances, best serve the public interest. The City also reserves the right to cancel this procurement at any time and/or to solicit and re-advertise for other proposals.

12. Post-Bid Requirements Prior to the beginning of the contract, the successful company must register with the City and pay the applicable fee as per the Atlantis fee schedule. The successful bidder must provide Certificate of Liability and Workers Compensation insurance with City named as Additional Insured.

13. Termination In the event that the successful bidder violates any of the provisions of the contract, the City may serve 10 days written notice upon such bidder of its intention to terminate the contract. The liability of the bidder for any and all such violation(s) shall not be affected by such termination and his Surety, if any, may be forfeited.

14. Payment Periodic invoicing is permitted on a weekly or bi-weekly basis. A written invoice is required to solicit payment. The City does not accept emailed or electronic invoices. Under no circumstances will payment be made for uncompleted work.

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BID FORM City of Atlantis Sealed Bid for Contract Security Services Due May 28, 2021 at 4:30 p.m.

Name: ______Company Name: ______Address: ______Office Phone: ______Cell Phone/other: ______Email Address: ______

REQUIRED: Bid Price for Security Guard Tier I: Hourly Bill Rate: $______Total Annual Cost: $______

OPTIONAL: Bid Price for Security Guard Levels II – VI (attach additional sheets to explain specific levels of service and staffing qualifications for each tier offered)

Tier II: $______Hourly Bill Rate; $ ______Total Annual Cost Tier III: $______Hourly Bill Rate; $ ______Total Annual Cost Tier IV: $______Hourly Bill Rate; $ ______Total Annual Cost Tier V: $______Hourly Bill Rate; $ ______Total Annual Cost Tier VI: $______Hourly Bill Rate; $ ______Total Annual Cost

Comments: ______

______

Signature of Principal/Qualifier: ______

Date: ______

______Number of Addendums acknowledged (if any)

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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to ______[print name of the public entity]

By______[print individual's name and title]

For______[print name of entity submitting sworn statement] whose business address is______and (if applicable) its Federal Employer Identification Number (FEIN) is .______(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:______)

2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding or guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

3. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime.

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The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

4. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

5. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [indicate which statement applies.]

______Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

______The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

______The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in public interest to place the entity submitting this sworn statement on the convicted vendor list. [attach a copy of the final order]

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I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED, I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

______[signature]

______[date]

THE STATE OF FLORIDA COUNTY OF PALM BEACH

The foregoing instrument was acknowledged before me by means of [ ] physical presence or [ ] online notarization this ___ day of ______, 2021, by ______, who is personally known to me or who has produced a ______as identification and who did/did not take an oath.

(SEAL)

______Notary Public State of Florida

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NON-COLLUSION STATEMENT

The undersigned affirms that he/she is duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder or the City of Atlantis, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

Contractor: ______

Address: ______

Phone: ______

Fax Number: ______

Bidder (Signature): ______

Bidder (Print Name): ______

Position with Company: ______

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CITY OF ATLANTIS REQUEST FOR SEALED BIDS FOR CONTRACT SECURITY SERVICES

The City of Atlantis is requesting sealed bids for CONTRACT SECURITY SERVICES at the three gatehouses at the three entrances to Atlantis.

Scope of Services:

The following services will be provided:

• Clubhouse Boulevard Gatehouse – Gatehouse attendant provided twenty-four (24) hours per day, three hundred sixty-five days per year, for a total of eight thousand seven hundred sixty (8,760) hours per year.

• JFK Drive Gatehouse – Gatehouse attendant provided eighteen (18) hours per day, three hundred sixty-five days per year, for a total of six thousand five hundred seventy hours (6,570) per year.

• Military Trail Gatehouse – Gatehouse attendant provided eighteen (18) hours per day, three hundred sixty-five days per year, for a total of six thousand five hundred seventy (6,570) hours per year.

The duties and responsibilities of the security officer/gatehouse attendant shall include but not be limited to: the ability to stand and greet residents and guests to Atlantis in a friendly and professional manner, record vehicle data and provide assistance as needed. All duties shall be delineated in the post orders, which shall be formulated with input from Atlantis. Security officers/gatehouse attendants shall be state licensed and trained in accordance with Atlantis protocols. Company shall be responsible for all hiring, training, and discipline of gatehouse attendants. A supervisor shall be assigned to the site as a liaison between the Company and Atlantis. Company shall consider existing gatehouse attendants for employment.

Sealed Bids for CONTRACT SECURITY SERVICES must be submitted by May 28, 2021 at 4:30 p.m. via hand delivery, US Mail, or package service, to:

Brian Moree City Manager City of Atlantis 260 Orange Tree Drive Atlantis, FL 33462

Late bids will not be considered. This is a SEALED BID. No bids delivered by electronic means will be accepted. A mandatory pre-bid meeting will be held on May

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12, 2021 at 10:00 a.m. in the Atlantis City Council Chamber at 260 Orange Tree Drive, Atlantis, FL 33462. Site visits will be at this time. No other site visits will be scheduled. Questions regarding the bid shall be made in writing and may be emailed to [email protected]. The deadline for the question period shall be May 19, 2021 at 4:30 p.m. Addendum, if needed, will be issued on May 21, 2021 at 4:30 p.m.

