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Administrative ADMINISTRATIVE (A) CORRESPONDENCE SECTION: 1. Shri Jagdev Singh, Assistant: Section In-charge i) Overall supervision of Section. ii) Proper watch on timely submission of all the returns by correspondence section. iii) Submission of incoming dak to Director/D.D./E.& A.O. duly marked to respective Sections. iv) RTI cases. v) Matters related to recruitment cases. vi) Issue of Routine orders. vii) Communal Roster, O.M. Inspection, Honorarium related correspondence. viii) Any other work allotted by the Director/E.& A.O./In-charge. 2. Smt. Sudarshan Kaur, Assistant i) Handing over/Taking over of Charge and tour programmes of officers. ii) Matters related to acquiring Land/Rent/Estate/Capital Budget. iii) Passport cases, Special Casual Leave cases. iv) Correspondence regarding Election duties. v) Training/courses at IISM, Hyderabad or other institutions. vi) Correspondence regarding Unions/Associations. vii) Correspondence related to deputation cases. viii) Matters related to departmental examination. ix) Scrutiny and submission of compassionate ground appointment cases. x) Lok Sabha and Rajya Sabha unstarred questions & maintenance of registers. xi) Any other work allotted by the Director/E. & A.O./In-charge. 3. Shri Mahaveer Prasad Mandal, LDC i) Orders regarding continuous employment of temporary Govt. Servant. ii) Regularization of contingent khalasis. iii) All returns (Monthly/Quarterly/Half yearly/Annual) w.r.t. SC/ST/OBC/ Handicapped employees. iv) All returns/correspondence regarding Recreation Club/ Employment exchange. v) Issue of Movement orders to personnel proceeding on Courier duty. vi) Issue of Indent for office stationery and other forms. vii) Permission to appear in examinations for higher education. viii) Return w.r.t. Army officers, returns on Movable/Immovable Property. ix) Weeding out of records of Adm. Section & submission of weeding out return. x) Any other work allotted by the Director/E.& A.O./In-charge. 4. Shri Matbar Tamta, UDC i) Despatch of all letters. ii) Typing work. iii) Postage stamps account/Franking Machine account. iv) Any other work allotted by the Director/E. & A.O./In-charge. 5. Shri Alam Singh, L.D.C. i) Diary of Hindi/ English letters and distribution of dak in Sections. ii) Typing work. iii) Any other work allotted by the Director/E. & A.O./In-charge. -2- 6. Mohd. Sarwar Imam, L.D.C. i) Disposition List of Group A, B, C and D. ii) Gradation List of Group A, B, C and D. iii) All returns/reports/correspondence related to O.L. (Rajbhasa)/Hindi Teaching Scheme and maintenance of related registers. iv) All Promotion/Transfer/Grade promotion/Trade test cases. v) Typing work. vi) Any other work allotted by the Director/E. & A.O./In-charge. (B) ACCOUNTS SECTION: 1. Shri H.A. Siddiqui, OS: Section In-charge i) Overall supervision of accounts Section. ii) Timely submission of all returns. iii) Proper checking & timely submission of budget figures of RE/BE/FRE etc. iv) Proper watch on Sanctioned budget grant & expenditure in various heads. v) Checking of budget figures of account and store sections. vi) Any other work allotted by the Director/E. &A.O. 2. Shri Jaipal Singh, Assistant i) Preparation of pension cases of Gr. A, B, C, D. ii) Preparation of DC&RG arrear/Commutation/CGEGIS bills. iii) Any correspondence related to assigned jobs. iv) Any other work allotted by the Director/E.& A.O./O.S. 3. Shri Baru Dass, Assistant i) All matters related to TA in r/o Gp. A, B, C, & D i.e. preparation of all TA bills/advance etc. ii) Preparation of budget figures for TA head. iii) Reconcilation of Accounts/Audit work. iv) All related registers w.r.t. assigned jobs are to be maintained. v) All correspondence relating to assigned jobs. vi) Any other work allotted by the Director/E.& A.O./O.S. 4. Shri Aavinish Kumar Sharma, Assistant i) Preparation of contingent bills w.r.t. heads like OE-1,2,3 / Professional services and Rent- Return-Taxes, HBA, Computers, Scooter Advance and correspondence etc. ii) Preparation of budget figures for assigned job in (i). iii) All related registers w.r.t. assigned jobs are to be maintained. iv) Any other work allotted by the Director/E.& A.O./O.S. 5. Smt. Manju Bala, Assistant i) Preparation of contingent bills w.r.t. heads like OE-4 / Wages/project heads (i.e. NUIS/Indo-Pak boundary work etc.)/ M&S head and plan head. ii) Preparation of budget figures for assigned job in (i). iii) All related registers w.r.t. assigned jobs are to be maintained. iv) All correspondence relating to above jobs. v) All matters related to LTC in r/o Gp. A, B, C, & D and correspondence etc. vi) Any other work allotted by the Director/E.