Sunnyvale High School Raider Bands
Policies and Procedures 2017-2018
Sunnyvale HS Raider Band Policies 2017-18 Introduction
This handbook is provided as an informational tool to help you with any questions you have concerning the band program. These policies and rules are not intended to reflect or evoke a negative attitude. As with all great organizations, we need these guidelines to keep the Raider Bands functioning smoothly and positively. It is our hope that by putting these rules on paper, we can prevent any misunderstanding in the future. Please read over these guidelines carefully.
Band Organizations
Band is a full year course consisting of two distinct semesters or “seasons”. The fall semester is primarily considered the marching season while the spring semester is considered the concert season. The following is a brief description of the various groups that are associated with the Sunnyvale High School band program:
Raider Pride Marching Band
The Raider Pride Marching Band is currently made up of students from 8-12th grade concert bands. The Raider Pride Marching Band has a great tradition of pride and excellence and performs at all SISD pep rallies, at all SHS football games, and at marching contests and exhibitions. Membership in the Marching Band is required of all High School band students. The Marching Band rehearses from 7:00 a.m.- 8:15 a.m. daily on the parking lot (between the HS and MS) and 4:00 p.m. - 6:30 p.m. on Monday evenings. On FRIDAY MORNINGS, the band will rehearse in the Stadium. Marching Band students are eligible to receive a physical education credit for membership in Marching Band.
Raider Pride Concert and Symphonic Bands
The Concert and Symphonic Bands are the two concert performing ensembles at Sunnyvale High School. The bands are scheduled 1st period both A and B days (modified blocked). These bands performs high school level concert literature. A considerable amount of time is spent in class on technical exercises in order to improve the musical abilities of these students. Concert and Symphonic Band students are required to attend sectionals outside of school time each week. Students are encouraged to audition for All-Region band, and each member will participate in U.I.L. Solo and Ensemble Contest. Many of its members participate in the private lesson program. Both bands perform at major music festivals each spring. These groups will be comprised of students in grades 9 – 12.
Raider Pride Jazz Band
The Jazz Ensemble will meet during the 2nd period time of the modified block schedule. Like the Concert Band, Jazz Band is a relaxed and fun way to enjoy the cool side of jazz, rock, fusion, and blues music. The Jazz Ensemble may perform at U.I.L. Solo & Ensemble, a Jazz Concert, the Winter and Spring Band concerts, as well as other civic events. There is an audition for the ATSSB Region Jazz Band in mid September and students are highly encouraged to try out. This group will be comprised of students in grades 9 – 12.
Percussion Ensembles
The Percussion Ensembles meet during the late fall and spring semester. A considerable amount of time is spent in class working on the ensembles, but there will be sectionals outside of class that the students will be required to attend. Percussion Ensembles perform at U.I.L. Solo & Ensemble, Winter and Spring Band Concerts, a possible Percussion Festival and various civic activities. This group will be comprised of students in grades 9 – 12.
Raider Pride Color Guard and Winter Guard
The Raider Pride Color Guard is a cool visual extension of the marching band. This group is a full year course, with the fall semester devoted to Marching Band, and the Spring semester to Winter Guard (optional) and Concert Band. Color guard members will receive ½ credit for PE and also can receive ½ credit for fine arts per year. It is our goal during the spring semester for color guard members to learn an instrument for the concert season. We welcome any and all talent from our school, and we will provide help on learning how to be an instrumentalist. There is cost involved with Color Guard and Winter Guard for the uniforms, shoes, gear and any additional items necessary for that years marching show. Most items can be used from year to year to save on repeated cost. This group will be comprised of students in grades 9 – 12 and will follow the marching band schedule for rehearsals and events.
A calendar of events is provided in order to avoid any scheduling conflicts. Please use it as a guide when scheduling other events. (i.e. work, school projects, concerts, homework, etc.)
Excused Absences from Rehearsals The directors should be notified in writing as far in advance as possible so that they may plan for the student’s substitute. The following situations constitute an excused absence: 1. Illness 2. Death in the family 3. Extreme family emergency
Procedure to Document an Excused Absence
1. It is the responsibility of the student to inform the directors in advance of any absence. If you are ill or have some other excused absence, call the band hall as far in advance as possible so that we may plan for your substitute. The Band Room phone number is 972-203-4619 for Mr. Conaway 2. Absences will be considered excused only upon receipt of a note from a parent. Please include a telephone number where you may be reached. 3. The note is the responsibility of each student. No band director will pursue obtaining the note from the student. If a note is not brought within one day, it will be considered unacceptable. 4. Work is never an excuse to miss any band function.