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Contract Security Officer Tiers I – VI

Security Officer must be State Licensed; a minimum of a Class D state license is required. The City is requesting bid prices for up to six (6) experience levels of security officers as further described below. Bidders are directed to attach further descriptions of their company-specific experience levels to the Bid Form.

The following Security Officer Tiers I-VI are to serve as a guide to the bidder in responding to this solicitation. It is only mandatory to respond to Tier I on the Bid Form as part of a bid, but a thorough response will include different experience levels identified by the Bidder or fitting within the below criteria. The City desires to explore the use of different experience levels of Security Officers and will consider using a variety of experience levels if that is determined to be in the best interest of the City. The following are descriptions of Security Officer positions which may be offered under this Contract. For the purposes of this section, “background in law enforcement” shall mean employment as a law enforcement officer.

The following are general guidelines to assist the proposer in responding with a “tiered” option for the City.

I. Security Officer Tier I: An unarmed individual with a Florida Department of Agriculture and Consumer Services Class “D” Security Guard license and a minimum of one (1) year prior experience as a Class “D” licensed Security Guard Officer. A one (1) year background in law enforcement may be substituted for prior years of experience.

II. Security Officer Tier II: An unarmed individual with a Florida Department of Agriculture and Consumer Services Class “D” Security Guard license and a minimum of two (2) years prior experience as a Class “D” licensed Security Guard Officer. A two (2) year background in law enforcement may be substituted for prior years of experience.

III. Security Officer Tier III: An armed individual with a Florida Department of Agriculture and Consumer Services Class “D” Security Guard license and Class “G” Statewide Firearm license. A minimum of two (2) years prior experience as a Class “D” licensed Security Guard Officer. A two (2) year background in law enforcement may be substituted for prior years of experience.

IV. Security Officer Tier IV: An armed individual with a Florida Department of Agriculture and Consumer Services Class “D” Security Guard license and

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Class “G” Statewide Firearm license. A minimum of five (5) years prior experience as a Class “D” licensed Security Guard Officer and a minimum of two (2) years prior experience serving as a Class “D” licensed Security Guard with a Class “G” Statewide Firearm license. A five (5) year background in law enforcement may be substituted for prior years of experience.

V. Security Officer Tier V: An armed or unarmed individual with a Florida Department of Agriculture and Consumer Services Class “D” Security Guard license and Class “G” Statewide Firearm license. A minimum of five (5) years prior experience as a Class “D” licensed Security Guard with a Class “G” Statewide Firearm license. A five (5) year background in law enforcement may be substituted for prior years of experience. The individual shall also have the ability to supervise, monitor, and regulate individuals with a Class “D” Security Guard license and a Class “G” Statewide Firearm license in their performance of their assigned duties.

VI. Security Officer Tier VI: An armed or unarmed individual with a Florida Department of Agriculture and Consumer Services Class “D” Security Guard license and Class “G” Statewide Firearm license. A minimum of ten years’ experience as a Class “D” licensed Security Guard with a Class “G” Statewide Firearm license. A ten (10) year background in law enforcement may be substituted for prior years of experience. The individual shall have the ability to supervise, monitor, and regulate Security Guard individuals with a Class “D” Security Guard license and a Class “G” Statewide Firearm license in their performance of assigned duties.

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Contract Security Officer Qualifications and Responsibilities

Security Officer must be able to communicate in English, both written and spoken.

Security Officer must present a neat and groomed appearance. Uniforms are provided by the company. Uniform is to be clean and worn in the manner proscribed by Atlantis and the company.

Security Officer must present a friendly appearance at all times. Thorough knowledge and understanding of the post orders is required.

Security Officer must be able to stand for long periods of time. Breaks may be taken during non-busy time. However, the officer is visible to the public at all times so must present an alert posture at all times.

Smoking is not permitted in the gatehouse. Meal breaks may be taken during non- busy times.

Visible use of cell phones is strictly prohibited. Should it be necessary to make or receive a short call during a duty shift, it must not be visible to the public.

The Gatehouse is the workplace for every officer. Each officer is required to clean up after himself or herself and leave the post in a clean undamaged condition for the oncoming shift. A refrigerator and microwave are provided for the convenience of the officer. Waste is to be placed in the proper receptacle and any spills must be wiped or cleaned. Do not leave food behind. Refrain from overextending the chair back and kicking the walls.

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Gatehouse Locations and Hours:

Atlantis has three points of entry each with a Gatehouse and restricted access through the entrance.

Clubhouse Boulevard Gatehouse 300 – This Gatehouse is located just west of Congress Avenue on Clubhouse Boulevard. This is considered to be the Main Entrance to the City. This Gatehouse is open seven (7) days a week, 24 hours per day (24) hours per day, three hundred sixty-five (365) days per year, for a total of eight thousand, seven hundred sixty (8,760) hours per year.

