THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE Tuesday, July 20, 2021 9:00 a.m. AGENDA Audio Recording Times Noted in Red (Minutes:Seconds) 1. Roll Call 00:00
2. Approval of Agenda 01:43 Page 1
3. Disclosure of Conflict of Interest Issues None
4. Approval of Minutes 02:59 a. June 10, 2021 Page 2 b. June 15, 2021 Page 5
5. Business Arising from Minutes a. June 10, 2021 03:41 Page 2 b. June 15, 2021 03:50 Page 5
6. Presentation a. 9:10 a.m. Annapolis Valley Collaborative Coalition - Physician Retention & Page 15 Recruitment 04:00
7. Administration a. Proclamation Request: Right to Know Week September 27 - October 3, 2021 Page 16 36:20 b. Meeting Manager Updates SOP and Council Motions Progress Report 38:31 Page 21 c. Direction on Videoconferencing of Council and Committee Meetings 43:30 Page 23
8. Engineering and Public Works, Lands & Parks Services a. Funding Update: New EPW Operations Centre 68:43 Page 27
9. Information Technology a. Network Connectivity for Greenwood Water and Sewer Plants 78:30 Page 29
10. Correspondence 84:18 a. 2021-07-06 Annapolis Valley Regional Library Annual Report 2020-21 84:48 Page 31 b. 2021-07-07 City of Mississauga Resolution re: Canada Day and Termination of Appeal of Human Rights Tribunal Ruling 85:03 Page 43 c. 2021-07-08 Confederacy of Mainland Mi’kmaq Electoral Office 85:58 Page 45 d. 2021-07-09 Minister of Municipal Affairs re: June 29, 2021 Meeting 86:50 Page 46
11. External Board and Committee Reports a. Kings Point to Point Transit Society Board 90:29 Page 47 b. Valley Regional Enterprise Network 92:24 Verbal c. New Minas Source Water Protection 93:19 Verbal d. Kings Transit Authority 93:25 Verbal e. Valley Community Fibre Network 94:42 Verbal f. Other: See Attached Table Page 49
12. Other Business: Housing Assistance for Seniors 96:27 Street Renaming 99:45
13. Comments from the Public None
14. Adjournment 102:32 COTW 2021-07-20 Page 1 THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE June 10, 2021 DRAFT MINUTES
Meeting Date A virtual meeting of the Committee of the Whole was held on Thursday, and Time June 10, 2021 at 6:00 p.m. via Webex video conference.
1. Attendance All Members of Council were present, with the exception of Councillor Winsor.
Results for Roll Call For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor - District 9 Peter Allen For
Also in attendance were: . Scott Conrod, Chief Administrative Officer . Greg Barr, Director, Finance & IT . Trish Javorek, Director, Planning & Inspections . Scott Quinn, Director, Engineering & Public Works, Lands & Parks . Terry Brown, Manager of Inspection and Enforcement . Mike Livingstone, Manager of Financial Reporting . Chloe Austin, Recording Secretary
2. Approval of Agenda On motion of Councillor Armstrong and Councillor Misner, that Committee of the Whole approve the June 10, 2021 agenda as circulated.
Motion Carried. COTW-2021-06-10-090 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor - District 9 Peter Allen For
COTW 2021-07-20 Page 2 Committee of the Whole 2 June 10, 2021
3. Disclosure of Conflict of No Conflict of Interest issues were declared. Interest Issues
4. Information Session/Presentations
4a. Dangerous or Unsightly Terry Brown, Manager of Inspection and Enforcement, provided a Process/Legislation presentation on the Dangerous or Unsightly process and legislation.
4b. Engineering & Public Works Scott Quinn, Director of Engineering and Public Works, provided a and Asset Management presentation on the Engineering & Public Works Department and Asset Management.
On motion of Deputy Mayor Lutz and Councillor Hirtle, that Committee of the Whole receive the ‘Dangerous or Unsightly Process/Legislation’ presentation and the ‘Engineering & Public Works and Asset Management’ presentation as provided on June 10, 2021 for information.
Motion Carried. COTW-2021-06-10-091 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor -
District 9 Peter Allen For
5. Other Business Councillor Armstrong noted that the Women of Excellence awards recipients were announced on June 9th. Council expressed a wish to extend congratulations to the winners and nominees and Mayor Muttart noted he would send a letter of congratulations.
Councillor Hirtle thanked Director Quinn and staff for their hard work trying to rectify the sewer issues that have caused smells in New Minas.
Deputy Mayor Lutz extended condolences to the Muslim Community for the loss of a family in London, Ontario, in a hate motivated attack.
6. Adjournment On motion of Deputy Mayor Lutz and Councillor Granger, there being no further business, the meeting adjourned at 6:58 p.m.
Motion Carried. COTW-2021-06-10-092 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For
COTW 2021-07-20 Page 3 Committee of the Whole 3 June 10, 2021
District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor -
District 9 Peter Allen For
Approved by:
______Peter Muttart Chloe Austin Mayor Recording Secretary
Results Legend - Absent COI Conflict of interest For A vote in favour Against A vote in the negative or any Councillor who fails or refuses to vote and who is required to vote by the preceding subsection, shall be
deemed as voting in the negative.
COTW 2021-07-20 Page 4
THE MUNICIPALITY OF THE COUNTY OF KINGS COMMITTEE OF THE WHOLE June 15, 2021 DRAFT MINUTES
Meeting Date A meeting of the Committee of the Whole was held on Tuesday, June 15, and Time 2021 at 9:00 a.m. by video conference.
1. Attendance All Members of Council were in attendance, with the exception of Councillor Harding, who joined the meeting at 10:03 a.m. after a medical appointment.
Results for Roll Call For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
Also in attendance were: . Scott Conrod, Chief Administrative Officer . Rob Frost, Deputy Chief Administrative Officer . Greg Barr, Director, Finance & IT . Trish Javorek, Director, Planning & Inspections . Scott Quinn, Director, Engineering & Public Works, Lands & Parks . Mike Livingstone, Manager of Financial Reporting . Scott MacKay, Manager of Revenue . Ashley Brooker, Active Living Coordinator (item 6) . Amie Johnstone, Administrative Assistant, Finance . Janny Postema, Municipal Clerk/Recording Secretary
2. Approval of Agenda On motion of Councillor Misner and Councillor Hirtle, that Committee of the Whole approve the June 15, 2021 agenda as circulated.
Motion Carried. COTW-2021-06-15-093 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
COTW 2021-07-20 Page 5 Committee of the Whole 2 June 15, 2021
3. Disclosure of Conflict of Councillor Misner declared a conflict of interest with respect to the Kings Interest Issues Vision Grant given that she was on the Board of the Rowan’s Room Development Society.
4. Approval of Minutes
4a. May 18, 2021 On motion of Councillor Misner and Councillor Winsor, that the minutes of the Committee of the Whole meeting held on May 18, 2021 be approved as circulated.
Motion Carried. COTW-2021-06-15-094 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
5. Business Arising from Minutes
5a. May 18, 2021 Mayor Muttart reported that a letter of support related to the Suicide Prevention Hotline had been sent to MP d’Entremont.
6. Presentation
6a. Active Kings County: An Ashley Brooker, Active Living Coordinator, introduced Juniper Littlefield Active Transportation Plan and Bruce Mans, UPLAND Planning + Design Studio, who presented the for the Municipality of the Implementation Plan. Ms. Brooker presented the Request for Decision as County of Kings attached to the June 15 2021 Committee of the Whole agenda and provided a presentation.
On motion of Deputy Mayor Lutz and Councillor Allen, that Committee of the Whole recommend Municipal Council accept Active Kings County: An Active Transportation Plan, as attached to the June 15, 2021 Request for Decision, in the context of annual Municipal Budget approvals and the acquisition of partnership agreements required to proceed with projects on non-Municipal holdings.
Motion Carried. COTW-2021-06-15-095 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For
COTW 2021-07-20 Page 6 Committee of the Whole 3 June 15, 2021
District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
7. Administration
7a. Draft Emergency Scott Conrod, CAO, presented the Request for Decision as attached to the Management By-law #110 June 15, 2021 Committee of the Whole agenda and provided a presentation.
On motion of Councillor Misner and Councillor Granger, that Committee of the Whole recommend Municipal Council give First Reading to adopt the Emergency Management By-law, By-law 110, as attached to the June 15, 2021 Committee of the Whole agenda.