Unexcused Absences from Rehearsals
At the discretion of the directors, most other absences are unexcused. Examples of unexcused absences include missing because of work, homework, and projects. The following actions will be taken for unexcused absences:
First Unexcused Absence 1. In marching band you will receive a "0" for your rehearsal grade, and you will become an alternate in the marching formation. (People who are intentionally absent in order to be removed from the formation will be removed from band.) 2. In concert band you will receive a "0" for your rehearsal grade, and you may be moved down in your section. Second Unexcused Absence This will result in a"0" for a rehearsal grade, and have a parent conference. Third Unexcused Absence This will result in a "0" for your rehearsal grade, and you will become a permanent alternate. Subsequent Absences Every grade will become an alternate written assignment.
Marching Band Tardiness
You should be ready with all of your equipment, ready to start on time. 1. Each week, everyone will receive one rehearsal grade. We generally have 5 rehearsals, so each one is worth 1/5 of a "100". A tardy will result in your grade being lowered to 15 out of 20 points. 2. Tardiness to band rehearsals, including summer rehearsals, will affect your placement in the marching formation. Serious tardy problems at any time may affect your band membership. 3. If there are extenuating circumstances pertaining to your tardy, you must bring a note from a parent in order to be excused. Not bringing a note the day of the tardy constitutes an unexcused tardy. 4. If a student is tardy more than once in a given week, they will not perform the half-time show at that week’s game.
Eligibility For Marching Band
Most of the activities associated with Marching Band are extracurricular, including football games and contests. In order to be eligible by TEA, UIL and SISD requirements, students must pass ALL classes each nine weeks (quarter). Students who fail any single class at the end of nine weeks will become INELIGIBLE seven days after the last day of the nine-weeks (quarter) in which they failed. In addition, schools on a nine week grading period must check grades at the end of the first 6 weeks of the school year. Students may lose or regain eligibility at this time. The next grade check will occur at the end of the nine week grading period. It is very important to note that students who fail at the time of eligibility check will become INELIGIBLE at 3:25 pm on that day (usually Friday) and will be able to regain their eligibility by PASSING ALL CLASSES WHEN GRADES ARE CHECKED AT THE END OF THE 3RD WEEK. Please refer to Mr. Conaway for eligibility rules and concerns. In all truth, keep your grades above passing, and you will not have to be concerned with this at all.
Eligibility for Concert Bands
Most of the work that our students do outside of marching is considered curricular and NOT SUBJECT TO ELIGIBILITY. Free concerts, section rehearsals, concert rehearsals, and private lessons are all considered Co-Curricular. Events that are considered extracurricular include: 1) Any event with paid admission. 2) Any event that is inter-school competitive Should a band student become ineligible for extracurricular functions, he/she will still be eligible for co-curricular functions. Ineligible students will be given alternate assignments during contest preparation time.
Extra Rehearsals
Concert season- Weekly sectionals will play an important role in our attempt to improve our concert performances. Students will be required to attend a minimum of an hour section rehearsal each week. Times for these rehearsals vary according to which section and which band the student is in. The students will know in ample time to plan for these rehearsals. The absence rules stated above apply to all extra rehearsals.
Performances
Performances are extremely important to our organization. They are the ultimate goal and testing of our rehearsals. For this reason, band members are expected to be at ALL performances. Your absence from a performance affects the entire band. The following major penalties will be assessed if a performance is missed at any time during the year. 1. Major test grade of zero. 2. Exclusion from band trips. If a second performance is missed at any time throughout the year, you risk being removed from the program. Performances for the school year include, but are not limited to: 1. All football games. 2. All concerts (All-Region concerts included) 3. All contests (as a band, or individually) 4. All pep rallies. 5. Any other announced special performances.
Spring Trips
The Sunnyvale Band takes a spring trip every other year. 2017-18 will be a trip year, with our 2018 Disney Orlando Spring trip on the calendar during Spring Break. On trip years, band members are expected to pay their own way and are given the opportunity to raise all the necessary money through organized fund raising drives. Fundraising is achieved by individual students, with profits deposited into the individual’s “account.” This account is part of the Band Activity Fund at the High School and handled through an account furnished by the Band Boosters. The student accounts are intended to help students and parents defray the costs of travel associated with the band trip. The accounts are updated and available on www.charmsmusic.com. Parents with questions about their student’s account may call the High School Band Room at 972-203-4619, Mr. Conaway.