JFK Drive Gatehouse 350 – This Gatehouse is located west of Congress Avenue at the intersection of JFK Drive and Atlantis Boulevard and is considered the JFK Entrance. This Gatehouse is open from 6:00 am to Midnight, 7 days a week. Service is provided eighteen (18) hours per day, three hundred sixty-five (365) days per year, for a total of six thousand, five hundred seventy (6,570) hours per year. A police officer responds to open and close the gate.

North Country Club Boulevard Gatehouse 375 – This Gatehouse is located just east of Military Trail on North Country Club Boulevard and is considered the “West Entrance.” This Gatehouse is open from 6:00 am to Midnight, 7 days a week. Service is provided eighteen (18) hours per day, three hundred sixty-five (365) days per year, for a total of six thousand, five hundred seventy (6,570) hours per year. A police officer responds to open and close the gate.

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Gate Operation:

The protocol at each gatehouse is the same. Gate arms are to remain in a down position when no traffic is present. Officer is to be standing visibly in the doorway or just outside the Gatehouse to observe incoming traffic. Officer is required to have the gate log forms on a clipboard and a pen in hand when greeting the traffic.

Each entrance has a resident lane and a visitor lane. We encourage residents to obtain a current decal to facilitate identification at the gate and throughout the community. Residents use the right lane. Residents are issued a new decal each January and run for the calendar year. The resident gate may be opened as soon as the vehicle is identified as a resident vehicle. Our residents enjoy a greeting and/or a wave from the security officer.

Drivers entering the visitor lane should be greeted with, “May I help you?” As the officer is observing the visitor, information regarding the vehicle and the occupants should be gathered to write in the log. Log the information while the vehicle is there, or as it is released to enter the City. Keep in mind that Atlantis has public streets. We cannot stop anyone from entering the City.

Contractors are required to register with the City and obtain a work decal. The registration and decal are valid from October 1 through September 30 of each year. All contractor vehicles are to be logged as visitors. Should a contractor vehicle come through without a decal, call the police department with the vehicle description and intended destination.

Outbound Traffic – While there are no access control devices on the outbound lanes, it is the responsibility of the Officer to monitor outgoing traffic and report anything suspicious to the police department as soon as it is noticed.

Traffic other than vehicles – Pedestrian, golf cart and bicycle traffic must be noted on the gate log. Report any suspicious activity to the police department.

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Atlantis Facilities of Note:

Atlantis City Hall and Police Department Complex: Located at 260 Orange Tree Drive. This complex houses City Hall, the Police Department and the City Council Chambers. Those needing further assistance should be directed to the Police Department. Those looking for the building department or utilities department should be directed to City Hall.

Atlantis Water Plant: Located at 172 JFK Drive. This is located behind 180 JFK Drive in the JFK Condo Medical Complex. Deliveries for the water plant should be directed to City Hall.

JFK Hospital: Located at 5301 South Congress Avenue. Access to the hospital is from Congress Avenue.

Atlantis has TWO golf courses. Determine which course the visitor wishes to travel to before giving directions.

Atlantis Country Club: Located at 190 Atlantis Boulevard. This country club and golf course is open daily to residents and non-residents for daily play and food service. Written directions to the country club are available in the gatehouse and may be provided to the guest.

Atlantis Golf Club: Located at 301 Orange Tree Drive. This golf club is private and open only to the members and their guests. It is less likely that an uninformed person would be travelling to this golf course.

There are TWO golf course maintenance facilities. Determine which maintenance facility the traveler wishes to visit before giving directions. Ask delivery drivers to coordinate deliveries with the respective golf course superintendent.

Atlantis Country Club Maintenance Barn: Located at 602 North Country Club Drive.

Atlantis Golf Club Maintenance Barn: Located on the golf course near the end of Fairway Court.

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CITY OF ATLANTIS PROTECTIVE SERVICE AGREEMENT

THIS AGREEMENT, entered into this _____ day of ______, 2021, effective DATE, 2021 by and between the CITY OF ATLANTIS, FLORIDA, a municipal corporation with offices located at 260 Orange Tree Drive, Atlantis, Florida 33462, organized and existing in accordance with the laws of the State of Florida, hereinafter “ATLANTIS”, and ______, a ______Corporation with offices located at ______, hereinafter “CONTRACTOR”.

W I T N E S S E T H

WHEREAS, the City Council of the City of ATLANTIS, Florida, has determined it to be in the best interests of the citizens of ATLANTIS to enter into a contract for security services at the three (3) gatehouses at the three (3) entrances of ATLANTIS; and

WHEREAS, the City Council of the City of ATLANTIS, Florida, believes it to be in the best interests of the citizens of ATLANTIS to enter into an Agreement with CONTRACTOR for the provision of said security services.

