Niger Office of the Prime Minister National Mechanism for the Prevention and Management of Disasters and Food Crises (DNPGCCA)

Republic of Niger Office of the Prime Minister National Mechanism for the Prevention and Management of Disasters and Food Crises (DNPGCCA)

African Risk Capacity (ARC)

Republic of Niger

Operations Plan 2016-2017 January 2016

TABLE OF CONTENTS

TABLE OF CONTENTS ...... 2

List of acronyms...... 4

1 GENERAL INFORMATION ...... 6

1.1 STATUS OF NIGER IN TERMS OF RISK ...... 6

1.2 PURPOSE OF THIS OPERATIONS PLAN ...... 8

2 COUNTRY DROUGHT PROFILE ...... 11

2.1 Provide general geographical distribution of drought ...... 11

2.2 GENERAL RAINFALL FEATURES OF THE COUNTRY ...... 14

2.3 SEASONAL AGRICULTURAL CALENDAR ...... 15

2.4 HISTORICAL DROUGHT DESCRIPTION ...... 16

2.5 HISTORICAL DROUGHT IMPACT (IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLE) ...... 17

2.6 HISTORICAL DROUGHT RESPONSES ...... 17

3 INSTITUTIONAL ARRANGEMENTS ...... 18

3.1 EXISTING NATIONAL POLICIES OR LEGISLATION ...... 19

3.2 EXISTING ASSESSMENT PROCESSES ...... 20

3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT ...... 21

3.4 DROUGHT RESPONSE COORDINATION MECHANISM ...... 22

3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUT ...... 26

4 RISK TRANSFER PARAMETERS ...... 27

5 SCENARIO DEFINITION AND GEORGRAPHIC COVERAGE ...... 28

5.1 DROUGHT MODEL SCENARIOS ...... 29

6 INTERVENTION DETAILS ...... 30

6.1 FIRST INTERVENTION ...... 31

6.2 SECOND INTERVENTION ...... 39

7 M&E FRAMEWORK AND PLAN ...... 46

8 PROGRAM RISKS AND ASSUMPTIONS ...... 48

9 DEFINITION OF STANDARD OPERATING PROCEDURES ...... 49

Annex 1: Supporting Documents ...... 57

Annex 2: Budget ...... 58

List of acronyms

ADPRS Accelerated Development and Poverty Reduction Strategy CC/SAP Coordination Unit of Early Warning System (or CC/EWS) CCA Food Crisis Unit CFW Cash for Work CILSS Permanent Interstate Committee for Drought Control in the Sahel CMC Joint Consultation Committee CNPGCA National Mechanism for the Prevention of Disasters and Food Crises CNSA National Committee of the Early Warning System CRC Steering Committee for Consultation DAO Tender Documents DGC Targeted Free Distribution DNPGCA National Mechanism for the Prevention and Management of Disasters and Food Crises EPER Survey Forecast and Valuation of Harvest EWS or SAP Early Warning System (or SAP in French) FCD Joint Multi-Donor Fund FewsNet Famine Early Warning System Project (USAID) FI Intervention Fund MDA Ministry of Agricultural Development MRA Ministry of Animal Resources OPVN Office of Niger Food Products SDR Rural Development Strategy SGA Deputy Secretary General SIMA Information System on Agricultural Market SIMB Information System on Livestock Markets SNR National Reserve Stock UNDP United Nations Development Programme WFP World Food Programme

1 GENERAL INFORMATION

Enter the contact details for this operations plan. Please include the name and contact detail (title, organization, email/phone) for both the legal representative of the plan and the focal point for the plan.

Name of Country: Republic of Niger Legal representative Surname/Name: GADO MAHAMADOU (permanent Title: DIRECTOR OF OFFICE (DIRECTOR OF CABINET) secretary/ministry) for plan: Institution: OFFICE OF THE PRIME MINISTER Focal point (or primary Surname/Name: BAKO YACOUBA contact person) for the plan: Title: FOCAL POINT Ministry/department: SP/DNPGCCA Email: yacoubako ©yahoo.ffr Telephone: +22796877454/+22790332930

1.1 STATUS OF NIGER IN TERMS OF RISK

Provide a brief overview of the country in terms of risk. Please include:

 One paragraph on hazards within country in general (showing the relative importance of droughts)  One paragraph on vulnerability (sub-national, gender, age cohort, rural/urban, etc.) of those most affected by droughts  One paragraph on national/sub-national capacity to address risk, especially in relation to droughts

The inhabitants of Niger experience a diversity of crisis and disaster situations, for the most part related to a multiplicity of climatic, ecological and socio-economic vicissitudes, which translate into food insecurity to a greater or lesser extent. Most food crises that occur in Niger are related to cereal or fodder shortages following a rainfall deficit or, to a lesser degree, locust invasions.

Other risks, which may be of natural origin (floods, fires, epidemics, outbreaks of animal disease) or man-made in origin (bush fires, conflicts, security issues) are considered to be factors aggravating localised crises. Niger's economy is principally based on the agro-pastoral sector which remains the main source of employment and income for more than 80% of the country's inhabitants. The most vulnerable categories are mainly 6: - Small scale farmers - Small scale pastoralist - Establishing Agro-pastoralist and pastoralists still no holding enough cattle head or land - Pregnant or breastfeeding women - Big households - Farmer women, whose accumulation of domestic tasks do not allow them to engage in producing activities

Niger numbers approximately 17 129 076 million inhabitants (the General Census of Population and Housing, RGPH, 2012), mainly concentrated on a strip of land that barely covers a third of its territory. The main characteristics of the population of Niger are its strong demographic growth (3.9% per year), its extreme youth (more than 49.2% are less than 15 years old), low population density (12.4 inhabitants/km²), but a high concentration in the southern third of the country (Sahelian and Sudanese area), a trend towards urbanisation (with an urbanisation rate of 6.6% per year) and its extreme poverty. The annual income per inhabitant is USD370 (2012). Moreover, Niger experiences chronic nutritional and food insecurity, with high debt levels of vulnerable households, added to the effects of climate change and natural disasters.

The support plan is the main planning and scheduling tool for interventions by the National Mechanism for the Prevention and Management of Disasters and Food Crises (DNPGCCA) to assist vulnerable inhabitants during food crises. It is divided into two phases: the initial phase is carried out during the months from October to December on the basis of qualitative assessments of the agro-pastoral season while the second and final phase follows the results of the annual vulnerability survey.

This system makes it possible to implement emergency measures for the most vulnerable before more accurate results on vulnerable areas become available.

The DNPGCCA has two intervention tools: i) the National Reserve Stockpile (SNR), consisting of the National Security Stock (SNS), a Strategic Food Reserve (RAS) in kind (100 000 T) and a Financial Reserve (equivalent to 50 000 T of cereals), or a Food Security Fund (FSA); and, ii) the Intervention Fund (FI): the Joint Multi-Donor Fund + the Bilateral Funds + the country emergency funds.).