Equipment and Facilities
Students are expected to have all the proper equipment at all rehearsals and performances. This includes horns, reeds, proper mouthpieces, music, full proper uniform, hat, proper percussion equipment and mallets, pencil, highlighter, etc. Students are also expected to use the assigned locks and lockers. The lockers must be locked and clean at all times. This is not an “all inclusive” list, but merely some reminders of what is expected. Failure to have full uniform at any performance, concert or marching, will result in student being sent home, and will receive a "0" for the performance. Absolutely no swapping or loaning of instrument or uniform parts without a director’s approval. You will need the following supplies/accessories for your instrument: Brass: Straight mute (Denis Wick); cleaning cloth, cleaning snake, mouthpiece brush, valve (rotor) oil, slide grease, berp (device for leadpipe) Woodwinds: Cleaning cloth, swabs, 6 or more good reeds (Vandoren) Percussion: Snare sticks, timpani mallets, xylophone mallets, 2 pair marimba mallets, stick bag The abuse of any school equipment will not be tolerated. Damage beyond normal wear and tear (dents, excessive scratches, bent lead pipes) will be paid for by the student, and the student may be removed from the program. This includes damage to horns, uniforms, drum heads, stands, chairs. This also includes vandalism of facility, and other student's property. There is to be no food, drink, candy, gum, etc. inside the building at any time. This includes before and after school, and also lunch. Food and drinks are allowed in the cafeteria area only. You will receive a one hour detention after school for infractions of this rule. We must keep our facilities looking good, and the spilling of drinks and gum is not good for our facility. Each rehearsal, all sections are to keep your area clean and clear of any debris.
USE OF SCHOOL OWNED INSTRUMENTS
A limited number of the more expensive instruments are owned by SISD for the purpose of balancing the instrumentation district wide and maintaining performing bands at every level. A checkout form will be sent home for parent/guardian signature each Fall which describes the condition of the instrument at that time. An annual usage fee of $100.00 will be charged for all school owned instruments. This also include percussionists as drum heads, mallets, etc. are expensive to maintain. It is the responsibility of the student/parent to check over the instrument at that time and understand that the instrument must be returned in the same condition at the end of the year. If, in the opinion of a SISD director, a school-owned instrument is not being properly maintained or cared for at any time or the school year, it is the director’s responsibility to remove the instrument from the student’s care.
Uniforms
MARCHING UNIFORMS (replacement cost $550.00) Marching Coat $250 Marching Bib $145 Marching Hat/Shako $45 Hat Box $20 Plume $15 Gauntlets $20 pair Rain Poncho $10 Each student will be issued a marching uniform to be worn at most outdoor functions unless weather prohibits. Each student needs the following items to complete the uniform: 1) Black Marching Shoes - ordered through the Band in August. ($25.00) 2) Black Socks - ankles completely covered. 3) Black gloves - purchased from the band. ($2.00) (except for percussion/guard) 4) Band T-Shirt - ordered through the Band. ($15.00) 5) Flip Folder and extra sheets - purchased from the band. ($10.00) 6) Marching Band/ Guard Uniform Fee. ($125.00) 7) Meals Snacks Fee for Friday Games. ($70.00)
Concert Uniforms
Students in the Concert Band will perform in dress concert clothes at specified home concerts and at contests and festivals. For more relaxed performances, the band polo shirt and slacks may be used. We will notify the students in advance of what dress to wear for the event. Students will need to furnish the following:
Boys: Black dress shoes and black socks. (BLACK TENNIS SHOES, BLACK CANVAS, HOUSE SHOES, OR BOOTS ARE NOT ACCEPTABLE) Marching shoes are acceptable if in good repair. Black slacks and white long sleeve shirt with tie. Black Belt with tucked in shirt.
Girls: Black dress shoes, black skirt, dress or pants. White blouse or shirt top. For ladies, please ask if unsure as there are many options for you.
Meals at Events
There is a $70.00 meal fee to cover all cost of snacks, drinks and food for students before and during games and contests. We will inform the students as to what we are providing for them. Please let us know about specific allergies, religious or medical concerns regarding food.
Recommended Instrument list
We recommend that students not continue to use their “beginner" instruments past the 8th grade, unless an advanced model was purchased initially. Better quality instruments enable all students to learn more quickly and with greater ease. The instruments listed below are recommended by the band staff as having the best quality sound: Flute- Pearl 665,765,661, or 761, or Miyazawa model 95SR Clarinet- Buffet R13 or F13 Alto Sax- Selmer SA-80 or Yamaha Pro Model Trumpet- Bach Stradivarius 180-S Model 42 ML Bore Trombone- Bach 42-BO These "pro-model" instruments are often heavily discounted for cash purchases. Parents are encouraged to seek the help of a private instructor or director before purchasing one of these instruments.