NOW, THEREFORE, for and in consideration of the mutual covenants and promises hereinafter contained, to be kept and performed by the parties hereto, and for the welfare of the citizens of ATLANTIS, it is hereby agreed as follows:

1. RECITALS: The above recitals are true and correct.

2. SCOPE OF SERVICES: The following services will be provided by CONTRACTOR:

a. Clubhouse Boulevard gatehouse - gatehouse attendant provided twenty- four (24) hours per day, three hundred sixty-five (365) days per year, for a total of eight thousand, seven hundred sixty (8,760) hours per year.

b. JFK Circle gatehouse - gatehouse attendant provided eighteen (18) hours per day, three hundred sixty-five (365) days per year, for a total of six thousand, five hundred seventy (6,570) hours per year.

c. West gatehouse - gatehouse attendant provided eighteen (18) hours per day, three hundred sixty-five (365) days per year, for a total of six thousand, five hundred seventy (6,570) hours per year.

d. The duties and responsibilities of all gatehouse attendants shall be delineated in the post orders which will be formulated with input from the ATLANTIS City Manager and/or his designee.

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e. Gatehouse attendants will be State-licensed and trained by CONTRACTOR in accordance with direction from the ATLANTIS City Manager and/or his designee.

3. COMPENSATION: For the contract year ______2021 through ______2022, CONTRACTOR’S Officers assigned to ATLANTIS will be paid a minimum of ______($ ______) per hour. For Security Officers identified as Tier I, ATLANTIS will be billed at ______($ ______) per hour for hours stated in 2 above for a total of ______per week, plus ______for holidays as defined in 4 below for an annual minimum total of $______. For Security Officers identified as Tiers II through IV, the City will be billed at the following rates: Tier II: $______per hour; Tier III: $______per hour; Tier IV: $______per hour; Tier V: $______per hour; Tier VI: $______per hour

4. HOLIDAY PAY RATE: Officers assigned to ATLANTIS will be paid a compensate rate of 1.5 times the regular rate for the following holidays: 1. New Year’s Day 2. Memorial Day 3. Independence Day 4. Labor Day 5. Thanksgiving Day 6. Christmas Day

5. TERM OF AGREEMENT: The term of this Agreement shall be for one (1) year from the effective date written above and may be renewed thereafter for additional one (1) year terms upon mutual consent of the parties.

6. TERMINATION OF AGREEMENT: This Agreement may be terminated at any time by either party upon thirty (30) days written notice to the other party via hand delivery or certified mail delivered to the following addresses or at such other address as may be provided:

CONTRACTOR: CITY OF ATLANTIS Attention: 260 Orange Tree Drive Atlantis, Florida 33462 Attention: Brian R. Moree

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7. GOVERNING LAW: Should any dispute arise with regard to this Agreement, it shall be governed and construed in accordance with the laws of the State of Florida, and venue shall be in Palm Beach County.

8. ATTORNEY’S FEES: Should a dispute arise, the prevailing party, both at the trial and appellate levels, shall be entitled to all costs and attorney’s fees.

9. INSURANCE: CONTRACTOR agrees to maintain for the duration of this Agreement general liability insurance in limits not less than five million dollars ($5,000,000.00), and to name ATLANTIS as an additional insured and certificate holder of the insurance policy.

10. NO TRANSFER OF POWERS; NO WAIVER OF SOVEREIGN IMMUNITY: Nothing contained in this Agreement shall be construed to constitute a transfer of powers or waiver of sovereign immunity in any way, whatsoever. This Agreement is solely an agreement for the provision of services on a contract basis.

11. NON-ASSIGNMENT: This Agreement may not be assigned without prior mutual written consent of the parties.

12. HEADINGS: The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting or enforcing this Agreement. Each party acknowledges that all parties to this Agreement participated equally in the drafting of this Agreement and that it was negotiated at arm’s length. Accordingly, no court construing this Agreement shall construe it more strongly against one party than another.

13. PUBLIC RECORDS: In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, CONTRACTOR must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, CONTRACTOR shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the City, at no cost to the City, all such records in the possession of CONTRACTOR and destroy any duplicates thereof. Records that are stored electronically must be transferred to the City in a format that is compatible with the City’s information technology systems.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

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THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE CITY CLERK, RECORDS CUSTODIAN FOR THE CITY, AT (561) 965- 1744, OR AT [email protected], OR AT 260 ORANGE TREE DRIVE, ATLANTIS, FL 33462.

14. SCRUTINIZED COMPANIES: For Contracts under $1M, the Contractor certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The City may terminate this Agreement at the City’s option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over $1M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as similarly provided in Section 287.135, Florida Statutes. The City may terminate this Agreement at the City’s option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant to Section 215.4725, Florida Statutes. Additionally, the City may terminate this Agreement at the City’s option if the Contractor is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes.

