Township of Chatsworth Council Agenda Wednesday March 7, 2018 @ 9:00 a.m.
1) CALL TO ORDER
2) OPENING CEREMONIES
3) ADOPTION OF AGENDA
4) DISCLOSURE OF PECUNIARY INTEREST
5) CONFIRMATION OF MINUTES 5.1 Council Meeting February 21, 2018
6) MATTERS ARISING FROM MINUTES
7) DELEGATIONS 7.1 Grey Highlands CAO Rob Adams and Director of Community Development Bill Klingenberg - Update on Joint Building Services 7.2 Grey County Economic Development – Savanna Myers, EDO 7.3 Scone Hall – Doreen Sulkye
8) MATTERS ARISING FROM DELEGATIONS
9) PUBLIC MEETINGS (OTHER THAN PLANNING ACT) - none
10) MATTERS ARISING FROM PUBLIC MEETINGS – none
11) ACCOUNTS: $160,540.86 Chatsworth Council If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting.
12) REPORTS AND VERBAL UPDATES FROM STAFF 12.1 WTR 2018-05 OCWA Process and Compliance January 2018 12.2 WTR 2018-06 Water Standpipe Project 12.3 CAO Clerk 2018-08 Delegation of Authority-Lame Duck Council 12.4 CAO Clerk 2018-09 By-law Enforcement Contract and Draft Agreement
13) MINUTES FROM COMMITTEES AND LOCAL BOARDS 13.1 Multi Municipal Long Term Care Working Group - Jan 30 2018 Minutes 13.2 Keady Community Centre Board of Management – Dec 3 2017 Minutes
14) APPROVAL OF BY-LAWS 14.1 2018-20 Authorize By-law Enforcement Agreement
15) CORRESPONDENCE FOR DIRECTION 15.1 Access to Properties East Park Road 15.2 Keady Community Centre Board of Management 15.3 Saugeen Valley Conservation Authority Provincial Underfunding Resolution
16) CORRESPONDENCE FOR INFORMATION Chatsworth Council If you wish to support any of the following items please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared prior to the meeting.
16.1 Desboro Agricultural Society 16.2 Township of Southgate Building Department Decision 16.3 Owen Sound North Grey Public Union Library Jan 2018 Minutes 16.4 2017 Annual Report Chatsworth Water System 16.5 2017Annual Report Walters Falls Water System 16.6 AMO Watchfile February 22, 2018 16.7 AMO WatchFile - March 1, 2018
17) NOTICES OF MOTION Councillor Thompson – “Whereas the Township of Chatsworth has a significant number of bridges, roads and other infrastructure that will require rehabilitation or replacement over the next several years; AND WHEREAS the Township shall endeavor to preserve and renew its infrastructure through long term budget planning; NOW THEREFORE Township of Chatsworth Council hereby commits to the following principles in preparing its annual budget: THAT the annual Federal Gas Tax Contributions shall firstly be used to preserve and renew the Township’s bridge infrastructure; AND FURTHER THAT Council support an annual dedicated capital contribution to reserves of 3% funded by taxation and to be used to fund capital projects only.”
18) NOTICE PROVISION 18.1 Budget Open House – Proposed 2018 Municipal Budget – Wednesday, March 21, 2018 at 6:30 p.m. 18.2 Special Council Meeting – Adopt 2018 Municipal Budget – Wednesday, March 28, 2018 at 9:00 a.m.
19) TRACKING SHEET 19.1 March 7, 2018 Tracking Sheet
20) OTHER BUSINESS
21) CLOSED MEETING For the following reason: 21.1 Minutes – January 17, February 7, February 21, 2018 21.2 A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality (Joint BioGrid – Agreement and RFP)
22) CONFIRMATORY BY-LAW 22.1 2018-21 Confirm All Actions of Council
23) ADJOURNMENT Township of Chatsworth Council Minutes Wednesday February 21, 2018 @ 6:30 p.m.
Members Present: Mayor – Bob Pringle Councillor – Brian Gamble Councillor – Shawn Greig Deputy Mayor – Scott Mackey Councillor – Elizabeth Thompson
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Valerie Manning Operations Manager, Jamie Morgan
1. Call to Order: Mayor Pringle called the meeting to order at 6:30 p.m.
2. Opening Ceremonies: Mayor Pringle called for a moment of reflection before proceeding with the Council Meeting.
3. Adoption of Agenda Resolution 2018-07-01 Moved by: Scott Mackey Seconded by: Elizabeth Thompson
Be it resolved that the Council of the Township of Chatsworth adopt the Agenda as amended to include City of Owen Sound letter of support request re: Community Transportation Grant Program. Carried
4. Disclosure of Pecuniary Interest Mayor Pringle reminded Council members to disclose any pecuniary interest that may arise during the course of the meeting.
5. Confirmation of Minutes Resolution 2018-07-02 Moved by: Brian Gamble Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth hereby approves the minutes of the February 7, 2018 regular Council Meeting and the January 24, 2018, January 31, 2018 and February 12, 2018 special Council Meetings. Carried
6. Matters Arising From Minutes: None 7. Delegations 7.1 Grey County Warden Stuart Halliday and CAO Kim Wingrove Warden Stuart Halliday and CAO Kim Wingrove provided an overview and update on Grey County initiatives including finances, strategic plan, economic development priorities, community services, housing, and transportation.
7.2 Grey Highlands CAO Rob Adams and Director of Community Development, Bill Klingenberg - Update on Joint Building Services The delegation was deferred to the March 7, 2018 Council Meeting.
8. Matters Arising From Delegations: None 9. Public Meetings (Other than Planning Act): None
1 | P a g e Township of Chatsworth Council Meeting Minutes February 21, 2018
10. Matters Arising From Public Meetings: None 11. Accounts Resolution 2018-07-03 Moved by: Elizabeth Thompson Seconded by: Scott Mackey Be it resolved that the Council of the Township of Chatsworth approve the Accounts in the amount of $255,479.10. Carried
12. Reports and Verbal Updates From Staff: 12.1 CBO Report - Building November 2017 Resolution 2018-07-04 Moved by: Brian Gamble Seconded by: Shawn Greig THAT the November 2017 Monthly Report of the Chief Building Official be received for information purposes only. Carried
12.2 CBO Report - Building December 2017 Resolution 2018-07-05 Moved by: Scott Mackey Seconded by: Elizabeth Thompson THAT the December 2017 Monthly Report of the Chief Building Official be received for information purposes only. Carried
12.3 FD 2018-04 - Regulations on Mandatory Certification and Training Resolution 2018-07-06 Moved by: Brian Gamble Seconded by: Shawn Greig THAT Fire Chief’s Report 2018-04 dated February 21, 2018 regarding the MCSCS Regulations on Mandatory Certification and Training, and Community Risk Assessments be hereby received for information. Carried
12.4 FIN 2018-01- Council Remuneration Resolution 2018-07-07 Moved by: Scott Mackey Seconded by: Elizabeth Thompson That Finance Report 2018-01 dated February 21, 2018 regarding the 2017 Council Remuneration Report be hereby received. Carried
12.5 PW 2018-03 - Scone Community Hall Furnace Replacement The following motion was introduced; Moved by: Brian Gamble Seconded by: Shawn Greig THAT the Public Works Report 2018-03 dated February 21, 2018 regarding the replacement of the Scone Community Centre furnace be received; AND FURTHER THAT Council approve the removal of the existing furnace from the Chatsworth Community Centre and have it installed at the Scone Community Centre.
The following amending motion was put forward;
Resolution 2018-07-08 Moved by: Elizabeth Thompson Seconded by: Scott Mackey THAT the Public Works Report 2018-03 dated February 21, 2018 regarding the replacement of the Scone Community Centre furnace be deferred to the March 7, 2018 Council Meeting. Carried
12.6 CAO Clerk 2018-07 SVCA Revised MOU Resolution 2018-07-09
2 | P a g e Township of Chatsworth Council Meeting Minutes February 21, 2018
Moved by: Brian Gamble Seconded by: Shawn Greig That CAO/Clerk’s Report 2018-07 dated February 21, 2018 regarding a revised Memorandum of Understanding between the Township of Chatsworth and the Saugeen Valley Conservation Authority be hereby received for information; AND FURTHER THAT Council requests the SVCA to continue to provide natural heritage comments for the Township of Chatsworth as part of its review of planning applicants; AND FURTHER THAT in order to maintain consistency with other municipalities in Grey County, the SVCA continue to provide comments on County and Local Official Plan policies for all Planning Act applications; AND FURTHER THAT Council directs staff to forward a copy of this resolution to Grey County and the five member Municipalities of the watershed within Grey County. Carried
Verbal Updates The CAO provided a verbal update on the following: OCIF Top Up Funding not approved for the bridge replacement. The CAO will be following up with province why we didn’t receive funding. The Treasurer provided a verbal update on the following: Working on year end The Operations Manager provided a verbal update on the following: Several roads closed due to flooding Working with County on two municipal drains in Keady – the County will be petitioning the municipality for the works to be completed. Half load signs will be up within next week The Fire Chief provided a verbal update on the following: Meet with Desboro Board regarding the Firefighters garage sale
13. Minutes From Committees and Local Boards 13.1 Williamsford Community Centre Minutes – November 20, 2017 Resolution 2018-07-10 Moved by: Scott Mackey Seconded by: Elizabeth Thompson THAT Township of Chatsworth Council hereby receive the Williamsford Community Centre Committee minutes of November 20, 2017. Carried
14. Approval of By-Laws: 14.1 By-law 2018-14 Source Protection Municipal Implementation Fund Resolution 2018-07-11 Moved by: Brian Gamble Seconded by: Shawn Greig THAT By-law 2018-14 being a By-law to Authorize the Mayor and Clerk to Execute Amendment No. 4 to the Grant Funding Agreement under the 2013-14 Source Protection Municipal Implementation Fund (SPMIF) with Her Majesty the Queen in Right of Ontario as represented by the Minister of the Environment and Climate Change be hereby read a first and second time. Carried
Resolution 2018-07-12 Moved by: Scott Mackey Seconded by: Elizabeth Thompson THAT By-law 2018-14 being a By-law to Authorize the Mayor and Clerk to Execute Amendment No. 4 to the Grant Funding Agreement under the 2013-14 Source Protection Municipal Implementation Fund (SPMIF) with Her Majesty the Queen in Right of Ontario as represented by the Minister of the Environment and Climate Change be
3 | P a g e Township of Chatsworth Council Meeting Minutes February 21, 2018 hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
14.2 By-law 2018-15 Transfer Payment Agreement Amendment CWWF Resolution 2018-07-13 Moved by: Elizabeth Thompson Seconded by: Scott Mackey THAT By-law 2018-15 being a By-law to authorize the Mayor and Clerk to execute a Transfer Payment Agreement Amendment with Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure for the provision of the Clean Water and Wastewater Fund (CWWF) be hereby read a first and second time. Carried