Grades
Final Nine Weeks Grades are based on an average of Daily Grades, Major Test Grades, Weekly Attendance Grades, and Extra Credit. The following is a description of how grades are formulated.
Daily Grades
1. Daily Grades constitute anything that is not a Major Test Grade or an Attendance Grade. They will include, but not limited to: playing assignment, participation, turning in forms, etc.
Major Test Grades
1. Performance tests played to the director in either a live performance or by recorded assignment. 2. Written tests as given by the director. 3. Performances such as concerts and football games. If you participate you will receive a grade of “100”. If you have an unexcused absence, you will receive a grade of “0” and will not be allowed to make it up.
Extra Credit
Credit will be given for extra work performed only if all other assignments have been completed. The following activities are eligible up to 5 points of extra credit (added to the final nine weeks average): 1. Private lessons. 2. Any other extra activity so designated by the directors. 3. Professional concert attendance- hand in program to the directors
Citizenship Grade
A citizenship grade will be assessed based on the director’s evaluation of the student’s behavior in all rehearsals and band functions, plus performance attendance. The conduct of each band member should be beyond reproach. By the time a student reaches high school, they should know how to behave properly and should take responsibility for their own actions. Class time should not and will not be taken to teach basic conduct. The high standards of the Sunnyvale Bands are due to strict, but fair enforcement of all rules by the band directors. Poor behavior is a sign of a lack of personal pride and a lack of concern for the organization. Members who habitually show this lack of pride and concern will be removed from the band for the good of all. THE DIRECTORS ALSO EXPECT YOUR BEHAVIOR IN OTHER CLASSES TO BE NOTHING BUT THE BEST. Band members who receive a citizenship grade of “N” or lower in any other class may not be allowed to go on the spring trip and may be removed from band.
Drugs/ Alcohol/ Substance Abuse
The use of illicit drugs or alcohol by members of the Sunnyvale High School Band will not be tolerated. The following rules will be in effect: Possession of any of these items while representing the band will result in IMMEDIATE removal from the program. If the group is in another city at the time, the student will be sent home by whatever means are available. Expenses will be the responsibility of the parent. Other penalties will likely follow, in accordance with school policy and state law. Please also refer to our SISD district guidelines and policy regarding substance abuse
All Region, Area and State Jazz Bands
Each year, our professional music organization, the Texas Music Educators Association, sponsors an ATSSB All-Region Jazz Band. This band is made up of students from all over the area as well as smaller districts in North Texas. Tryouts are held every year in early September and an elite band is formed to participate in a clinic/concert in late November. If chosen, students can advance from the region level to the Area and then to the All-State level to be recognized at the TMEA Convention in February in San Antonio. Nationally known conductors are brought in to lead the band in these clinics/concerts.
All Region, Area and State Concert Bands
Each year, our professional music organization, the Texas Music Educators Association, sponsors an ATSSB All-Region Band. This band is made up of students from all over the Metroplex as well as smaller districts in the North Texas area. Tryouts are held every year in early December and 3 elite bands are formed to participate in a clinic/concert in January. If chosen, students can advance from the region level to the Area and then to the All-State level to be recognized at the TMEA Convention in February in San Antonio. Nationally known conductors are brought in to lead the band in these clinics/concerts.
Solo and Ensemble Contest
UIL Solo and Ensemble Contest takes place aroung the first or second week of February. This contest gives our band members the opportunity to participate in small ensembles or in solo competition. UIL judges are hired to judge this event and our students receive ratings and medals for their efforts. This small group and solo work is vital to the improvement of our individual band members and we feel like everyone needs to participate in some manner. Unlike middle school solo & ensemble, the high school level is governed by the University Interscholastic League and maintains very specific music lists and rules for performance. Soloists hoping to advance to state must perform their solo from memory at the region level. Students must perform a solo in order to perform in an ensemble and receive lettering credit. The UIL limits participation to two different events. Everyone is required to purchase original copies of the solos. This is how composers are able to make a living and continue writing literature for band. Each ensemble only needs one original. These need to be ordered in early January or sooner in order to have them on time. The following are reputable sheet music dealers. You can also visit their respective web sites.