15. E-VERIFY ELIGIBILITY: The Contractor warrants and represents that it is in compliance with Section 448.095, Florida Statutes, as may be amended. No later than January 1, 2021, the Contractor shall: (1) register with and use the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of all newly hired workers; and (2) verify that all of the Contractor’s subconsultants performing the duties and obligations of this Agreement are registered with and use the E-Verify System to electronically verify the employment eligibility of all newly hired workers. The Contractor shall obtain from each of its subconsultants an affidavit stating that the subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(1)(k), Florida Statutes, as may be amended. The Contractor shall maintain a copy of any such affidavit from a subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this Agreement which requires a longer retention period. The City shall terminate this Agreement if it has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, as may be amended. If the Contractor has a good 21

faith belief that the Contractor’s subconsultant has knowingly violated Section 448.09(1), Florida Statutes, as may be amended, the City shall notify the Contractor to terminate its contract with the subconsultant and the Contractor shall immediately terminate its contract with the subconsultant. In the event of such contract termination, the Contractor shall be liable for any additional costs incurred by the City as a result of the termination.

16. OFFICE OF THE INSPECTOR GENERAL: Palm Beach County has established the Office of the Inspector General, which is authorized and empowered to review past, present, and proposed County programs, contracts, transactions, accounts and records. The Inspector General (IG) has the power to subpoena witnesses, administer oaths, require the production of records, and monitor existing projects and programs. The Inspector General may, on a random basis, perform audits on all City contracts. The cost of random audits shall be incorporated into the contract price of all contracts and shall be one quarter (1/4) of one (1) percent of the contract price, except as otherwise provided in the City Code. Federal funds may be used by the City to pay for goods and/or services under this Agreement; the IG fee will not be deducted by the City for such purchases that utilize federal funds. However, the City reserves the right to conduct reviews all such purchases at any time.

17. THE ENTIRE AGREEMENT: This Agreement constitutes the entire understanding of the parties with respect to the provision of protective services for three (3) gatehouses located within ATLANTIS. It may not be modified, or any of its provisions waived, unless such modification and/or waiver is in writing and is agreed to and signed by both parties.

[The remainder of this page left intentionally blank.]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written.

WITNESSES: CONTRACTOR:

______By: ______(Corporate Seal)

CITY OF ATLANTIS

______ATTEST: By: Michael LaCoursiere, Mayor

______Kristen Puhalainen, City Clerk (City Seal)

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Request for Bids for Contract Security Services April 2021

City of Atlantis 260 Orange Tree Drive Atlantis, Florida 33462 561-965-1744 Office

Addendum 1

This Addendum No. 1 sets forth modifications to portions of the bid and contract documents for the above-referenced work described as:

Request for Bids for Contract Security Services April 2021

Page 2, Item 4c, Bid Document Submittals.

1. Bidders are not required to obtain or register a business tax with the City prior to submission. A business tax registration will only be required if awarded a contract.

Page 3, Item 7f, Solicitation Schedule.

1. The Selection Committee Meeting scheduled for June 8, 2021 has been changed to 1:00PM.

Questions:

Question: Regarding the above referenced Request for BIds, please provide the name of the current provider of security services to The City of Atlantis as well as the current bill rates?

Answer: Securitas Security Services USA. $9.75 per hour.

Page 1 of 1

Request for Bids for Contract Security Services April 2021

City of Atlantis 260 Orange Tree Drive Atlantis, Florida 33462 561-965-1744 Office

Addendum 2

This Addendum No. 2 sets forth modifications to portions of the bid and contract documents for the above-referenced work described as:

Request for Bids for Contract Security Services April 2021

Questions:

Question: Regarding the above referenced Request for BIds, please provide the name of the current provider of security services to The City of Atlantis as well as the current bill rates?

Answer: Clarification from Addendum 1. Securitas Security Services USA. The City is billed $14.45 per hour. Security personnel are paid a minimum of $9.75 per hour.

Page 1 of 1

Request for Bids for Contract Security Services April 2021

City of Atlantis 260 Orange Tree Drive Atlantis, Florida 33462 561-965-1744 Office

Addendum 3

This Addendum No. 3 sets forth modifications to portions of the bid and contract documents for the above-referenced work described as:

Request for Bids for Contract Security Services April 2021

Questions:

Question 1: As far as I know City of Atlantis Security quotes are without tax added correct?

Answer 1: The City of Atlantis is exempt from sales tax.

Question 2: Is the City of Atlantis considered tax exempt for sales tax on security services?

Answer 2: The City of Atlantis is exempt from sales tax.

Question 3: Are we required to have the “Business Tax Registration” for the city of Atlantis at the time the bid is submitted?

Answer 3: Bidders are not required to obtain or register a business tax with the City prior to submission. A business tax registration will only be required if awarded a contract.

Question 4: In reference to total annual cost, is this based on the total annual hours as shown in the RFP of 21,900? If so, should we show the holiday differentials?

Answer 4: Hourly rates do not include holiday pay. Holiday pay will be paid 1.5 times the hourly rate. Regular hourly rate should be based on the annual hours.

Clarification: PAGE 19, 6. TERMINATION OF AGREEMENT: This Agreement may be terminated at any time by either party upon thirty (30) ninety (90) days written notice

Note: All bids must be received by Friday, May 28, 2021 at 4:30PM at 260 Orange Tree Drive, Atlantis, Florida 33462. No electronic submissions will be accepted. As this is not a fixed price award, the bid opening will consist solely of opening the sealed bids and recording the submitter.