Resolution 2018-07-14 Moved by: Shawn Greig Seconded by: Brian Gamble THAT By-law 2018-15 being a By-law to authorize the Mayor and Clerk to execute a Transfer Payment Agreement Amendment with Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure for the provision of the Clean Water and Wastewater Fund (CWWF) be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
14.3 By-law 2018-16 Tiered Emergency Response Agreement - County of Grey Resolution 2018-07-15 Moved by: Shawn Greig Seconded by: Scott Mackey THAT By-law 2018-16 being a By-law to authorize the Mayor and Clerk to execute a Tiered Emergency Response Agreement with the Corporation of the County of Grey be hereby read a first and second time. Carried
Resolution 2018-07-16 Moved by: Brian Gamble Seconded by: Elizabeth Thompson THAT By-law 2018-16 being a By-law to authorize the Mayor and Clerk to execute a Tiered Emergency Response Agreement with the Corporation of the County of Grey be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
14.4 By-law 2018-17 Tiered Emergency Response Agreement - County of Grey and Grey Highlands Resolution 2018-07-17 Moved by: Shawn Greig Seconded by: Brian Gamble THAT By-law 2018-17being a By-law to authorize the Mayor and Clerk to execute a Tripartite Tiered Emergency Response Agreement between the Corporation of the County of Grey, the Corporation of the Municipality of Grey Highlands, and the Corporation of the Township of Chatsworth be hereby read a first and second time. Carried
Resolution 2018-07-18 Moved by: Scott Mackey Seconded by: Elizabeth Thompson THAT By-law 2018-17 being a By-law to authorize the Mayor and Clerk to execute a Tripartite Tiered Emergency Response Agreement between the Corporation of the County of Grey, the Corporation of the Municipality of Grey Highlands, and the Corporation of the Township of Chatsworth be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
14.5 By-law 2018-18 Tiered Emergency Response Agreement - County of Grey and Arran-Elderslie Resolution 2018-07-19 4 | P a g e Township of Chatsworth Council Meeting Minutes February 21, 2018
Moved by: Scott Mackey Seconded by: Brian Gamble THAT By-law 2018-18 being a By-law to authorize the Mayor and Clerk to execute a Tripartite Tiered Emergency Response Agreement between the Corporation of the County of Grey, the Corporation of the Municipality of Arran-Elderslie, and the Corporation of the Township of Chatsworth be hereby read a first and second time. Carried
Resolution 2018-07-20 Moved by: Shawn Greig Seconded by: Brian Gamble THAT By-law 2018-18 being a By-law to authorize the Mayor and Clerk to execute a Tripartite Tiered Emergency Response Agreement between the Corporation of the County of Grey, the Corporation of the Municipality of Arran-Elderslie, and the Corporation of the Township of Chatsworth be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
15. Correspondence for Direction 15.1 Crime Stoppers Funding Request Letter Resolution 2018-07-21 Moved by: Shawn Greig Seconded by: Scott Mackey THAT Township of Chatsworth Council donate $2,000 to Crime Stoppers of Grey Bruce AND FURTHER that the funds come from Grants from Others. Defeated
Resolution 2018-07-22 Moved by: Scott Mackey Seconded by: Shawn Greig THAT Township of Chatsworth Council support the City of Owen Sound’s application to the Community Transportation Grant Program for daily inter-municipal bus transportation between Owen Sound and Guelph. Carried
16. Correspondence for Information 16.5 Township of Norwich - OBC Amendments Resolution 2018-07-23 Moved: Shawn Greig Seconded: Brian Gamble
THAT Township of Chatsworth Council support the Township of Norwich in requesting the Province to ensure that the intent of the legislation and regulations relative to the Ontario Building Code continues to be principally for the protection of the public, and occupant health and safety in relation to the built environment and examine other avenues for implementation of other initiatives. Carried
17. Notice of Motion Councillor Thompson indicated that she would be bringing forward a motion to apply the gas tax funding to bridges for the next 5 years and to dedicate a percentage of the tax rate to the capital budget.
18. Notice Provision Budget Open House Wednesday March 21, 2018 @ 6:30 p.m. and Special Council Meeting to adopt 2018 Municipal Budget Wednesday March 28, 2018 @ 9:00 a.m.
19. Tracking Sheet: None 20. Other Business: None 21. Closed Meeting Resolution 2018-07-24 Moved by: Shawn Greig Seconded by: Brian Gamble
5 | P a g e Township of Chatsworth Council Meeting Minutes February 21, 2018
THAT Township of Chatsworth Council move into Closed Session for the following reason: Personal information about an identifiable individual including municipal or local board employees; Litigation or Potential Litigation RE: Property Standards Enforcement matter– Desboro; A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality (Joint BioGrid – Agreement and RFP) Carried
Councillor Thompson declared an indirect pecuniary interest on a closed session item as she provides accounting services for the engineering firm involved. She left the closed session meeting at the beginning of this discussion and did not return. Council resumed in open session. Mayor Pringle confirmed that the only items discussed in closed session were the items listed on the Council agenda.
22. Confirmatory By-law: Resolution 2018-07-25 Moved by: Scott Mackey Seconded by: Shawn Greig THAT By-law 2018-19 being a by-law to confirm all actions and proceedings of the February 21, 2018 Council Meeting be hereby read a first, second and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
23. Adjournment The Mayor adjourned the meeting at 11:45 p.m..
______Mayor Bob Pringle
______CAO Clerk Patty Sinnamon
6 | P a g e Grey County Economic Development
Municipal Update
1 Made in Grey
2 How do we do it?
As a team and with our team, always.
3 Strategic Direction + 2017 Initiatives
4 Regional Priorities Merge
Top 7 Intelligent Municipal Partnership Communities Fund
5 Our Realities
6 2018 Priority: Retention
7 Keep in Touch
Grey County Economic Development 595 9th Avenue East Owen Sound 519-372-0219 / [email protected] madeingrey.ca
Savanna Myers Manager of Economic Development
Steve Furness Senior Economic Development Officer
Philly Markowitz Economic Development Officer
Jacinda Rudolph Outreach Coordinator, New to Grey
Mary Jane Hills Administrative Assistant
8 9
2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
Council 01-0200-7369 000467 ROGERS WIRELESS INC. 1853298719 2018-02-27 2018-02-27 018382 CELL PHONE FEES 73.45
Department Total 73.45
Administration 01-0300-7302 000228 MURRAY'S PRINT SHOP 02.21.18. 2018-02-27 2018-02-27 000000 2000 CHEQUES 480.25 01-0300-7302 000863 ARMSTRONG WATER 30831 2018-02-27 2018-02-27 000000 4-18.9LTR BOTTLED WATER 28.00 01-0300-7302 000863 ARMSTRONG WATER 30913 2018-02-28 2018-02-28 000000 4 - 18.9LTR BOTTLED WATER 28.00
Account Total 536.25
01-0300-7305 002124 G&K SERVICES 6502283340 2018-02-27 2018-02-27 000000 Floor Mat Service 39.55 01-0300-7305 002124 CINTAS 6502286903 2018-02-28 2018-02-28 000000 Floor Mat Service 39.55
Account Total 79.10
01-0300-7314 001772 HASTIE BUILDING MAINTENANCE 395 2018-02-27 2018-02-27 000000 CLEANING FEB 2,11,16,23 447.48
01-0300-7330 000228 MURRAY'S PRINT SHOP 02.21.18 2018-02-27 2018-02-27 000000 125 BUSINESS CARDS 38.99
01-0300-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 225.03
01-0300-7337 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES46465729 ADVANTAGE 2018-02-27 2018-02-27 000000 KEYBOARD & MOUSE 46.62 01-0300-7337 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES46806652 ADVANTAGE 2018-02-28 2018-02-28 000000 OFFICE SUPPLIES 88.59
Account Total 135.21
01-0300-7359 002039 THE ALLIANCE LAWYERS 189795 2018-02-28 2018-02-28 000000 Township ats Albrights 1,767.60
01-0300-7369 000467 ROGERS WIRELESS INC. 1853298719 2018-02-27 2018-02-27 018382 CELL PHONE FEES 73.45 01-0300-7369 001907 EXCEL LEASING - EFT 226376 2018-02-28 2018-02-28 000000 FIBERNETICS LEASE-MARCH 572.98
Account Total 646.43
Department Total 3,876.09
Chatsworth Fire Expenditures
Page 1 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
01-0411-7315 001723 OWEN SOUND POLICE SERVICE 3387-18 2018-02-27 2018-02-27 000000 1ST QUARTER 3,743.68
01-0411-7320 000483 ONTARIO ASSOC OF FIRE CHIEFS 55759 2018-02-28 2018-02-28 000000 RURAL CHIEF OFF PROG-MAY 4-6 796.65
01-0411-7321 000795 HARNACK, ROB 2018-02-26 2018-02-28 2018-02-28 000000 FIRST AID & CPR TRAINING 2,425.00
01-0411-7333 000466 RIVERSIDE ACRES (AUTO) 4416 2018-02-27 2018-02-27 000000 OIL CHANGE 339.66
01-0411-7335 000466 RIVERSIDE ACRES (AUTO) 4420 2018-02-27 2018-02-27 000000 OIL CHANGE AND SERVICE 686.87
01-0411-7352 001003 CANADIAN SAFETY EQUIPMENT INC. 40254-1 2018-02-27 2018-02-27 000000 PERSONAL FLASHLIGHTS 613.03 01-0411-7352 000532 FIRESERVICE MANAGEMENT 437997 2018-02-27 2018-02-27 000000 Cleaning & repairing 181.75
Account Total 794.78
01-0411-7365 000208 RECEIVER GENERAL FOR CANADA 20180036828 2018-02-27 2018-02-27 000000 RADIO AUTHORIZATION RENEWAL 1,147.00
01-0411-7369 000467 ROGERS WIRELESS INC. 1853288032 2018-02-27 2018-02-27 018382 PAGER 20.28
Department Total 9,953.92
Conservation Authorities 01-0440-7300 000174 SAUGEEN CONSERVATION 13224.18.03.31 2018-02-28 2018-02-28 000000 2018 LEVY-50% DUE 25,684.50
Department Total 25,684.50
Dogs/Pound/Animal Control 01-0460-7368 001495 ROBERTS CHERYL 2018-Chats-02 2018-02-28 2018-02-28 000000 ANIMAL CONTROL-FEB 96.33
01-0460-7370 001495 ROBERTS CHERYL 2018-Chats-02 2018-02-28 2018-02-28 000000 ANIMAL CONTROL-FEB 888.18
Department Total 984.51
Roads - Signs 01-0616-7301 000081 HATTEN HARDWARE 718496 2018-02-27 2018-02-27 000000 PINE, SCREWS 55.25 01-0616-7301 000009 COUNTY OF GREY IVC18620 2018-02-27 2018-02-27 000000 CIVIC # SIGN 26.17
Account Total 81.42
Page 2 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
Department Total 81.42
Roads - Connecting Link 01-0628-7370 001719 OWEN SOUND HIGHWAY MAINTENANCE OS-552-18-0988 2018-02-28 2018-02-28 000000 CON LIN WIN MAIN-#2 SEAS 17/18 1,501.76
Department Total 1,501.76
Roads - Overhead 01-0630-7302 000863 ARMSTRONG WATER 30862 2018-02-27 2018-02-27 000000 12-18.9LTR BOTTLED WATER 84.00 01-0630-7302 000863 ARMSTRONG WATER 30863 2018-02-27 2018-02-27 000000 7-18.9LTR BOTTLED WATER 49.00
Account Total 133.00
01-0630-7305 000081 HATTEN HARDWARE 718133 2018-02-27 2018-02-27 000000 SHOP SUPPLIES 10.06
01-0630-7330 000228 MURRAY'S PRINT SHOP 02.21.18 2018-02-27 2018-02-27 000000 125 BUSINESS CARDS 38.98
01-0630-7337 000009 COUNTY OF GREY IVC18599 2018-02-27 2018-02-27 000000 GPS DATA LOGGER 1,043.04
01-0630-7365 000208 RECEIVER GENERAL FOR CANADA 2018003648 2018-02-28 2018-02-28 000000 RADIO LICENCE 1,232.00