1.2 PURPOSE OF THIS OPERATIONS PLAN The overall objective is to support target households and groups affected by the drought in proactively gaining access to a diversified food supply and in improving their livelihoods. The following activities to quickly assist population in need were selected for this plan:

1. Organisation of Cash for Work operations Objectives: To combat nutritional vulnerability, to settle inhabitants who are likely to migrate and improve their livelihoods. Description: Carry out labour-intensive work projects for a period of three months at 1,300/CFA francs/day/person for 25 days, i.e. 32,500 CFA francs/month/person. Quality target: Very impoverished households identified within the areas affected by the drought through the HEA (Household Economy Approach) approach. This operation will be conducted in areas where cereal supplies are available on markets. Number targeted: 100,000 households, i.e. 700,000 individuals. Location: affected areas where cereal supplies are available on markets. Total: 12,675,000,000 F CFA

1.2 Distribution of small ruminants to women in vulnerable areas Objectives: To improve and diversify food supply for impoverished households in areas affected by drought Description: Distribution of a core group of goats (3 females and 1 male per household). Quality target: Households experiencing severe food insecurity or female heads of households in the affected areas. Number targeted: 5,000 households Location: affected areas Duration of the operation and end date: 1 month Budget/total for the operation: 200,000,000 F CFA Implementation partners: the operation is conducted in conjunction with NGOs and representatives from the Ministry of Livestock in targeted Departments. 2. Targeted free distribution Objectives: To combat food insecurity, to settle inhabitants who are likely to migrate and to protect livelihoods Description: 100 kg of rice/household/month purchased locally (average size of a household: 7 persons) Number targeted: 3,500 households Location: distributed where markets do not have a regular cereal supply Duration of the operation and end date: 3 months Tonnage: 1,000 T Budget/total for the operation: 600,000,000 CFA francs Implementation partners: Food Crisis Unit (CCA: Cellule Crise Alimentaire), Regional and Sub-Regional Committees, regional administrative and traditional authorities.

2 COUNTRY DROUGHT PROFILE

2.1 PROVIDE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHT Complete columns A-C, list ALL regions and districts in the country and indicate which of these areas have been prone to drought in last 10 years. For those zones prone to drought, complete columns D and E by listing the top three crops by area planted and any other economically important livelihood activities (e.g. pastoralism, fisheries, etc.) in each area.

Source: AfricaRisk View 2015, country drought profile

Please add more rows to the table as needed to ensure you list all regions and districts.

C. Drought E. List other important livelihoods (e.g. A. Regions B. Districts D. Top 3 crops vulnerable to droughts # prone zones pastoralism, fisheries, etc.) (Admin 1) (Admin 2) (only in drought-prone zones) (Yes /No) Only in drought-prone zones) Aderbissenat Agadez 1 InGall Yes No rain-fed crops Pastoralism, craft industry, irrigation

Tchirozerine Diffa Bosso Diffa Nguigmi 2 Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation Mainé Goudoumaria Ngourti Dosso Doutchi Loga Dosso Boboye Fisheries, irrigation, fattening on 3 Yes Millet, cowpeas, sorghum Falmeye pasture Gaya Dioundou Tibiri Madarounfa Tessaoua Mayahi Maradi Dakoro 4 Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation, trade Gazawa Aguié Bermo Guidan Roumdji

Tahoua Madaoua Konni Illéla Malbaza Tahoua Keita Fisheries, pastoralism, irrigation, craft 5 Yes Millet, cowpeas, sorghum Bouza industry, migration Tassara Bagaroua Abala Tillia Tchintabaraden Tillabéry Ayorou Téra Bankilaré Torodi Gothèye Tillabéry Fisheries, pastoralism, irrigation, craft 6 Say Yes Millet, cowpeas, sorghum industry, fattening on pasture Kollo Ouallam Fillingué Abala Baleyara Banibangou Damagaran Takaya Pastoralism, irrigation, craft industry, 7 Zinder Tesker Yes Millet, cowpeas, sorghum migration, fattening on pasture Gouré Takieta

Mirriah Kantché Belbedji Tanout Magaria Doungass Arrondissement I Arrondissement II Arrondissement III Irrigation, fisheries, trade, fattening on 8 Niamey Yes Millet, cowpeas, sorghum Arrondissement IV pasture Arrondissement V

2.2 GENERAL RAINFALL FEATURES OF THE COUNTRY

Niger has four climate zones:  The Sahelian-Sudanese zone which represents approximately 1% of the total surface area of the country and receives 600 to 800 mm of rain per year on average. The Sudanese region, which is more wooded than the Sahel, includes low dry forests, open woodlands, savannah and the Niger river water bodies and has a savannah vegetation which enjoys more regular rainfall than the Sahel zone. This region is used for agricultural and livestock production; it is the most heavily populated of the country;  The Sahel zone which covers 10% of the country and receives on average 300 to 600 mm of rain per year; it is suitable for agro- pastoralism (mixed farming). This is a steppe zone which includes stunted and shrubby vegetation, the most typical vegetation being the bush, a major element in the cattle farming systems of this part of Niger. This is a sedentary area used for farming and includes numerous farming villages;  The Sahel-Sahara zone which represents 12% of the surface area of the country and receives on average 150 to 300 mm of rain per year. It is suitable for migratory stock farming. This is a nomadic pastoral zone because only hardy animals can make use of the vegetation as and when they find it;  The Sahara desert zone which covers 77% of the country and receives on average less than 150 mm of rain per year. Irrigation crops

are planted here.

The rainfall last year is late and its distribution has been variable in time and space from April up to the end of July 2015. There was a general return of the rains in August and September. Drought sequences of more than 10 days occurred in places in all regions, at the beginning, during and at the end of the season. Exceptionally, the rains continued through October with, however, significant geographical variability.

2.3 SEASONAL AGRICULTURAL CALENDAR

Insert pictorial version of your country’s seasonal calendar (e.g. FEWSNET or others). If possible, include major agricultural activities and refer specifically to drought prone crops. Make sure to cite your data source. SEASONAL CALENDAR FOR A TYPICAL YEAR IN NIGER

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT Land preparation Weeding and hoeing

Main cereal harvest Off-season, flood recession Livestock Off-season Rainy season moves North harvest rice harvest

Livestock Seasonal labour migration Agricultural lean season moves South

Pastoral lean season

Rebuilding institutional stock (institutional purchase) Subsidised cereal sales

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT

Drought prone main crops: millet, sorghum, cowpeas and groundnuts.

2.4 HISTORICAL DROUGHT DESCRIPTION

Describe the specific / actual country drought conditions for each of the past 10 years. For each year, list key regions impacted by the drought, the source of the drought data, an indication of whether the country officially declared that year, and, if available, describe the food security and livelihoods conditions regarding the drought event (e.g. a severity classification scheme used by your food security Early Warning processes).

If there was no drought in any part of the country, please write in NO DROUGHT.