& A.O./O.S. -3- 6. Shri Rakesh Kumar, U.D.C. i) Encashment of Cheque/Bank Drafts and disbursement of dues. ii) Maintenance of Cash Book/Bill Register/Subsidiary cash. Book/Register of Valuables/ undisbursed amount Register/ FCA Register/Family allotment amount register. iii) Preparation of A. R./maintenance of A.R. Register/stitching of A.Rs. iv) Renewal of Fidelity guarantees. v) Matters related to FCA/PCA i.e. correspondence/returns etc. vi) Submission of Contingent Vouchers to R.P.& A.O. vii) Timely Deposit of R.D./L.I.C./Co-opt. Amount in respective Bank/Post office. viii) Any correspondence on the assigned jobs. ix) All related registers w.r.t. assigned jobs are to be maintained. x) Any other work allotted by the Director/E.& A.O./O.S. 7. Shri Gaurav Kumar, L.D.C. i) All matters related to Medical cases of Gr. A, B, & C staff, i.e. preparation of Medical bills, advance etc. ii) All matters related to medical cases of Gr.D staff, i.e. preparation of medical bills, advance etc. iii) All correspondence relating to above jobs. iv) All related registers w.r.t. assigned jobs are to be maintained. v) Typing of letters of Hindi/English. vi) Any other work allotted by the Director/E.& A.O./O.S. (C) DRAWAL SECTION: 1. Smt. Shalini Nagi, Assistant: Section In-charge. i) Checking of all bills, record, drawls, Correspondence/letters submitted by dealing hands of the drawal section. ii) Checking of Budget figures of BE/RE/FRE for salary head only. iii) Watch on Timely submission of returns of Drawal Section. iv) Any other work allotted by Director/D.D./E.& A.O. 2. Sh. Charanjeet Singh, Assistant i) Thorough Checking/scrutiny of all bills submitted for issue of cheques. ii) Issue of cheques of all bills presented by the under mentioned office a. Northern Zone, Chandigarh. b. Punjab, Haryana & Chandigarh Geo-spatial Data Center Chandigarh. c. Himachal Pradesh Geo-spatial Data Center, Chandigarh. iii) Timely submission of all returns related to C.D. & D.O. work i.e. Weekly payment list/weekly payment scroll and receipt scrolls etc. iv) All matters related to Letter of Credit. v) Submission of monthly figures of GPF withdrawal amount to R.P.& A.O., Jaipur. vi) Reconciliation of account with RP&AO, Jaipur. vii) All correspondence & maintenance of registers relating to above work. viii) Any other work allotted by Director/D.D./E.& A.O./O.S. -4- 3. Smt. Paramjit Kaur , U.D.C. i) Preparation of Pay Bills of Group 'A','B',& NPS Staff ii) Completion of Event/Increment/Pay Bill registers. iii) Deduction of Income tax & issue of Form 16 (for I.T. returns). iv) Preparation of Bonus bills. v) To make entries in Service book w.r.t. pay fixation/Increment/Service verification/CGEGIS/Promotion and other events. vi) Issue of P.I.C. vii) Correspondence relating to above jobs. viii) Any other work allotted by the Director/DD/E.& A.O./OS. ix) Submission of Income tax returns (Monthly/Annual) x) Preparation of Night duty allowance bill 4. Sh. Kuldip Kumar, L.D.C. i) Preparation of Pay Bills of Group 'D' Staff ii) Completion of Event/Increment/Pay Bill registers. iii) Deduction of Income tax & issue of Form 16 (for I.T. returns). iv) Preparation of Bonus bills. v) To make entries in Service book w.r.t. pay fixation/Increment/Service verification/CGEGIS/Promotion and other events. vi) Issue of P.I.C. vii) Correspondence relating to above jobs. viii) Any other work allotted by the Director/DD/E.& A.O./OS. ix) Preparation of Data for Strengthening of Administration after attaining the age of 50/55 years or completing 30 years of service. 5. Smt. Suman Sharma, U.D.C. i) Monthly/Quarterly returns of various allowances. ii) Preparation & timely submission of monthly Actual Exp. return / O.50 return. iii) Preparation of Budget of salary head & drawl of bonus/honorarium. iv) Correspondence relating to above jobs. v) Any other work allotted by the Director/DD/E.& A.O./OS. vi) Preparation of Leave cases of Group A, B, C. vii) Verification of Service on completing 25 years of service or before 5 years of retirement. 6. Shri Udho Prasad L.D.C. i) Preparation of GPF Advance/Final withdrawal bills of Group A,B,C and D. ii) Distribution of GPF slips amongst Staff. iii) Matters related to GPF Account of All staff & GPF returns. iv) Reply of missing credits. v) All correspondence in r/o the above jobs. vi) Any other work allotted by Director/DD/E.& A.O./O.S. vii) Preparation of Festival Advance bills & related entries in PBR. viii) LTC Leave encashment 7. Shri Gurnam Singh, U.D.C. i) Preparation of Pay bills of Group C. ii) Fixation of Pay on promotion/A.C.P. Cases & drawl of arrear of pay & allowances.
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