01-0630-7369 000467 ROGERS WIRELESS INC. 1853298719 2018-02-27 2018-02-27 018382 CELL PHONE OP MANAGER 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 1853298719 2018-02-27 2018-02-27 018382 CELL PHONE PATROL 79.10 01-0630-7369 000467 ROGERS WIRELESS INC. 1853298719 2018-02-27 2018-02-27 018382 CELL PHONE SULL 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 1853298719 2018-02-27 2018-02-27 018382 CELL PHONE HOLL 62.15
Account Total 288.15
Department Total 2,745.23
Roads -Sullivan Pit Operation 01-0631-7370 001092 MC COMB DWAYNE 541344 2018-02-27 2018-02-27 000000 TREE CLEARING,GATES LANDFILL 4,689.50
Department Total 4,689.50
Roads - Street Lighting 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 151515078.02.22.18 2018-02-27 2018-02-27 000000 STREET LIGHTS 75.49 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 151515280.02.22.18 2018-02-27 2018-02-27 000000 STREET LIGHTS 1,056.67
Page 3 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 59171078.02.22.18 2018-02-27 2018-02-27 000000 STREET LIGHTS 79.42
Account Total 1,211.58
Department Total 1,211.58
Roads - Equipment Overhead 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC NOS04566 2018-02-28 2018-02-28 000000 FUEL 2018.02.06 29.75 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC NOS04793 2018-02-28 2018-02-28 000000 FUEL 2018.02.07 31.20 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC NOS05030 2018-02-28 2018-02-28 000000 FUEL 2018.05.08 29.25 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC NOS05260 2018-02-28 2018-02-28 000000 FUEL 2018.02.09 27.45 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC NOS05821 2018-02-28 2018-02-28 000000 FUEL 2018.02.11 30.75 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC NOS06094 2018-02-28 2018-02-28 000000 FUEL 2018.02.12 31.25
Account Total 179.65
Department Total 179.65
Roads - 07-03 Volvo Tandem Truck 01-0703-7353 000371 BARNARD'S TRUCK SALES & SERVIC 218865 2018-02-27 2018-02-27 000000 FILTER 100.56
Department Total 100.56
Roads - 05-05 Volvo Grader 01-0705-7353 001624 UNI-SELECT CANADA STORES INC 71297 2018-02-27 2018-02-27 000000 FILTERS 48.61 01-0705-7353 001624 UNI-SELECT CANADA STORES INC 72041 2018-02-27 2018-02-27 000000 FILTERS 357.69
Account Total 406.30
Department Total 406.30
Roads - 13-06 Western Star Tandem 01-0706-7353 002107 TREV'S WELDING SERVICES 1738 2018-02-27 2018-02-27 000000 SERV CALL 471.21 01-0706-7353 001624 UNI-SELECT CANADA STORES INC 72043 2018-02-27 2018-02-27 000000 FILTERS 430.47
Account Total 901.68
Department Total 901.68
Roads - 14-08 Western Star (New 2013) 01-0708-7353 000347 VIKING CIVES LTD 2674000 2018-02-28 2018-02-28 000000 ROLLER ASS'Y, BRNG FLNGE SHAFT 133.62
Page 4 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
Department Total 133.62
Roads - SMALL EQUIPMENT 01-0709-7353 000371 BARNARD'S TRUCK SALES & SERVIC 218770 2018-02-27 2018-02-27 000000 CHIPPER MAINTENANCE SUPPLIES 103.85 01-0709-7353 000009 COUNTY OF GREY IVC18599 2018-02-27 2018-02-27 000000 3 BACK RACKS 1,150.40
Account Total 1,254.25
Department Total 1,254.25
Roads - 16-10 INTERNATIONAL TDM 01-0710-7353 001624 UNI-SELECT CANADA STORES INC 72045 2018-02-27 2018-02-27 000000 FILTERS,FUEL SEPARATOR 247.42
Department Total 247.42
17-11 Ford F-150 01-0711-7353 000007 CANADIAN TIRE 11126782 2018-02-27 2018-02-27 000000 SOCKET SET 146.89
Department Total 146.89
17-12 Ford F-150 01-0712-7353 000007 CANADIAN TIRE 11126782 2018-02-27 2018-02-27 000000 SOCKET SET 146.89 01-0712-7353 001624 UNI-SELECT CANADA STORES INC 73184 2018-02-27 2018-02-27 000000 TAIL LAMP 73.45
Account Total 220.34
Department Total 220.34
Roads - 05-13 Ford F550 01-0713-7353 001624 UNI-SELECT CANADA STORES INC 72287 2018-02-27 2018-02-27 000000 RADIATOR 571.35
Department Total 571.35
Roads - 07-15 CAT Grader 01-0715-7353 001385 KW LIFT TRUCK REPAIR 12181 2018-02-28 2018-02-28 000000 HYDRAULIC HOS ASSEMBLY 357.08 01-0715-7353 001624 UNI-SELECT CANADA STORES INC 70278 2018-02-27 2018-02-27 000000 SPIN ON LUBE 59.35
Account Total 416.43
Department Total 416.43
Roads - 11-17 John Deere Grader 01-0717-7353 001624 UNI-SELECT CANADA STORES INC 72047 2018-02-27 2018-02-27 000000 FILTERS 68.86
Page 5 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
Department Total 68.86
Roads - 09-19 John Deere Loader 644K 01-0719-7353 002003 KLAGES MATTHEW 1406 2018-02-28 2018-02-28 000000 ENGINE OIL LEAK 339.01
Department Total 339.01
Roads - 13-21 JD 770 Grader (new 2013) 01-0721-7353 002003 KLAGES MATTHEW 1404 2018-02-28 2018-02-28 000000 TRANS OIL LEAK 593.26 01-0721-7353 000013 HURON TRACTOR P38844 2018-02-27 2018-02-27 000000 FILTER KIT,OIL,FUEL FILTER 402.65
Account Total 995.91
Department Total 995.91
Roads - 07-30 New Holland Backhoe 01-0730-7353 001624 UNI-SELECT CANADA STORES INC 72048 2018-02-27 2018-02-27 000000 FILTERS 111.31 01-0730-7353 000309 ROBERT'S FARM EQUIPMENT SALES P38085 2018-02-28 2018-02-28 000000 PARTS 730 13.93
Account Total 125.24
Department Total 125.24
Roads - 09-32 Volvo Tandem 01-0732-7353 000371 BARNARD'S TRUCK SALES & SERVIC 218890 2018-02-27 2018-02-27 000000 SUPPLIES 106.86
Department Total 106.86
Roads - 08-34 Cat Grader 01-0734-7353 001624 UNI-SELECT CANADA STORES INC 72050 2018-02-27 2018-02-27 000000 FILTERS 288.15
Department Total 288.15
Roads - 07-50 Bomag Packer 01-0750-7353 000371 BARNARD'S TRUCK SALES & SERVIC 218864 2018-02-27 2018-02-27 000000 BRAKE FLUID 3.66 01-0750-7353 002010 WAJAX EQUIPMENT 5A3670 2018-02-28 2018-02-28 000000 PARTS 1,792.35
Account Total 1,796.01
Department Total 1,796.01
Waste Collection 01-0840-7370 000458 BELL, LYLE C. 01.31.18 2018-02-27 2018-02-27 000000 WASTE PICKUP JAN 561.08
Page 6 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
01-0840-7370 001017 WASTE MANAGEMENT 0536160-0256-3 2018-02-27 2018-02-27 000000 WASTE PICKUP -JAN 8,313.47
Account Total 8,874.55
Department Total 8,874.55
Waste Disposal - Sullivan Site 01-0850-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 78804282.02.15.18 2018-02-27 2018-02-27 018381 SULLIVAN LANDFILL 216.38
Department Total 216.38
Recycling 01-0860-7370 000458 BELL, LYLE C. 01.31.18 2018-02-27 2018-02-27 000000 RECYCLE PICKUP JAN 380.35 01-0860-7370 001017 WASTE MANAGEMENT 0536160-0256-3 2018-02-27 2018-02-27 000000 RECYCLING PICKUP -JAN 10,165.67
Account Total 10,546.02
Department Total 10,546.02
Environment /Biodigester 01-0898-7902 001756 GB/CHATSWORTH JOINT BOARD BIODIGESTOR001713 2018-02-27 2018-02-27 000000 Biodigester Operating Exp JAN 5,000.00
Department Total 5,000.00
Parks/Cenotaphs 01-1610-7370 000458 BELL, LYLE C. 01.31.18 2018-02-27 2018-02-27 000000 WASTE PICKUP JAN 719.01
Department Total 719.01
Water - Small Halls 01-1631-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 22.00
Department Total 22.00
Desboro Ball Booth Water 01-1632-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 22.00
Department Total 22.00
Holland Centre Booth Water 01-1633-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 203.02
Department Total 203.02
Williamsford CC Water
Page 7 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
01-1635-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 225.03
Department Total 225.03
Desboro Arena Water 01-1636-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 428.06
Department Total 428.06
Keady CC Water 01-1637-7336 001000 JOHNSON PUMPS & MOTORS INC 66693 2018-02-28 2018-02-28 000000 UV BULBS & FILTERS 225.03
Department Total 225.03
Capital Roads Job 15-06 Con. 8 01-5666-7370 000449 E.C. KING CONTRACTING 161-10622-00-#4 2018-02-28 2018-02-28 000000 CONC 8 RD RESONSTRUCTION 73,282.68
Department Total 73,282.68
Walters Falls Water System 01-9830-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 79777922.02.16.18 2018-02-27 2018-02-27 018381 WF PUMP STN 781.30
Department Total 781.30
Chatsworth Water System 01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 124765411.02.15.17 2018-02-27 2018-02-27 018381 CW PUMP STN 890.66
01-9835-7369 000467 ROGERS WIRELESS INC. 1849891304 2018-02-27 2018-02-27 018382 PAGER 4.63
Account Total 4.63
Department Total 895.29 Total Paid Invoices 2,348.30 Total Unpaid Invoices 158,192.56 Total Invoices 160,540.86
Page 8 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
Department Summary 01-0200 Council 73.45 01-0300 Administration 3,876.09 01-0411 Chatsworth Fire Expenditures 9,953.92 01-0440 Conservation Authorities 25,684.50 01-0460 Dogs/Pound/Animal Control 984.51 01-0616 Roads - Signs 81.42 01-0628 Roads - Connecting Link 1,501.76 01-0630 Roads - Overhead 2,745.23 01-0631 Roads -Sullivan Pit Operation 4,689.50 01-0650 Roads - Street Lighting 1,211.58 01-0700 Roads - Equipment Overhead 179.65 01-0703 Roads - 07-03 Volvo Tandem Truck 100.56 01-0705 Roads - 05-05 Volvo Grader 406.30 01-0706 Roads - 13-06 Western Star Tandem 901.68 01-0708 Roads - 14-08 Western Star (New 2013) 133.62 01-0709 Roads - SMALL EQUIPMENT 1,254.25 01-0710 Roads - 16-10 INTERNATIONAL TDM 247.42 01-0711 17-11 Ford F-150 146.89 01-0712 17-12 Ford F-150 220.34 01-0713 Roads - 05-13 Ford F550 571.35 01-0715 Roads - 07-15 CAT Grader 416.43 01-0717 Roads - 11-17 John Deere Grader 68.86 01-0719 Roads - 09-19 John Deere Loader 644K 339.01 01-0721 Roads - 13-21 JD 770 Grader (new 2013) 995.91 01-0730 Roads - 07-30 New Holland Backhoe 125.24 01-0732 Roads - 09-32 Volvo Tandem 106.86 01-0734 Roads - 08-34 Cat Grader 288.15 01-0750 Roads - 07-50 Bomag Packer 1,796.01 01-0840 Waste Collection 8,874.55 01-0850 Waste Disposal - Sullivan Site 216.38 01-0860 Recycling 10,546.02 01-0898 Environment /Biodigester 5,000.00 01-1610 Parks/Cenotaphs 719.01 01-1631 Water - Small Halls 22.00 01-1632 Desboro Ball Booth Water 22.00 01-1633 Holland Centre Booth Water 203.02 01-1635 Williamsford CC Water 225.03 01-1636 Desboro Arena Water 428.06 01-1637 Keady CC Water 225.03 01-5666 Capital Roads Job 15-06 Con. 8 73,282.68 01-9830 Walters Falls Water System 781.30 01-9835 Chatsworth Water System 895.29
Page 9 2017.11.30 8.0 9759 Township of Chatsworth 2018-03-01 4:00PM Accounts Payable March 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-02-27 to 2018-03-01 Paid Invoices Cheque Date 2018-02-27 to 2018-03-01
Vendor Invoice Number Invoice Entry Chq Nbr Account Number Name Item Description Date Date Item Amount
Report Total 160,540.86
Page 10
TOWNSHIP OF CHATSWORTH WTR REPORT 2018-05
TO: Mayor Pringle and Members of Council
FROM: Carolyn Vlielander-Marx, Dipl.M.A. Deputy Clerk/Water Coordinator
RE: OCWA Monthly Process and Compliance Report – January 2018
DATE: March 7, 2018
RECOMMENDATION: THAT Water Coordinator Report WTR 2018-05 dated March 7, 2018 be received;
AND FURTHER that Council accepts the January 2018 OCWA Monthly Process and Compliance Status Report for the Chatsworth and Walters Falls Water Systems as presented.