Year Key regions/provinces impacted Source of drought Was drought officially Briefly describe the impact information declared following the on the food security and rainfall deficit? (Yes/No) livelihood conditions Cereal deficit of 525,300 Early Warning system tons; 3.2 million affected 2004 All regions (SAP)/Disaster YES inhabitants; fodder deficit; Prevention (PC) and, locust invasion 2005-2008 No drought - No - Cereal deficit of 410 700 All regions tons; 7,772,373 affected 2009 SAP/PC YES inhabitants; and severe flooding in Agadez Cereal deficit of 692,500 2011 All regions SAP/PC YES tons; 5,458,871 affected inhabitants Cereal deficit of 372,900 All regions with great acuity in tons; 4,197,614 affected 2013 SAP/PC YES pastoral areas inhabitants; loss of livestock; and displacement

of populations Cereal deficit of 230,070 Diffa, Zinder, Tillabéry, Maradi and 2014 SAP/PC YES tons; 2,588,128 affected Dosso inhabitants

2.5 HISTORICAL DROUGHT IMPACT (IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLE)

Describe the impact of drought in your country in the past 10 years in terms of number of individuals/households requiring assistance. At a minimum complete row A.

If there are other official sources of vulnerability numbers for historical years, please enter this information by adding additional rows to the table, and indicating the source of the information.

Impact of Year drought Source by data source 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 A # of EWS 3,200,000 No VS 3,600,000 4,098, 032 2,942, 898 7,772,373 2,620,770 5,458,871 No VS 4,197, 614 2,588, affected as [Vulnerability 128 estimated surveys (VS)] by:

2.6 HISTORICAL DROUGHT RESPONSES Describe the historical response to drought in your country in the past 10 years in terms of number of individuals/households who received assistance. Where possible, indicate the program activity (e.g. cash transfer, food assistance, etc.) and the source or implementing partner (e.g. WFP, Government, UNICEF, etc.). An example on how to complete this section is shown below:

Response to drought by activity and source 2005 2006 2007 2008 2009 2011 2012 2013 2014 A # of individuals assisted with: 3,727,318 728,721 1,009,106 412,377 103,628 997,577 1,544,802 1,500,891 FOOD DISTRIBUTION Source of information: CCA/GC

B # of individuals assisted with: 131 012 1,251, 600 910 000 296 590 CASH TRANSFER Source of information: CCA/GC C # of individuals assisted with: CASH FOR 300,846 1,170,631 1,600,291 257,390 WORK Source of information: CCA/GC _

2.7 DISCUSSION OF THE HISTORICAL DROUGHT CONDITIONS, VULNERABLE, AND RESPONSE

Please analyse and compare the data you provided in steps 2.4 to 2.6. If the figures do not match (for example, in step four, you indicate a mild drought but in step 5 there is a large response) provide an explanation. For example, perhaps response figures include other types of hazards…”?

In Niger’s case, interventions are implemented the year after the drought period. In 2005 the joint effect of drought and locusts invasion results in a higher number of assisted persons. Meanwhile in other cases the number of people receiving assistance is largely inferior when compared to the number of people affected. This is explained by a lack of resources.

3 INSTITUTIONAL ARRANGEMENTS

This section describes in detail the institutional arrangements in place to manage a drought response. The section can refer to other documents for more details, but these documents should be referenced in the text and provided in full as annexes to this document.

3.1 EXISTING NATIONAL POLICIES OR LEGISLATION

Describe any national policies and/or legislation related to a) drought; b) other disaster risk management issues that are currently in place.

Regulatory process (Legislation) relating Decree N° 2011/057/PCRD/PM of 27 January 2011 modifying and supplementing Decree N° to drought: 2000/0072/PRN/PM of 04 August 2000 pertaining to the establishment, powers, composition and operation of the Food Crisis Unit from the Disaster Management Agency

Regulatory process (Legislation) relating - Order N° 0158/PM of 04 October 2013 modifying and supplementing Order N° 00207/PM of 28 to disaster risk management: August 2012 pertaining to the powers, organisation and operation of the Food Crisis Unit. - Order N° 0032/PM of 20 January 2014 modifying and supplementing Order N° 00208/PM of 28 August 2012 pertaining to the establishment, powers, composition and operation of the National Mechanism for the Prevention and Management of Disasters and Food Crises (Dispositif National de Prévention et de Gestion des Catastrophes et Crises Alimentaires, DNPGCCA).

3.2 EXISTING ASSESSMENT PROCESSES

In this section, describe how the drought needs assessment processes function. Name each assessment process that is conducted when drought occurs. Then describe the workflow around each of the processes you named separately. For each assessment type you should answer the following questions: NB: There IS no specific assessment process related to the drought. However, there is an overall evaluation on the management of crises and disasters. 1. When does the assessment occur? Towards the end of the agro-pastoral season (end of September) a preliminary assessment is done. A final assessment is done in February-March by means of a support plan for affected inhabitants.

2. Who coordinates this assessment? It is coordinated by the DNPCCA through the Food Crisis/Disaster Management Unit (CCA/GC).

3. Who does the data collection and analysis? The Coordination Unit for the Early Warning System and Disaster Prevention (CC SAP/PC)

4. What tools and methodologies are used collect and analyse the data? - Vulnerability surveys - Harmonised framework for vulnerability analysis - Sentinel sites - Joint (WFP/EWS) food security analysis surveys

5. What are the key steps involved in the assessment process? - Data collection on paper and by Smartphone - Data processing and analysis - Response planning through a Support Plan

6. How is the needs assessment paid for? - National budget - Joint Multi-Donor Fund (FCD) - Partnership with specialised institutions (UNDP, WFP, Save the Children, CILSS (Permanent Inter-State Committee on Drought Control in the Sahel) /AGRHYMET (Regional Training Centre for Agro-meteorology and Operational Hydrology and their Applications), etc.)

7. How helpful is the assessment in assessing/mitigating drought impacts in a timely manner and what are the major constraints? Not applicable Note: describe here the processes, NOT any type of special assessment that is done in the event of a drought.

# Assessment Type (for example, food Description of the process or workflow, including timing, data collection, financing, etc. security assessment, early recovery, etc.) 1. Assessment of the food situation This assessment is coordinated by the Early Warning System's Coordination Unit. In general it takes place at the end of September. Data are collected by members of the early warning system's technical committee. The harmonised framework or missions to zones at risk (ZAR) are the main tools used.

This type of assessment provides information on the amount of rain received in the various regions, the food insecurity situation and agricultural production. Note: Add an additional row for each new assessment type. Please remove any un-used rows.

3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT

Briefly describe any existing contingency planning (CP) procedures for drought. Be sure to describe how a payout from the ARC insurance policy would be considered or managed within the larger country contingency planning processes defined for drought. For instance, describe how an ARC payout might be used as part of a larger response. Some questions to consider:

1. Describe what you would do with a payout of less than USD 1 million (one million USD) - Targeted free distribution of food kits to areas severely affected by drought. 2. Describe what you would do with a payout of USD 5 million (five million USD) - Generalised distribution to all affected areas. - Implementation of Cash for Work operations. 3. Describe what you would do with a payout of USD 30 million (thirty million USD) - Generalised distribution to all affected areas. - Implementation of cash transfer operations (Cash for Work, distribution of core group of small ruminants).

- Existence of multi-disciplinary focus groups including multiple role-players (DNPGCCA, GTI (inter-disciplinary working group), humanitarian role-players, etc.).

- Activation of focus groups by September.

- Drafting of an initial support plan for the October-November-December period to identify emergency responses.