1-972-818-1333 Penders Music Co. (Denton) 1-817-429-1993 Peppers of Dallas/Ft. Worth
Entry fees for this contest are paid for by student. Fees for the events are $12.00 for solo events and $10.00 for each ensemble member. Soloists in this UIL contest will need to perform with an accompanist for their UIL performance. Fees for accompanists, which are arranged by the directors, are paid by the student. Fees for accompanying easier solos usually are around $40.00, with the fee for difficult Class I solos costing $50.00. Of course, if you know a good accompanist or if parents want to accompany, that is permissible. State Solo & Ensemble is held in late May in Austin for all Gold Medal winners at the region level. Students must enter all events in which they qualified if they wish to go to the State contest. Students are provided accompanists, if needed, and are expected to perform all events entered. All qualifying ensembles and solos will be expected to perform at TSSEC Recital Night, Band Spring Concert, and possibly band banquet. All of these occur in late May. Due to the three month period of time between qualifying for the State competition and the actual contest, it will be important for directors to listen to participants beginning April. If a student’s performance level is not to a satisfactory level one week prior to the contest, the student will forfeit their opportunity to participate in the contest. This trip is tentative. Band directors will assist in picking music and placing students in ensembles and/or solos that will give the student the best opportunity to succeed.
Lettering
A student must earn 10 points in a school year to letter. Points will be awarded for the following: (note that there are some changes in points) 2 pts – Attend every SHS band performance/event for year 3 pts - Band Section Leader, Drum Major, Drum Captain, Colorguard Captain 3 pts - Band Council (secretary, historian, President, V. Pres.) 3 pts - Written or typed 3 page essay on a musical topic 3 pts - Volunteer at three separate SHS Non-Band Musical Events (documented) 3 pts - Attend five musical performances each year as a member of the audience documentation will be a program signed by parent 3 pts. – TMEA/ATSSB Region Band membership 4 pts. – TMEA/ATSSB Area Band membership 5 pts. – TMEA/ATSSB All State Band membership 3 pts. – First Division on Class One Solo at UIL Solo/Ensemble Contest 2 pts. – First Division on Class One Ensemble at UIL Solo/Ensemble Contest 5 pts - First Division on Class One Solo/Ens. at UIL State S&E Contest 1 pts. – SHS Band membership
To eliminate the need for a system of point transfer and archival record keeping, lettering points will not carry over from one year to the next. Each year the student must begin anew in the accumulation of points. The First Year Award is a jacket, and subsequent years are letters with extra bars. Students may receive only one jacket award from the school during the four years in all school activities combined.
Riding With Parents After Away Games
Everyone rides the bus to all home and away games. Each person will have a designated bus on which to ride. You may ride home from away games with parents provided the following procedure is followed: 1. Bring a note signed from your parent or guardian and turn it in to the Band Director by 8:30 a.m. on the day the trip is to occur. 2. The equipment you use is unloaded by someone who agrees to be responsible for doing so.
Bus Cards
In order to check roll on the bus, we will use bus cards. Bus cards are laminated plastic cards with student information on them that the chaperones use to keep track of everyone. Below is the procedure for bus cards: 1. As you board the bus at SHS, a chaperone will hand you a bus card with your name on it. It is your responsibility to hold on to this bus card while you are on the bus. 2. When you get off the bus, give the bus card back to the chaperone at the door of the bus. Do not, for any reason, take a bus card with you off the bus. It must be handed back to the chaperone.
Bus Rules
1. Get bus card as you enter bus. 2. Give bus card to chaperone as you leave bus. 3. Stay seated after boarding. 4. No body parts outside the bus windows. 5. No yelling to people outside the bus. 6. No organized or unorganized yelling. 7. No food or drink on buses. 8. All music players must have earphones. 9. Talk in soft, normal tones. 10. No public display of affection on trips. 11. On arrival, remain seated until instructed to unload by the directors. This is to insure the driver can concentrate on driving and deliver us safely to our destination. Violations of these rules will result in removal from the band.
In the Stands Rules 1. Stay seated unless the band is playing. 2. Stay lined up in formation. 3. No visiting other sections, etc., except during 3rd quarter. 4. Hold on to your horns. 5. Be ready to play after touchdowns or any time you see drum major standing. 6. Go to restrooms only after asking permission and then only with a designated band chaperone. 7. Non-band people, including parents, are not allowed in the band formation. 8. No food or drinks are to be brought to the games. Only food or drink provided by the Sunnyvale Band Boosters will be allowed. 9. The stadium seating area is to be left clean of any debris before dismissal. OF COURSE, ALL SCHOOL POLICIES AND RULES APPLY AT ALL TIMES. FIRST OFFENSE: Assigned seat on the front row for the remainder of the year, and/or removal from the marching show, and a parent conference. SECOND OFFENSE: Removal from the band program. AFTER GAMES: No student is to leave the band room until everything is unloaded and the facilities are clean. Directors will then release students.