Respectfully submitted, Reviewed by,
Carolyn Vlielander-Marx, Dipl.M.A. Patty Sinnamon,Dipl.M.M. Deputy Clerk/Water Coordinator CAO Clerk
Attachment – OCWA January 2018 PC Status Report
1 | Page
TOWNSHIP OF CHATSWORTH WTR REPORT 2018-06
TO: Mayor Pringle and Members of Council FROM: Carolyn Vlielander-Marx, Dipl.M.A. Deputy Clerk/Water Coordinator RE: Water Standpipe Project Recommendation DATE: March 7, 2018 RECOMMENDATION: THAT Water Coordinator Report WTR 2018-06 dated March 7, 2018 be received; AND FURTHER that Council accept the recommendation from the Ontario Clean Water Agency (OCWA) to award the design-build contract to Greatario in the amount of $1,151,140.00 plus applicable taxes which includes provisional items; cathodic protection, active mixer, navigation light, lightning protection, and additional tank demolition costs if found to contain lead; AND FURTHER that the additional cost of the project be funded by Chatsworth Water Reserves.
BACKGROUND: The development growth around the existing water standpipe, the inability to meet minimum fire pressure requirements in certain areas and the elimination of in-house booster pumps, prompted a review of the need to replace the existing water standpipe with a larger volume standpipe to meet water pressures, fire flows and develop economic development.
The Ontario Clean Water Agency (OCWA) issued a Request for Proposal (RFP) for a water storage tank which closed February 20, 2018. Greatario provided one submission for tradition glass fused to steel standpipe and Landmark provided two submissions, one for traditional glass fused to steel standpipe and one for elevated (concrete pedestal) glass fused to steel tank.
Some important considerations: Both Greatario and Landmark designs were confirmed to meet the stipulated volume (storage) and pressure requirements with each having different tank diameters and heights, with Greatario having the tallest, narrowest option.
Existing standpipe downtime (out of service) The length of downtime is a considerable difference between the two proposals. Greatario has proposed to keep the existing standpipe operational for the duration of the project (including foundation work), with a maximum of 8 hours of downtime for tie in of the new tank. Landmark did not provide details of how long the existing tank
1 | P a g e
would need to be taken down. However they did note the tank would likely need to be drained during foundation work, until the excavation is backfilled. It was estimated to be 14 days from the schedule provided. This would represent a significant operational burden to maintain adequate level of service. The well pumps would need to operate continuously to maintain system pressure (additional hydro cost), during this period an alternative source of water for fire protection would need to be sourced.
Greatario expects to begin filling the tank early August, and Landmark expects to begin filling the tank mid-September. Greatario’s shorter construction schedule allows for more time before cold weather begins. The concern is, a delay in construction schedule would likely run into winter conditions with Landmark’s schedule, but may not with Greatario’s.
Provisional Items Greatario included more scope than Landmark had for many of the provisional items.
Two (2) provisional item costs that are included in the RFP provisional amounts, as noted below, we felt the Township could complete when/if needed. Greatario Landmark Fencing of Tank Site (Chain Link) $25,600 $8,000 Widening& Strengthening of $20,000 $1,000 Access Road
BUDGET IMPACT: Items Cost Base Price (includes $100,000 contingency) $1,038,040 Cathodic Protection, Active Mixer, Navigation Light $25,900 Lightning Protection $20,500 Additional Tank Demolition Costs if Found to Contain Lead $66,700 Total $1,151,140
2018 Budget Transfer from reserves $752,425.00 Grant funding $ 75,000.00 $827,425.00
Additional amount from Chatsworth Reserves $323,715.00
Respectfully submitted, Reviewed by,
Carolyn Vlielander-Marx, Dipl.M.A. Patty Sinnamon, Dipl.M.M. Deputy Clerk/Water Coordinator CAO Clerk
Attachment – OCWA Recommendation of Request for Proposal
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7. a)
TOWNSHIP OF CHATSWORTH
CAO/CLERK’S REPORT 2018-08
TO: Mayor Pringle and Members of Council
FROM: Patty Sinnamon, CAO/Clerk
RE: Delegation of Authority during Lame Duck Period
DATE: March 7, 2018 ______RECOMMENDATION: That CAO/Clerk’s Report 2018-08 dated March 7, 2018 regarding the delegation of authority during a lame duck period be hereby received for information;
AND FURTHER THAT Council directs the CAO/Clerk to prepare the required delegating of authority by-law prior to Nomination Day (July 27, 2018), delegating authority to the CAO/Clerk from July 27, 2018 to December 1, 2018 as follows:
That the CAO/Clerk shall be the financial signing authority for expenditures, outside the current budget, exceeding $50,000 and/or for the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal.
That the CAO/Clerk shall be the authority to hire or remove any officer from/to employment with the Township of Chatsworth
AND FURTHER THAT should Council find itself in a lame duck position and the CAO/Clerk takes any action under the delegated authority by-law, a report shall be prepared as soon as practical to inform Council of the said action taken.
BACKGROUND Recent changes to the Municipal Elections Act through Bill 181 impacts the Township as it relates to lame duck periods due to the change in the nomination date for candidates for the 2018 municipal election from January 1st, 2018 to May 1, 2018. The nomination deadline is now July 27, 2018 rather than September 12, 2018.
Section 275 of the Municipal Act, S.O. 2001, C.25 sets out the restricted acts that a Council shall not take after Nomination Day and after Voting Day (October 22) if the Council is in a lame duck position.
7. a)
Lame Duck Position The determination of whether Council is in a lame duck position occurs twice during the municipal election process. a. Between July 27, 2018 to October 22, 2018 - The determination shall be based on the nominations to the new council that have been certified and any acclamations determined by the Clerk on July 27, 2018. If less than three-quarters of the existing members are not running for Township Council in the capacity of Mayor/Deputy Mayor, the restrictions set out in the Act will apply.
b. After Voting Day to November 30, 2018 - After voting day, the determination shall be based on the declaration of the results of the election including declarations of election by acclamation.
Restrictions
If Council is in a lame duck position, it shall not take any of the following actions:
a) the appointment or removal from office of any officer of the municipality; b) the hiring or dismissal of any employee of the municipality; c) the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and d) making any expenditures or incurring any other liability which exceeds $50,000. 2001, c. 25, s. 275 (3); 2006, c. 32, Sched. A, s. 114 (1).
Exception Clauses (3) (c) and (d) do not apply if the disposition or liability was included in the most recent budget adopted by the council before nomination day in the election. 2001, c. 25, s. 275 (4).
Emergencies (4.1) Nothing in this section prevents a municipality taking any action in the event of an emergency. 2006, c. 32, Sched. A, s. 114 (2).
Land Matters - With respect to Section 275(3)(c) (land matters), a municipality can close a real estate transaction during the lame duck period only if the council passed a by-law approving the execution of the agreement of purchase and sale in advance of the lame duck period.
Expenditures - A contract or purchase could be awarded/approved by a lame duck council in excess of $50,000 so long as the amount was included in the annual budget. The lame duck council would not be able to award the contract, however, if the amount of the tenders or bids exceeded the amount included in the budget.
Emergencies – The Act provides at Section 275(4)(4.1) that nothing in this section prevents a municipality taking any action in the event of an emergency.
7. a)
Delegation of Authority - Section 275(6) provides that the authority of a municipality can be delegated to a person or body prior to Nomination day for the election of the new Council.
Appointment/Removal of Officers or Hiring/Dismissal of an Employee - The CAO/Clerk’s current Job Description provides that the CAO/Clerk has the authority to approve promotion, discipline or dismissal of staff, with the exception of department heads.
Delegating of Authority to CAO/Clerk - It is recommended that a by-law be prepared prior to Nomination Day (July 27, 2018) delegating financial and staffing authority to the CAO/Clerk from July 27, 2018 to December 12, 2018 as follows:
1. That the CAO/Clerk shall be the financial signing authority for expenditures, outside the current budget, exceeding $50,000 and/or for the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal. 2. That the CAO/Clerk shall be the authority to hire or remove any officer from/to employment with the Township of Chatsworth.