3.4 DROUGHT RESPONSE COORDINATION MECHANISM

In terms of disaster and food crisis prevention and management, the Government of Niger then proceeds with drafting a response plan which may include possible interventions. This plan is considered to be a planning and scheduling tool for interventions that the National Mechanism (the DNPGCCA) and its partners must implement to respond to the needs of previously identified vulnerable inhabitants following a participative and inclusive approach. Managing the coordination of interventions implemented within the context of a drought falls under the Food Crisis/Disaster Management Unit (CCA/GC), in conjunction with State (technical Ministries), and national and international technical partners.

The existing tools of coordination (the GTI, the food security partners' group, etc.) that are mobilised for planning and coordinating interventions during a period of drought should always be maintained and improved. The CCA/GC will monitor the implementation and progress of the plan and will ensure that it is kept up to date; it will also distribute as much information as possible about it to all members of the Mechanism.

NATIONAL MECHANISM FOR THE PREVENTION AND MANAGEMENT OF DISASTERS AND FOOD CRISES ORGANISATION CHART

Consultation Framework PRIME MINISTER CEC State-Donors Extended Consultation Committee

CMC DIRECTOR OF OFFICE (CABINET) CRC Joint Consultation Committee Steering Committee for Consultation

SP/DNPGCCA [Permanent Secretariat]

CC/SAP/PC CCA/GC CFS Coordination Unit of the EWS and Disaster Food Crisis and Disaster Management Safety Nets Unit Prevention SPR Unit Regional Permanent Secretariat

Warning Unit CR/PGCCA Project Unit for crises mitigation and Internal Auditor Regional Committee recovery Monitoring and Action Research Unit Disaster Management and Consultation Topic Based Managers (7) CSR / PGCCA Disaster Risk Prevention and Mitigation Unit Sub-regional Committee Unit Monitoring and Evaluation Unit Regional Coordination (5) Capacity Building and Partnership Unit OSV - Observatory for Monitoring the Vulnerability IT and Statistics Unit Administration and Finance Unit SCAP/RU Community System for Early Warning Administration and Finance Unit System and Emergency Responses

Line of reporting ------Functional line …………. TECHNICAL AND FINANCIAL PARTNERS

December 2012 Ministries OPVN UNS (UN system) International Partners CSOs/NGOs

Note: Here explain what happens after the assessment mechanisms described in 3.2 have indicated a possible drought. Please include information about the following: 1. Who is responsible for coordinating drought emergency?

-The DNPGCCA (National dispositive for prevention and management of alimentary crisis) gathers the central state and its main partners. Through the Permanent Secretariat, which is the ARC Focal Point, tools for alimentary crisis management and rehabilitation are agreed upon, managed and implemented. 2. Who are the other stakeholders involved and how they relate to one another (good to include an organizational diagram)? - The Food Crisis Unit - The Early Warning System Unit - A humanitarian coordinator through the Office for the Coordination of Humanitarian Affairs (OCHA) and the WFP - The Technical and Financial Partners (TFPs)’ lead through the European Union (EU) 3. What additional assessments (i.e., “Needs Assessments”) take place after a drought is detected/reported? If there are additional needs assessments conducted, please answer the following questions: • When does this additional assessment occur? - Rapide joint assessment mission happens after the end of harvest  Who coordinates this additional assessment? - The EWS (Early warning system)  Who does the data collection and analysis? - Field data, collected on paper and smartphone are collected by the EWS, INS (National Statistical Institute) and WFP  Quels sont les outils et les méthodes utilisés pour rassembler et analyser les données ? - Sentinel sites through MUAC (Mid-upper arm circumference) or other anthropometric measurements - Data collection via SMARTPHONE - Harmonised framework in collaboration with CILSS - Rapid assessment - Weather monitoring (Weather forecasting)  What tools and methodologies are used collect and analyse the data?  How is the assessment financed? - National Budget (SAP/PC budget) - TFPs (WFP, CILSS, Save the Children...)  How helpful is the assessment in detecting/mitigating drought in a timely manner and what are the major constraints? -Weather monitoring provides the ability to assess the importance of drought and can help to anticipate responses in affected areas. Nevertheless a general lack of resources lead to a reactive response instead of an active one.

3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUT

Please provide clear details on how the government agency will manage the ARC funding. Here we are specifically interested in the following questions:

 Where will ARC transfer the payout funds? - A secured Treasury Account as primary account with flexible disbursement procedures - A bridging account in a private bank (an account that already exists in SONUBANQUE) funded from the primary account (costs of monitoring, auditing and internal transport of foodstuffs).  Who is responsible for this account? What type of oversight is provided on this account? - Account requiring the joint signatures of the Director of the Office and of the SP (Permanent Secretariat) of the DNPGCCA  Will ARC be the only source of funding to come into this account? - YES, in order to ensure a quick and effective utilisation of funds  Will outflows from this account be dedicated to ARC activities? - YES, exclusively  If not, can you describe or list other possible outflows from this account? If these are other possible outflows how will the government be able to trace what funds are used for ARC activities?

4 RISK TRANSFER PARAMETERS

Define the risk transfer parameters.

Coverage period Year: 2016-2017

Expected pay out frequency Once Maximum pay out Risk transfer level Estimated premium

5 SCENARIO DEFINITION AND GEORGRAPHIC COVERAGE

Define a set of scenarios based on possible payout amounts 1. The objective here is to determine four possible scenarios that are different enough to result in changes in how a country might spend the ARC funding, thus causing a different set of procedures to be implemented. We have provided some standard benchmarks. Please replace the highlighted sections with what makes the most sense in light of your country’s contingency planning processes.

Scenario Description

#1: No payout Average year with regards to rainfall. No payout from ARC insurance is expected. The National Support Plan to the vulnerable.

#2: Small payout Below average rainfall, coinciding with the severity of a 1 in 4 year drought. Expected ARC payout below USD 1 million. Targeted free distribution of food kits to areas severely affected by drought.

#3: Medium payout Below average rainfall, coinciding with the severity of a 1 in 5-7 year drought. Expected ARC payout around USD 5 million. Generalised distribution to all affected areas and implementation of Cash for Work operations.

#: 4 Large payout Well below average rainfall, coinciding with the severity of a 1 in 10 year drought. Expected ARC payout of the ARC maximum of USD 30 million, or the country maximum based on the risk transfer parameters. Generalised distribution to all affected areas, implementation of cash transfer operations (Cash for Work, distribution of core group of small ruminants to women) and distribution of cattle feed.

1The risk indicator (or what determines the severity of the drought and ultimately the size of a payout) is parametric satellite rainfall data. These data are fed into African Risk View (ARV) and combined with other pre-configured data on population vulnerability figures, costs of activity implementation, etc. to determine the payout amount.

5.1 DROUGHT MODEL SCENARIOS

Define ‘at risk’ areas and estimated numbers of affected people based on different payout scenarios. List all potential areas that could potentially be impacted by drought and thus eligible for ARC funding. The objective of this step is to better understand the magnitude of impact based on the severity of the drought.