Page 1 of 1

To: Key Official

From: Eryn Russell, Florida League of Cities

Date: June 11, 2021

Subject: 95th Annual Conference Voting Delegate Information

The Florida League of Cities’ Annual Conference will be held at the World Center Marriot, Orlando, Florida on August 12-14, 2021. This conference will provide valuable educational opportunities to help Florida’s municipal officials serve their citizenry more effectively.

It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League.

In accordance with the League’s by-laws, each municipality’s vote is determined by population, and the League will use the Estimates of Population from the University of Florida.

Conference registration materials were sent to each municipality via newsletter and are also available online at floridaleagueofcities.com/education-and-events/annual-conference.

If you have any questions on voting delegates, please call (850) 701-3616 or email [email protected]. Voting delegate forms must be received by the League no later than July 28, 2021.

Attachments: Form Designating Voting Delegate

95th Annual Conference Florida League of Cities, Inc. August 12-14, 2021 Orlando, Florida

It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By- Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate.

Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Voting delegate forms must be received by the League no later than July 28, 2021.

Designation of Voting Delegate

Name of Voting Delegate: ______

Title: ______

Municipality of: ______

AUTHORIZED BY:

______Name

______Title

Return this form to:

Eryn Russell Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Fax: (850) 222-3806 Email: [email protected]

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Atlantis Police Department Monthly Activity Report May 2021 Part 1 Crimes Residential Roadways JFK Medical Offices C1A/CG Recreational Other 2021 Mo. 2021 YTD 2020 Mo. 2020 YTD Assault Battery- Aggravated Battery- Simple 27 Burglary To Structure 1 Burglary To Vehicle 1164 Theft- Grand 12 Theft- Petit 1153 Rape Robbery Vehicle Theft 1 Totals 11 215017 Misc. Police Cases Accidents 8 2 10 55 11 25 Alarm 4 1 2 7 43 9 34 Animal Complaint 4 1 2 7 35 7 19 Animal Attack/Bite 0100 Assist Other Agency 4 7 1 3 15 47 12 34 Criminal Mischief 0225 Crime Opportunity 17 1 18 102 16 75 Dark House Cancellation 6 658365 Death Investigation 0300 Disorderly Conduct 1 1201 Disturbance 13 428917 Domestic Disturbance 0402 DUI 0000 Found Property 1 12824 Fraud 2 2402 Lost/Stolen Property 6 6 25 4 13 Medical Call 12 1 21 4 38 166 31 88 Mentally Disturbed Person 1 1528 Mentally Disturbed Person Assist 3 1 4 11 4 8 Narcotics 2 2400 Neighbor Trouble 4 4714 Ordinance Violation 1 1401 Police Information 2 4 2 1 1 1 11 78 22 103 Police Service 13 4 7 8 1 1 4 38 183 48 123 Suspicious Incident 7 3 1 1 12 53 4 22 Suspicious Person 3 1 1 1 1 7 40 8 31 Suspicious Vehicle 2 3 2 4 1 12 39 2 27 Traffic Stop 0 240 10 77 Trespassing 1 1 5 7 38 4 13 Unsecured Door/Window 6 1 7 25 1 12 Miscellaneous 2 2501 Totals 83 28 32 37 28 6 10 224 1315 212 814 Grand Totals 83 28 32 38 29 6 10 226 1317 212 831

Arrests 2021 Mo. 2021 YTD 2020 Mo. 2020 YTD Traffic 2021 Mo. 2021 YTD 2020 Mo. 2020 YTD Field 7 20 3 20 Citations Speeding 24 79 41 Warrant 1 1 2 Other 42 182 9 90 Total 8213 22 Parking 18 76 1 9 Warnings Speeding 312 4 Month YTD Other 10 55 1 23 Amount Lost -$2,133.95 -$4,241.44 Parking 01 Amount Recovered $0.00 $0.00 Total 97 404 11 168 CITY OF 260 Orange Tree Drive Atlantis, Florida 33462 561-965-1744 561-822-6005-Cell

Code Compliance

MEMO To: City Council Members

From: William J. Amason Code Compliance Officer

Reference: Monthly Update

Date: 6-12-21

Council Members: Since the last council meeting fifty (50) new code issues have been identified. Twenty-seven (27) have been closed through voluntary compliance by the homeowner. The remaining opened cases are ones being monitored as follows. • In cooperation with the Police Department monitoring improper operation of Golf Carts. • Locations where educational material was hand delivered and mailed for Garbage, Recycle, and Vegetative Waste concerns are being monitored for continuous violations which, sadly, will lead to Notice of Violations as the next enforcement action. • Two Notice of Violations were served, 1) Failure to abide by the approval of ARC for project 2) Failure to have a pool barrier/fence causing a safety Hazard. • Courtesy Notices were served through the postal service for Landscape and Minimal Property Standard concerns causing a blighted look to the immediate property owners 1) Glenbrook Ct. 2) Sudbury Dr. • Identifying Mechanical Devices , Garbage and Recycle Bins not screened from public view is in progress. Courtesy letters will be prepared and sent in the immediate future.