Motion Carried. COTW-2021-06-15-096 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
8. Engineering and Public Works, Lands & Parks Services
8a. Flood Risk Infrastructure Scott Quinn, Director, Engineering and Public Works, Lands & Parks Investment Program Services, presented the Request for Decision as attached to the June 15, Application - Port Williams 2021 Committee of the Whole agenda and provided a presentation.
On motion of Councillor Winsor and Councillor Misner, that Committee of the Whole recommend Municipal Council authorize the CAO to assist the Village of Port Williams in preparing a Flood Risk Infrastructure Investment Program funding application for the Farnham Dyke Extension Project – Phase 2 Concept Design Study as outlined in the June 15, 2021 Request for Decision.
Motion Carried. COTW-2021-06-15-097 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For
COTW 2021-07-20 Page 7 Committee of the Whole 4 June 15, 2021
District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
On motion of Councillor Hirtle and Deputy Mayor Lutz, that Committee of the Whole recommend Municipal Council approve a grant to the Village of Port Williams of up to $15,600, funded from GL#01-2-249-204 (Outside Engineering), for Farnham Dyke Extension Project Phase 2 Study as outlined in the June 15, 2021 Request for Decision, conditional on the approval of the Flood Risk Infrastructure Investment Program funding application.
Councillor Armstrong suggested an amendment to change “a grant” to “funding support”. The mover and seconder of the motion agreed to a friendly amendment.
Amended Motion: That Committee of the Whole recommend Municipal Council approve funding support to the Village of Port Williams of up to $15,600, funded from GL#01-2-249-204 (Outside Engineering), for Farnham Dyke Extension Project Phase 2 Study as outlined in the June 15, 2021 Request for Decision, conditional on the approval of the Flood Risk Infrastructure Investment Program funding application.
Amended Motion Carried. COTW-2021-06-15-098 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
On motion of Councillor Granger and Councillor Hirtle, that Committee of the Whole recommend Municipal Council provide a letter to the Department of Municipal Affairs in support of a Flood Risk Infrastructure Investment Program application being submitted by the Village of Port Williams, provided that the Municipality not assume any ownership of the Farnham Dyke.
Motion Carried. COTW-2021-06-15-099 Results For 9 Against 0
COTW 2021-07-20 Page 8 Committee of the Whole 5 June 15, 2021
District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding - District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For
It was noted that Councillor Harding joined the meeting at 10:03 a.m.
8b. Review of J-Class Road Scott Conrod, CAO, presented the Request for Decision as attached to the Program June 15, 2021 Committee of the Whole agenda and provided a presentation.
On motion of Councillor Hirtle and Councillor Winsor, that Committee of the Whole recommend Municipal Council introduce the J-Class Road Program proposal to the Honourable Brendan Maguire, Minister of Municipal Affairs, on June 30, 2021 and request that his Department bring the proposal to the Province of Nova Scotia’s Treasury and Policy Board.
Motion Carried. COTW-2021-06-15-100 Results For 9 Against 1 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong Against District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For District 9 Peter Allen For
Committee of the Whole took a short break from 10:25 - 10:39 a.m.
9. Financial Services
9a. 2021-22 Kings Vision Grant Amie Johnstone, Administrative Assistant, Finance, presented the Request for Decision as attached to the June 15, 2021 Committee of the Whole agenda and provided a presentation.
Appendix A On motion of Councillor Winsor and Councillor Harding, that Committee of the Whole recommend Municipal Council approve the Kings Vision Grant allocations for the existing multi-year commitments as described in Appendix A attached to the June 15, 2021 Request for Decision, for a total of $265,070.
Motion Carried. COTW-2021-06-15-101
COTW 2021-07-20 Page 9 Committee of the Whole 6 June 15, 2021
Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner COI District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
2021-22 Kings Vision Grant- On motion of Deputy Mayor Lutz and Councillor Armstrong, that Appendix B Committee of the Whole recommend Municipal Council approve the Kings Vision Grant allocations for the new multi-year commitments including all supplementary conditions as described in Appendix B attached to the June 15, 2021 Request for Decision, for a total of $161,000.
Councillor Hirtle moved to reduce funding for the Charles Macdonald House of Centreville Society to $0; the amendment failed for lack of a seconder.
Main motion: That Committee of the Whole recommend Municipal Council approve the Kings Vision Grant allocations for the new multi-year commitments including all supplementary conditions as described in Appendix B attached to the June 15, 2021 Request for Decision, for a total of $161,000.
Motion Carried. COTW-2021-06-15-102 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner COI District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
2021-22 Kings Vision Grant- On motion of Councillor Killam and Councillor Armstrong, that Appendix C Committee of the Whole recommend Municipal Council approve the Kings Vision Grant allocations for the new single-year requests as described in Appendix C attached to the June 15, 2021 Request for Decision, for a total of $150,429.
COTW 2021-07-20 Page 10 Committee of the Whole 7 June 15, 2021
Motion Carried. COTW-2021-06-15-103 Results For 9 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner COI District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
9b. Amendments to By-law 93: Scott MacKay, Manager of Revenue, presented the Request for Decision Private Road Maintenance as attached to the June 15, 2021 Committee of the Whole agenda and Charge provided a presentation.
On motion of Councillor Harding and Councillor Misner, that Committee of the Whole recommend Municipal Council give First Reading to amendments to the Private Road Maintenance Charge By- law, By-law 93, as attached to the June 15, 2021 Committee of the Whole agenda.
Motion Carried. COTW-2021-06-15-104 Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
9c. Canada Community- Mike Livingstone, Manager of Financial Reporting, presented the Request Building Fund (formerly Gas for Decision as attached to the June 15, 2021 Committee of the Whole Tax Fund) agenda and provided a presentation.
On motion of Councillor Hirtle and Councillor Granger, that Committee of the Whole recommend Municipal Council approve the allocation of the $2,135,274 one-time top-up of the 2020/21 Canada Community-Building Fund for future projects of the Municipality of the County of Kings as detailed in its annual Capital Investment Plans.
Motion Carried. COTW-2021-06-15-105 Results
COTW 2021-07-20 Page 11 Committee of the Whole 8 June 15, 2021
For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
10. Correspondence Mayor Muttart provided an overview of the correspondence as attached to the June 15, 2021 Committee of the Whole agenda.
On motion of Councillor Misner and Councillor Allen, that Committee of the Whole receive the correspondence as attached to the June 15, 2021 Committee of the Whole agenda.
Motion Carried. COTW-2021-06-15-106 Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
10a. Trans County For information. Transportation Society Thank You
10b. Minister of Environment & For information. Climate Change: Public Engagement
11. External Board and Committee Reports
11a. Kings Point to Point Transit Councillor Harding presented the report as attached to the June 15, 2021 Society Board Committee of the Whole agenda.
11b. Kings Regional Councillor Misner presented the report as attached to the June 15, 2021 Rehabilitation Centre Board Committee of the Whole agenda.
11c. Kings Transit Authority Councillor Winsor presented the report as attached to the June 15, 2021 Board Committee of the Whole agenda.
COTW 2021-07-20 Page 12 Committee of the Whole 9 June 15, 2021
11d. New Minas Source Water Councillor Winsor presented the report as attached to the June 15, 2021 Protection Committee Committee of the Whole agenda.
11e. Landscape of Grand Pré Inc. Deputy Mayor Lutz provided a verbal report and noted that meetings of Board, Annapolis Valley these three Boards were scheduled for later in the week. She invited Trails Coalition Board, Councillors to send her items they would like to see raised. Annapolis Valley Regional Library Board
11f. Valley Regional Enterprise Councillor Winsor provided a verbal report and noted that a written report Network Liaison & Oversight would be included in the agenda package following the meeting. Committee
11g. Other: See Attached Table On motion of Councillor Winsor and Councillor Allen, that Committee of the Whole receive the External Board and Committee Reports as attached to the June 15, 2021 Committee of the Whole agenda and as provided verbally.
Motion Carried. COTW-2021-06-15-107 Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
12. Other Business At the request of Councillor Winsor, Deputy CAO Frost provided an update on the Branding process. He noted that the new brand was being implemented in phases, that a Branding Guide had been created and that the new Communications Specialist starting on June 28th would continue the rollout. Reactions on Facebook had been positive so far.