AFTER READING THE HANDBOOK, THE FOLLOWING FORMS NEED TO BE SIGNED AND TURNED IN. THESE FORMS ARE AVAILABLE ONLINE ON THE BAND WEBSITE, IN THE HS BAND ROOM, OR AT THE BEGINNING OF YEAR ORIENTATION/REGISTRATION.
• BAND HANDBOOK AGREEMENT FORM • SUNNYVALE ISD AND UIL PERMIT FORM • UIL MARCHING BAND ACKNOWLEDGEMENT FORM • SISD FIELD TRIP PERMIT FORM • BAND MEMBERSHIP CONTRACT FORM • SISD SCHOOL INSTRUMENT AGREEMENT FORM (sisd owned inst.) • SISD MUSIC ENRICHMENT SUPPLEMENTAL LESSON FORM • SISD PARENT AND VOLUNTEER CRIMINAL RECORD FORM • BAND BOOSTER INTEREST FORM
WE ARE LOOKING FORWARD TO A GREAT YEAR WITH THE RAIDER BANDS!!
2017-18 Sunnyvale Band Handbook Agreement Form
BAND MEMBERS NAME: ______
ADDRESS: ______
CITY: ______STATE: ______ZIP: ______
HOME PHONE: ______INSTRUMENT: ______
EMAIL ADDRESS: ______
MOTHER’S NAME: ______WORK PHONE: ______
MOTHER’S EMAIL ADDRESS: ______
FATHER’S NAME: ______WORK PHONE: ______
FATHER’S EMAIL ADDRESS: ______
I have read and understand all of the pages regarding the Sunnyvale High School band program. By signing this form, I am agreeing with all of the policies set by the directors, and I understand that these policies will be followed.
______Student’s Signature Date
2017-18 PARENT/STUDENT UIL MARCHING BAND ACKNOWLEDGEMENT FORM
No student may be required to attend practice for marching band for more than eight hours of rehearsal outside the academic school day per calendar week (Sunday through Saturday). This provision applies to students in all components of the marching band. On performance days (football games, competitions and other public performances) bands may hold up to one additional hour of warm- up and practice beyond the scheduled warm-up time at the performance site. Multiple performances on the same day do not allow for additional practice and/or warm-up time.
Examples Of Activities Subject To The UIL Marching Band “Eight Hour” Rule:
• Marching Band Rehearsal (Both Full Band And Components) • Any Marching Band Group Instructional Activity • Breaks • Announcements • Debriefing And Viewing Marching Band Videos • Playing Off Marching Band Music • Marching Band Sectionals (Both Director And Student Led) • Clinics For The Marching Band Or Any Of Its Components
The Following Activities Are Not Included In The Eight Hour Time Allotment:
• Travel Time To And From Rehearsals And/Or Performances • Rehearsal Set-Up Time • Pep Rallies, Parades And Other Public Performances • Instruction And Practice For Music Activities Other Than Marching Band and all of its Components
NOTE: An extensive Q&A for the Eight Hour Rule for Marching Band can be found on the Music Page of the UIL Web Site at: www.uil.utexas.edu
“We have read and understand the Eight-Hour Rule for Marching Band as stated above and agree to abide by these regulations.”
Parent Signature: ______Date: ______
Student Signature: ______Date: ______
STUDENT NAME (please print): ______
2017-18 Sunnyvale ISD Parent or Guardian’s UIL Permit
In consideration of accepting my child as a participant in band, I, intending to be legally bound, hereby myself, my heirs, executors and administrators, waive and release any and all rights and claims for damages I may have against all other entrants and the Sunnyvale Public Schools, Sunnyvale Texas, its officers, agents and representatives for any and all injuries suffered by my son or daughter while participating in band or while in transit to practice or games.
I hereby give my consent for my son/daughter to compete in University Interscholastic League approved events, and travel with the band directors or other representatives of the school on any trips.
It is understood that even though protective measures are taken, the possibility of injury or accident still remains. Neither the University Interscholastic League nor the Sunnyvale ISD assumes any responsibility in case an injury or accident occurs.
I have read and understand the University Interscholastic League rules included in this packet and agree that my son/daughter will abide by all of the UIL rules.
The undersigned agrees to be responsible for the safe return of all band equipment issued by the school to my son/daughter.
If, in the judgment of any representatives of the school, my son/daughter needs immediate care and treatment as a result of any inquiry or sickness, I do hereby request, authorize, and consent to such care and treatment as may be given to my son/daughter by any physician, athletic trainer, nurse, hospital, or school representative; and I do hereby agree to indemnify and save harmless the school and any school representative from any claim by any person whomsoever on account of such care and treatment of my son/daughter.