As the Covid-19 concerns become more relaxed, the citizenry will be encouraged to begin preparing for the upcoming Hurricane season during personal contacts. All will be encouraged to do the necessary tree and hedge trimming, lawn and landscape management that will make the cleanup after a potential storm less trying.

Respectfully, __William J. Amason______William J. Amason Code Compliance Officer City of Atlantis, Florida (561) 965-1744 Office (561) 822-6005 Cell [email protected]

CITY OF ATLANTIS ARCHITECTURAL REVIEW COMMITTEE May 19, 2021 8:30 A.M. City Council Chambers

MINUTES

Present: John Everett, Richard Brown, and Catherine Burger

Chair John Everett called the meeting to order at 8:34 a.m.

Motion by Catherine Burger, second by Richard Brown to approve the minutes of May 12, 2021 . Motion carried 3-0.

Plans were presented to replace seven window openings and one sliding glass door at 157 Atlantis Blvd. #201. The home is owned by Pirkko Venetjoki. The windows have white frames and grids, the approved color and style for this building. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted pending HOA approval. Motion carried 3-0.

Plans were presented to replace the entry doors, windows, and sliding glass doors at 457 N. Country Club Drive. The home is owned by Anthony Saba, who was present. The frames are white, the entry doors are brown with glass inserts. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 3-0.

Plans were presented to install gutters at 132 Palm Circle. The home is owned by Linda Sichko, who has HOA approval. The gutters are eggshell, the downspouts are ivory. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace seven windows and entry doors at 109 Turnberry Drive. The home is owned by Robert & Colleen McManamon. The frames are white. The entry doors are white with glass inserts. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace five windows at 236 N. Country Club Drive. The home is owned by Harold & Miriam Teltser. The frames are white. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to paint the fascia at 111 Glenbrook Court. The home is owned by Ronald and Marsha Hodges. The color is BM OC-18 Dove Wing, matching the walls. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to paint the exterior at 415 Glenbrook Drive. The home is owned by Keller Lanahan. The colors are BM OC-20 Pale Oak for the exterior and trim, BM HC-66 Garrison Red (reddish brown) for the entry door. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 5-0.

Plans were presented to replace the entry doors at 552 N. Country Club Drive. The home is owned by Alvaro Delgado. The doors are white with glass inserts. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0. May 19, 2021 Page 2

Plans were presented to paint the exterior at 104 N. Country Club Blvd. The home is owned by Lewis Weinstein. The colors match existing: SW 6379 Jersey Cream for the walls, SW 7006 Extra White for the trim, SW 6128 Blonde for the garage and side doors. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace 16 windows and four sliding glass doors at 104 Westwood Court. The home is owned by Jaymal and Truptika Patel. The frames are white. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace 13 windows at 604 Cypress Key Drive. The home is owned by Fred and Carol Babcock, who have HOA approval. The frames are bronze, styles to match existing. Motion by Richard Brown, second by Catherine Burger to approve the plans pending HOA approval signed by another officer. Mmo1TN!QI'ried 3-0. 0 'I.. ~ "<11,, __..,,~"*~-:,_ --- :..4 o FLORIDA en ~ Pa11_

MINUTES

Special Magistrate B. Douglas called the hearing to order at 9:30 a.m. Present were: City Attorney Amity Barnard, Code Compliance Officer William Amason, City Manager Brian Moree, and City Clerk Kristen Puhalainen. The respondent for Case No. 21-0015 arrived at 9:35. All parties planning to testify were sworn in by Special Magistrate MacGibbon.

Case No. 21-0015 Miguel Martinez 443 Pine Tree Court VIOLATION HEARING Sec. 13-4(a)(b)(12)15(d)(2)(i): Parking/storage of trucks, vans, recreational equip. Sec. 15-33: Parking on grass prohibited

Ms. Barnard introduced the case. Mr. Amason testified, reporting the chronology of the case. Ms. Barnard presented the case file to the respondent, and the documents were submitted without objection.

The Special Magistrate ordered that the respondent shall continue to comply with the above­ referenced sections of the Code of Ordinances of the City of Atlantis, or the respondent may be subject to a fine of up to Five Hundred Dollars ($500.00) per day for such repeat violation. The Code Officer is not required to give a reasonable time to correct the repeat violation, and the case may be presented to the Special Magistrate even if the repeat violation has been corrected prior to the Special Magistrate hearing. The respondent was assessed administrative costs of $97.38.

The hearing was adjourned at 9:54 a.m. Of A)' 4- (1 _I /' /) /,, !:- ~ 1/'jdi~ /LL/C, ,Y'-

Note: An electronic recording has been made of the foregoing procedures of which these minutes are a part and is on file in the office of the City Clerk. CITY OF ATLANTIS ARCHITECTURAL REVIEW COMMITTEE May 26, 2021 8:30 AM. City Council Chambers

MINUTES

Present: John Everett, Richard Brown, and Catherine Burger

Chair John Everett called the meeting to order at 8:33 a.m.