Councillor Killam reported having heard negative comments on the new brand from the business and tourist industry.
13. Comments from the Public No members of the public were present.
14. Adjournment On motion of Councillor Armstrong and Councillor Allen, there being no further business, the meeting adjourned at 11:47 a.m.
Motion Carried. COTW-2021-06-15-108 Results For 10 Against 0 District Name Results Mayor Peter Muttart For District 1 June Granger For District 2 Lexie Misner For
COTW 2021-07-20 Page 13 Committee of the Whole 10 June 15, 2021
District 3 Dick Killam For District 4 Martha Armstrong For District 5 Tim Harding For District 6 Joel Hirtle For District 7 Emily Lutz For District 8 Jim Winsor For
District 9 Peter Allen For
Approved by:
______Peter Muttart Janny Postema Mayor Municipal Clerk/Recording Secretary
Results Legend - Absent COI Conflict of interest For A vote in favour Against A vote in the negative or any Councillor who fails or refuses to vote and who is required to vote by the preceding subsection, shall be
deemed as voting in the negative.
COTW 2021-07-20 Page 14 Presentation to Committee of the Whole
Subject: Physician Retention & Recruitment
Organization: Annapolis Valley Collaborative Coalition
Name of Presenter(s): Breanna Hall
Date: July 20, 2021 ______
Organization:
(Who) Summary of the organization you will represent:
The Annapolis Valley Collaborative Coalition is a partnership of Kings South MLA Keith Irving, Town of Wolfville, County of Kings, Western Kings Memorial Health Society and the Annapolis Valley Chamber of Commerce. The collaborative was established in August 2019 as a regional approach focused on building on the strength of local communities and providing a more collaborative environment to attract and retain physicians and other healthcare workers to ensure our region has access to the health services they need.
Discussion:
(What) Brief summary of the topic you wish to discuss:
A brief update on what has been accomplished throughout the projects first year of operation and a look towards the future of physician retention and recruitment in the Annapolis Valley.
Request:
(Why) Please indicate the purpose of the presentation - is your organization requesting a commitment? (funding, letter of support, etc.) Or providing the presentation for information?
Provide an annual report presentation.
COTW 2021-07-20 Page 15 Municipality of the County of Kings Request for Decision
TO Committee of the Whole
PREPARED BY Janny Postema, Municipal Clerk
MEETING DATE July 20, 2021
SUBJECT Proclamation Request: Right to Know Week
ORIGIN • July 7, 2021 Information and Privacy Commissioner for Nova Scotia e-mail request • Proclamations Policy COMM-02-003
RECOMMENDATION That Committee of the Whole recommend Municipal Council proclaim September 27 to October 3, 2021 ‘Right to Know Week’ in the Municipality of the County of Kings.
INTENT To present the proclamation request to Council for approval per Policy COMM-02-003: Proclamations.
DISCUSSION Section 4.1 of the Proclamations Policy states that:
“It is the policy of the Council to consider requests to proclaim certain causes, when such proclamation positively impacts the community.”
The Right to Know Week proclamation request was previously approved in 2017, 2018, 2019 and 2020. Staff consider raising awareness for Right to Know Week a cause that will positively impact the community and therefore recommend that Council proclaim September 27 to October 3, 2021 ‘Right to Know Week’ in the Municipality of the County of Kings.
FINANCIAL IMPLICATIONS • No financial implications
STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement “A place where all people choose to be”
Good Governance
Environmental Stewardship
Economic Development
Strong Communities
Financial Sustainability
Supports a Strategic Project
Supports a Core Program Enhancement
Not Applicable
COTW 2021-07-20 Page 16 Municipality of the County of Kings Request for Decision
ALTERNATIVES • No alternatives are recommended.
IMPLEMENTATION • Provide a copy of the proclamation to the Office of the Information & Privacy Commissioner for posting to https://oipc.novascotia.ca. • Post to Municipality’s social media.
ENGAGEMENT • There were no engagement initiatives undertaken as this item is guided by the Proclamations Policy.
APPENDICES • Appendix A: July 7, 2021 Information and Privacy Commissioner for Nova Scotia e-mail request • Appendix B: Right to Know Week Proclamation
APPROVALS Scott Conrod, Chief Administrative Officer July 13, 2021
COTW 2021-07-20 Page 17 Appendix A
From: Information Privacy Commissioner for Nova Scotia
Good day Mr. Conrod,
RE: Right to Know Week in Nova Scotia
I am very pleased to take this opportunity to once again encourage your participation in Right to Know Week.
September 28, 2021 is International Right to Know Day. In Canada, the week of September 27 to October 3 has been designated as “Right to Know Week.” There will be various activities in most provinces/territories and at the national level during this week.
We invite your municipality to proclaim September 27 to October 3 “Right to Know Week”. I have included the proclamation template for your consideration. If your municipality passes a motion to sign the proclamation, please provide this office, the Office of the Information & Privacy Commissioner (OIPC), with a copy of the proclamation. We also ask that you publicize Right to Know Week in your municipality.
Thank you for your participation in Right to Know Week. If you require further information, please contact Julie Young, Assessment & Awareness Officer, OIPC at 902-424-4684, or [email protected].
I invite you to feel free to contact my office you have any questions or concerns relating to your administration of your access responsibilities under Part XX of the Municipal Government Act.
Information about proclamations: To enhance public awareness, we invite your municipality to proclaim September 27 to October 3 “Right to Know Week” in your municipality. A proclamation would serve as an official endorsement demonstrating your commitment to openness, transparency and accountability, greatly increasing the number of citizens who will become aware of their right to access information.
The purpose of Right to Know Week is to celebrate the right of all Canadians, and in our case specifically Nova Scotians, to access information in the custody or under the control of public bodies, municipalities, and health custodians as guaranteed by access to information legislation. Such legislation entrenches the accountability of governments by ensuring they operate with transparency and openness. During these difficult times with the COVID-19 pandemic, it is critical that public bodies, municipalities, and health custodians recognize that Canadians’ right of access to information is not suspended. Information and Privacy Commissioners across the world have encouraged governments to ensure that proper documentation of government-decision making continues, despite the pandemic.
As the Nova Scotia’s Information and Privacy Commissioner, I am participating in this Canada- wide effort along with my other Canadian Commissioner colleagues to raise awareness of the right to access information and its value, with a local focus on what it means to those living and working in Nova Scotia.
COTW 2021-07-20 Page 18 In 2020, the OIPC sent invitations to the Province of Nova Scotia and all municipalities inviting them to proclaim Right to Know Week. The following proclaimed or passed a motion/resolution for Right to Know Week in Nova Scotia and provided our office with a copy of the proclamation:
. Province of Nova Scotia . Municipality of the County of Annapolis . Village of St. Peter’s . Municipality of the County of Kings . Halifax Regional Municipality . Town of Middleton . Town of Bridgewater . Town of Stellarton . Town of New Glasgow . Town of Antigonish . Town of Amherst . Municipality of the County of Pictou . Municipality of the County of Richmond
A copy of the proposed wording for the proclamation is attached. It has been formatted in such a way as to make it easy for you to complete. As soon as your municipality has passed a motion to sign the proclamation please provide the OIPC with a copy of the proclamation, which will be posted on the Right to Know Week webpage of our website https://oipc.novascotia.ca. We also may Tweet about it on our Twitter page, @NSInfoPrivacy. We invite you to retain an original signed copy of the Right to Know Proclamation and post it in a prominent location in your municipality.
Yours truly,
Tricia Ralph Information and Privacy Commissioner for Nova Scotia
Sent on behalf of Tricia Ralph by: Julie Young Assessment & Awareness Officer
Office of the Information and Privacy Commissioner for Nova Scotia Telephone: 902.424.4684; Toll free within NS: 1.866.243.1564 TDD: 1.800.855.0511; Fax: 1.902.424.8303
https://oipc.novascotia.ca Follow us on Twitter @NSInfoPrivacy
Notice: This email may contain confidential information and is intended only for the individual named. If you have received this email by mistake, please notify me by email or by calling 1-902-424-4684 immediately and delete it from your system. Do not copy or distribute it.