Advice of Clerk as to Lame Duck Position The CAO/Clerk will advise Council at the August 1, 2018 Council Meeting through the Addendum Agenda to be published on July 31st of the Township nomination results to determine if Council is now in a lame duck position.
At the November 7, 2018 County Council meeting, the CAO/Clerk will report on the Township election results to determine if Council is now in a lame duck position.
At the December 12, 2018 Inaugural Meeting and Election of Warden, the by-law delegating authority to CAO/Clerk by-law will expire.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO/CLERK
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2018-XX
Being a by-law to delegate executive authority for decisions to the Chief Administrative Officer in the event Council finds itself Subject to Section 275 of the Municipal Act, 2001, as amended regarding “Restricted Acts After Nomination Day”
WHEREAS Section 275 of the Municipal Act, 2001, c. 25 as amended, restricts acts that a Council can take after Nomination Day (July 27, 2018) and after Voting Day (October 22, 2018) if the Council is in a lame duck position.
AND WHEREAS Section 275 (3) of the Municipal Act, 2001, c. 25 restricts Council from taking action on the following:
• The appointment or removal from office of any officer of the municipality; • The hiring or dismissal of any employee of the municipality; • The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and • Making any expenditure or incurring any other liability which exceeds $50,000.
AND WHEREAS Section 275 (6) of the Municipal Act, 2001, c. 25 states that nothing in this section prevents any person or body exercising authority of a municipality that is delegated to the person or body prior to nomination day for the election of the new council;
AND WHEREAS Council deems it expedient to delegate authority to the Administrator to take action, where necessary, on certain acts during the “Lame Duck” period.
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth enacts as follows:
1.0 THAT Council delegates authority to the Chief Administrative Officer/Clerk of the Corporation of the Township of Chatsworth to take action, where necessary, on certain restrictions listed in Section 275 (3) of the Municipal Act, 2001 between Nomination Day and the commencement of the Council Term.
2.0 THAT the Chief Administrative Officer/Clerk will report to Council on any actions taken under the restrictions listed in Section 275 (3) of the Municipal Act, 2001 between Nomination Day and the commencement of the Council Term.
3.0 This By-law is in effect for the 2018 Municipal Election.
4.0 This By-law shall come into force and effect upon its final passage.
5.0 This By-law may be cited as the “Lame Duck Delegation of Powers By-law”
READ a first and second time this 21st day of March, 2018.
READ a third time and passed this 21st day of March, 2018.
Mayor Bob Pringle
CAO Clerk, Patty Sinnamon TOWNSHIP OF CHATSWORTH
CAO CLERK’S REPORT 2018-09
TO: Mayor Pringle and Members of Council FROM: Patty Sinnamon, CAO Clerk RE: By-law Enforcement Officer – Contract Renewal DATE: March 7, 2018 ______
RECOMMENDATION: That CAO/Clerk’s Report 2018-09 dated March 7, 2018 regarding the contract renewal of the Township’s By-law Enforcement Officer be hereby received;
AND FURTHER THAT Council hereby approves the renewal of the By-law Enforcement Officer’s contract from November 1, 2017 to October 31, 2020 at a cost of $1,000.00 per month.
BACKGROUND In November, 2017 Council approved an interim contract extension for By-law Enforcement Officer for up to a one year period. As expressed in my report to Council at that time, this was an interim measure until the Joint Building Services member CAO’s had an opportunity to review and discuss long term plans for building services which could include by-law enforcement.
I can now confirm we have reached consensus that this not be included in the Joint Building Services at this time. The current working relationship is proceeding well and the incumbent is satisfied to continue the contract arrangement.
This arrangement presents significant savings as opposed to including the position in the Joint Building Services (ie. Statutory source deduction costs and benefits).
It will therefore not be necessary to present a new restructuring proposal to the Joint Building Services should the three Councils accept the contract renewal.
Budget Impact The increase is included in the 2018 budget.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
Multi-Municipal Long-Term Care Working Group MINUTES January 30, 2018 1:00 PM
Present: Paul McQueen, Chair (Grey Highlands) Terry Mokriy, Vice-Chair (Grey Highlands) John McKean (Town of the Blue Mountains) Scott Mackey (Chatsworth)
Absent: Gail Ardiel (Town of the Blue Mountains) Brian Gamble (Chatsworth)
Staff: Elaine Philp, Recording Secretary (Grey Highlands)
Call to Order The Chair called the meeting to order at 1:09 pm.
Approve or Amend the Agenda McKean - Mackey That the Multi-Municipal Long-Term Care Working Group Agenda of January 30, 2018 be approved as circulated, including any items added to the Agenda. CARRIED.
Declaration of Pecuniary (Financial) Interest, Direct or Indirect and the General Nature Thereof No declarations of pecuniary interest.
Adoption of Minutes Mackey - Mokriy That the Multi-Municipal Long-Term Care Working Group approve the Minutes of January 15, 2018 as circulated. CARRIED.
Business Arising from the Minutes De-Brief from ROMA Delegation The Working Group was successful in its delegation request to meet with The Honourable Dr. Eric Hoskins at the ROMA Conference. A 15-minute timeslot
MMLTCWG, January 30 2018 was granted on January 22, with that time being shared with representatives from the County of Grey. The Working Group acknowledged Member Mokriy for his excellent work in creating and presenting the material at the delegation. It was the impression of the Working Group that the Minister was fully engaged. It was interpreted as a good sign that the delegation received an additional 10 minutes and that the Minister asked if more beds would help. At today's meeting, the Working Group finalized and signed a thank you letter to Minister Hoskins. The opening of 26 new long-term care beds in Hanover coupled with the province's commitment to create 5,000 long-term care beds over the next 4 years, means the playing field has changed. The Working Group sees these recent developments as an opportunity to put options in front of the province. The Working Group is interested in securing more information about the fourth wing expansion discussed at the time of opening Grey Gables. A recent engineer's study indicated that the current infrastructure (kitchen, laundry, etc.) could carry another 50 beds. Chair McQueen is to research this possible expansion further. A sub-committee of the Working Group met with MPP Jim Wilson, Simcoe- Grey, on January 23. He supported keeping Grey Gables open and offered to write a letter to Minister. MPP Wilson advised that long-term care beds are tight in the Collingwood area and the closure of Grey Gables would further impact that concern. Member Mokriy will draft a thank you letter to MPP Wilson. It was noted that Minister Hoskins asked about wait times and at the time of the January 22nd delegation, neither the Working Group nor the County could provide an answer. Chair McQueen suggested the Working Group explore how wait times in this area compare to wait times in other areas. The findings could be brought back to the Minister at a second delegation. Member Mokriy advised that he made a presentation to the Grey Highlands Chamber of Commerce last week. The Chamber is supportive.
Big Data for Small Places As per the resolution passed at the January 15th meeting, Member Mokriy and Cathy Little have obtained more information regarding the services of Big Data for Small Places (BD4SP). Cathy Little presented a proposal outlining how BD4SP could assist the Working Group with its activities. The Working Group authorized Cathy Little to communicate back to BD4SP saying that the proposal has been received and the Working Group will be seeking funding approval. Chair McQueen stated that the Working Group's big presentation is yet to come and that assistance from BD4SP might give the edge required. Members hesitated, noting that their respective Municipalities would need to approve the expenditure, and that better timing would be to make this
MMLTCWG, January 30 2018 decision after meeting with the County. After discussion, the Working Group decided to start both simultaneously; they would get started on the request for funding approval while seeking a meeting date with the County.
Mackey - McKean That the Multi-Municipal Long-Term Care Working Group request their respective Councils to approve $3,000 operating costs for the Working Group as per the Terms of Reference. CARRIED.
Delegations No delegations scheduled for this meeting.
Items for Discussion Next Steps after ROMA Delegation The Working Group discussed their next steps. Suggestions included: - start a conversation with the Grey County CAO, Warden and Past Warden. - contact the Ministry of Health and Long-Term Care, through Ian Chesney, to seek input on next steps. - follow the precedent set in Sebringville and Brantford, where the Minister decided against the County. The approach used by those two communities was delegation requests, present options and demonstrate lots of support from the public and MPPs. The Working Group decided on a two-prong approach: start a conversation with the County and reach out to Ian Chesney, Senior Policy Advisor in the Office of the Honourable Dr. Eric Hoskins, Minister of Health and Long-Term Care. As soon as possible after today's meeting, the Secretary is to request a meeting with the County. Suggested date is Thursday, February 8th at either 8:30 in the morning or 3:00 in the afternoon (before or after County Council respectively). A one-hour timeslot should suffice. Chair McQueen is to set up a call with Ian Chesney. Both Chair McQueen and Member Mokriy are to participant on the call. Focus of the discussion will be the process for the 166 beds. During the call, they will also ask for Mr. Chesney's suggestions/opinions on how this matter might be solved at the local level. McKean - Mackey That the Multi-Municipal Long-Term Care Working Group directs the Secretary to set up a meeting with the County of Grey; meeting
MMLTCWG, January 30 2018
participants to be the same group that met with Minister Hoskins on January 22, 2018. CARRIED.
Correspondence Member Mokriy shared correspondence received from Isabell Donald (email dated January 24, 2018) and Geordie Smith (2 emails both dated January 27, 2018). Mokriy - McKean That the Multi-Municipal Long-Term Care Working Group receive the above listed correspondence for information. CARRIED.
Media Strategy Michelle Patey was in attendance at the meeting and advised that her company, Impress Communications, has experience handling press releases and multi-media presentations in a professional manner. Members invited Impress Communications to bring a media strategy back to the Working Group at the next meeting.
MMLTCWG Action Plan The Working Group went through the Action Plan, updating progress made and identifying new actions to be added. The Secretary is to update the Plan accordingly.
Open Forum The Chair invited those attending the meeting to come forward to speak if they so wished. One person shared encouraging words -- extended congratulations to the Working Group on the great progress made and reassured the Members that the public does want to get involved. Another person suggested that the public could show support by investigating crowd sourcing possibilities.
Next Meeting Date: Tuesday, February 20, 2018, 1 pm, Grey Highlands Council Chambers, Markdale.
Adjournment Time: 4:35 pm
KEADY COMMUNITY CENTRE BOARD OF MANAGEMENT
The Board of Management of the Keady Community Centre met December 3, 2017 atthe Keady Community Centre at 8:00 p.m.
Present were Jeff Dyer, Shawn Greig, Doug Beckett, Jeff Hamilton, Dave Kuhl, Rob Weppler and Jean Henderson.
Motion by Jeff Hamilton, seconded by Rob Weppler to accept the minutes of the October 12017 meeting as read. CARRIED
The treasurer reported a balance of $15,400.98 in cash and bank. The building addition fund has a balance of $ I ,802.27.
Motion by Dave Kuhl, seconded by Rob'Weppler to accept the treasurers report as given. CARRIED
The cleaning position is being done by a volunteer from the community for the duration of this year.
It was noted that approximately 30 volunteer man hours were given in October and November for various repairs and cleaning jobs.
More information from TCDMHA re the storage area request and stick holders is still being waited on.