Region District Total Vulnerable Scenario 0 : Scenario 1 : Scenario 2 : Scenario 3 Population population No payout Small payout Medium payout Large payout Maradi Mayahi 559 009 308 696 308 696 - 11 000 55 000 Madarounfa 714 804 267 313 267 313 - 10 000 50 000 Aguie 406 650 222 913 222 913 - 10 000 50 000 Dakoro 683 550 206 653 206 653 - 8 000 40 000 Guidan Roumdji 524 406 179 916 179 916 - 8 000 40 000 Tessaoua 516 586 171756 171756 - 10 000 50 000 Zinder Magaria 929 625 485 106 485 106 - 25 000 125 000 Matameye 401 012 172 854 172 854 - 10 000 50 000 Goure 370 406 164 406 164 406 - 10 000 50 000 Dosso Dogondoutchi 640 436 109 181 109 181 18 000 18 000 18 000 Loga 176 673 58 342 58 342 6 500 6 500 6 500 Tillabéry Tera 663 377 171 756 171 756 10 000 50 000 Diffa Diffa 591 780 247 879 247 879 20 000 100 000 N'guigmi 125 130 28 574 28 574 5 000 25 000 Maine Soroa 233 409 81 623 81 623 8 000 40 000 TOTAL 7 536 856 2 877 204 2 877 204 24 500 169 500 749 500

6 INTERVENTION DETAILS

Briefly list the proposed interventions in the event of an ARC payout. Each intervention should have:

i. a short name; ii. an intervention type which describes the main function of the intervention; iii. a flag to indicate whether the intervention is a scalable (program exists in non-drought times but intends to be scaled in the event of drought) or an emergency intervention (implemented strictly during times of need); iv. a brief description of the intervention.

If you are proposing more than two interventions, please add additional rows to the table.

Intervention Type Program type Intervention Name Please select from list (tick box that applies) Description below 1. Targeted free distribution Food distribution – □ Scalable Distribution of rice rations of 100 kg per very (DGC) need based (C) vulnerable household over a period of three  Emergency months in severely affected areas.

□Other {______}

specify, e.g. needs assessment] 2. Cash for Work Cash transfer (or □ Scalable Participation of the households in activities of monetary) – for Work community interest at 1,300/CFA (B)  Emergency francs/day/person for 25 days, i.e. 32,500 CFA francs. This component includes distribution of a □Other {______} core of 4 goats to women from some pastoralist affected households which do not participate to specify, e.g. needs assessment]

community works

Intervention Types A Cash Transfer – need based G Nutrition supplement B Cash Transfer (or monetary) – for work H Cattle feed distribution C Food distribution –need based I Water distribution/kits wash D Food distribution – for work J E Supplementary feeding K F Distribution of food stamps, vouchers, coupons L Other : ------Distribution of goats ------

Complete steps 6.1.1 to 6.1.12 from each intervention listed in the table above.

6.1 FIRST INTERVENTION

Complete steps 6.1.1 to 6.1.12 with details from the first intervention listed in the table above.

Enter name of intervention:

Targeted Free Distribution (DGC) Enter a brief description of the intervention:

This activity consists of distributing rice rations of 100 kg per very vulnerable household over a period of three months in severely affected areas. This activity will be undertaken by Community Distribution Committees under the supervision of the Sub-Regional Committee at Departmental level. A total of 1 000 T of rice bought locally will be distributed to 3 500 affected households in the northern areas of the Tillabéri, Tahoua, Maradi, Zinder, Dosso, Diffa and Agadez regions

Explain why this intervention activity is a good option for ARC funding: precisely how does it meet each ARC eligibility criteria 2. For example,

a. How does it meet the time-sensitive and/or catalytic criteria? - Rapid procurement of food commodities with a restricted call for proposal. - Distribution to beneficiaries can be done monthly within a period of one week from delivery to distribution site. - Easy utilisation (preparation period). b. How exactly does it contribute to normalise population lives and livelihoods? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.) - Guaranteeing that meals are regular (two to three times/day). - Preventing decapitalisation of households for purposes of obtaining food. - The main beneficiaries will be farmers, agro-pastoralists, stock farmers, fishermen, women and children in affected areas, etc.)

c. Why are you certain it can be completed within six months? - The DGC (targeted free distribution) is an activity in which the DNPGCCA has very extensive experience. - All mechanisms for targeting, distribution, monitoring and auditing are managed at all levels (national, regional, departmental and communal). Therefore the activities duration should not exceed 3 months period

2 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines

Name of Partner Organization Name of Contact at Organization Telephone Email Address Responsibility and Role in Number Implementing Activity Coordinating and Idi Chaibou 90577097 [email protected] Permanent Secretariat - Agadez Overseeing the DGC Coordinating and Sadikou Moutari 96873193 [email protected] Permanent Secretariat - Diffa Overseeing the DGC Coordinating and Omar Zakeye 96885332 [email protected] Permanent Secretariat - Dosso Overseeing the DGC Coordinating and Mani Issoufou 96876479 [email protected] Permanent Secretariat -Maradi Overseeing the DGC Coordinating and Permanent Secretariat -Tahoua Issa Arzika 96297533 [email protected] Overseeing the DGC Coordinating and Permanent Secretariat - Tillabéri Issifou Oumarou 96556738 [email protected] Overseeing the DGC 96297769 Coordinating and Permanent Secretariat -Zinder Seydou Ali [email protected] Overseeing the DGC

In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner. - At the request of the Prime Minister's Office, the Ministry of Finance will proceed to establish a secured special account in Treasury and then the account in a national bank will receive ARC funds for operational cost. - Fund transfers after services have been rendered will be done directly from the special account into the partner bank accounts for purchases, transport and other service. - Providing funds to a bank operating in the market place from a special fund established for costs related to monitoring, targeting and auditing for the benefit of implementing structures. Define the Unit Cost (cost per beneficiary) to undertake this activity for one (1) month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex any supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different payout scenarios, please put the same number in each box. Note: reference here and put in an annex any budget detailed information you used to

33 arrive at these costs. We are looking for countries to ‘build’ the cost from the component parts (e.g. cost of item, transport, etc.) rather than as an estimate based on previous emergencies where one simply takes the total response value/# reached (beneficiaries).

The unit cost under scenario 1 is as follows :

- Foodstuffs cost is 300 CFA francs per kg - Transport cost is 40 CFA francs per kg - Operating cost is 60 CFA francs per kg - Total cost per kg is 400 CFA francs - Monthly cost = 15kg/person*400 CFA francs = 6 0003 CFA (USD10) /person and USD70 per household

What type of targeting mechanism and The targeting system used will be based on a community approach which is itself based on HEA criteria will be used? (Household Economy Approach) criteria Who will do the targeting? Targeting committees consist of representatives from sub-regional, community and civil society committees. The technical services provided by the State also form part of these committees. How will the targeting be paid for? The targeting of beneficiaries within the framework of the activity forms an integral part of the funding expected from ARC. Is there any process of verification of Regional Committees, through their Permanent Secretariats, will undertake supervision and targeting? monitoring of the auditing of the targeting. When will the targeting take place in When ARC funds become available, targeting will start within a period of one month after relationship to the ARC payout? receipt of the said funds.

Does this intervention require the procurement of goods or supplies? YES If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally?