COTW 2021-07-20 Page 19 Appendix B
PROCLAMATION RIGHT TO KNOW WEEK
September 27 to October 3, 2021
WHEREAS, The Municipality of the County of Kings has adopted the principles of openness, transparency and accountability; and
WHEREAS, Part XX of the Municipal Government Act, Freedom of Information and Protection of Privacy, gives citizens a right of access to information in the custody or under the control of the Municipality of the County of Kings; and
WHEREAS, Access to information ensures citizens of Nova Scotia have the opportunity for meaningful participation in the democratic process; and
WHEREAS, A celebration of the right of citizens to access information will facilitate informed public participation in policy formulation, ensure fairness in government decision-making, and permit the airing and reconciliation of divergent views; and
WHEREAS, The Municipality of the County of Kings joins most other Canadian jurisdictions and democracies world-wide in acknowledging international Right to Know Week;
THEREFORE, BE IT RESOLVED, That Mayor Muttart, on behalf of Municipal Council, proclaim September 27 to October 3, 2021 Right to Know Week in the Municipality of the County of Kings.
Signed this 7th day of September 2021,
______
Mayor Peter Muttart
181 Coldbrook Village Park Drive Coldbrook, NS B4R 1B9 www.countyofkings.ca
COTW 2021-07-20 Page 20 Municipality of the County of Kings Briefing
TO Committee of the Whole
PREPARED BY Janny Postema, Municipal Clerk
MEETING DATE July 20, 2021
SUBJECT Meeting Manager Updates SOP and Council Motions Progress Report
ORIGIN • 2017-09-19 Committee of the Whole - Councillor Item: Administration and Management of “Council Action List” • 2017-10-03 Municipal Council - Motion: That Municipal Council direct the CAO to develop a “Council Action List Administrative System” and consult with Councillors and staff in the design as appropriate. • 2017-10-17 Committee of the Whole - Council Action Items Progress Report • 2017-11-21 Committee of the Whole - Council Action Items Progress Report • 2018-01-16 Committee of the Whole - Council Action Items Progress Report • 2018-05-15 Committee of the Whole - Council Action Items Progress Report • 2020-01-21 Committee of the Whole - CAO 2020-21 Objectives: System/program (statistical) Council reports • 2020-02-18 Committee of the Whole - Demonstration of Public Access to Meeting Manager Software
RECOMMENDATION That Committee of the Whole receive the Briefing on the Meeting Manager Updates Standard Operating Procedure with the linked Council Motions Progress Report dated July 20, 2021 for information purposes.
INTENT To provide a Progress Report on Council Motions to the Committee of the Whole.
DISCUSSION Meeting Manager is a computer application that was developed in-house and implemented in January 2016. The application is used by staff for posting meetings to the Municipal website, uploading agendas, minutes and presentations, and for maintaining details on Committees of Council. In addition, it serves as a searchable database for Council, Special Council and COTW motions. Since January 2016, motions of Council, Special Council and COTW have been entered in Meeting Manager following each meeting, enabling staff to search those motions.
In February 2018, public access to the motions database was made available on the Municipal website to Council and members of the public.
It has been a longstanding practice that following Council or Special Council meetings, a list of motions passed at each meeting is e-mailed to Council, all Municipal staff and the seven Villages. With the implementation of Meeting Manager in January 2016, it became more efficient to generate these lists.
Periodic updates on the status of Council and Special Council motions entered in Meeting Manager since January 2016 were provided to the COTW in late 2017 and early 2018. This informal practice was abandoned due to time constraints. A Standard Operating Procedure for Meeting Manager Updates was recently created, which states that updates will be included in COTW meeting packages on a bi-annual basis for periods of up to five years. A link to the first of these bi-annual Council Motions Progress Reports (for July 2016 - July 2021) is provided below as Appendix A.
COTW 2021-07-20 Page 21 Municipality of the County of Kings Briefing
FINANCIAL IMPLICATIONS • No financial implications
STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement
Good Governance Increased Transparency
Environmental Stewardship
Economic Development
Strong Communities
Financial Sustainability
Supports a Strategic Project
Supports a Core Program Enhancement
Not Applicable
ALTERNATIVES • No alternatives are provided for consideration.
IMPLEMENTATION • SOP included in the SOP Manual (under development). • Staff made aware of the SOP. • Council Motions Progress Reports included in COTW meeting packages bi-annually.
ENGAGEMENT • There were no engagement initiatives undertaken in the development of this procedure.
APPENDICES • Appendix A: Council Motions Progress Report July 2016 - July 2021 (click here to access)
APPROVALS Scott Conrod, Chief Administrative Officer July 13, 2021
COTW 2021-07-20 Page 22 Municipality of the County of Kings Briefing
TO Committee of the Whole/Other
PREPARED BY Scott Conrod, Chief Administrative Officer
MEETING DATE July 20, 2021
SUBJECT Direction on Videoconferencing of Council and Committee Meetings
ORIGIN • First introduction to Council/Committee of the Whole. • April 19, 2021 – Bill 98, An Act to Amend the Municipal Government Act Respecting Virtual Meetings received Royal Ascent
RECOMMENDATION That Committee of the Whole request Municipal Council to either instruct the CAO to develop a procedural policy enabling Municipal Council and Committee meetings by electronic means, or to confirm continuation with in-person meetings only.
INTENT For Committee of the Whole to recommend that Municipal Council either instruct the CAO to prepare a procedural policy pursuant to Section 19A of Bill 98, or for Council and Committees of Council to continue in-person meetings at times not covered by a public health order issued by the Chief Medical Officer of Health or Ministerial Order.
DISCUSSION This Briefing does not directly involve the recording and live or pre-recorded broadcast of in-person meetings. The broadcast initiative is underway as part of the approved 2021-22 Capital Budget (Project 21-1101 Council Chambers Audio/Video System Enhancements).
This Briefing does involve Section 19A of Bill 98 as introduced on April 8, 2021, which is intended to authorize municipalities to conduct virtual meetings if they so choose post-public health orders issued by the Province of Nova Scotia (see Appendix A).
More specifically, the April 19, 2021 amendment to the Municipal Government Act (Act) allows municipalities through the adoption of a “procedural policy” to conduct Council and Council Committee meetings virtually. As cited in Section 19A of the amendment, there are certain requirements that must be included in the procedural policy, e.g. the public must be able to see and hear the members as the meeting is occurring.
Conducting virtual meetings is therefore at the discretion of Council pursuant to an approved procedural policy as long as the policy adheres to Section 19 of the Act and any “additional requirements established by regulation (to the Act) have been met”.
The purpose of this memo is therefore to seek Council instruction as to whether they wish to see a procedural policy enacted.
Although not exhaustive, the following lists highlight some of the advantages and disadvantages of virtual meetings. As discussed above, members of the public through Capital Project 21-1101 will be able to virtually attend in-person meetings so the benefits and disadvantages would be primarily related to Council and Committee members.
COTW 2021-07-20 Page 23 Municipality of the County of Kings Briefing
Advantages: • Improved accessibility for Council and Committee members, e.g. addressing a member’s inability to attend because of personal or family health, dependent care, loss of transportation, or absence from the area. • Reduced time commitment associated with Council and Committee travel to and from meetings – with associated reduced GHG emissions.
Disadvantages: • There are often distractions for participants joining and participating in meetings virtually. • At times technology can be challenging (hardware, software and broadband). • Increased staffing costs to support virtual participation.
Notwithstanding the adoption of a procedural policy, Municipal Councillors and the Mayor will still be subject to residence requirements of the Act.
17 (6) “ …where a mayor or councillor has the approval of the council, a mayor or councillor may be ordinarily resident outside the municipality but within the Province for one period of not more than six months in a term.”
FINANCIAL IMPLICATIONS • Incremental costs are not believed to be material in nature. Should Council instruct the CAO to develop a procedural policy, costs will be detailed in a forthcoming Request for Decision report.
STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement
Good Governance
Environmental Stewardship
Economic Development
Strong Communities
Financial Sustainability
Supports a Strategic Project
Supports a Core Program Enhancement
ALTERNATIVES • This Briefing is requesting direction to the CAO to develop a procedural policy for Municipal Council consideration or to confirm pre-pandemic meeting procedures (albeit augmented through live video broadcasts of the in-person meetings). • Should Municipal Council instruct the development of a procedural policy, alternatives and the range of application will be detailed within a forthcoming Request for Decision report.
IMPLEMENTATION • Dependent on Municipal Council’s instruction or confirmation.
ENGAGEMENT • Should Municipal Council instruct the creation of a draft policy, engagement will follow the notice and public meeting approval process detailed in s.48 of the Act.