Air Tech Mechanical and McDonnell Fuels are working on getting the new propane heater hooked up for the hall.
A review of our meeting held with the Township of Chatsworth was held. Township policies have been received as a guideline for the Board to set up their policies.
Motioned by Dave Kuhl, seconded by Jeff Hamilton that we set up a sub- committee to review and draft the policies and submit to Patti at the Township for recommendations. CARRIED
Dave Kuhl, Jeff Hamilton and Jean Henderson will sit on the sub-committee.
Jeff Dyer reported on the Recreational Task Force for the Township. They are meeting in Keady on Dec 11,2017
December 3,2017 KEADY COMMUNITY CENTRE BOARD OF MAI\AGEMENT
Motioned by Dave Kuhl, seconded by Jeff Hamilto¡ that a propane tube heater be purchased for the Olympic room at the back of the arena ifthe price is under $2,000 complete. CARRIED
Motioned by Dave Kuhl, seconded by Doug Beckett that we pay $5,000 from the building fund account to the Township of Chatsworth'to be applied to our building loan.
Shawn Greig reported that a list of items available from the Chatsworth Arena will be looked at during their Wednesday night meeting. This includes the time clock, glass, boards, netting, etc. Keady has requested that they be considered for the time clock.
Next meeting will be January 14,2018 at 8.00 p.m.
Adjourned on motion by Dave Kuhl, seconded by Rob Weppler.
Chairperson
Secretary // /
December 3,2017
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2018-20
BEING a By-law to authorize the Mayor and Clerk to execute an Agreement between the Municipality of Grey Highlands, Municipality of West Grey, Township of Chatsworth and Jennifer Watson for the provision of By-law Enforcement services
WHEREAS the Corporation of the Township of Chatsworth deems it desirable to enter into an Agreement with the Municipality of Grey Highlands, Municipality of West Grey and Jennifer Watson for the provision of By-law Enforcement services;
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth hereby enacts as follows:
1. That the Mayor and CAO Clerk be hereby authorized and directed to execute an Agreement with the Municipality of Grey Highlands, Municipality of West Grey, and Jennifer Watson.
2. That the Agreement referred to in Clause 1 is attached hereto and shall form part of this By-law.
3. This By-law shall come into full force and effect upon final passing.
Read a first and second time this 7th day of March 2018.
Read a third time and finally passed this 7th day of March 2018.
______Mayor Bob Pringle
______CAO Clerk, Patty Sinnamon
THIS AGREEMENT made this day of April, 2018
B E T W E EN:
The Corporation of the Township of Chatsworth; and The Corporation of the Municipality of Grey Highlands; and The Corporation of the Municipality of West Grey (hereinafter called “the Municipalities”)
-- and –
Jennifer Watson (hereafter called “the Contractor”)
WHEREAS the Municipal Act, 2001, Part II, Section 8 provides a municipality with the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority under this or any other Act;
AND WHEREAS the Municipalities deem it desirable to enter into a contract with Jennifer Watson for the provision of By-law Enforcement services;
NOW THEREFORE WITNESSETH in consideration of the services rendered by the Contractor to the Municipalities, the parties hereto agree as follows:
1. TERMS AND CONTRACT RELATIONSHIP 1.1 The Contractor is hereby engaged to perform all By-law Enforcement duties as required by the municipalities in the conduct of its business and on the terms and conditions detailed in this Agreement.
1.2 The engagement of the Contractor pursuant to this Agreement shall commence on November 1, 2017 and shall expire on October 31st, 2020.
1.3 It is understood that the Contractor is an independent Contractor and not an employee of any of the Municipalities. Further, the payment detailed in Section 3 below is the sole obligation of the Municipalities to the Contractor and the Contractor is not entitled to receive any of the employment benefits received by the employees of any of the Municipalities. The Contractor shall assume full responsibility and liability for payment of any monies received from the Municipalities and shall indemnify and save harmless, the municipalities from and against all claims and demands under the Income Tax Act of Canada and related legislation passed by the Province of Ontario, for or in respect of withholding tax and any interest or penalties relating thereto, and similarly with respect to the Occupational Health and Safety Act, Workplace Safety and Insurance Act, Unemployment Insurance Act, or the Canada Pension Plan Act and any cost of expenses incurred in defending such claims or demands.
2. TERMINATION OF AGREEMENT 2.1 This Agreement may be Terminated by the Municipalities or the Contractor in one of the following ways:
a) Upon either party giving the other sixty (60) days’ written notice of the intention to terminate the Agreement; b) In the event of acts of willful negligence by the Contractor resulting in injury or damages to the Municipalities; c) In the event either party defaults under this Agreement, the other party shall be entitled to provide written notice of such default to the other, which notice shall be ten (10) days to rectify the default, failing which this Agreement shall be immediately terminated.
3. PAYMENT FOR SERVICES RENDERED 3.1 The Contractor shall receive monthly payment for services rendered to the Municipalities upon the receipt of an invoice on the following basis:
$5,000.00 per month plus HST commencing on April 1st, 2018 in the following Allocations to each of the Municipalities:
Township of Chatsworth $1,000.00 Municipality of Grey Highlands $2,000.00 Municipality of West Grey $2,000.00
3.2 A 2% cost of living increase shall be applied per year, on the anniversary date of this agreement being executed.
4. HOURS OF SERVICE 4.1 Hours of operation shall be 8:30 a.m. to 4:30 p.m. Monday to Friday. Should emergencies arise, the response shall be in a timely and appropriate manner. After hours services will be included in the cost outlined in Section 3.1 above.
4.2 The By-law Enforcement Officer is entitled to take two weeks’ paid leave, at a date to be agreed upon by all parties.
5. SERVICES 5.1 The Contractor shall provide the services outlined in Sections 5.2 and 5.3 as By- law Enforcement Officer for the Municipalities. The Contractor shall provide services in a professional and fully competent manner in accordance with the provisions of this Agreement.
5.2 Enforcement of the Municipalities’ by-laws including property standards and zoning by-law as required with the exception of canine control matters that may be enforced by others.
5.3 Services include: Response to general enquiries from residents within the Municipalities; Prompt (within two days) response to both telephone and email messages; Uniformed response throughout the municipalities including appropriate identification badge indicating they are representing the municipalities; Monthly invoicing to each of the respective municipalities, Quarterly report of calls, actions taken and detailed description so as to identify the property and/or individual. Semi-annual Statistical report to municipal councils indicating types and numbers of files open, types and numbers of files closed, any courses of action that might include further costs (ie. legal); Closed files must be returned to the respective municipality as part of their records management system; Preparation of all notices, orders and correspondence related to by-law enforcement activities. Postage for notices, orders and correspondence to be the responsibility of the respective municipality. Letterhead, Parking ticket offence notices will be provided by the respective municipality. Regular updates provided to the municipal clerk or designate regarding open files; Contractor to arrange for any law enforcement back up when required for any by-law activities. Attend residences or issuing Part 1 Offences, or laying of charges for any by-law violations or any notices or Orders as may be required. Attending court as required.
5.4 The By-law Enforcement Officer shall provide a vehicle at no cost to the Municipalities.
5.5 The By-law Enforcement Officer shall provide a telephone and pager service at no cost to the Municipalities.
6. CONFIDENTIALITY 6.1 The Contractor shall not disclose to anyone outside the employ of the Municipalities, without prior written permission of the respective Municipality, any aspect of the Municipality’s business, except as required in the course of exercising his/her duties and responsibilities with the municipality. This Agreement will continue to restrict the Contractor’s disclosure of such information after the termination of this Agreement, until such information has been made public through no fault of the Contractor.
6.2 After the termination of this Agreement, the Contractor shall promptly return, without request from the Municipalities, any of the Municipalities’ information, materials and other property, which may be subsequently in Contractor’s possession.
7. INSURANCE 7.1 The Contractor agrees to maintain in force for the term of this Agreement, a minimum of $2,000,000.00 comprehensive liability insurance, at the contractor’s expense, which notes the Municipalities as additional insured. A copy of the insurance Certificate shall be provided to the respective municipalities forthwith.
8. INDEMNIFICATION 8.1 The Contractor hereby indemnifies and saves harmless the Municipalities from any suit, action, causes of action, claim or damages whatsoever of any nature and kind arising from the breach by the Contractor of any terms of this Agreement or the negligence of the Contractor in conducting his/her services.
9. SEVERABILITY 9.1 If any provisions or portion of any provision in this Agreement shall be held by a Court of competent jurisdiction to be unenforceable, invalid or illegal, such provision or such portion of the provision shall be severable and shall be deemed to be completed and the remaining provisions or portions shall remain valid and binding.
10. GOVERNING LAW 10.1 This Agreement shall be construed in accordance with and governed by the laws in force in the Province of Ontario and as interpreted by the Courts of that Province.
11. NOTICE 11.1 Any notice required or desired to be given hereunder shall be delivered in person or sent by prepaid registered mail addressed as follows:
To the Municipalities: The Township of Chatsworth 136837 Highway 6, R R #1 Chatsworth, ON N0H 1G0; and to
The Municipality of Grey Highlands PO Box 409 206 Toronto St. S, Unit 1 Markdale, ON N0C 1H0; and to
The Municipality of West Grey 402813 Grey Road 4, R R #2 Durham, ON N0G 1R0
To the Contractor: Jennifer Watson PO Box 412 Markdale, ON N0C 1H0 Or at such other address as may be furnished in writing from time to time by either party to the other. Any notice mailed aforementioned by registered mail shall be deemed to have been received 4 business days after the posting thereof.
12. AMENDMENTS 12.1 No provision of this Agreement shall be amended, altered or waived except by further written agreement between the parties.
14. ACKNOWLEDGMENT 14.1 The Municipalities and the Contractor hereby acknowledge having read and understood the within Agreement.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement, having proper authority to do so.
SIGNED, SEALED AND DELIVERED In the presence of ) Contractor: ) ) ______) Jennifer Watson ) ) The Township of Chatsworth ) ) ______) Bob Pringle, Mayor ) ) ______) Patty Sinnamon, CAO Clerk ) ) The Municipality of Grey Highlands ) ) ______) Steve McQueen, Mayor ) ) ______) Raylene Martell, Clerk ) ) The Municipality of West Grey ) ) ______) Kevin Eccles, Mayor ) ) ______) Mark Turner, Clerk -'/,r-¿-m,,9*, r '-)/'- ' '' - & ot r/on- ,ia S 6 e-t/ fZ,rþK*¿ Øu&.¿4or*/ /a*.- ¡/ar/ A (d/ ,&l**T Ã6, tz/tr stl Tqr'- e?Ô8 0//rr: t/,y/ ((çle ø lt lb'zt Ø, &f{z#ir"ø.t¿ *.6a,,*¿ *::{ø /t l//"83 7 l/P-À\ ,kt ¿/oz.l-zÁ/ort, uot//GÒ \Q) 1æ¿0/t^
:ø"- å4,2 h,
o--Gro< *tø-n -¿u.Az-a-¿e,r'-fu /- qrb ;"fu; ¿ "o4'lé /" \',c^ *t ¿l r,/./.r& ¿ -e//f-¿// ¿'r¿-cá. ¿ u7r.¿Væ/Ø 1o .u¿,ot*soÑ.r/ i, ¿nâ á" æL-¿_¿rq-¿ua"¿/ : / ã .;F44K//vÉ Z"Z¡4r*,'rz¿/tt1rr fu,f*u{-o,7 ,k*/ Zzo¿ iAc fn4K//V&'2r7rra az-r*e^t/nz* bu-a
', ár-r*¿r.2ø / , Zhaúz ¿¿,/¿úz¿ø /rfr$+ô/ó¿"n ¿ó /'¿<--- , -ç- ^é¿¡z-ze á/,4-07?Òy'4/&t*â?7 2 ¡4-¿-t¿f/¿ çø2t47(¿4¿<<-' , 4r-^-**q -- , &42 á"*íØ'f"f 4/u- 6(JtZarr ¿/-¿tJ4 At the regular meeting of the Board of Management for the Keady Community Centre held January I4,20I8 the following motion was made:
Motion by Jeff Hamilton, seconded by Dave Kuhl, that the Board have the Township of Chatsworth propose a management relationship expectation/clarification for the Keady Communþ Centre Board of Management.