Motion by Catherine Burger, second by Richard Brown to approve the minutes of May 19, 2021. Motion carried 3-0.

Plans were presented to replace the driveway at 420 S. Country Club Drive. The home is owned by Ronald Reeg. The stamped concrete will be replaced with Silver travertine. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace the roof at 445 Pine Villa Drive. The home is owned by George Walker, who has HOA approval. The tile is Boral Saxony Brown Blend Shake, the approved tile for this group. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 3-0.

Plans were presented to install a generator at 425 Muirfield Drive. The home is owned by George Liegel. The location is the rear of the home by the utility meters, to be screened with landscaping. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace six windows at 685 Atlantis Estates Way. The home is owned by Deborah Levine. The frames are white. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace the roof at 134 Driftwood Circle. The home is owned by Joseph Derisa, who has HOA approval. The tile white flat cement, the approved tile for this group. Motion by Richard Brown, second by Catherine Burger to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace the roof at 115 Driftwood Circle. The home is owned by Elaine Gunnoe, who has HOA approval. The tile is white flat cement, the approved tile for this group. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace the roof at 352 Colony Key Circle. The home is owned by Elaine Ormstan, who has HOA approval. The tile is flat white cement, the approve tile for this group. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 5-0.

Plans were presented to replace the roof at 460 Forestview Drive. The home is owned by Jose Cava Trust, which has HOA approval. The tile is Boral Saxony Brown Blend Shake, the approved tile for this group. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0. May 26, 2021 Page2

Plans were presented to paint the exterior at 240 Orange Tree Drive. The home is owned by Theodora Klarides. The color for the walls and brick is BM OC-117 Simply White. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to replace the garage door at 228 N. Country Club Drive. The home is owned by Eric Eitel. The door is Slate Ultragrain, flush. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Plans were presented to install a generator at 445 Glenbrook Drive. The home is owned by Anthony and Penelope Atkiss. The location is the east side of the home near the rear. Motion by Catherine Burger, second by Richard Brown to approve the plans with the condition that the generator is screened with landscaping. Motion carried 3-0.

Plans were presented to replace the roof at 148 Palm Circle. The home is owned by Edward Carelli, who has HOA approval. The tile is Boral Barcelona 900 Canyon Dusk Blend (light gray/brown), S-style. Motion by Catherine Burger, second by Richard Brown to approve the plans as submitted. Motion carried 3-0.

Kristen Puhalainen, City Clerk

chanical recording has been ma dure of which these minutes are a part and is on ice of the City Clerk.

CITY OF ATLANTIS POLICE PENSION BOARD City Council Chambers 260 Orange Tree Drive June 9, 2021 9:00 a.m.

MINUTES

1. Call to Order Chair George Blumel called the meeting to order at 9:02 a.m.

2. Roll Call Present in person: Chair George Blumel, Vice Chair Dennis Kanai, and Bob Silva. Present via Webex: Michael Stedem. Also present were City Manager Brian Moree, City Clerk Kristen Puhalainen, Paul Rampolla of Raymond James & Assoc., and Patrick T. Donlan from Foster & Foster.

3. Approval of Minutes Motion by Mr. Kanai, second by Mr. Silva to approve the minutes of the February 23, 2021 meeting. Motion passed 4-0.

4. Appointment of fifth member by the Board Members Mr. Blumel explained that an application has been received for the Board-Appointed seat. He introduced Scott Hanlon, who introduced himself and answered questions. Motion by Mr. Silva, second by Mr. Kanai to appoint Scott Hanlon to the Police Pension Board. Motion carried 4-0. Mr. Hanlon took a seat on the dais.

5. Selection of Chair and Vice Chair Mr. Blumel would like to step down as the Board Chairman. Motion by Mr. Silva, second by Mr. Kanai to name Mr. Kanai as the Chairman. Motion carried 5-0. Motion by Mr. Blumel, second by Mr. Kanai to name Mr. Silva as the Vice Chair. Motion carried 5-0.

6. Presentation of Actuarial Report by Foster & Foster Mr. Donlan presented the actuarial report and answered questions. Motion by Mr. Blumel, second by Mr. Hanlon to accept the ‘Actual Valuation as of October 1, 2020.’ Motion carried 5-0.

7. Presentation of Investment Information Mr. Rampolla presented the investment information and answered questions. Motion by Mr. Silva, second by Mr. Blumel to accept the report. Motion carried 5-0.

8. Approval of letter authorizing COLA increases Mr. Rampolla explained the purpose of the letter. Mr. Moree answered questions. Motion by Mr. Blumel, second by Mr. Silva to approve the COLA increases. Motion carried 5-0.

9. Schedule 3rd quarter Board Meeting By consensus, the members chose August 31, 9:00 a.m. for the 3rd quarter meeting.

10. Adjourn Meeting adjourned at 10:12 a.m.

______Dennis Kanai, Chairman Kristen Puhalainen, City Clerk

Note: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and is on file in the office of the City Clerk.