COTW 2021-07-20 Page 24 Municipality of the County of Kings Briefing
APPENDICES • Appendix A: Excerpt from Bill 98: An Act to Amend the Municipal Government Act Respecting Virtual Meetings
COTW 2021-07-20 Page 25 Municipality of the County of Kings Briefing
Appendix A
Excerpt from Bill 98: An Act to Amend Chapter 18 of the Acts of 1998, the Municipal Government Act, and Chapter 39 of the Acts of 2008, the Halifax Regional Municipality Charter, Respecting Virtual Meetings
19A (1) Where a procedural policy of the council so provides, a council meeting or council committee meeting may be conducted by electronic means if (a) at least two days prior to the meeting, notice is given to the public respecting the way in which the meeting is to be conducted; (b) the electronic means enables the public to see and hear the meeting as it is occurring; (c) the electronic means enables all the meeting participants to see and hear each other; and (d) any additional requirements established by regulation have been met.
(2) Where a procedural policy of the council so provides, a council member or council committee member may participate in a council meeting or council committee meeting through electronic means if (a) the electronic means enables the public to see and hear the member as the meeting is occurring; (b) the electronic means enables all meeting participants to see and hear each other; and (c) any additional requirements established by regulation have been met.
(3) A council member participating in a council meeting or council committee meeting by electronic means is deemed to be present at the meeting.
(4) The notice to the public referred to in clause (1)(a) must be given by (a) publication in a newspaper circulating in the municipality; (b) posting on the municipality’s publicly accessible Internet site and in at least five conspicuous places in the municipality; or (c) such other method permitted by regulation.
(5) Notwithstanding clause (1)(a), where the mayor or warden determines that there is an emergency, a meeting may be conducted by electronic means without notice or with such notice as is possible in the circumstances.
(6) The Minister may make regulations (a) respecting council meetings and council committee meetings conducted by electronic means; (b) respecting the participation of a council member or council committee member in a council meeting or council committee meeting by electronic means.
(7) The exercise by the Minister of the authority contained in subsection (6) is a regulation within the meaning of the Regulations Act.
COTW 2021-07-20 Page 26 Municipality of the County of Kings Request for Decision
TO Committee of the Whole
PREPARED BY Scott Quinn, Director Engineering & Public Works, Lands and Parks
MEETING DATE July 20, 2021
SUBJECT Funding Update: New EPW Operations Centre
ORIGIN • December 14, 2015 - Council motion to adopt New Municipal Complex Strategy. • June 6, 2017 - Council motion to locate new Engineering and Public Works (EPW) Operations Centre (Centre) at separate location from Administration Building. • July 31, 2019 Request for Decision Report (in closed session per s.22(2)(e) Municipal Government Act) New EPW Building Site Location, Costing, and Financing Plan. • December 3, 2019 - Council motion authorizing CAO to proceed with design and construction of the Centre, including exploring potential for funding from the Federation of Canadian Municipality’s Green Municipal Fund (GMF). • February 2, 2020 - Council approved award of consultant services contract to Architecture49, Inc. • April 21, 2020 - Centre Conceptual Design Report submitted to Committee of the Whole. • May 19, 2020 - Request for Decision Report (in closed session per s.22(2)(e) Municipal Government Act) New EPW Building Site Location, Costing, and Financing Plan. • June 16, 2020 - Request for Decision Report (in closed session per s.22(2)(e) Municipal Government Act) New EPW Building Site Location, Costing, and Financing Plan. • June 16, 2020 - Council authorizes CAO to issue a tender for “Enhanced Energy Efficiency” and “Net- Zero Energy” options for the Centre. • November 17, 2020 - Council awarded the contract to construct the “Net-Zero Energy” option for the Centre. Council further approved an application be submitted to for a capital grant and directed the CAO to report back to Council if external funding was not obtained by June 30, 2021.
RECOMMENDATION That Committee of the Whole recommend Municipal Council direct the CAO to report back to Council if external funding for the new Engineering and Public Works Operations Centre is not obtained from the Green Municipal Fund by October 8, 2021.
INTENT To update Council on the status of the capital grant application submitted to the Federation of Canadian Municipality’s (FCM) Green Municipal Fund (GMF). To update Council on the status of the Municipality’s capital grant application to the GMF.
DISCUSSION The FCM Project Officer has indicated that the Centre’s capital grant application has been peer reviewed and will be forwarded to the GMF Board. The application, however, is not expected to be considered until the September 26, 2021 GMF Board meeting.
Finance indicates that it makes sense to continue holding until the GMF Board makes a decision on the grant application. The Municipal Finance Corporation requires a completion certificate before it will arrange debt financing. The Centre is not expected to reach substantial completion until this fall. Alternatively, Finance suggests borrowing from capital reserves given low deposit rates right now. In addition to FCM programs, Municipal staff will pursue other avenues of green funding.
COTW 2021-07-20 Page 27 Municipality of the County of Kings Request for Decision
FINANCIAL IMPLICATIONS • Project funded from GL#21-3-375-126, which has total budget of $3,155,000. To date $272,267 (including net HST) has been allocated. • $335,724 of the budget for the Net-Zero Energy option is expected to be from GMF.
STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement Good Governance
Environmental Stewardship Reduce carbon footprint
Economic Development
Strong Communities
Financial Sustainability
Supports a Strategic Project
Supports a Core Program Enhancement New EPW Operations Centre identified as CPE
Not Applicable
ALTERNATIVES • Council may opt to direct the CAO to explore revising the project budget utilizing capital reserves.
IMPLEMENTATION • If successful, CAO will execute a contribution agreement with the Federation of Canadian Municipality.
ENGAGEMENT • The Centre was included in the stakeholder engagement process for the Administration Building and discussed at a number of Council sessions.
APPENDICES • None
APPROVALS Scott Conrod, Chief Administrative Officer July 13, 2021
COTW 2021-07-20 Page 28 Municipality of the County of Kings Request for Decision
TO Committee of the Whole
PREPARED BY Chad West, Manager of Information Technology
MEETING DATE July 20, 2021
SUBJECT Network Connectivity for Greenwood Water and Sewer Plants
ORIGIN • Item SC-2021-04-07-032 - Municipal Council approved the 2021/22 Capital and Project Budget
RECOMMENDATION That Committee of the Whole recommend Municipal Council approve a change in scope for the Fibre Connectivity capital project to include a leased fibre connection, rather than a wireless connection to the Greenwood Water and Sewer plants.
INTENT To receive approval to change the scope of the Fibre Connectivity capital project to include a leased fibre connection instead of the originally planned wireless connection.
DISCUSSION Currently, the office at the Greenwood Sewer plant is serviced by a cellular internet connection. Due to the location of the facility, the maximum speeds achievable over the connection are equivalent to a 3G wireless cellular service. The result is poor connectivity for people working from the site, the inability to connect the site to the wider corporate IT and phone system, and the inability to connect SCADA monitoring equipment at the site directly to the network, necessitating the use of radios.
To address these issues, a connection of the Greenwood Sewer and Water plants to the corporate network, via a wireless connection from the main VCFN backbone in Kingston, was included in the 2021/22 capital budget. The wireless connection was required due to the distance of those facilities from the main fibre network, as well as the expense and time required to cross the Cornwallis River.
Fortunately, Eastlink maintains a cell tower near the sewage treatment plant, and is willing to lease to the Municipality a 1 Gbps symmetrical connection from the VFCN repeater in Kentville to the office at the sewage treatment plant.
The quoted cost of the connection is $350 / month, with a four-year commitment, and a $9,000 installation fee.
For comparison, the capital cost of the wireless network system is approximately $40,000. Discounting the $9,000 installation fee for the Eastlink service, it would take approximately seven years for the monthly fees to exceed the cost of the wireless system. Given that the estimated useful life of the wireless equipment is five years and that the leased connection provides a superior service that is not impacted by weather, it is recommended that the scope of the project be modified to include the leased connection.
In addition, if in the future, the VCFN network expands to Greenwood, or a fibre-optic connection otherwise becomes available, the leased connection option provides a more seamless ability to transition the service.
COTW 2021-07-20 Page 29 Municipality of the County of Kings Request for Decision
The remainder of the project, to connect to other buildings at the sewage treatment plant and the water treatment plant, will remain unchanged from the original design. Those buildings will be connected via fibre to a switch in the office at the sewage treatment plant.