Your signature below gives authorization that is necessary for the school district, its athletic trainers, band directors, associated physicians, and student insurance personnel to share information concerning medical diagnosis and treatment of your son/daughter.
STUDENT NAME (please print): ______
______Parent Relationship
Signed before me this ______day of
______, ______Notary – Dallas County, Texas
SUNNYVALE INDEPENDENT SCHOOL DISTRICT 2017-18 FIELD TRIP PERMIT
I, ______do permit ______(Name of parent/guardian) (Name of Student)
to participate in the school activity described below. A field trip is considered an extension of the curriculum and is designed to enrich and broaden a student's education experience.
Date of Activity: Any 2016-2017 SISD Band Performances or Events
Method of Transportation: School Bus, Van or District Auto
______(Signature of parent/guardian)
2017-2018 Raider Pride Band Membership Contract
Please sign and return this document to Mr. Conaway. By signing this contract, you are agreeing to the following:
1. At all times, I will conduct myself in a manner befitting my role as a member of the Raider Pride Band. I will comply with all school rules, policies, and procedures, while demonstrating the values of our band program. If at any time I am found exhibiting behavior that violates the integrity of our band, I will be removed from our program. Such violations include, but are not limited to: bullying, drug an/or alcohol use, cheating, vandalism, inappropriate use of social media, theft, and any action deemed detrimental to the successful growth of our band family. 2. I will arrive 15 minutes early to all rehearsals, concerts, contests, and other mandatory band events. 3. I understand that my priority as a band member is to treat my fellow members, marching lieutenants, music instructors/directors, and school with respect and integrity. 4. I will respect the hierarchy of the SHS Raider Pride Marching Band: Band Director, Guard Director/Percussion Director, Student Teachers, Drum Majors, Guard/Drumline Captains, Marching Lieutenants, Band Officers, and Band Members- in that order. I agree and understand that I must be respectful to everyone in the program in accordance with SISD guidelines. 5. There are a myriad of responsibilities involved with being in band member. Therefore, I understand and accept the amount of work that will be required of me and will uphold the values and high standards that our Sunnyvale Raider Bands strive for each day.
Signed ______Date ______
Printed Name ______
SISD SCHOOL OWNED INSTRUMENT AGREEMENT FORM 2017-2018
School owned instruments include the following: Oboe, Bassoon, Bass Clarinet, Tenor Sax, Bari Sax, Horn, Euphonium, Tuba and all School Owned Percussion These instruments are provided, and are issued to the students on the basis of their ability level. All of these instruments have been sterilized, all accessible dents removed, and woodwinds put in playing condition through a reputable music store repair department. These repairs and cleanings were paid for by the previous student that was assigned to that instrument. If a student has chosen to play bass clarinet, bari or tenor sax, they should keep their clarinet or alto sax for practice at home. They may not always choose to play the larger instrument. (In high school band, bass clarinets are not always used in the marching band and the student must play the smaller B flat clarinet.) The student is responsible for all maintenance and repair of the school owned instrument. We are aware that some of the brass instruments have inaccessible dents. This means they cannot be reached without taking apart the instrument. Students using these instruments will use this form on which any original damages are noted. All students using school owned instruments, including percussion will pay a $100.00 yearly fee payable to SISD. This is a small sum compared to a monthly rental instrument plan such as a trumpet or clarinet. Due to the high cost of maintenance, we will use this fee to offset the repair and cleaning of the instrument at the end of the year. We keep an updated system in CHARMS to help us keep track of inventory, who has instruments checked out, and who is current on their fees.
I have read the school owned instrument agreement letter and understand the policies of SISD and the Sunnyvale Band Department. I understand that this instrument is my responsibility.
Student Printed Name______
Student Signature______
Parent Signature______
Date______
Instrument Brand & Model # ______
Instrument Serial # ______
Cleaning, Repair and Maintenance Fee: ______$100.00 paid Yes NO
Check # ______Cash:______Noted Concerns w/ instrument ______
2017-18 Sunnyvale ISD Supplemental Lesson Form
Dear Band Students and Parents:
Following is a form that will indicate your interest in your child taking music enrichment lessons on their instrument. Lessons are not like tutoring, just for those who need a little help. It is for every student regardless of experience level. Beginners are less prone to stating problems; intermediate players grow to advanced at a faster pace and advanced players reach levels of excellence. We highly recommend lessons as a part of your student’s musical experience.
Student’s name: ______
Instrument: ______
Desired:______In-school during class ______After School or At your own time
I understand that the lessons are $18.00 each and I agree to pay on the first lesson of each month for the number of lessons for that month. I also agree that if there is a problem with the lesson payment, I will reimburse the teacher for any fees that they may incur. All payments are made directly to the teacher, not to SISD.