Caried
Signed: Carolyn Marx
Sent: Wednesday, February 28, 2018 11:36 AM Subject: Conservation Authority Underfunding
Watershed Counties and Municipalities
At the Saugeen Valley Conservation Authority meeting on February 13 the Authority members passed a motion asking staff to distribute the attached sample letter to various upper and lower tier municipalities. The sample letter relates to the continuing provincial underfunding of Ontario’s Conservation Authorities and asks the Province to increase that funding. SVCA asks that you present this sample letter to your respective councils and ask for their support in sending your version of the letter to the parties listed in the letter.
Thank you,
Wayne Brohman
PRIVACY DISCLAIMER: This e-mail (including any attachments) may contain confidential, proprietary, and privileged information and unauthorized disclosure or use is prohibited. If you received this e-mail in error, please notify the sender and delete this e-mail from your system. SAUGEEN VALLEY CONSERVATION AUTHORITY. Thank You!
CONFIDENTIALITY NOTE: The information in this email is confidential and may be privileged. If you are not the intended recipient, please notify the sender you received it in error and delete it from your computer. Please consider the environment before printing this message.
1
Letter to Premier Kathleen Wynne PC Interim Leader Vic Fedeli NDP Leader Andrea Horwath
Subject: Increase base funding to Ontario Conservation Authorities
The Council of ______recognizes that there is only one taxpayer supporting all levels of government and that these are challenging times for the Province of Ontario with respect to its budget. We also recognize that transfer payment funding cuts to the Conservation Authorities were initially implemented in 1995, and have subsequently never been increased in the 22 years since, remaining at the same 1995 dollar value, with the only change being the further cut of several hundred thousand dollars directed at the two largest of the Authorities, Toronto Region and Grand River.
As a member municipality of our local Conservation Authority we followed with interest the multi-year review of the Conservation Authorities Act in which a consistent message was heard from virtually all stakeholders that there was a need for the Province of Ontario to address the chronic underfunding of the Conservation Authorities.
We wish to point out that while the base funding for Conservation Authorities comes through the MNR&F, and the MOE&CC for Drinking Water Source Protection, the work that Conservation Authorities do in partnership with those ministries also benefits other provincial ministries through the various programs and projects of the Authorities, i.e. Education; Health; Agriculture, Food and Rural Affairs; Municipal Affairs and Housing; Tourism, Recreation and Culture; Infrastructure; and Community Safety.
Further, we observed that during debate on Bill 139 addressing the proposed amendments to the Conservation Authorities Act, MPPs of all parties were supportive of the work of the Conservation Authorities, and acknowledged the need to address the chronic underfunding. We also observed that the subsequent passage of Bill 139 received all party support so as to be passed in the Legislature in December of 2017, and receive Royal Assent immediately thereafter.
Therefore, be it resolved that the Council of ______hereby requests that the Province of Ontario, demonstrate their all party support for Conservation Authorities and the work that they do on behalf of all our ratepayers by increasing the transfer payment allocation through reallocation of dollars from other benefiting provincial ministries, or other new revenues, i.e. Carbon Cap and Trade revenues; and
That the Council of ______direct staff to forward a copy of this letter and resolution to the Ministers of Finance, MNR&F, MOE&CC, Education, Health, Agriculture, Food & Rural Affairs, Municipal Affairs & Housing, Tourism, Recreation & Culture, Infrastructure, and Community Safety; local MPs and MPPs; the Association of Municipalities of Ontario; Conservation Ontario; and the member municipalities of its local Conservation Authority.
DESBORO AGRICULTURAL SOCIETY
B0lB05 Siderood 2 R. R. #3 Chotsworlh, Ontorio NOH ìGO 519-794-3s86 lone [email protected]
Februory 19,2018
Township of Chotsworth Council R. R. #r Chotsworth, Ontorio NOH IGO
Deor Chotsworth Council,
On beholf of the society I would líke to thonk you for your donotion of $1500.00 towords our onnuol foll foir. lt is greotly opprecioted by the society ond we ore hoping thot this willcontinue ogoin this yeor.
As we look forword to our ló0t'follfoir this coming August 3lst ond September lst, we hove mony plons in the works 1o celebrote this speciolfok! We extend on invitotion to council members to ottend our foir, view the exhibits, listen to the musicol entertoinment ond enjoy o piece of homemode pie. lf you hove ony questions on this of oll pleose do not hesitote to contoct me.
Thonk you ogoin for your continuous support towords our foll foir!
Regords,
Eleonor Boker Secretory-Treosurer
cc: file
FEB 2 I 2018 Joanne Hyde Municipal Clerk 519-923-2110 ext. 230 jhyde@southgate,ca
Township of Southgate 185667 Grey County Road 9, RR 1 February 27, 20t8 Dundalk, ON NOC 180
Municipality of Grey Highlands Attention : Cassondra Dillman 206 Toronto Street South, Unit 1 P.O. Box 409 Markdale, Ontario NOC 1H0
Dear Ms. Dillman: RE: Resolution No.2O18-L28 regarding CAO2O18-O19 Building Department Decision At the February 2t,2018 Regular Meeting of Council, the following resolution was passed regarding Staff Report CAO2018-019 - Building Department Decision Report:
Moved by Councillor Pallister, Seconded by Acting Deputy Mayor Woodbury; Be ¡t resolved that Council receive staff report CAO2018-019 as information; and That Council direct staff to proceed with implementing the creation of a Southgate Building Department as presented in this report; and That Council direct staff to proceed to provide all the Joint Building Services (JBS) Group municipal members with Southgate's final decision and final notice of the Township's intentions to exít the partnership as of June 30th, 2018; and That Council direct staff to work with the JBS Group finance department to finalize and reconcile Southgate's Building department surplus of revenues over expenses prior to December 3lst, 20t7¡ and That Council direct staff to request from the JBS Group administration, that they provide Southgate with the process that will be used to close out the Southgate Building Department portion as a business unit, with consideration for closed, as well as how to reconcile financially the open, partially completed/inspected building permits, and issued only permits as of June 30, 2018, that the JBS Group has dealt with in 20t8, to close out financially Southgate's exit from the JBS Group partnership in relation to building permit fees, development charges, security deposits, etc. for revenues and expenses; and That Council direct staff to request the payment to Southgate of our original capital contribution, and the Southgate share in dollars of any new JBS department assets purchased or acquired since July 1, 20t6¡ and That Council direct staff to proceed with discussions with any interested municipalities in partnering with the Township of Southgate in the sharing of a common Chief Building Official while each would maintain their own building department. Yay Nay Declared Absent
Mayor Fosbrooke X
Deputy Mayor Jack X Councillor Gordon X
Councillor Dobreen X
Councillor Frew X
Councillor Pallister X
Acting Deputy Mayor Woodbury X 5 0 0 2 By a vote of 5-0 the motion is Carried No. 20L8-L28
Please accept this as official notice that Township of Southgate staff will be at the Grey Highlands Municipal Office during the week of June 25,2018 to retrieve any outstanding capital contributions, files and cabinets.
Township of Southgate staff and Council representatives look forward to further discussions regarding the exiting process at the next available Joint Building Services Committee Meeting.
Please do not hesitate to contact me should you have any questions or concerns.
'oanne Hyde, MPA Municipal Clerk
Rob Adams, CAO (Grey Highlands) Patty Sinnamon, CAO/Clerk (Chatsworth) Laura Johnston, CAO (West Grey) Dave Milliner, CAO (Southgate) & Page2 ot 2
Owen Sound & North Grey Union Public Library Board Minutes
Thursday January 25, 2018 6:00 p.m. Library Board Room
MEMBERS PRESENT: Richard Thomas, Chair (City of Owen Sound, Councillor) Tom Wiley, Vice-Chair (Township of Georgian Bluffs, Councillor) Janice Currie (City of Owen Sound) Bob Droine (City of Owen Sound) Rick Holland (City of Owen Sound) Frank Emptage (Meaford Public Library) Elizabeth Thompson (Township of Chatsworth, Councillor) Joanne Veerman (Township of Georgian Bluffs)
MEMBERS ABSENT/REGRETS: Esra Samli (City of Owen Sound)
STAFF PRESENT: Tim Nicholls Harrison, CEO Nadia Danyluk, Deputy Chief Librarian Lindsey Harris, Administrative Services Coordinator
GUESTS PRESENT: None
COMMENCEMENT: 6:28 P.M.
1. EMPLOYEE RECOGNITION Each year, the Library Board recognizes Library and Adult Learning Centre staff for milestone years of service. Prior to the calling of the Board meeting to order a reception was held and the following staff were recognized: Nadia Danyluk, Deputy Chief Librarian – 10 years of service Lindsey Harris, Administrative Services Coordinator – 10 years of service Karen Teeter, Public Services Assistant – 30 years of service Helen House, Public Services Assistant – 35 years of service
2. CALL TO ORDER The meeting was called to order by Chair, Richard Thomas at 6:28 p.m.
3. ADDITIONAL ITEMS None
Owen Sound & North Grey Union Public Library Board: Minutes January 2018 1
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None
5. CONFIRMATION OF MINUTES
01-18 Moved Tom Wiley THAT the minutes of the November 30, 2017 meeting of the Library Board be approved as presented. Carried.
6. DEPUTATIONS/QUESTIONS FROM THE PUBLIC None
7. CORRESPONDENCE Harris reported that there were three items of correspondence circulated in the package. 7.1: Thank You – A thank you card was received from Gwen Turner for the arrangement that she received from the Board and Staff. 7.2: Letter of Resignation – Dale Albrecht has resigned from the position of Support Services Coordinator and asked that the letter be distributed to the Library Board. 7.3: Letter of Concern – A letter was received from former Library Board member, John A. Tamming regarding the appearance of the Library.