3 1 USD = 600 CFA francs

How will procurement take Direct contracting with specialised suppliers who have previously been identified. place?

Who is responsible for The Administrative and financial Directorate/DNPGCCA and the Directorate for Procurement. procurement?

What are the timelines Approval and advertising periods of 21 days maximum. around procurement?

Please list all the items to be procured and the possible procurement sources:

Item Unit Source(s)

Rice Bag of 50kg Rice will be purchased on the local market via a fast track tender process

Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targeted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked.

- Mayors are responsible for direct delivery by suppliers in the main towns of the municipality. - Stocks are taken by private carrier to villages where beneficiaries live; Sub-Regional Committees together with the mayors of the locations involved are responsible for this. - Mayors and village chiefs will sign the delivery notes (PV) for stock received. - The distribution committee that is established will be responsible for monitoring and auditing of the goods.

How will the implementation of this intervention be monitored?

Does the implementing partner have a monitoring system in place? If yes, please describe this system in There is a monitoring department at the national level within the Mechanism as as much detail as possible. Is it paper-based? The well as at regional entities level. information gets keyed into an MIS system? Excel? - During implementation, monitoring missions are organised at national, regional, departmental and communal levels. - Identification forms listing the beneficiaries are drawn up at the communal level. - A follow-up and check card for indicators (quantity, type of product, ration, Who can access the information? frequency and target) is developed. - All information regarding the implementation is capitalised in a database at national level. _ Accessibility of the information for the general public (publication on the website and newsletter on food security with the WFP).

If an existing program, has monitoring occurred in the The National Mechanism and the regions already have a monitoring programme. past? What criteria is used to monitor one program or Mid-term monitoring missions are carried out with a multidisciplinary team in the not to conduct monitoring Have any evaluations of the areas where activities are put in place. These missions are validated by reports program been detailed in the past? taking stock of the situation and containing recommendations.

Please detail the data or bits of information to be The data gathered during its monitoring missions focuses on the nature and collected by the monitoring system. relevance of this activity, the quantity and the type of product distributed, the frequency of distributions, the beneficiary targets (men and women) and the activity impact if visible.

Who is responsible for collecting this information? For data collection, the responsibility lies with : Who is responsible for analysing the information? - the Sub-Regional Committees - the Distribution Committees at the communal level

What measures have been introduced to ensure the For data analysis, the responsibility lies with : timely and accurate collection of monitoring data? - the SPRs at the regional level - the monitoring and evaluation department at the national level

Regarding this specific intervention, how is M&E paid - Financed by ARC funds. for?

What is the timing around M&E in relationship to the - The timing is linked to the ARC payout. Within two months of the receipt of the ARC payout? funds, monitoring missions, whose final schedule will be determined, will be carried out at operational level.

To gain a better understanding of how this activity fits into the ARC payout timeline, please insert an implementation timeline for this activity. Please use GANTT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who is responsible for carrying out the activity. We have put in some initial steps, but please include additional steps as fit the intervention.

Month Implementing Step Jan Feb March Apr May June July Aug Sept9 Oct Nov Dec 1 2 3 4 5 6 7 8 10 11 12 Body 1. Identification of EWS-Weather drought department- conditions Agriculture (evaluation under Ministry-ARC way) 2.Confirmation DNPGCCA of/Statement on a drought 3. ARC payout ARC

announced 3. Contingency plan DNPGCCA

adopted 5. Needs DNPGCCA assessment conducted to validate/confirm affected districts 6. Targeting of Sub-Regional households for Committees intervention 7. Procurement DAF/Director of procurement 8. Commencement CCA/SPR/SGA

of aid 9. Monitoring Monitoring departments and PF ARC

6.2 SECOND INTERVENTION

Enter name of intervention: CASH FOR WORK (CFW) Enter a brief description of the intervention: - Conditional transfers are done between November and March at the latest. The purpose is to allow targeted households to benefit from a sum of 1,300 CFA francs per day for a period of 25 working days per month. The total funding distributed amounts to 32,500 CFA francs per month per targeted household, for 3 months period. The conditional transfer method has been chosen because of the advantages it gives vulnerable populations. At one and the same time, it increases the income of the population, restores the environment (laying out of pools, stabilising dunes, dealing with ravines, and land reclamation), and combats temporary migration by settling the populations concerned (being careful not to deprive them of a survival strategy, so that they eventually become more resilient). -100,000 households will be affected by this operation amounting to 12,675,000,000 CFA francs in the form of remuneration.

Within this cash for work operation, a certain category of households in communities making a living from livestock farming could be given livestock in lieu of cash so that they can use the by-products to ensure their food security.

- 5 000 households will each receive 3 female goats and 1 billy goat; the total cost of this operation will amount to 600 000 000 F CFA.

Explain why this intervention activity is a good option for ARC funding: precisely how does it meet each ARC eligibility criteria 4. For example,

a. How does it meet the time-sensitive and/or catalytic criteria? - Activities running on a short period. - A weekly payment to beneficiaries linked to the frequency of local markets.

b. How exactly does it contribute to normalise population lives and livelihoods? What livelihood groups are the major beneficiaries

4 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines

(e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.) - Acquisition of revenues by impoverished households. - Guaranteeing regular meals (two to three times/day) - Preventing decapitalisation of households in order to buy food - Protecting the environment

- The main beneficiaries would be farmers, agro-pastoralists, livestock farmers, fishermen and women in the affected areas etc.)?

c. Why are you certain it can be completed within six months? - This is an activity in which the DNPGCCA has very significant experience - All mechanisms for targeting, remuneration, monitoring and auditing are managed at all levels (national, regional, departmental and communal). The duration of the activities should not exceed 3 months period

Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity. Name of Partner Organization Name of Contact at Telephone Number Email Address Responsibility and Role in Organization Implementing Activity Permanent Secretariat for the Mahamane Goni Boulama 0022796978436 goniboulamamahama Supervise ARC in country Mechanism National Supervior [email protected] work Food Crisis Unit Yabilan Maman 0022796926810 [email protected] Coordinate affected Coordinator om Population assistance operations

The implementing structures are national NGOs (approximately 20) whose contact details will be provided after the selection.

- At the request of the Prime Minister's Office, the Ministry of Finance will proceed to establish a secured special account in Treasury and then the account in a national bank will receive ARC funds. - Fund transfers after services have been rendered will be done directly from the special account into the partner bank accounts for operations - Providing funds to a bank operating in the market place from a special fund established for costs related to monitoring, targeting and auditing for the benefit of implementing structures. Define the Unit Cost (cost per beneficiary) to undertake this activity for one (1) month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex any supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different payout scenarios, please put the same number in each box. Note: reference here and put in an annex any budget detailed information you used to arrive at these costs. We are looking for countries to ‘build’ the cost from the component parts (e.g. cost of item, transport, etc.) rather than as an estimate based on previous emergencies where one simply takes the total response value/# reached (beneficiaries).