FINANCIAL IMPLICATIONS • $350 / month service fee to be funded from GL 01-2-242-809 Greenwood Sewer Admin Account • $9000 fibre installation fee, networking equipment and fibre optic connection other buildings at both facilities to be funded from GL 21-3-361-132 Fibre/Wireless Hybrid Connectivity project capital account as originally planned. • This purchase will be made under the 8.7.b sole-source provision of the Procurement Policy, as Eastlink is the only service provider with the required infrastructure to deliver this service to the sewage treatment plant.
STRATEGIC PLAN ALIGNMENT Check Strategic Priority Description Applicable Vision Statement
Good Governance
Environmental Stewardship
Economic Development
Strong Communities
Financial Sustainability
Supports a Strategic Project This work is part of on-going investment in our IT infrastructure Supports a Core Program Enhancement to enable reliable high-speed network connection at work sites. Not Applicable
ALTERNATIVES • Although not recommended, the project could proceed with the originally envisioned wireless connection. • A direct fibre connection to the core VCFN network is not recommended at this time due to the high capital cost and time it would take to put in place.
IMPLEMENTATION • Sign agreement with Eastlink to secure the required service. • Remainder of project work to be tendered.
ENGAGEMENT • Pubic Works staff have raised the need for better network connectivity at these sites for a number of years.
APPENDICES • None
APPROVALS Scott Conrod, Chief Administrative Officer July 13, 2021
COTW 2021-07-20 Page 30 ANNAPOLIS VALLEY REGIONAL LIBRARY ANNUAL REPORT April 1, 2020 - March 31, 2021 COTW 2021-07-20 Page 31 TABLE OF CONTENTS
“The Annapolis Valley Regional Library Note From The CEO builds strong communities Performance Measures (at a glance) through the sharing of places Roadmap to Reopening for collections and connections.” Partnerships Facilities AVRL Innovation Labs Grants Programming Service Development Message From The Chair Board Members
COTW 2021-07-20 Page 32 Much has happened during this year - COVID-19 being the most impactful. AVRL started the fiscal year, April 1, 2020, with our libraries closed to the public. While staff were working from home, and engaging in professional development activities, work was also happening to retrofit our facilities, develop a Roadmap to Reopening, and pivoting to new services to meet the challenge of COVID-19.
On March 18th, 2021, AVRL hosted an online celebration of the recently renovated Kingston Library. It is garnering rave reviews from staff and patrons. Over $680,000 was raised to support this project, resulting in significantly expanded space, lovely furniture and shelving, and an increased collection size of books and DVDs. The facility includes a beautiful fireplace area to sit and relax, and an Innovation Lab.
AVRL applied for and received over $190,000 worth of grants, including $40,000 for the Moving Through Project, which builds relationships with our local First Nations communities.
We are truly living in extraordinary times. COVID-19 has turned the library world on its head. Our sector, like many others, has spent the last fourteen months examining and reimagining our future. Many of our core services have remained, but with different delivery mechanisms. New services were developed, new skills were acquired by staff to meet this ongoing challenge. We know that the library is an important place in the community. The ʻnew normalʼ may make our libraries and services look a little different, but at the core, we still provide collections and connections: connections to our resources, and connections to each other.
I am grateful to the dedicated, innovative library staff, AVRL's dedicated Board, enthusiastic Friends Groups, generous donors, our supportive Municipal Units, and the Department of CCH. It's a pleasure to work with these stakeholders to ensure service that is evolving to meet the ever-changing needs and interests of Valley Residents.
Stay safe! Nova Scotia Strong!
Ann-Marie Mathieu, CEO
COTW 2021-07-20 Page 33 New Performance Measures Users
2,212 Income: 23,347 $2,793,114 Provincial 69% Items ItemsItems inin borrowed: collection:collection: Municipal 23% 423,864 153,866142,556 Other 8%
Digital Online visits Circulation: 70,524 181,630
Expenses Hoopla: $2,566,002 9,312 YouTube views: Sta 73% Email Newsletter 3,604 Other 15% subscribers: 1,083 Library Materials 12% Twitter followers Instagram @valleylibs: 1,575 Facebook followers: @annavalley: 1,486 followers: 1292 COTW 2021-07-20 Page3105 34 Roadmap to Reopening Par erships
In response to the pandemic and Public Health The Annapolis Innovation Lab 3D printed "ear Guidelines/Restrictions, AVRL developed a multi-phased savers" and "face shields" for small businesses and Roadmap To Reopening Under COVID-19. The not-for-profit groups throughout the summer. Library Management Committee, in consultation with AVRL Staff developed guidelines and protocols to meet the A partnership with the Clean Annapolis River Public Health requirements of the different PHASES. Project (CARP) included installation of a solar photovoltaic system on the building housing the These overarching principles remain in effect today: Annapolis Royal branch library. AVRL is also partnering on the distribution of the CARP Renewable Energy Kits. -Safety and risk mitigation: for both staff and the communities we serve, based on direction from, and On behalf of the Government of Nova Scotia, consultation with the Nova Scotia Health Authority. AVRL branches distributed over 24,000 reusable cloth masks from the Government stockpile. -All services support community recovery. The Acadia University Library partnered with AVRL -Accessibility and inclusion: we will strive to facilitate fair for “Pick up at the Public”. Starting September 8th, and equitable access to library services. 2020, users of the Acadia Library were able to send a request for Novanet items through the University library -Sustainability: All services developed in response to catalogue. The items were then delivered each week to COVID-19 must be sustainable, both in terms of staffing the Wolfville Memorial Library for pickup. and resources (financial, equipment, and other). Active Kids Healthy Kids in East & West Kings, CCH’s ACCESS-Ability Grant, Mud Creek Rotary, the NS Sport Fund, County of Kings, and recreation departments in Kings County partnered with AVRL in “Get on It: Beach, Trail, Parks” to provide adaptive equipment (hippocampes wheelchairs).
All nine Nova Scotia Public Library regions partnered with the Department of Education to promote and support the Summer Reading Club province-wide.
The Municipality of Windsor West Hants Healthy Living Fund provided a grant of $750 to purchase Nordic Walking Poles, available for borrowing from the Windsor Library. COTW 2021-07-20 Page 35 Facili es AVRL Innova on Labs
On March 18th, 2021 AVRL hosted an online celebration AVRL Mobile Innovation Lab of the recently renovated Kingston Library. Created through an @NS grant received in 2019-2020. Equipment includes a 3D Printer, Cricut Maker & heat Over $680,000 was raised to support this project, press, sewing machines, LEGO WeDo Education kits, resulting in significantly expanded space, lovely furniture Lego Mindstorms Robotics, Turing Tumble, and Snap and shelving, and an increased collection size of books Circuit kits. This lab will move from branch to branch. and DVDs. The facility includes a beautiful fireplace area to sit and relax, and an Innovation Lab with equipment Annapolis Royal Innovation Lab such as sewing machines, a serger, a 3D printer and $4,390 was received from @NS for a 3D scanner and scanner, Cricut Maker, WeDo LEGO Robotics and more! video recording equipment.
Many thanks to the Government of Canada Wolfville Library Innovation Lab [$200,000], the Government of Nova Scotia Two gererous private donations totalling $14,729 were [$300,000], the Canada Post Community used to purchase a 3D printer (Ultimaker 3), Cricut Foundation [$23,600] and local citizens [$156,400] Maker & heat press, serger, sewing machines, and for their incredible generosity. more, along with tables, work carts, and supplies for programming.
Funding from @NS [$2,045] was used to purchase a 3D Scanner and Adobe licensing.
The Mud Creek Rotary supported Innovation Lab staffing with a $5000 grant.
Kingston Library Innovation Lab The Canada Post Community Foundation awarded the Kingston Library a grant of $23,600 for equipment and programming.
A donation of LEGO Robotics kits, and a cabinet valued at approximately $4,600was received from from the recently disbanded Sisters of Science.