8. REPORTS AND MATTERS TABLED 8.1 Board Chair’s Report No report.
8.2 CEO’s Report CEO Tim Nicholls Harrison drew the Board’s attention to the CEO’s Report as distributed and provided additional information. 8.2.1 Library Service Index: We have been using our Library Service Index since 2015. It allows us to capture and count many indicators that cover the breadth of our customer services. The LSI for November was 300.23. The LSI for December was 285.09. In the month of December, we provided at least 66,425 services to our customers. The LSI is calculated by dividing the total services by the number of hours that we were open in the month. The LSI shows the average number of services provided to the community by the Owen Sound & North Grey Union Public Library per hour that we are open. Our LSI for the year was 343.10 compared to 330.72 for 2016. Please see the attached three-year comparison. 8.2.2 Key Statistics: Our total library membership is 11,535. In December, we had 13,636 library visits and circulated 21,034 materials. There were 3,684 uses of technology. 299 items were added to our collection and 87 items were withdrawn. The library provided information assistance 1,387 times. 554 people participated in 6 adult and 19 youth programs. We had 10 class visits.
Owen Sound & North Grey Union Public Library Board: Minutes January 2018 2
8.2.3 Staff Anniversaries: We extend congratulations to Gwen Turner, Nadia Danyluk, Jill McFadden-Bartley, Stephen Ballard and Tracy Henderson on their work anniversaries. Thank you for contributing your time, effort, skills and talents!
Gwen Turner Public Services 14 years Nadia Danyluk Youth Services 11 years
Jill McFadden-Bartley Youth Services 10 years Stephen Ballard ALC 9 years Tracy Henderson ALC 9 years
8.2.4 2018 Capital Projects: The City of Owen Sound has approved both the library roofing and library floor projects for 2018. We will be working with Kristan Shrider, the Manager of Property for the City of Owen Sound, to develop timelines for the two building projects. We have purchased a refurbished floor cleaner to assist with the maintenance and upkeep, since new tile flooring will be installed instead of carpeting. 8.2.5 Appointment of Deputy Chief: We were pleased to announce, effective December 6, 2017, that Nadia Danyluk was appointed Deputy Chief Librarian. Nadia has been successful in the role of Youth Services Librarian for almost 11 years. A major focus of her role has been on creating more youth opportunities within the library and working to develop new programs. In 2015 Nadia was recognized as the Children and Youth Services Librarian of the Year by the Ontario Public Library Association. Nadia Danyluk graduated York University with an Honours Bachelor in English literature and fine art in 2004. Following that she was awarded a Masters of Library and Information Science from the University of Western Ontario in 2006. After working as the Children’s Librarian at the Woodbridge branch of the Vaughan Public Library, she was hired as the Youth Services Librarian at the Owen Sound & North Grey Union Public Library in 2007. 8.2.6 Strategic Planning: Filling the position of Deputy Chief Librarian was one of the recommendations in the Staffing Analysis Report that was shared with the Board and senior management last month. We are currently working on other recommendations including the focus of more staff resources on customer service needs. We will have more to report when we undertake the implementation of our new strategic plan. 8.2.7 December Programming: Highlights in December included 3D Printing, Holiday Rustic Signs, Tech Zoo, French Story Time, Ukulele Jam and Yoga for Kids. All of the regular book chats and children and youth programs were scheduled including story times, lego club, and TAG. 8.2.8 Food for Fines: This year’s campaign will occur in January. The donated food items will be collected and delivered to the Owen Sound Salvation Army Food Bank. Last year, we cleared over $700.00 of patron fines and the food bank received hundreds of donated food items. 8.2.9 OLA Super Conference: Nadia Danyluk, Jill McFadden-Bartley and Laura Stirling will be attending this year’s conference as part of our professional
Owen Sound & North Grey Union Public Library Board: Minutes January 2018 3 development. The workshop schedule is online at http://www.olasuperconference.ca/event/. 8.2.10 Library @ Your Fingertips: This is a new weekly series of workshops that will be launched in January. Learn how to access the Library from anywhere! Join us Wednesday afternoons from 2:00-3:00 pm in the Auditorium to learn about our online resources available to library card holders. Discover how to download books, magazines, movies, and music, find your next book to read, discover an ancestor or learn a new language. 8.2.11 New Adult Book Club: The Page Turners’ Book Club will be starting in the new year and we are looking for members. Meetings will be the second last Wednesday of the month from 2:00-3:00 pm. Our first meeting will take place on January 24 in the Library Board Room. Laura Stirling will facilitate this group. 8.2.12 Family Literacy Day Celebrations: Come celebrate Family Literacy Day, Saturday January 27 from 10:00-11:30 am in the Library Auditorium. Dress for our jungle theme if you wish (as a jungle animal) or bring a jungle animal with you (stuffed of course!). Enjoy activity stations, stories, songs, crafts and a snack in a “warm and wild” environment! This Family Literacy celebration is a partnership event of the East Ridge School Site of the Ontario Early Years Centre, the Owen Sound & North Grey Union Public Library and the Grey County Early Years Literacy Facilitator. 8.2.13 Girls Rock School: In partnership with Lupercalia, we will be hosting a Girls Rock School. For girls aged 10 to 16. Participants will learn basic song-writing skills, lyric writing, instrument basics, jamming, zine making, and perform in an *actual* festival, and sleep over at the library. Facilitated by music educator Kritty Uronowski of the Baby Pineapple Studio with 18 + years of experience. Supported by local female artists, teachers, and library staff. Watch for more information on the Library website and on social media. 8.2.14 Final Comments: December was a very busy time at the library. I congratulate staff on their commitment to customer service, their willingness to innovate and try new things and their continued dedication to our community. 2018 is going to be an exciting year at the library.
Additional items as per verbal report: None
02-18 Moved by Frank Emptage THAT the Library Board approve the CEO’s Report as presented. Carried.
Owen Sound & North Grey Union Public Library Board: Minutes January 2018 4 8.3 Financial Committee Report
8.3.1 Statements and Accounts:
03-18 Moved by Rick Holland THAT Library accounts totaling $113,162.38 for November and December be approved for payment and further, THAT the Adult Learning Centre’s accounts totaling $45,123.45 for November and December be approved for payment and further, THAT the Library’s and Adult Learning Centre’s Financial Statements to December 31, 2017 be received as information. Carried. 8.3.2 Reserve Accounts:
04-18 Moved by Rick Holland THAT the Library Board approve revenues and expenditures for the Book Sale Reserve Account, Poet Laureate Reserve Account, Teen Advisory Group – TAG Reserve Account and Write @ Your Library Reserve Account to December 31, 2017. Carried.
8.3.3 Budget 2018: Nicholls Harrison drew the Board’s attention to the revised 2018 Operating Budget as distributed. He noted that the changes do not affect the level of municipal contribution.
05-18 THAT the Library Board approve the 2018 Operating Budget as amended. Carried.
8.4 Personnel Committee Report No report.
8.5 Property/Building Committee Report No report.
8.6 Library Foundation Committee Report No report.
8.7 Policies and Bylaws Committee Report No report.
8.8 Friends of the Library Liaison Report No report.
8.9 SOLS Saugeen Trustee Council Report No report.
9. OTHER BUSINESS None
Owen Sound & North Grey Union Public Library Board: Minutes January 2018 5 10. STRATEGIC PRIORITIES None
11. RESOLUTION TO MOVE IN CAMERA - STRUCK
12. DECLARATION TO MOVE TO THE REGULAR BOARD MEETING - STRUCK
13. NEXT MEETING: Annual General Meeting and Regular Board meeting to be held Thursday February 22, 2018 at 6:00 p.m. in the Library Board Room.
14. ADJOURNMENT: The meeting was declared adjourned at 7:17 p.m.
Owen Sound & North Grey Union Public Library Board: Minutes January 2018 6
TOWNSHIP OF CHATSWORTH 316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Budget Open House
TAKE NOTICE THAT the Council of the Township of Chatsworth will hold an Open House to discuss the proposed 2018 Municipal Budget
Date/Time: Wednesday March 21, 2018 at 6:30 p.m. Presentation at 6:45 p.m.
Location: Council Chambers Township of Chatsworth Municipal Office 316837 Highway 6 Chatsworth, ON N0H 1G0
FURTHER NOTICE is hereby given that Council intends to adopt the 2018 Municipal Budget at a special Council Meeting on March 28, 2018 at 9:00 a.m.
Questions or comments can be directed to:
Patty Sinnamon, Dipl.M.M. CAO Clerk 519-794-3232 Ext 124 [email protected]
Dated this 16th day of February, 2018 TOWNSHIP OF CHATSWORTH 316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
NOTICE SPECIAL MEETING OF COUNCIL
TAKE NOTICE of the date and time of the following Corporation of the Township of Chatsworth Special Meeting of Council:
Date/Time: Wednesday March 28, 2018 at 9:00 a.m.
Location: Council Chambers Township of Chatsworth Municipal Office 316837 Highway 6 Chatsworth, ON N0H 1G0
For the following reason: To pass the Township of Chatsworth 2018 Municipal Budget
An Agenda will be available on the Township of Chatsworth website prior to the meeting.
Patty Sinnamon, Dipl.M.M. CAO Clerk 519-794-3232 Ext 124 [email protected]
Dated this 16th day of February, 2018 TOWNSHIP OF CHATSWORTH TRACKING SHEET For March 7, 2018
Subject for Action Assigned Anticipated Comments Department Response Date Review of CAO March, 2018 Report to be provided in March, 2018 Municipally owned lands Report on CAO and Planner March, 2018 Joint Report to be provided in March, 2018 Recreation lands in Chatsworth (arena, ball diamond and park) Corporate Policies SMT Ongoing Council identified that a review of some Review (ie. policies such as purchasing and procurement, Purchasing, etc., is necessary. Staff will compile all corporate surplus land, policies into one to facilitate ease of locating unopened road and ensuring staff are aware of all policies. allowances, Reserve and Reserve Fund policy and Community Grants Investment Policy – approved in December Program) 2017 Personnel Policies approved Nov/2017
Purchasing Policy being reviewed by staff Budget 2018 SMT Meetings with Council to commence January, And Long Term 2018 (2 budget meetings held to date) Budget Budget Open House – March 21 @ 6:30 p.m. Sp. Meeting to Adopt Budget – March 28 @ 9:00 a.m. Automatic Aid FIRE CHIEF February, 2018 Report on Automatic Aid Agreement with Agreement Inter-Township and Georgian Bluffs including number of calls that each party has responded to in past year
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2018-21
BEING a By-law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Chatsworth held on March 7, 2018.
WHEREAS Section 5(1) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, grants powers of a Municipal Corporation to be exercised by its Council; and
AND WHEREAS Section 5(3) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, provides that powers of every Council are to be exercised by By- law unless specifically authorized to do otherwise;
AND WHEREAS it is deemed expedient that the proceedings of the Council Meeting held on March 7, 2018 are confirmed and adopted by By-law;
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth enacts as follows:
1. That the actions of the Council of the Corporation of the Township of Chatsworth at its Council Meeting held on March 7, 2018 in respect to each motion and resolution passed, reports received and direction given by the Council at the said meeting is hereby adopted and confirmed.
2. The Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action of the Council.
Read a first and second time this 7th day of March, 2018
Read a third time and finally passed this 7th day of March, 2018
______Mayor Bob Pringle
______CAO Clerk Patty Sinnamon