- Unit cost under Scenario 1 – Amount per household5 (1,300 CFA francs) , i.e. per person = 186 F CFA per day - Implementation cost per person = 43 CFA francs per day - Cost per person = 229 CFA francs per day - Monthly cost per person = 229 CFA francs*25= 5,725 CFA francs (USD 9.5)

In the event of a drought-related ARC payout, please describe in as much detail as possible how the targeting for this activity will occur. For scalable programmes, we want to know how targeting may evolve during the emergency, not how it happens for regular operations. What type of targeting mechanism and The targeting system used will be based on a community approach which is itself based on HEA criteria will be used? (Household Economy Approach) criteria Who will do the targeting? Implementing partners in collaboration with the municipalities of affected areas.

How will the targeting be paid for? The targeting cost forms an integral part of the funding file expected submitted by the NGO.

Is there any process of verification of Regional Committees, through their Permanent Secretariats, will undertake supervision and targeting? monitoring of the auditing of the targeting.

5 The average household size estimated to be 7 people.

When will the targeting take place in When ARC funds become available. relationship to the ARC payout?

Does this intervention require the procurement of goods or supplies? NO If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally? How will procurement take Not applicable place?

Who is responsible for Not applicable procurement?

What are the timelines Not applicable around procurement?

Please list all the items to be procured and the possible procurement sources:

Item Unit Source(s)

Cash CFA franc Local

In the event of a drought/ARC pay out, please describe in as much detail as possible how the targeting for this activity will occur. For scalable programmes, we want to know how targeting may evolve during the emergency, not how it happens for regular operations - Selected NGOs (service providers) will draw up daily rosters of workers. - Weekly cash payment according to work done. - Monitoring and auditing of payments by sub-regional and municipal committees.

How will the implementation of this intervention be monitored?

Does the implementing partner have a monitoring The same as for the previous activity. system in place? If yes, please describe this system in as much detail as possible. Is it paper-based? The information gets keyed into an MIS system? Excel?

Who can access the information?

If an existing program, has monitoring occurred in the Idem past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past?

Please detail the data or bits of information to be Information on the recovered surfaces, the distributed amounts, the type of work, collected by the monitoring system. the number of paid persons (men and women).

Who is responsible for collecting this information? For data collection: Who is responsible for analysing the information? - Operator NGO (Follow-up card for indicators) - Sub-Regional Committees (Monitoring report)

What measures have been introduced to ensure the For data analysis: timely and accurate collection of monitoring data? - Monitoring and evaluation department at the national level (CCA/GC)

Regarding this specific intervention, how is M&E paid - Financed by ARC funds. for?

What is the timing around M&E in relationship to the - The timing is linked to the ARC payout. Within two months of receipt of the ARC payout? funds, monitoring missions, whose final schedule will be determined, will be carried out at operational level.

Month Implementing Step Jan Feb March Apr May June July Aug Sept Oct Nov Dec 1 2 3 4 5 6 7 8 9 10 11 12 Body 1.Identification of WES-Weather- drought conditions Agriculture

(evaluation under Ministry-ARC way) 2.Confirmation DNPGCCA of/Statement on a drought 3.ARC payout ARC announced 4.Contingency plan DNPGCCA

adopted 5.Needs assessment DNPGCCA conducted to validate/confirm affected districts 6.Targeting of ONG households for /Communes intervention 7.Procurement 8. Commencement CCA/SPR/SGA of aid 9. Monitoring Monitoring Departments and PF ARC

7 M&E FRAMEWORK AND PLAN

Design an M&E results framework to help measure the performance of the rollout of the ARC contingency plan. Since ARC requires countries to monitor and report on specific performance indicators these are included below.

Result Indicator Means of Verification Risks/Assumptions Outcome 1: Food security is  Level of food consumption of Monthly activity report  Delays in starting up transfer ensured for affected households households M&E (monitoring and operations because of delays and livelihoods are preserved  % of households which have evaluation) report in making the project been able to preserve their CCA operational assets  Non-compliance with Result 1.1: Vulnerable  Number of households who Activity report submitted by operational implementation households will receive a have received cash transfers operators and the CCA deadlines as determined in conditional cash transfer  Number of households who the agreements between the M&E report have received livestock State of Niger and ARC   Amounts transferred The targeting methodology adopted is inadequate - the  Number of animals project does not reach the distributed most vulnerable.  Number of small  Payment mechanisms are infrastructure projects ineffective - payment agents completed are not able to distribute the payments to beneficiaries on time. Result 1.2: Creating assets and  Number of people who have CCA, NGOs, decentralised State  The targeting methodology rehabilitating means of participated in asset creation structures adopted is inadequate - the subsistence through Work for and rehabilitation operations project does not reach the

Food operations  Number of people trained to Monthly report most vulnerable. do the work  Payment mechanisms are M&E report  Surface area worked or ineffective - payment agents rehabilitated are not able to distribute the Number of small infrastructure payments to beneficiaries on projects completed time

Outcome 2: Quicker delivery of  First contact with targeted Monthly report  Existence of appropriate, aid to targeted households beneficiaries within 120 days M&E report robust structures as (compulsory for any activity following the payment of ARC CCA final report described in the operational proposed by ARC member funds to the country plan countries) concerned.  The necessary steps are Outcome 3:  Overall time frame of 180 Monthly report taken to carry out the Quicker implementation of days for establishment and M&E report operations within the time activities within the ARC implementation CCA final report allowed framework (compulsory for any activity proposed by ARC member countries)

8 PROGRAM RISKS AND ASSUMPTIONS

Identify any risks that may prevent the successful implementation of this activity in the event of an ARC payout. Included are some standard risks, however please add additional rows to include risks specific to your interventions.

Likelihood of occurrence of Mitigation Strategy: what you will do to make # Risk this risk (low, Describe Impact sure this does NOT happen? medium, or high) Drop or increase in Adjustment of programmes to implement field the cost of Exchange rate risk High operations: this will be done by either mobilising 1 operations as additional resources, or scaling down rations or initially foresees number of beneficiaries

increase in the cost Adjustment of programmes to implement field Inflation risk Low of operations 2 operations either scaling down rations or

number of beneficiaries

Risk that the intervention(s) will not Failure of operations Ensure that targeting of beneficiaries is objective reach the targeted populations (the Very low to reach the and transparent with minimal rates of inclusion 3 most vulnerable) beneficiaries or exclusion

Delays in execution Ensure that a special account is created to Delay in the provision of funds High Non-compliance receive the funds and to make quick transfers 4 with schedule during the execution of operations

9 DEFINITION OF STANDARD OPERATING PROCEDURES

Standard operating procedures represent a set of tasks that will need to be completed before, during, and after a payout to ensure that the ARC OP/FIP plans are implemented accordingly and that funding and benefits pass on to beneficiaries within the ARC-defined timelines. These procedures form the basis of any post-payout audit, so it is important that you think carefully about what is feasible and practical and edit/adjust the table accordingly.

Complete the following table by: i) ensuring that each SOP fits your country situation, editing the details where appropriate; ii) indicating the officer responsible for each SOP; iii) verifying the timing; and, iv) entering the appropriate turnaround time for each SOP.

Please add additional SOPs to the table, where appropriate.