Parent Signature:______
Date: ______
The lessons and the lesson teachers are not affiliated with Sunnyvale ISD. Sunnyvale ISD or any of its employees/faculty is not responsible for the actions of the private lesson instructors. All lesson teachers are fully screened and with criminal history check completed and on file with district.
If you have any questions, please do not hesitate to call or email.
Mark Conaway Jessica Cull Michael Royer Sunnyvale Bands 972-203-4619 band office [email protected] [email protected] [email protected]
Band Chaperone Interest Form 2017-2018 – MARCHING BAND and SHS
PARENT/GUARDIAN NAME(S):______
HOME PHONE: ______CELL PHONE: ______
EMAILADDRESS:______Please let us know if you are interested in helping with any of the following events. You will be contacted by email with more details about the event later and a schedule will be developed.
Marching and SHS Band Parent Opportunities: ¨ Distributing Marching Band uniforms Band uniforms are distributed prior to a home game or leaving for an away game. The exact time depends on Mr. Conaway’s scheduling. Approximate time: 20 minutes
¨ Returning Marching Band uniforms Band uniforms are collected after a home game or returning from an away game. Chaperones are needed to collect all uniforms/accessories and organize in uniform room. Approximate time: 20 minutes
¨ Making Marching Band treat bags Treat bags are distributed to band students during 3rd quarter of a game (this is rest time for the band). We need 2 parents for each game to collaborate and bring snack bags for the marching band. Approximate cost: $30.00 depending on the goodies
¨ Chaperoning Marching Band football game(s) Chaperones are needed to assist with various things during a game. This requires sitting in the band section.
¨ Assisting with Marching Band half-time show during a football game Volunteers are needed to help the band get prepared for the half-time show and return to the stands after the show (assisting with instruments, percussion equipment, plumes, etc.). Men are especially helpful with some of the heavy things.
¨ Selling Marching Band Sports Programs during football game(s) The Sports Programs are sold at the front gate on home game nights. Volunteers are needed from 6:15 p.m. until the end of the 2nd quarter.
¨ Chaperoning Marching Band postgame meal(s) It is customary for the band to go out and eat after home games. It is helpful to have some parents attend.
¨ Work concessions at SMS volleyball and basketball games Sign up for two hour time slots to sell cookies, candy, drinks at concessions
¨ Serving Marching Band meals prior to away games Volunteers are needed to help serve/distribute meals prior to away games. The exact time depends on Mr. Conaway’s scheduling.
¨ Chaperoning Marching Band Contest(s) Volunteers are needed to assist the band with various duties before, during, and after a marching band contest (similar to game duties).
¨ Chaperoning SHS Band at non-marching band contest(s) Volunteers are needed to assist the band with various duties before, during, and after a non-marching band contest.
¨ Chaperoning SHS Jazz Band Contest(s) Volunteers are needed to attend and assist the jazz band with various light duties.
¨ Serving food at the SHS Spaghetti Dinner Concert Volunteers are needed to help serve food at the Spaghetti Dinner.
¨ Planning/decorating HS Band Banquet This committee will begin meeting next spring.
¨ Chaperoning/hosting SHS Band party ____ I would like to plan or host an SHS band party ____ I will chaperone an SHS band party
Band Chaperone Interest Form 2017-2018 - SMS
PARENT/GUARDIAN NAME(S):______
HOME PHONE: ______CELL PHONE: ______
EMAIL ADDRESS:______
Please let us know if you are interested in helping with any of the following events. You will be contacted by email with more details about the event later and a schedule will be developed.
SMS Band Parent Opportunities:
¨ Chaperoning SMS Band contest(s) Volunteers are needed to assist the band with various duties before, during, and after a contest.
¨ Working concessions at the SMS All-Region Band Auditions SMS will host All-Region Auditions this year. Volunteers are needed to assist with a concession stand.
¨ Chaperoning the SMS Band Night (football game) Middle School parents are welcomed to help at the annual game when SMS is invited to sit with the SHS marching band during a varsity football game and then play with them during half-time.
¨ Chaperoning/hosting a SMS Band party ____ I would like to plan or host an SMS band party ____ I will chaperone an SMS band party
¨ Making SMS Band students treat bags for contests Treat bags are helpful for band students when they attend a contest. It not only encourages them to do their best but also gives them something to snack on either before or after the contest.
¨ Planning/decorating the 7th-12th Grade Band Banquet This committee will begin meeting next spring.
¨ Work concessions at SMS volleyball and basketball games Sign up for two hour time slots to sell cookies, candy, drinks at concessions