Kingston Library COTW 2021-07-20 Page 36 Grants
Library Development Fund (CCH) NS Department of Community Services (via AVRL Programming in the time of COVID-19 CCH): [$30,720] [$2,216] The grant was received towards the end of the fiscal year, This grant supported the provision of “Take and Make” and will be used for the following: craft kits for children, teens, and adults, as a way to -Improve Internet connectivity with router upgrades continue library programming while in-person programs -Extend WiFi range with Wifi Access Point replacement were not being presented due to COVID-19. and upgrades -Purchase of devices to enhance accessibility [Daisy Library Development Fund (CCH) readers] AVRL - A Safe Place To Be [$16,610] -Purchase of accessible workstation components This grant helps ensure that AVRL has the safest method to deliver hand sanitizer [via hands-free floor sanitizer Department of Canadian Heritage Anti-Racism dispensers], and an appropriate amount of hand sanitizer Action Program - Moving Through [$40,000] to satisfy current demands for the next 24 months. AVRL received a 2-year grant for the following: -Beginning October 19, Marlene Joudry was hired as Library Development Fund (CCH) the Indigenous Outreach Liaison AVRL's Portal - Connect, Communicate, Educate -Increase social participation in culture and arts for the [$31,174] three First Nations communities in the Annapolis Valley AVRL's Portal will be used for, but not limited to, the -Incorporate Indigenous ways into the development of following programs/initiatives: programs, library spaces, and materials -Learning Portal -Build relationships between the Indigenous community -Health Partnership and the library -One-on-one technology help -Provide anti-bias training for staff -Staff training -Work to eliminate bias and stereotypes through Book -Expanding Programming Talking Circles for the public
@NS COVID-19 Recovery Grants [$15,755.36] Nova Scotia Department of Energy and Mines This program's goal was to provide @NS sites with CONNECT2 Grant - E-Rider Pilot [$11,418] technology resources that would ease the stress of service Three electric bikes were added to the Book Bike fleet at delivery in the new world of physical distancing. We the Wolfville Library. purchased iPads for public use along with waterproof keyboards, mice and the cabling and adapters used for the The Department of Justice [$12,000] one-on-one sessions. A grant to support AVRL's Teen Zone - materials and programs for youth. COTW 2021-07-20 Page 37 Programming Service Development
Online, virtual, and passive programming included events Library Take-Out was developed during the first such as: shut-down. AVRL continued to offer this as an alternative to in-person visits to the library even after Trivia Nights we reopened to the public in July 2020. Author visits Storytime Zoom Virtual Programming – The Community Women Through an Indigenous Lens: Catherine Engagement Team put together a small committee to Martin examine and develop guidelines for Virtual Lunch and Learn Programming. Using recommendations and research Book Clubs from CULC, the committee created Zoom training How-to craft programs guidelines and Virtual Programming ideas for the Tech help whole region. Illustrator Sketch-off March Breakiosaur – Daily dino Deposit Services for retirement residences & African Heritage Month nursing homes [8], licensed childcare facilities [11], I Read Canadian Day and pre-schools & pre-primary classes [22] was Take & Make craft kits successfully transitioned from the service previously Activity Packs – colouring sheets and crayons provided by the bookmobile. This was facilitated with Art in A Bag (March Break) the purchase of a new delivery vehicle.
The Learning Portal at AVRL provided free WiFi support for students enrolled in online post-secondary courses. Post-Secondary students who were enrolled in virtual classes, with no access to reliable/stable internet, were eligible to book in-library space at the Annapolis Valley Regional Library to complete their online learning. All AVRL libraries have WiFi that is available 24/7.
COTW 2021-07-20 Page 38 A Message From The Chair Our communities are a focus of our mission and I would like to take this opportunity to recognize Angela Reynolds and COVID-19 continues to have an effect on the Annapolis Valley Marlene Joudry for their insight and work in developing the Regional Library operations and service. Fortunately, the Moving Through program. This Anti-Racism Action Program is a Roadmap to Reopening, developed with professional and twofold project: relationship building and education. Using the insightful leadership of the AVRL Library Management Team, principles of the Truth and Reconciliation Calls to Action and the provided AVRL with a clear path for decision-making throughout guiding themes of the Nova Scotia Culture action Plan, Moving this tumultuous year and opened opportunities for new and Through incorporates Indigenous ways of knowing and doing to innovative services, partnerships and collaboration, that the development of programs, library spaces, and collections, respected the latest public health measures for providing safe and helps build relationships with the three First Nations spaces for our staff and patrons. communities in our service area – Annapolis Valley, Bear River, and Glooscap. At this time, we recognize and mourn with our I continue to be impressed with the way our staff respond to First Nations families the discovery of two hundred and fifteen patron and library needs in our communities. From the welcoming (215) unmarked childrenʼs graves in Kamloops, BC. To honour branch staff, who are our eyes and ears for community needs, to those children and so many others, I would call on the AVRL the Administration Office staff who keep the flow of information Board to continue to support and grow this program of building and resources seamlessly moving through the valley, to our stronger communities through collections, connections, and library management team who continually see and implement stories. new opportunities, services and programs despite the challenges of the past year. This year AVRL applied for and received almost In closing I would like to thank all our Board Members. Your $160,000 in grants to fund programs that build on community responsiveness, diligence and advocacy of public libraries and resilience through our 11 library branches. A further $30,764 was the AVRL in particular makes it an honour to serve with each of raised to enhance resources and equipment in Innovation Labs you. I am also grateful for the support and co-operation we and fostering creativity and STEM opportunities for everyone. receive from our Municipal units. This year we had a COVID Programming moved online via Zoom and gave rise to wonderful Reopening of the new Kingston Library. New libraries only new programs that patrons anywhere could tune into from happen with municipal collaboration and working together for wherever they are. This new format also showed wonderful new mutual goals. AVRL is indeed a Partnership that benefits all sides of our creative staff. Who didnʼt love to dance and laugh citizens of the Annapolis Valley from Windsor West Hants to with our very own Daily Dino? Annapolis County.
I would also like to acknowledge our staff for their care and Finally, I wish to acknowledge the inspiring leadership of our concern for each other. Our board was pleased to support staff CEO, Ann-Marie Mathieu. The last 15 months have been led initiatives to boost the morale and mental health through the unprecedented, but Ann-Marieʼs depth of knowledge and many ups and downs of living and working during COVID. experience has guided AVRL through these unique times and together we will Stay Strong and Roar Back!
Chair – Janet Ness COTW 2021-07-20 Page 39 Board Members 2020-21 Find Us Administrative Headquarters 236 Commercial Street PO Box 510 Municipality of Annapolis County: Alex Morrison Berwick, Nova Scotia Municipality of Kings County: Emily Lutz B0P 1E0 Municipality of West Hants: Bob Morton Annapolis Royal: Pat Power Tel: (902) 538-BOOK Town of Berwick: Jane Bustin Toll Free: 1-866-922-0229 Town of Kentville: Gillian Yorke Fax: (902) 665-4899 Town of Middleton: Jill Cox – Vice Chair Email: [email protected] Town of Wolfville: Janet Ness – Chair Province of Nova Scotia: Lesley MacDonald – Treasurer www.valleylibrary.ca Facebook “f” Logo CMYK / Province of Nova Scotia: Colin Bowers AVRLibrary @valleylibs renewyourcuriosity.ca
ANNAPOLIS VALLEY REGIONAL LIBRARY BRANCHES
Annapolis Royal 143 Ritchie Street 532-2226 Berwick 236 Commercial Street 538-8060 Bridgetown 38 Queen Street 665-2758 Hantsport 10 Main Street 684-0103 Kentville 440 Main Street 679-2544 Kingston 671 Main Street 765-3631 Lawrencetown 489 Main Street 334-5142 Middleton 45 Gates Avenue 825-4835 Port Williams 1045 Main Street 542-3005 Windsor 195 Albert Street 798-5424 Wolfville 21 Elm Avenue 542-5760
Kingston Library COTW 2021-07-20 Page 40 Indigenous Outreach Liaison Marlene Joudry (l.), & AVRL Community Engagement Coordinator Angela Reynolds (r.).