Turnaround time (days) Responsible # SOP Name SOP Details Timing Type/Action Officer Min Max

Informational and Planning Processes 01 Monitor food security Intense monitoring of ARV and other EW tools Vulnerability Omar Amadou and livelihood levels to track severity and deterioration of food survey on (EWS) security situation Ongoing 14 21 households

food

insecurity 02 Update contact Confirm contact details for TWG members, As soon as Coordination Bako Yacouba databases implementing partners and other staff possibility of of the (Point Focal 7 10 involved in the rollout of a disaster risk payout is activities of ARC) management plan identified the three

working groups 03 - Setting the actions required

Mobilize the ARC TWG responsible for -Programming CCA Coordinator 1 7 contingency planning the field activities

- Selecting the operators ARV Decide most likely scenario Country As soon as customisation 1 7 technical team possibility of (parameters FIP development and payout is setting) submission Decide on most likely interventions to fund Country identified Operations 1 7 given the scenario technical team Plan Estimate the number of vulnerable people Country Operations 1 7 targeted technical team Plan 2015 Annual report on the food and nutrition situation Meeting to Draft FIP, including detailed budget CCA coordinator 1 7 draw up the FIP As soon as SP/DNPGCCA 1 7 Approval Obtain internal government approval for the FIP has been

FIP drafted Not less than Submit FIP to ARC Secretariat for approval 30 days Letter SP/DNPGCCA before 7 10 FIP submission anticipated payout 04 As soon as FIP re-submission (if Integrate feedback and resubmit FIP if not FIP Review necessary) approved by the ARC Board Process Letter SP/DNPGCCA decision has 1 5 FIP submission been communicate d 05 Coordinate Needs Work with the group responsible for Meeting Assessment coordinating the larger country drought regarding the response [ Working Group on Operations Plan] consolidation CCA coordinator 1 15 to get results from the needs assessment of the needs assessment results 06 FIP adjustment (if Following the needs assessment adjust the FIP Following the necessary) estimates regarding number of vulnerable Updating the CCA coordinator needs 1 5 people targeted and how ARC funds will be FIP assessment used Financial Processes 07 Notification to Inform National Treasury and/or Ministry of 30 days before financial institution to Finance of the country of imminent payout and SP/DNPGCCA 1 2 Newsletter payout receive ARC funding verify all the bank details. 08 Notification to Inform implementing partner(s) and or Sidikou Credit transfer implementing partners procurement sources of possible funds Boukari Once paid 1 2 order of potential funds transfer and verify the bank details Financial

transfer assistant 09 Verify arrival of ARC Ensure that a dedicated account for ARC funds funds to the national exist Once the Verifying ARC account SP/DNPGCCA transfer has 1 7 account in Verify that off cycle transfer is possible if ARC taken place Treasury funds go to national treasury 10 Funds transfer to Transfer funds to implementing agencies Bank credit implementing partners and/or procurement sources in timely manner transfer After payout After payout 1 15 and audit orders to be made Ensure that the implementing institutions will Archiving cooperate with independent financial auditors DAF - - supporting by maintaining all the relevant financial SP/DNPGCCA documents records open Operational Processes 11 Inform other implementing partners of the As soon as possibility of payout possibility of SP/DNPGCCA 1 15 N/A payout is identified Inform county and sub-county structures of As soon as Meeting of possibility of payout possibility of the Extended Coordination 1 15 payout is Consultation identified Committee As soon as Consultation Inform existing programme managers of possibility of and planning possibility of scale up (if selected intervention CCA Coordinator 1 15 payout is meeting with is scalable) identified partners 12 Identify additional beneficiaries and update As soon as Meeting of Targeting and beneficiaries’ lists CCA Coordinator payout is 1 15 the working registration confirmed group

“Operations Plan” Assess completeness of list of beneficiaries in NGOs’ As soon as each identified district/county Responsible payout is 1 15 Task /Mayors confirmed 13 Identify responsible actors for the Tender procurement of goods / supplies documents on foodstuffs are As soon as drafted and possibility of restricted DAF SP and NGO 1 15 payout is consultation Procurement (if identified for core group required by of goats and intervention selected) small equipment Verify that procurement sources and As soon as Financial control procedures are functional possibility of Compliance Office of the 15 30 payout is audit Prime Minister identified 14 Verify functionality of Confirm that food transfer distribution/ Head of the 10 days existing systems payment systems are in place and functional Monitoring and before Indicators 1 15 and can handle additional caseload (in case of Evaluation payout verification scalable intervention) Department 15 Communication Develop clear communication channels among As soon as Kick-off, implementing partners CCA Coordinator payout is training and confirmed 30 60 contract signature meeting

16 Identify additional M&E personnel for a As soon as Capacity possible payout possibility of CCA Coordinator NA building needs payout is assessment identified Ensure implementing partners are familiar As soon as Information with ARC M&E requirements (monthly and ARC Focal Point payout is 1 15 and exchange final implementation report) confirmed meeting Ensure that implementing partners submit Ongoing Monitoring monthly progress reports Head of the during Progress Monitoring and payout Reports’ bi- 1 15 Monitoring and Evaluation weekly Evaluation Department reporting forms Submit monthly monitoring reports to ARC Ongoing Preparation of Secretariat ARC Focal Point during the synthesis 1 30 payout reports and submission Submit final implementation report to ARC Preparation of Secretariat ARC Focal Point the final 30 60 implementatio n report and submission Consultation Review lessons learned and make decisions workshop SP DNPGCCA 1 2 about changes for next payout/intervention. with relevant stakeholders

Please complete the Standard Operating Procedure timeline based on your country’s seasonal calendar and EW/CP processes. To do so: i) Add any additional SOPs that are specific to your country; ii) Replace the numbers in the month column with those months related to your seasonal calendar and ARC insurance contract; (iii)Either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs.

# Month SOP name Harvest - 2 -1 (Oct) nov dec jan feb marc apr 1 Monitor food security and livelihood levels 2 FIP development 3 Update contact databases 4 FIP submission 5 FIP re-submission (if necessary) 6 Coordinate and execute needs assessment 7 FIP adjustment (if necessary) 8 Notification to financial institution to receive ARC funding 9 Notification to implementing partners of potential funds transfer 10 ARC Payout 11 Funds transfer 12 Inform existing programme managers of possibility of scale up 13 Identify responsible actors for the procurement of goods/supplies 14 Verify that procurement sources and procedures are functional 15 Inform implementing partners of possibility of payout 16 Inform county/sub-county structures of possibility of payout 17 Identify additional beneficiaries and update beneficiary lists 18 Assess completeness of beneficiary lists in each identified

district/county 19 Develop clear communication channels among implementing partners 20 Identify independent external financial auditor 21 Identify additional M&E personnel and training needs for a possible

payout

22 Ensure implementing partners are familiar with ARC M&E

requirements

ANNEX 1: SUPPORTING DOCUMENTS

ANNEX 2: BUDGET

Activities Number of Households Quantities Amount (in CFA franc) Cash For Work 100,000 12,675,000,000 - Cash transfer - Livestock distribution 5,000 20,000 200,000,000

- Targeted Free Distribution 3,500 1,000 tons 600,000,000 (DGC)

Administrative and miscellaneous 673,770,000 costs (5%) 14,149,170 000 TOTAL