Ann-Marie Mathieu (l.), Honourable Leo A. GlavineCOTW (r.) at 2021-07-20the Kingston Libraryʼs Page new 41 Innovation Lab. June 2021 COTW 2021-07-20 Page 42
RESOLUTION 0155-2021 adopted by the Council of The Corporation of the City of Mississauga at its meeting on June 30, 2021
0155-2021 Moved by: P. Saito Seconded by: C. Parrish
WHEREAS The City of Mississauga operates on the Treaty and Traditional Territory of the Mississaugas of the Credit First Nation and Anishinaabe peoples, the Haudenosaunee Confederacy and the Huron-Wendat First Nation. We recognize that these peoples, and their ancestors live and lived on these lands since time immemorial on these lands called Turtle Island. The City of Mississauga is home to many First Nations, Métis and Inuit peoples; and
WHEREAS the residents of the Town, now City, of Mississauga chose for their name an anishinaabemowim name which speaks to the shared settler and Indigenous history within these lands; and
WHEREAS the City of Mississauga has committed to a path towards Reconciliation with Indigenous Peoples and has responded to the Truth and Reconciliation Commission’s Calls to Action; and
WHEREAS the City of Mississauga is committed to speaking truths about our history to further our collective understanding of the past to help create a better future; and
WHEREAS the terrible uncovering of over one thousand unmarked and forgotten children burials at residential schools which have been reported over the past month is a truth about Canada’s past; and
WHEREAS because of these truths the government of Canada has declared this year’s Canada Day should be a time of reflection and focus on reconciliation; and
WHEREAS Gimaa Stacey LaForme of the Mississaugas of the Credit First Nation has called for this to be a time for supporting each other and contemplating the legacy and future of Canada; and
THEREFORE BE IT RESOLVED that the City of Mississauga will mark Canada Day virtually this year in a manner that provides an opportunity for reflection on our shared history and commitment to a better future: • Singing of National Anthem • Greetings and Opening Remarks, Mayor Bonnie Crombie • Comments from Mayor of Kariya, Japan Takeshi Inagaki • Comments from Gimaa Stacey LaForme • Oath of Reaffirmation performed by Members of Council • Closing Remarks, Mayor Bonnie Crombie • Lighting the Clock Tower orange to remember those lives lost and changed forever as a result of residential schools
COTW 2021-07-20Page Page1 of 432 • Changing the digital signage at the Square to “As we mark Canada Day, the City of Mississauga stands in solidarity with Indigenous communities across Canada.”
AND FURTHER to mark this Canada Day:
That the Council of the City of Mississauga call upon the Government of Canada to terminate its appeal of the 2019 Human Rights Tribunal Ruling, ordering Ottawa to pay compensation to First Nations Children and their families, separated in a chronically underfunded child welfare system that sees Indigenous children making up more than half the children in foster care even though they comprise only 7% of all the children under the age of 15 in Canada.
AND That this Resolution be sent to all municipalities in Canada.
Recorded Vote YES NO ABSENT ABSTAIN Mayor B. Crombie X Councillor S. Dasko X Councillor K. Ras X Councillor C. Fonseca X Councillor J. Kovac X Councillor C. Parrish X Councillor R. Starr X Councillor D. Damerla X Councillor M. Mahoney X Councillor P. Saito X Councillor S. McFadden X Councillor G. Carlson X
Unanimous (12, 0)
COTW 2021-07-20Page Page2 of 442 COTW 2021-07-20 Page 45 COTW 2021-07-20 Page 46 THE MUNICIPALITY OF THE COUNTY OF KINGS
To: Committee of the Whole Subject: Kings Point to Point Transit Society Board From: Tim Harding, Councillor Board Meeting Date: June 16, 2021 COTW Meeting Date: July 20, 2021 ______
We started our meeting at 5:30 pm with all attendees present. A welcome was put forward from the floor to the new manager Burnell Lyons.
The agenda was confirmed; the minutes of the meeting were approved. No matters arising from the minutes. Old Business; Motion to approve the By-laws for review and approval at the AGM.
Financial report was presented by the Manager and approved for May 2021. Motion to approve year ending March 2021, prepared by mbf Chartered Professional Accountants. Was approved by Chris Goddard and Paula Huntley. A motion to approve the 3 year CTAP Budget was moved by Tim Harding and seconded by Paula Huntley.
Office Report: Received approval for a NSTRIP Grant of $8,620. This is 75% of a Business Plan, a total cost of $11,500. Acadia Entrepreneurship Centre will be completing the Business Plan.
Received cheques from the Towns of Berwick, Kentville and Wolfville.
All vehicles have been undercoated. The RTA has received a donation from Labatts Brewery to assist in covering the $5 fee charged to get to a vaccine centre.
Ridership is crawling back to 40% of pre-covid days.
Nest meeting will be Wednesday, July 14 at 5:15 pm.
Annual AGM Meeting for Fiscal year ending March 31, 2021 was held on June 16, 2021. All attendees present. Agenda was approved by Paula Huntley, seconded by Chris Goddard.
Minutes of 2020-21 were approved by Lynn Pulsifer and seconded by Shelly McMullin.
Chair’s report was read and passed. A motion to approve the 2020-21 financial statement was made by Margot Bishop and seconded by Chris Goddard. A motion to
COTW 2021-07-20 Page 47 retain the current auditors, mbf Chartered Professional Accountants, for 2020-21 fiscal year was made by Margot Bishop and seconded by Dale Arnburg.
Nomination and election of Board members and the Executive Officers for the year 2021-22 was presented by Lynn Pulsifer. It was noted that Naomi Blanchard resigned after 15 years of service.
A motion to approve the Directors nominations was made by Chris Goddard and seconded by Paula Huntley.
Chair is Shelly McMullin, Vice Chair is Chris Goddard, Secretary is Lynn Pulsifer, Treasurer is Helen Jusknow. Approval motion made by Margot Bishop and seconded by Paula Huntley.
Special Resolution to amend Kings Point to Point Transit Society’s By-Laws was moved by Shelley McMullin and seconded by Tim Harding.
Meeting adjourned at 6:41 pm.
COTW 2021-07-20 Page 48 External Board and Committee Reports - July 20, 2021
Board/Committee Reporting Councillor Date of Last / Next Report Meeting Annapolis Valley Regional Emily Lutz April 15, 2021 Written report provided Library Board Alternate - Lexie Misner Next: June 17, 2021 June 15, 2021 Annapolis Valley Trails Emily Lutz April 1, 2021 Written report provided Coalition Board Alternate - Joel Hirtle Next: AGM in June June 15, 2021 Kentville Joint Fire Services Lexie Misner, Dick Killam, March 18, 2021 Written report provided Committee Peter Allen Next: June 17, 2021 April 20, 2021 Kentville Water Commission Lexie Misner March 24, 2021 Written report provided Next: April 21, 2021 April 20, 2021 Kings Point To Point Transit Tim Harding June 16, 2021 Written report attached to Society Board Next: July 14, 2021 July 20, 2021 agenda Kings Regional Rehabilitation June Granger, Lexie May 31, 2021 Written report provided Centre Board Misner, Martha Next: June 28 AGM June 15, 2021 Armstrong, Peter Allen Kings Region Emergency Peter Muttart April 19, 2021 www.kingsremo.ca/committees.aspx Advisory Committee Dick Killam Next: July 19, 2021 Kings Transit Authority Board Lexie Misner, Tim May 26, 2021 Written report provided Harding, Jim Winsor Next: June 23, 2021 June 15, 2021 Alternate - Peter Allen Landscape of Grand Pré Inc. Peter Allen Member Alternate: Jim Winsor Landscape of Grand Pré Inc. Emily Lutz Verbal report provided Board June 15, 2021 New Minas Source Water TBD: One Councillor from No Meetings To Date Written report provided Protection Committee District 7 or 8 June 15, 2021 Nova Scotia Federation of Emily Lutz Next: Regional Written report provided Municipalities Board Meeting April 16 April 20, 2021 Spring Conference May 6 & 7 Port Williams Source Water June Granger No recent meetings Protection Committee Regional Recreation Facility Peter Muttart June 3, 2021 Steering Committee Trans County Transportation Martha Armstrong March 24, 2021 Written report provided Society (West) Board Alternate - Tim Harding Next: April 17, 2021 April 20, 2021 Valley Community Fibre Joel Hirtle March 11, 2021 Network (Authority) Board Valley Regional Enterprise Jim Winsor Date? Written report provided Network Liaison & Oversight June 15, 2021 Committee Valley Region Solid Waste- Martha Armstrong (Chair) March 17, 2021 Written report provided Resource Management Alternate - Dick Killam Next: April 21, May April 20, 2021 Authority Board 19, June 16, 2021 Wolfville Source Water Peter Allen January 13, 2021 Written report provided Protection Advisory Next: April 14, 2021 January 19, 2021 Committee COTW 2021-07-20 Page 49